Free Online Invoice Generator

Invoice - What is an Invoice?

An invoice is a document that holds the information of all the products or services with its specific fixed price that has been offered by the seller (vendor) to its buyer (customer). An invoice indicates to the buyer, how much amount must be paid as per the payment terms & conditions defined by the seller. Payment terms are the set of rules made for the goods or services that are purchased by the buyer.

What is an Online Invoice?

Each and every business owner is familiar with the importance of the internet. Knowing this, almost all business owners are shifting from offline to online mode. The same goes for the invoicing cycle as well. Creating invoices using invoice generator or invoicing software like Refrens is an online invoice. Creating, maintaining and sending all your invoices online to your client is easy and simple. It is always painful to create invoices with the hand at the end of the month. So using Refrens invoice generator, less to no Paperwork is required and also no risk of losing invoices. The best part about Refrens is - you can create invoices online without paying a single penny. FREE INVOICES FOR LIFETIME.

How to customize invoices using the Invoice Generator?

Using the Invoice generator, you can fully customize all your invoices without any hassle. You can add your personal or company logo. You can add multiple fields to add extra details for your client section. Also, you can add multiple columns to the product or service section so that you can describe more about your product or service you offer. Choose the best invoice templates that suit your business. Refrens allow the users to change the template colors (more than 240 colors) and also the fonts on the invoice.

How Online Invoicing Saves your time?

Using an Invoice creator like Refrens can help you to save a lot of time and energy, thus helps you to focus on growing your business. Here are some of the reasons:

• No Money Spent. Generate Invoices for free.
• Saves all your invoices and client data so that you can use it further.
• Organize all your invoice in seconds.
• No or minimal use of paper.
• Use professional templates that are compatible with printers.
• Track all your invoices - know if the customer opened your mail.
• Generate Powerful Reports.
• Accept payments online.
• Access your invoice and client from anywhere in the world.
• Use other free tools offered by Refrens.

Why Choose Our Online Invoice Generator?

Refrens Free Online Invoice Generator - an innovative business tool that helps you create and send professional looking invoices to your customers in 3 simple steps. Our Invoice Maker allows you to customize invoices by uploading elements like Logo, Digital Signatures, files and other attachments. With just one click, you can create GST invoices even if you are new to invoicing

Not just GST, Refrens online invoice generator also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details or payment links to get paid on time with Refrens Online Invoice Generator.

Our optimized and user-friendly invoice creation interface helps you to manage, track and save unlimited invoices online without any hassle and cumbersome. Using our online invoice generator, create, download and share unlimited invoices without paying any extra penny and save all important details for recurring invoices which helps you to save time.

In addition to the invoice creation, you can also manage your client list in one place and can also add that client directly to your portfolio with just one click. Just like invoices, you can add and manage unlimited clients. As you add more clients and create invoices against them, client reports are generated automatically which helps you to manage and view invoices against each client you added. All the information like the number of invoices created against each client, total amount, due amount, TDS deducted, total GST and even average paying date of the client can easily be known using the client report.

How to Create an Invoice Online using Free Invoice Generator?

When creating an invoice for the first time, you have to add the invoicing details to the blank invoice. Here is the step by step guide on how to create an invoice using all the essential elements of the free invoice generator.

1. Invoice Header: In this section, add the invoice number, issue and due date of the invoice. You can also add your company or personal Logo to make the invoice more professional. Refrens also has the feature of additional fields where you can add PO Number, Quotation or Batch number, etc.
2. Billed By: Add your company details which include company name, address, phone number, email address. If you are GST registered, you can add your GSTIN and also PAN number to make a GST invoice.
3. Billed To: Add your client’s business details the same as you fill your company details.
4. Product/Service Details: Add your product or service details with description, quantity and price. You can add multiple columns as per the requirement of your invoice.
5. Discounts & Charges: You can give discounts on the item that you sold. Refrens’ online invoice generator automatically calculates the discounts. Same as discounts, you can add additional charges like packaging charges, shipping charges etc.
6. Terms & Conditions: Add your company or invoicing terms and conditions so that you can get paid faster or to be clear on the record.
7. Additional Notes: As the name suggests, you can add extra information or instruction related to the product or service you rendered.

