Invoice Generator - Free Online Invoice Bill Maker

For Indian businesses that want to make invoices online, Refrens offers an easy invoice maker that gives you full control. Wholesalers, traders, service providers, agencies, consultants, CA firms, and IT companies can use it to tailor invoices and billing formats to their needs. You get the precision and flexibility you need without any fuss.

• Choose a custom invoice format. Change the title, add your logo, and edit the “From” and “To” fields to match your brand.
• Add shipping details or delivery terms for businesses selling products.
• Handle GST and other taxes easily. Set up multiple tax rates or apply specific tax types as needed.
• Invoice international clients in different currencies.
• Customize line items: rename “Quantity” to “Hours” for service billing, select any unit type, and use custom formulas for automatic calculations.
• Include detailed descriptions and images for items. Round off totals or display the amount in words with a click.
• Attach terms & conditions, notes, or extra files. Add custom fields for any industry-specific details.
• Download a printable invoice or share it online. Each invoice looks polished and professional.

Our free invoice tool is easy to use and has all the features you need. It helps you create professional, printable invoices in minutes.

Invoice definition - What is an invoice?

An invoice is a commercial document from a seller to a buyer. It shows what products or services were given, how much they cost, and how much the buyer needs to pay.

In addition to the payment amount and payment terms, an invoice may also include details such as the invoice date, due date, invoice number, tax information, shipping information, and any other relevant information about the transaction. The invoice serves as a formal request for payment and provides a record of the transaction for both the buyer and seller.

Online invoice - What is an online invoice?

A digital or electronic invoice is an invoice sent electronically, usually by email or through software, showing what was sold, its price, and how much the buyer needs to pay.

Online invoicing software allows businesses to create and send invoices with ease, track payments, and automate payment reminders. Online invoices are also more environmentally friendly and cost-effective than traditional paper-based invoices.

They can be accessed and paid from anywhere with an internet connection, making it convenient for both the business owner and the customer.

Why Refrens invoices work for your business?

• Effortless payment tracking: With Refrens, you can instantly see which invoices are paid, unpaid, or overdue in one dashboard, so you never miss a payment.
• Built‑in legal proof: Every Refrens invoice carries a unique number and date stamp, giving you solid evidence of each sale if you ever need it.
• Simplified tax filing: Refrens automatically organizes your invoices by date, client, and amount, making it quick to pull reports for accurate tax returns.
• Audit‑ready records: All your invoices are stored securely in the cloud, creating a clear, time‑stamped audit trail that’s there whenever you need it.
• Automated payment reminders: Schedule follow‑up emails right from Refrens—no manual chasing needed—so late payments become a thing of the past.
• Error‑free invoicing: Our smart invoice generator auto‑populates client and product details to cut down typos and duplicate entries, saving you admin time.
• Zero paper, printing, or postage costs: Send every invoice electronically to reduce waste and eliminate mailing expenses.
• Instant delivery and payments: Email or WhatsApp invoices in seconds, and let clients pay online via integrated gateways for faster collections.
• Centralized finance hub: Manage invoices, quotations, purchase orders, and expenses all from one Refrens account—no more switching between tools.
• Boosted cash flow: Electronic invoices reach clients immediately and include payment links, helping you get paid faster and maintain a healthy cash flow.
• Scalable as you grow: Start for free, then upgrade as your needs expand—Refrens grows with your business.

What are the different types of invoices?

Invoicing is an essential process for every business, and creating the right type of invoice for the right client is crucial to ensure timely payments. There are six types of invoices that businesses use, depending on their needs and requirements:

Standard Invoice: This is a basic invoice that includes all the necessary details like invoice date, number, payment due date, vendor and client addresses, product or service details, and the total amount due.

Proforma Invoice: A nonlegal invoice created to make an agreement between the supplier and the client regarding payment terms and delivery schedule.

Service Invoice: Typically used by service-based businesses, this invoice charges clients hourly for their services. You can use our free invoice generator to customize the column names and charge hourly. This type of invoice is more useful for service businesses like digital marketers, software developers etc.

Commercial Invoice: Export/import businesses use this invoice, which includes shipping details, country and place of supply, total packages to be delivered, and weight of the packages.

Recurring Invoice: Businesses that charge fixed prices for their services, such as rent, bills, or subscriptions, use recurring invoices that are sent to the client monthly until the subscription ends.

Credit Note: When clients return products for reasons like damage or mistakes, the supplier issues a credit note.

