You can create invoices for free, you have to add some specific details to the invoice:
Refrens is the best free invoice generator as you can create invoices for clients without paying a single amount. You can freely customize your fields and columns, download the invoice as PDF or send it directly via email, or share it via WhatsApp and within one click you can create a delivery challan, payment receipt, debit note and credit note. Not only this, you can create quotations, purchase orders, proforma invoices, payment receipts, delivery challan, and expense management and can also keep the records of your inventory.
If you are a freelancer and want to save time and money on creating invoices, then simply opt for an invoice generator like Refrens, which provides you invoices for free. Simply go to Refrens invoice and add the details such as:
FREE! Refrens invoice generator can be used by freelancers, agencies and small businesses. You will be able to generate 100 documents a year. Also, manage invoices and access free templates.
Yes, you can add extra details like shipping details, discounts, and custom fields for both client and line item. Apart from that, you can also upload your logo, signature and attachments.
Yes. All the invoices created by you are saved online. You can access all the invoices anytime just by logging into your account.
Yes, you can save and manage all the details of your client under client management tab. This feature helps you to avoid retying of customer details every time on the invoice.
You can receive payments via regular banking system like IMPS, NEFT, RTGS and UPI, directly into your account from the client. Such methods of payments have no involvement from our end and we do not charge anything. Refrens has a dedicated payment gateway to receive payments online via Debit card, Credit card, Net Banking, Wallets and International cards. You can also receive international payments in India through our payment gateway. Please see the pricing page for more details on pricing for payment gateway charges for card-based payments.
We provide GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.
Yes, you can generate PDF invoice using the download invoice options. Moreover, you can also mail the invoice to the client or via WhatApp and can also directly share the link of the invoice.
We want to enable easy transactions for Freelancers and Service Agencies. We make revenue through the payment system that some of the businesses use.
Yes, Refrens account is necessary to use this invoice generator. While creating an account, you can access all the invoices in one place and also makes the invoice creation procedure easy.
Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free features going.
Documents of Premium customers will carry only your business' branding.
Refrens.com is a network for service providers. You can hire various service providers like content writers, graphic designers, website developers, Webflow developers, Shopify developers etc. on Refrens.com.
You can download your customer data and all invoices, quotations and other documents etc. whenever you want.
Creating an online invoice has never been easier, and in this guide, I'm going to show you how you can do it for free using Refrens. All you need is a mobile, laptop, or desktop with an internet connection, and you're ready to go.
Let's get started with the step-by-step process of how to create an invoice:
The first thing you need to do is add the header of the invoice, which includes the invoice number, issue date, and due date. To make your invoice more professional, you can add your company or personal logo. Refrens also allows you to add additional fields like PO Number, Quotation, or Batch number, which can be created with our free quotation maker.
The next step is to add your company details, including your company name, address, phone number, and email address. If you're GST registered and need to create a GST invoice, you can use our new GST bill format, which has GST enabled by default to make it easy for you to create invoices quickly.
In this section, you need to add your client's business details, just like you fill in your company details.
Next, add your product or service details, including the description, quantity, and price. You can add multiple columns as per your invoice's requirements.
You can provide discounts on the items you've sold, and Refrens' online invoicing tool will automatically calculate the discounts. You can also add additional charges like packaging charges, shipping charges, etc.
Adding your company or invoicing terms and conditions is crucial, as it helps you get paid faster and ensures that everything is clear on the record.
Here, you can add extra information or instructions related to the product or service you've rendered. You can also add your authorized signature and attachments in PDF, Word, and Excel formats.
Customizing your invoice for free with Refrens invoice generator is a breeze! You can add your business logo, change the invoice color and font heading using the magic color, and add multiple fields and columns to add more value to the seller's information or details. You can also enable one-click discount options and additional charge features.
We offer four different invoice templates that cater to different needs:
Professional invoice template - Ideal for professionals like software developers, lawyers, designers, and freelancers.
Letterhead invoice template - Perfect for those who want to try something new and change the color and font heading.
Business Invoice Template - Suitable for all types of businesses, ranging from small to medium enterprises, startups, and entrepreneurs.
Print-friendly invoice templates - A black and white compact invoice that is easy to print.
In addition to these templates, Refrens also offers a quotation template. If you prefer creating offline templates, you can use our Excel and Word quote templates.
That's all there is to it! With Refrens, creating an online invoice for free is now simpler and more efficient than ever.
Are you struggling with invoice rejections?
If yes, then let me tell you that you are not alone. It happens to the best of us. The chances of getting your invoices rejected increase if your invoice is not accurate. Therefore, it is essential to avoid some common invoicing mistakes.
