An invoice is a document that holds the information of all the products or services with their specific fixed price that has been offered by the seller (vendor) to its buyer (customer). An invoice indicates to the buyer how much amount must be paid as per the seller's payment terms & conditions. Payment terms are the set of rules made for the goods or services purchased by the buyer using the purchase order.
Every business owner is familiar with the importance of the internet. Knowing this, almost all business owners are shifting from offline to online mode. The same goes for the invoicing cycle as well. Creating invoices using invoice generator or invoicing software like Refrens is an online invoice.
Creating, maintaining, and sending all your invoices online to your client is easy and simple. It is always painful to create invoices with the hand at the end of the month. Using Refrens invoice generator, less to no Paperwork is required and no risk of losing invoices. The best part about Refrens is - you can create invoices online without paying a single penny. FREE INVOICES FOR LIFETIME.
Invoice generator is a tool used to create invoice without any hassle and with minimal error. An invoice created using online invoice generator is similar to that of hand written invoice. It become easy for business owners in India to automate the invoicing process using free invoice generator.
When creating an invoice for the first time, you have to add the invoicing details to the blank Invoice. Here is the step by step guide on how to create an invoice using all the essential elements of the free invoice generator.
Invoice Header - In this section, add the invoice number, issue, and due date of the Invoice. You can also add your company or personal Logo to make the Invoice more professional. Refrens also has the feature of additional fields where you can add PO Number, Quotation or Batch number, etc.
Billed By - Add your company details, which include company name, address, phone number, email address. If you are GST registered, you can add your GSTIN and your PAN number to make a GST invoice.
Billed To - Add your client’s business details the same as you fill in your company details.
Product/Service Details - Add your product or service details with description, quantity, and price. You can add multiple columns as per the requirement of your Invoice.
Discounts & Charges- You can give discounts on the item that you sold. Refrens’ online invoice generator automatically calculates the discounts. Same as discounts, you can add additional charges like packaging charges, shipping charges etc.
Terms & Conditions - Add your company or invoicing terms and conditions so that you can get paid faster or to be clear on the record.
Additional Notes - As the name suggests, you can add extra information or instruction related to the product or service you rendered.
Use an invoice generator to thoroughly customize your invoices flawlessly. You can add your business logo and customize your invoice color and font heading using the magic color. Refrens allow the user to add multiple fields and columns to add more value to the seller's information or details. Easy enable one-click discount options and additional charge features. Select from professional invoice templates that fit your business.
We have 4 different invoice templates that include:
Professional invoice template especially for professionals like software developers, lawyers, designers, freelancers, IT professionals.
Letterhead invoice template for all those who are bored and want to try something new. You can change the color and font heading as well.
Business Invoice Template for all types of businesses ranging from small to medium enterprise, startups, entrepreneurs.
Print-friendly invoice templates is a black and white compact invoice. Easy to print.
An invoice can quickly get rejected if it is not created correctly. Some of the common invoicing mistakes are as follows:
Incorrect invoice date: The date should be correct in it should be the date when the invoice was created.
Incomplete details: invoice must have all the details of the vendor or service provider and client details. It should include all the detailed information about the product or service offered.
Spelling mistakes: Avoid spelling mistakes when creating the invoice. Create an invoice in simple terms and language. Avoid using technical jargon or the short form of any word.
Incorrect total: the price and quantity decided at the time of agreement is different and the invoice created for the same deal is separate. It is the most common cause of the rejection of the invoice. Avoid adding the wrong tax rate.
When creating an invoice through our invoice maker, the due date is added to the invoice by the user. In case if the due date is not added by the user, then it automatically takes 30 days due date from the created date of the invoice. Once the invoice is mailed to an ideal client, they will pay it before the due date.
But there are few clients which need to follow up on the payment. At that time reminder mail, the best way to remind the client about the payment. Using Refrens invoice generator, you will get an automated mail from Refrens about the invoice due for a particular client. You can directly send a reminder to the client for the payment. Or you can send the mail manually as well.
Generally, the payment receipt is sent after the payment is done by the client. Once the client pays your invoice, it turns into a paid invoice. You get a one-click option to send the payment receipt to your client. A payment receipt is sent to acknowledge the payment made by the client. A payment receipt is similar to the invoice, the only difference is that the payment receipt is sent after the payment is made and the invoice has the tag “PAID” at the top and payment mode at the bottom.
A payment receipt includes the following:
You can easily send a payment receipt for the paid invoice using our free invoice generator.
It is always harder for freelancers to get paid once the service is rendered. First, freelancers offer a service, and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business.
In this process, invoicing setup is one of the important parts to collect payment faster. Here is a quick and simple guide to creating invoices for freelancers or service providers.
A quick overview of what your invoice should look like:
Unique invoice number and other reference numbers.
Invoice created date.
Invoice due date.
Your business name and contact information.
Your client's name and contact information.
Service name and description.
Quantity, Rate, and the taxable amount.
Online payment link.
1. Setup Invoicing Terms
Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, discount. It is always important to issue an invoice as per the client invoicing process, this helps you to get paid faster.
In short, there should be terms and policies agreed upon and signed by both parties. Here, the best document to create is a quotation, which gives an idea to the client how much is to be paid once the work is completed.
2. Make Your Invoice Short, Clear and Error Free
When creating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection.
In addition, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.
3. Payment Policy Terms
It is a good practice to send invoices at a scheduled time. Having a payment policy term is good to get paid faster. If it is a recurring client, then selecting a specific day and time to send invoices. If you have a one-time project or recurring project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, then follow up throughout the project. This gives your client an idea about when to expect the invoice and payment of the project.
4. Offer Multiple Payment Options
You need to be feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean to use multiple payment gateways for a single payment.