Creating the right type of invoice for your client is crucial for timely payments and maintaining a good relationship. Use Refrens free invoice generator to create professional invoices and simplify your invoicing process.

What is an invoice generator?

An invoice generator is an online tool that enables businesses to create professional invoices quickly and easily. It eliminates the need for manual invoice creation and allows for the customization of invoice templates.

An invoice generator includes all the necessary information, such as company logo, invoice title, invoice date, company and client details, product or service sold, quantity, rate, and tax and payment details.

By using an invoice generator, businesses can send PDF invoices, customize invoices with templates, and download or print invoices, making the invoicing cycle simpler and allowing for faster payment collection.

In India, businesses can automate their invoicing process using a free invoice generator, which is a convenient and time-saving solution for entrepreneurs.

What is the difference between an invoice and a receipt?

An invoice is typically issued by the seller or service provider to the buyer, outlining the details of the products or services sold, the quantity, the price per unit, and the total amount due for payment. It serves as a formal request for payment and includes payment terms and a due date.

On the other hand, a receipt is a document issued by the seller or service provider to the buyer after the payment has been made. It confirms that the payment has been received and outlines the details of the transaction, including the date, the amount paid, and the products or services purchased. A receipt is often used as proof of purchase or as a record for accounting purposes.

In summary, an invoice is a document that requests payment, while a receipt is a document that confirms payment has been made.

Who can issue the invoice?

The supplier or the seller of the goods or services is responsible for issuing an invoice to their customers. The invoice serves as a legal document that facilitates payment and acts as proof of the transaction between the buyer and seller.

What is the difference between an invoice and a bill?

Actually, there are some subtle differences between an invoice and a bill. While they both request payment for goods or services rendered, an invoice is typically issued before payment is made, while a bill is typically issued after payment is due or past due.

In other words, an invoice is a document that is sent to a customer prior to payment being made, while a bill is a document that is sent to a customer after payment is due or past due.

Another difference is that an invoice usually contains more detailed information about the goods or services provided, while a bill may be more of a summary of what is owed.

In practice, the terms "invoice" and "bill" are often used interchangeably, and the specific usage may vary depending on the industry or region.

Using the Refrens invoice form is the easiest way to create a professional PDF invoice for your clients—no design skills or complex software needed. Here's how to do it:

Step-by-step: Use the invoice form like a pro

Start with Business Details

• Fill out the "Billed By" section with your company name, GST number (if any), contact info, and logo.
• This builds credibility and ensures the invoice looks official.

Add Client Details

• In the "Billed To" section, enter your client’s company name, address, and tax ID if applicable.
• Accurate client info ensures smooth processing and timely payment.

Invoice Header

• Add or auto-generate the Invoice Number, set the Issue Date, and choose a Due Date.
• You can also include PO number, Quotation reference, or Batch number if needed.

Product/Service Table

• List your items: add description, quantity, unit, and rate.
• Tax, discounts, and shipping can be added per item or on the total.
• Refrens auto-calculates everything, reducing human error.

Customize the Invoice

• Use the form to change labels like “Quantity” to “Hours,” or add custom fields for specific needs.
• You can also select different currencies, set payment terms, and add terms & conditions.

Add Additional Notes or Attachments

• Use the notes section for special instructions or messages to your client.
• Upload relevant files (PDF, Word, Excel) as attachments.

Download the Invoice as PDF

• Once the form is filled, click “Download PDF” to generate a high-quality invoice instantly.
• You can send it by email, save it for records, or print it.

Why does this method work better than manual invoice templates?

• No formatting issues like Word/Excel
• Auto-calculated totals and taxes reduce mistakes
• Saves time and improves accuracy
• Looks professional with consistent branding and layout

Using a free invoice maker online like Refrens can help you save a lot of time and energy, thus focusing on growing your business. Here are some of the reasons:

• No money spent. Generate invoices for free.

• Saves all your invoices and client data so that you can use it further.

• Organize all your invoice in seconds.

• No or minimal use of paper.

• Use professional templates that are compatible with printers.

• Track all your invoices - know if the customer opened your mail.

• Generate powerful eports.

• Accept payments online.

• Access your invoice and client from anywhere in the world.

• Use other free tools offered by Refrens.

How to upload bulk online invoices using invoice generator?

If you are one of those business owners who generate invoices at the end of the month, it is very painful to make invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have many invoices to build by the end of the month.

But need not worry about it; our invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet gets uploaded to the system. Using the bulk invoices feature, you can create both GST invoices, Non-GST invoices, and GST e-invoices. To upload bulk invoices, add your client's data and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system, and your invoice gets created.