Firstly, you should always add the invoice date while creating an invoice. It helps the client to identify the last payment date of the invoice.
Secondly, the invoice must have detailed information about the vendor or service provider and client details. You should include all the necessary information about the product or service offered.
Moreover, spelling mistakes can be a turn-off for your clients. Therefore, it is advisable to avoid any grammatical or spelling errors while creating an invoice. Keep the language simple, and avoid technical jargon or the short form of any word.
Last but not least, the incorrect total amount can be the most common cause of the rejection of the invoice. Therefore, you must ensure that the price and quantity agreed upon at the time of the agreement are accurate and the same as mentioned in the invoice. Furthermore, avoid adding the wrong tax rate to your invoice.
Remember, accuracy is the key to success when it comes to invoicing. So, don't hesitate to double-check your invoices before sending them to your clients.
As a business owner, getting paid on time is crucial for your business's success. It's frustrating when clients do not pay on time, and it can be challenging to follow up with them. However, sending a reminder email can be a useful way to prompt clients to pay their invoices.
With our bill maker, you can easily add the invoice due date, or it automatically takes 30 days to owe from the invoice created date if not counted. Ideally, clients will pay the invoice as soon as you send them the invoice.
But for those who need a reminder, we offer an automated email reminder service that sends a reminder email to your clients about their invoice due date.
At Refrens, we understand the importance of timely payments and have made it easy for you to follow up on overdue invoices.
You can either send a reminder manually or use our automated reminder service to prompt your clients to pay their dues. So, say goodbye to the hassle of chasing payments and focus on growing your business with Refrens.
When your client pays your invoice, it's always a good practice to send them a payment receipt. It's an acknowledgment slip that shows your gratitude towards your client for paying the invoice.
A payment receipt includes the invoice number, issue date, due date, vendor's name, and information, client's name and information, product/service name and description, and payment method (cash, cheque, online mode).
At Refrens, we make it easy for you to send payment receipts to your clients with just one click. Once your invoice is paid, you can simply send the payment receipt using our free online invoice generator.
The payment receipt is similar to an invoice, with the only difference being that the payment receipt is sent to the client after the invoice has been paid. The paid invoice has the tag "PAID" at the top and the payment mode at the bottom.
With our easy-to-use invoice generator, sending payment receipts has never been easier. Give it a try today!
An invoice is a commercial document issued by a seller to a buyer, indicating the products, quantities, and agreed prices for products or services that the seller has provided to the buyer.
In addition to the payment amount and payment terms, an invoice may also include details such as the invoice date, due date, invoice number, tax information, shipping information, and any other relevant information about the transaction. The invoice serves as a formal request for payment and provides a record of the transaction for both the buyer and seller.
An online invoice is a digital invoice created and sent electronically over the Internet. It eliminates the need for manual invoice creation and delivery, providing a faster and more efficient way to manage invoicing processes.
Online invoicing software allows businesses to create and send invoices with ease, track payments, and automate payment reminders. Online invoices are also more environmentally friendly and cost-effective than traditional paper-based invoices.
They can be accessed and paid from anywhere with an internet connection, making it convenient for both the business owner and the customer.
In the world of business, invoices are essential for proper accounting and financial management.
Not only do they allow for easy tracking of payments received and due from clients, but they also serve as a record of all sales transactions between the vendor and the client.
Utilizing an online invoice generator can be a game-changer for businesses looking to streamline their operations and stay organized.
By creating and sending invoices online, businesses can accept payments efficiently, monitor their sales and inventory, and easily file tax returns.
Moreover, invoices provide proof of sales and make it easier to track pending payments. Additionally, having proper invoices in place can provide legal protection against lawsuits.
Overall, an optimized online invoice creation process can lead to better financial management and growth for businesses.
Invoicing is an essential process for every business, and creating the right type of invoice for the right client is crucial to ensure timely payments. There are six types of invoices that businesses use, depending on their needs and requirements:
Standard Invoice: This is a basic invoice that includes all the necessary details like invoice date, number, payment due date, vendor and client addresses, product or service details, and the total amount due.
Proforma Invoice: A nonlegal invoice created to make an agreement between the supplier and the client regarding payment terms and delivery schedule. You can create free proforma invoices using Refrens proforma invoice template.
Service Invoice: Typically used by service-based businesses, this invoice charges clients hourly for their services. You can use our free invoice generator to customize the column names and charge hourly. This type of invoice is more useful for service businesses like freelancers, digital marketers, software developers etc.
Commercial Invoice: Export/import businesses use this invoice, which includes shipping details, country and place of supply, total packages to be delivered, and weight of the packages.