Bulk Upload Invoices Using Refrens Invoice Maker

If you are one of those business owners who create invoices at the end of the month, it is very painful to create invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have a lot of invoices to build by the end of the month. But need not to worry about, Refrens invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet is uploaded to the system. Using the bulk invoices feature, you can create both GST and Non-GST invoices. To upload bulk invoices, simply add the data of your client and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system and your invoice is created.

Essential Business Reports provided by Online Invoice Generator

Refrens provide all the necessary reports which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the reports provided by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning and develop a future forecast.

Refrens provide client report, payment report, TDS report and also GST report which you can use to file GST. We provide GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.

How to Create Invoices Online for Freelancers with Invoice Generator?

It is always harder for freelancers to get paid once the service is rendered. First, freelancers offer a service and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business. In this process, invoicing setup is one of the important parts to collect payment faster. Here is the quick and simple guide to creating invoices for freelancers or service providers.

A quick overview of what your invoice should look like:

• Unique invoice number and other reference numbers
• Invoice created date
• Invoice due date
• Your business name and contact information
• Your client's name and contact information
• Service name and description
• Quantity, Rate and the taxable amount
• Payment terms
• Additional Notes
• Signature
• Online payment link

1. Setup Invoicing Terms

Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, discount. It is always important to issue an invoice as per the client invoicing process, this helps you to get paid faster. In short, there should be terms and policies agreed and signed by both parties. Here, the best document to create is a quotation, which gives an idea to the client how much is to be paid once the work is completed.

2. Make Your Invoice Short, Clear and Error Free

When creating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection. In addition, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.

3. Payment Policy Terms

It is a good practice to send invoices at a scheduled time. Having a payment policy term is good to get paid faster. If it is a recurring client, then selecting a specific day and time to send invoices. If you have a one-time project or recurring project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, then follow up throughout the project. This gives your client an idea about when to expect the invoice and payment of the project.

4. Offer Multiple Payment Options

You need to be feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean to use multiple payment gateways for a single payment. Simply opt for an invoice generator like Refrens which provides the feature of a payment gateway within the invoice creation process. For instance, Refrens provide the online payment option of debit and credit card, net banking, UPI and wallet payment.

Benefits of Using an Online Invoice Generator

Here are some of the reasons how you save your time and hard work when creating an online invoice using Refrens’ online invoice generator.

1. Zero Cost - You can create unlimited invoices online using Refrens’ free invoice generator. No Hidden Charges and No Restriction.
2. Saves all your client data. You can manage all your client data in one go. This avoids re-entering the details again and again.
3. Use professional invoice templates that are compatible with letterheads and easy to print.
4. Get paid faster by using the Refrens payment gateway. We are one of the cheapest payment gateways in India when it comes to receiving international payments.
5. Fully customizable invoice - you can add additional columns, fields and can also rename them when required.
6. Add Multiple User and Business - if you have multiple businesses or users, you can add them to creating the invoices.
7. Organize all your invoices in one place. You can organize them by date filter, by selecting clients and also by your invoice status(paid, unpaid, partly paid, overdue).
8. Save your valuable time by uploading bulk invoices at a time.
9. Create recurring invoices for daily, weekly and monthly purposes.
10. Send or share invoices by downloading as PDF, print, email to the client and also by sharing on WhatsApp.

Online Invoice Maker to send invoices & accept online payment

Our online invoice maker allows the vendor to create an invoice online and send it to the customer via email. Easily track all your invoices, check whether your customer opened your invoices or not. If the invoice is not opened by your customer, you can send the remainder as well. You can also download the invoice as a PDF and can also print it whenever required. Invoice maker also gives you the option of sharing the invoice through WhatsApp as well.

The faster the invoice is reached to your customer, the chances of getting paid your invoices increases by 40%. When creating an invoice simply add the bank account details and email to your customer or through the sharing the link. Your customer would be able to pay online through a secure link. Invoice maker also gives the facility to accept the partial payments, advance payments, customize and manage invoices. Easily identify the status of your invoices like paid, unpaid, overdue. Give your customers multiple options to pay online such as Credit card, Debit card, Net banking, wallets which results in the faster collection of payments.

What are the other tools provided by Refrens other than Invoice Generator?

Other Products from Refrens includes invoice generator, quotation generator, proforma invoice, purchase order, expense report software, international payment gateway. All these tools are helpful for small businesses, agencies and freelancers to run their business efficiently.