What are the types of business reports provided by the online invoice generator in India?

Refrens provide all the necessary reports, which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the Reports supplied by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning and develop a future forecast.

Refrens provide client reports, payment reports, TDS reports, and also GST reports which you can use to file GST. We give a GSTR-1 report which helps to file the taxes. If you need any Report that is not currently there, you can request us on chat support, and we will get it included in our system. Check out Refrens new GST billing software.

What are the benefits of using Refrens invoice generator online?

Here are some reasons: How you save your time and hard work when generating an online invoice using our online invoice maker.

1. Zero cost - You can create invoices online using Refrens' free invoice generator: No Hidden Charges and No Restriction.

2. Saves all your client data. You can manage all your client data in one go. Saving details avoids re-entering the details again and again.

3. Use professional invoice templates that are compatible with letterheads and easy to print.

4. Get paid faster by using the Refrens payment gateway. We are one of the cheapest payment gateways in India when it comes to receiving international payments.

5. Fully customizable invoice - you can add additional columns, and fields and can also rename them when required.

6. Add Multiple Users and Business - if you have multiple businesses or users, you can easily add them with some clicks.

7. Organize all your invoices in one place. You can organize them by date filter by selecting clients and classifying them by your invoice status(paid, unpaid, partly paid, overdue).

8. Save your valuable time by uploading bulk invoices at a time.

9. Create recurring invoices for daily, weekly, and monthly purposes.

10. Send or share invoices by downloading as PDF, printing, emailing to the client, and sharing on WhatsApp.

Small Business Owners

If you're a small business owner, navigating the complexities of invoicing and financial management can be daunting. With Refrens invoice generator, you not only simplify the invoicing process but also gain valuable insights into your cash flow. Utilizing the tool's reporting features, you can analyze your revenue patterns, helping you make informed business decisions and plan for the future effectively

Entrepreneurs

For entrepreneurs, the ability to present your business professionally is key to winning clients' trust. Refrens invoice generator offers customizable templates tailored to match your brand identity. This personal touch not only enhances your professional image but also strengthens your client relationships. Additionally, with the tool's automated reminders, you can ensure timely payments, contributing to your business's financial stability.

Service Providers

Your reputation as a service provider depends not only on the quality of your work but also on your professionalism. Refrens invoice maker equips you with detailed invoices, outlining your services comprehensively. This transparency not only instils confidence in your clients but also reduces disputes. Moreover, the tool's expense tracking feature helps you manage your costs efficiently, ensuring your profitability.

Non-Profit Organizations

As a non-profit organization, maintaining your financial transparency is crucial for building trust with your donors. Refrens invoice maker not only simplifies invoicing for your projects and initiatives but also provides you with detailed financial reports. You can showcase how donations are utilized, fostering trust and credibility. This transparency strengthens your donor relationships, encouraging continued support for your noble causes.

Contract Workers

Your flexibility as a contract worker often means managing various clients and projects simultaneously. Refrens contractor invoice maker enables you to handle multiple contracts seamlessly. By utilizing its recurring invoicing feature, you can automate repetitive tasks, allowing you to focus on delivering quality work. Furthermore, you can track your earnings per project, aiding your financial planning.

Businesses with Recurring Invoices

Businesses dealing with recurring invoices often face challenges in managing the consistency of cash flow. Refrens recurring invoice generator not only automates your recurring invoices but also provides you with insights into your payment trends. You can analyze your revenue patterns, helping you optimize your pricing strategies and offer incentives for early payments, ensuring your financial stability.

Anyone Needing Simplified Invoicing

Whether you're a startup owner, or someone managing multiple contracts, Refrens bill generator offers more than just simplified invoicing. You can enhance your financial literacy through the tool's insightful reports. By understanding your payment trends, you can make smarter financial decisions, such as budgeting effectively and investing wisely. This knowledge empowers you to achieve your long-term financial goals.

Construction Businesses

Managing multiple projects and clients is a key part of running a construction business. Refrens construction accounting software and invoicing software simplify your operations by providing tools to track project expenses, generate professional quotations for construction, and automate recurring billing and invoicing. With features like real-time financial tracking and detailed reporting, you can focus on completing projects on time while keeping your finances organized and under control.

Retail Businesses

Refrens retail billing software helps you manage invoices, track inventory, and handle transactions effortlessly. Simplify billing and get detailed sales reports to keep your retail business organized and growing.