Recurring Invoice: Businesses that charge fixed prices for their services, such as rent, bills, or subscriptions, use recurring invoices that are sent to the client monthly until the subscription ends.
Credit Note: When clients return products for reasons like damage or mistakes, the supplier issues a credit note.
Creating the right type of invoice for your client is crucial for timely payments and maintaining a good relationship. Use Refrens free invoice generator to create professional invoices and simplify your invoicing process.
An invoice generator is an online tool that enables businesses to create professional invoices quickly and easily. It eliminates the need for manual invoice creation and allows for the customization of invoice templates.
An invoice generator includes all the necessary information, such as company logo, invoice title, invoice date, company and client details, product or service sold, quantity, rate, and tax and payment details.
By using an invoice generator, businesses can send PDF invoices, customize invoices with templates, and download or print invoices, making the invoicing cycle simpler and allowing for faster payment collection.
In India, businesses can automate their invoicing process using a free invoice generator, which is a convenient and time-saving solution for entrepreneurs.
An invoice is typically issued by the seller or service provider to the buyer, outlining the details of the products or services sold, the quantity, the price per unit, and the total amount due for payment. It serves as a formal request for payment and includes payment terms and a due date.
On the other hand, a receipt is a document issued by the seller or service provider to the buyer after the payment has been made. It confirms that the payment has been received and outlines the details of the transaction, including the date, the amount paid, and the products or services purchased. A receipt is often used as proof of purchase or as a record for accounting purposes.
In summary, an invoice is a document that requests payment, while a receipt is a document that confirms payment has been made.
The supplier or the seller of the goods or services is responsible for issuing an invoice to their customers. The invoice serves as a legal document that facilitates payment and acts as proof of the transaction between the buyer and seller.
Actually, there are some subtle differences between an invoice and a bill. While they both request payment for goods or services rendered, an invoice is typically issued before payment is made, while a bill is typically issued after payment is due or past due.
In other words, an invoice is a document that is sent to a customer prior to payment being made, while a bill is a document that is sent to a customer after payment is due or past due.
Another difference is that an invoice usually contains more detailed information about the goods or services provided, while a bill may be more of a summary of what is owed.
In practice, the terms "invoice" and "bill" are often used interchangeably, and the specific usage may vary depending on the industry or region.
An invoice number is a unique identifier assigned to each invoice that a business issues to its clients. It plays a crucial role in organizing and tracking invoices.
The invoice number should be sequentially followed, and it's recommended to use a combination of letters and numbers for creating unique invoice numbers.
Using an invoice generator, you can easily customize the invoice number format as per your business requirements.
For instance, you can use INV001 or INV/001 as your first invoice number and then follow the same pattern for subsequent invoices. This helps to avoid any confusion and makes it easier for both parties to reference the invoice.
There are numerous methods to add the invoice number. Of which the best methods are as followers.
This is the most common and easy method to assign the invoice number and is also used by most businesses. Here your invoice number is in increasing order and starts from 1.
For example: Invoice No 001, Invoice No 002, Invoice No 003 and so on or 2021/INV/001, 2021/INV/002, 2021/INV/003, and so on.
Date Wise Method
Here, you use the date and unique number as the invoice number. For example: If you are issuing the invoice on April 23, 2021, then you can have invoice number 2021-04-23-001. Here it becomes easy to track the invoice, date-wise.
Project Id Method
Many businesses work on different projects or gigs at the same time. Here you can assign the project number as the invoice number. For example, if you have completed project number 185, then you can assign invoice number 185. If you are undertaking a big project and have multiple sub-projects in it, then you can assign invoice numbers 185-001 and so on.
Client Id Method
This is one of the rare methods, as very rare businesses assign client IDs to their clients. Suppose you have undertaken the project of a client whose client id is 387, then you can issue the invoice with invoice number 387-001.
You can use Refrens free invoice generator, to create invoices online instantly. As you assign the first invoice number the system will automatically take the next invoice number in increasing order. You can use all the above methods to assign the invoice number and can track, organize and send the invoice to the client.
There are some elements that are extremely important when you create invoices online. One must add all these elements to the invoice. If any of these are missing, the chances of the invoice getting rejected will increase. So one should keep all these points when creating the invoice.
Every invoice should have a header section. It should be short and simple. Our online invoice generator software allows you to add the header. The invoice header should clearly convey the purpose of the invoice. In the invoice header, you can also add a company logo or personal logo.