Simply opt for an invoice generator like Refrens which provides the feature of a payment gateway within the invoice creation process. For instance, Refrens provide the online payment option of debit and credit card, net banking, UPI and wallet payment.
Our online invoice maker allows the vendor to create an invoice online and send it to the customer via email. Easily track all your invoices, check whether your customer opened your invoices or not. If the invoice is not opened by your customer, you can send the remainder as well. You can also download the invoice as a PDF and can also print it whenever required. Invoice maker also gives you the option of sharing the invoice through WhatsApp as well.
The faster the invoice is reached to your customer, the chances of getting paid your invoices increases by 40%. When creating an invoice simply add the bank account details and email to your customer or through the sharing the link.
Your customer would be able to pay online through a secure link. Invoice maker also gives the facility to accept partial payments, advance payments, customize and manage invoices. Easily identify the status of your invoices like paid, unpaid, overdue.
Give your customers multiple options to pay online such as Credit card, Debit card, Net banking, wallets which results in a faster collection of payments.
Using an Invoice creator like Refrens can help you to save a lot of time and energy, thus helps you to focus on growing your business. Here are some of the reasons:
No Money Spent. Generate Invoices for free.
Saves all your invoices and client data so that you can use it further.
Organize all your invoice in seconds.
No or minimal use of paper.
Use professional templates that are compatible with printers.
Track all your invoices - know if the customer opened your mail.
Generate Powerful Reports.
Accept payments online.
Access your invoice and client from anywhere in the world.
Use other free tools offered by Refrens.
If you are one of those business owners who create invoices at the end of the month, it is very painful to create invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have a lot of invoices to build by the end of the month.
But need not worry about it, Refrens invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet is uploaded to the system. Using the bulk invoices feature, you can create both GST and Non-GST invoices. To upload bulk invoices, simply add the data of your client and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system and your invoice is created.
Refrens provide all the necessary reports which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the reports provided by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning and develop a future forecast.
Refrens provide client report, payment report, TDS report, and also GST report which you can use to file GST. We provide a GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.
Here are some of the reasons how you save your time and hard work when creating an online invoice using Refrens’ online invoice creator.
Zero Cost - You can create unlimited invoices online using Refrens’ free invoice generator. No Hidden Charges and No Restriction.
Saves all your client data. You can manage all your client data in one go. This avoids re-entering the details again and again.
Use professional invoice templates that are compatible with letterheads and easy to print.
Get paid faster by using the Refrens payment gateway. We are one of the cheapest payment gateways in India when it comes to receiving international payments.
Fully customizable invoice - you can add additional columns, fields and can also rename them when required.
Add Multiple User and Business - if you have multiple businesses or users, you can add them to creating the invoices.
Organize all your invoices in one place. You can organize them by date filter, by selecting clients and also by your invoice status(paid, unpaid, partly paid, overdue).
Save your valuable time by uploading bulk invoices at a time.
Create recurring invoices for daily, weekly and monthly purposes.
Send or share invoices by downloading as PDF, print, email to the client and also by sharing on WhatsApp.
Refrens Free Online Invoice Generator - an innovative business tool that helps you create and send professional looking invoices to your customers in 3 simple steps. Our Invoice Maker allows you to customize invoices by uploading elements like Logo, Digital Signatures, files, and other attachments. With just one click, you can create GST invoices even if you are new to invoicing.
Not just GST, Refrens online invoice generator also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details or payment links to get paid on time with Refrens Online Invoice Generator.
Our optimized and user-friendly invoice creation interface helps you to manage, track and save unlimited invoices online without any hassle and cumbersome. Using our online invoice generator, create, download and share unlimited invoices without paying any extra penny and save all important details for recurring invoices which helps you to save time.
In addition to the invoice creation, you can also manage your client list in one place and can also add that client directly to your portfolio with just one click. Just like invoices, you can add and manage unlimited clients. As you add more clients and create invoices against them, client reports are generated automatically which helps you to manage and view invoices against each client you added.
All the information like the number of invoices created against each client, total amount, due amount, TDS deducted, total GST, and even average paying date of the client can easily be known using the client report.
When you search for the invoice online, you can find many websites that provide you the invoice template. No doubt that invoice templates in some of the websites are really good. You only need to download the template for free and can easily add the details to the invoice using Google Sheets or Google Docs.
But after creating a few invoices, you will know that creating and maintaining the invoice is time-consuming. As you will not be able to keep track of your invoices and it will become difficult to find old invoices. You can not save the client details. You always have to copy the original invoice and then rename it with a new one. All this process is time-consuming.
The best way is to use an invoice generator that helps you to do all this work easily and quickly. Our invoice maker helps you to create unlimited invoices for free with all the invoices saved in the system itself and can organize the invoices without any hassle.
You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect invoice creator that fits your business requirement is a must. But when finding the perfect solution, pricing is also one of the things that concern the business owners especially small business owners or freelancers.
When you find the one, you will notice different pricing models. Some invoice creator may charge a fee for each invoice you created. Some charge a monthly fee pricing model. Then there is a certain invoice creator like Refrens that is completely free. You can create unlimited invoices for free with all the essential features like invoice templates, customization, recurring invoices, and other features that are generally seen in paid software. Generally, Refrens make revenue from the international payment gateway by charging a small fee if you wish to accept payment online through this software.
Refrens is also a marketplace that connects the best freelancers and agencies to the businesses for the completion of their work. Refrens Marketplace.
Other Products from Refrens includes invoice generator, quotation generator, proforma invoice, purchase order, expense report software, international payment gateway. All these tools are helpful for small businesses, agencies and freelancers to run their business efficiently.