You should also add the invoice number. The invoice number should be unique for every invoice you create. Having a unique invoice number can help you to track the invoice easily. The invoice number can be formatted in various ways. For example, 00001, or if you want to add a datewise invoice number then you can add 2020/INV/001. You can do both on our free invoice maker, the system will take the next unique invoice number automatically.
After adding the invoice number, the next important element is the invoice date and due date. It helps the client to clear the confusion about when the invoice is received and the due date of the invoice payment.
The next important element is the reference number, and it can be anything like a purchase order number or proforma invoice number, or quotation number via quotation maker. Having a reference number can easily know the details by referring to the previous documents.
When creating an invoice, it is important to add a legal company or freelancer's name and all the details like address, phone number, and email address. It should be different from the client's information so that the client can differentiate the address between both parties.
Add the client/company name with address, phone number, email address. Using our invoice generator, once you add the client details, it gets auto-saved and can be reused when creating the next invoice for the same user, thus saving time by not adding the details again from the scratch.
If you supply physical products, then it is necessary to add shipping details to the invoice. Shipping details include the name of the person to be delivered, address, city, state, date of delivery, transport details.
You must add the product/service name and description on the line item. If you have multiple products or services then all the items should be added in different rows. You can also add the image of the product to the item description. Our online invoice generator allows you to add images to the item description so that your client can get a clear vision of the product they are going to purchase. Other than this information, quantity or hours worked, unit price or hourly rate should also be added.
Our free invoice generator allows the user to add multiple columns to the line item. You can also customize the columns by changing the name or dragging them up or down as per the priority. Same as adding, you can also hide certain columns if you don’t want to show them to your client.
Add tax rate, and tax amount along with extra charges or fees you are willing to add such as packaging charges, freight charges. You can also allow discounts to the client.
This section of the invoice is the most overlooked part. You must add the terms and conditions of the company and products as well. You can also add the payment terms and preferred payment methods. Penalties or extra fees that will be added to the breaching of the agreement should also be included on the invoice.
The invoice footer includes an additional notes section, where you can add more information that you wish your client should know about it. It also includes the signature, where you can add a signature image or digital signature. At the bottom, you can add your email address and contact information.
It is always harder for freelancers to get paid once the service has been rendered. First, freelancers offer a service, and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business.
In this process, invoicing setup is one of the important parts to collect payment faster. Here is a quick and simple guide to creating invoices for freelancers or service providers. You can also use our freelance invoice template for free.
A quick overview of what your invoice should look like:
Unique invoice number and other reference numbers.
Invoice created date.
Invoice due date.
Your business name and contact information.
Your client's name and contact information.
Service name and description.
Quantity, Rate, and taxable amount.
Online payment link.
1. Setup invoicing terms
Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, and discount. It is always important to issue an invoice as per the client invoicing process, this helps you get paid faster.
In short, there should be terms and policies agreed upon and signed by both parties. Here, the best document to create is a quotation using quotation software, which gives the client an idea of how much should pay once the work has been completed.
2. Make your invoice short, clear, and error free
When generating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection.
Moreover, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.
3. Payment policy terms
It is a good practice to send invoices at a scheduled time. Having a payment policy term is good to get paid faster. If it is a recurring client, then select a specific day and time to send invoices. If you have a one-time project or regular project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, and then follow up throughout the project. It gives your client an idea about when to expect the invoice and what type of expenses can incur.
4. Offer multiple payment options
It would be best if you are feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean using multiple payment gateways for a single payment.
Opt. for an invoice generator like Refrens which provides a payment gateway feature within the invoice creation process. For instance, Refrens offer the online payment option of debit and credit card, net banking, UPI, and wallet payment.
Our online invoice maker allows the vendor to make an invoice online and send it to the customer via email. Easily track all your invoices, check whether your customer opened your invoices or not. If your customer does not initiate the invoice, you can send the remainder as well. You can also download the invoice as a PDF and can also print it whenever required. Free invoice maker also gives you the option of sharing the invoice through WhatsApp as well.
The faster the invoice reaches your customer, the chances of getting paid your invoices increase by 40%. When creating an invoice add the bank account details and email to your customer or share the link directly(by copying the link).
Your customer would be able to pay online through a secure link. Free Invoice maker also gives the facility to accept partial payments, advance payments, and customize and manage invoices. Easily identify the status of your invoices like paid, unpaid, or overdue.
Give your customers multiple options to pay online such as credit card, debit card, net banking, wallets, resulting in a faster collection of payments.
Using a free invoice maker online like Refrens can help you save a lot of time and energy, thus focusing on growing your business. Here are some of the reasons:
No money spent. Generate invoices for free.
Saves all your invoices and client data so that you can use it further.
Organize all your invoice in seconds.
No or minimal use of paper.
Use professional templates that are compatible with printers.
Track all your invoices - know if the customer opened your mail.
Generate powerful eports.
Accept payments online.
Access your invoice and client from anywhere in the world.
Use other free tools offered by Refrens.
If you are one of those business owners who generate invoices at the end of the month, it is very painful to make invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have many invoices to build by the end of the month.
But need not worry about it; our invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet gets uploaded to the system. Using the bulk invoices feature, you can create both GST invoices, Non-GST invoices, and GST e-invoices. To upload bulk invoices, add your client's data and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system, and your invoice gets created.
Refrens provide all the necessary reports, which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the Reports supplied by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning and develop a future forecast.
Refrens provide client reports, payment reports, TDS reports, and also GST reports which you can use to file GST. We give a GSTR-1 report which helps to file the taxes. If you need any Report that is not currently there, you can request us on chat support, and we will get it included in our system. Check out Refrens new GST billing software.
Here are some reasons: How you save your time and hard work when generating an online invoice using our online invoice maker.
Zero cost - You can create invoices online using Refrens' free invoice generator: No Hidden Charges and No Restriction.
Saves all your client data. You can manage all your client data in one go. Saving details avoids re-entering the details again and again.
Use professional invoice templates that are compatible with letterheads and easy to print.
Get paid faster by using the Refrens payment gateway. We are one of the cheapest payment gateways in India when it comes to receiving international payments.
Fully customizable invoice - you can add additional columns, and fields and can also rename them when required.
Add Multiple Users and Business - if you have multiple businesses or users, you can easily add them with some clicks.
Organize all your invoices in one place. You can organize them by date filter by selecting clients and classifying them by your invoice status(paid, unpaid, partly paid, overdue).
Save your valuable time by uploading bulk invoices at a time.
Create recurring invoices for daily, weekly, and monthly purposes.
Send or share invoices by downloading as PDF, printing, emailing to the client, and sharing on WhatsApp.
Refrens Free Online Invoice Generator - an innovative business tool that helps you create and send professional-looking online invoices to your customers in 3 simple steps. Our Free Invoice Maker allows you to customize invoices by uploading elements like Logo, Digital Signatures, files, and other attachments. With just one click, you can generate GST invoices even if you are new to invoicing.
Not just GST, Refrens also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details or payment links to get paid on time with Invoice Generator Online.
Our optimized and user-friendly invoice creation interface helps you manage, track, and save invoices online without hassle and cumbersome. Using our online invoice generator, create, download, and share online invoices without paying any extra penny and save all important details for recurring invoices, which helps you save time.
In addition to the invoice creation, you can also manage your client list in one place and can also add that client directly to your portfolio with just one click. Just like invoices, you can add and manage clients. As you add more clients and create invoices against them, client reports are generated automatically, helping you manage and view invoices against each client.
All the information like the number of invoices created against each client, total amount, due amount, TDS deducted, total GST, and even average paying date can easily be known using the client report.
As a business owner or freelancer, creating and managing invoices can be a time-consuming task.
While invoice templates available online can be a good starting point, they lack the features necessary to efficiently track and organize invoices. Maintaining client details, finding old invoices, and renaming existing invoices can become cumbersome tasks.
As such, it's recommended to use an invoice generator to streamline the process. Our free invoice maker offers a simple solution that saves time and effort.
By using our invoice generator, you can easily create online invoices for free, with all your invoices saved in one centralized system. This allows you to effortlessly organize and manage all your invoices without the need for manual tracking.
With our efficient and hassle-free invoicing solution, you can focus on what matters most - growing your business.
You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect invoice generator that fits your business requirement is a must. But when finding the ideal solution, pricing is also one of the things that concern business owners, especially small business owners or freelancers.
When you find one, you will notice different pricing models. Some online invoice makers may charge a fee for each invoice you created. Some charge a monthly fee pricing model. But using Refrens, you can generate 100 online invoices for free in a year with features like recurring invoices, adding custom fields and formulas, and other elements that are generally seen in paid software. Typically, Refrens make revenue from the international payment gateway by charging a small fee if you wish to accept payment online through this software.
Refrens is also a marketplace that connects the best freelancers and agencies to businesses to complete their work. Refrens Marketplace.
Other Products from Refrens include invoice generator, quotation generator, proforma invoice, purchase order, lead management software, expense report software, credit Note, debit Note, inventory management, delivery challan, payment receipt, escrow for freelancers, international payment gateway. All these tools are helpful for small businesses, agencies, and freelancers to run their businesses efficiently.
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