GST Quotation Format for FREE

If your business is registered under GST, filing returns and managing taxes is a regular part of your work. Doing this manually is time-consuming and prone to errors. That’s where a GST accounting software like Refrens comes in.

Refrens automates almost 90% of your financial tasks, helping you file GST faster, save time, and avoid penalties. You can also save more on ITC by ensuring accurate and timely filings.

With Refrens, you can create, send, and track quotations and invoices in one place. It also automates journal entries and ledgers, so you don’t need deep accounting knowledge to manage your books.

Refrens is built for simplicity. It’s India’s easiest and most intuitive AI-powered accounting software, perfect for business owners who want to get started from day one without worrying about financial jargon.

With advanced GST billing, you can generate GSTR reports automatically, handle GST and bank reconciliation, and accept online payments directly. One of the most useful features is document conversion. For instance, you can convert an accepted quotation into an invoice instantly without creating one from scratch.

Refrens also includes an AI accounting assistant that provides real-time financial insights, helping business owners make faster decisions. For Chartered Accountants, Refrens makes life even easier with built-in e-invoicing, eWay bill generation, and GST filing tools.

What is a GST quotation?

When a buyer wants to purchase a product or service, they usually compare multiple options in the market. They don’t just look for the best vendor; they also look for the best price. So, they contact a few vendors and request a specific document to understand pricing and details.

Each vendor then sends this document to the buyer. The buyer reviews all the quotations, compares them, and finally chooses the vendor that best fits their requirements.

That document shared by vendors is called a quotation.

Now, from a vendor’s point of view, this quotation is very important. It often decides whether a potential buyer will go ahead with the purchase or not. A quotation includes key details like product or service description, quantity, rate, material cost, delivery time, and discounts.

However, most vendors forget one key element - GST.

Usually, vendors mention GST in the terms and conditions section, something like:

• “GST will be applied.”
• “5% or 18% GST will be applicable depending on the material.”
• “Further tax will be applied on the total.”
• “Exclusive of GST.”

This means they share only the base price and not the full amount including GST.

But some vendors go a step further and include GST directly in the line items. They show CGST, SGST, or IGST along with GST rates like 5% or 18%. Such quotations are called GST Quotations.

To create a GST quotation, vendors need a GST quotation template that includes fields for GST number, GST type, and applicable rates along with other standard details.

Why use a GST quotation?

Using a GST quotation benefits both the vendor and the buyer. The buyer gets complete pricing transparency like base price, GST amount, and total. When you include GST in your quotation, buyers can make quick decisions because all costs are already visible. No back-and-forth questions like “Is this price inclusive of GST?” or “How much will it cost with GST?”

From a vendor’s point of view, it also saves time. And let’s be honest, the faster a buyer gets clarity, the faster you close deals.

So for this type of vendor Refrens offers a specially crafted professional GST quotation format that every business can use for free.

Why create your GST quotation on Refrens?

Let’s be honest, creating a quotation from scratch takes time. You have to add all the line items, calculate taxes, adjust totals, and still make it look presentable. It’s repetitive and distracting. Instead of focusing on growing your business, you end up spending hours formatting a document.

That’s exactly why Refrens created ready-to-use GST quotation templates. You can easily download them in Word or Excel format for free. Just fill in your details and your quotation is ready.

If you don’t want to deal with files at all, Refrens also lets you create quotations online within minutes. You can add your company logo, apply your brand colors, and customize every section as you like. Once done, you can download it as a PDF or send it directly to your client within Refrens quotation software.

No more exporting files, attaching them to emails, and switching between tabs. Refrens simplifies the entire process so you can share professional GST quotations faster and focus on running your business instead.

How to download a GST quotation format for free?

If you’ve just started your business and don’t want to use accounting software yet, that’s fine. You can still use the Refrens GST quotation format to create and share your quotes easily.

Here’s how you can download it for free:

1. Go to Google and search for “Refrens GST quotation format.”

2. Click on the first link from Refrens. You’ll find multiple options to create or download your quotation.

3. In the second section of the page, you can create your quotation directly in PDF format. Just fill in the details, and the GST amount will be calculated automatically. No manual work or extra math needed. Once done, click on Save and Continue, format your quotation, and download it as a PDF.

4. In the third section, you’ll find the option to download the GST quotation format in Word. Pick the design you like and download it for free.

5. In the fourth section, you’ll see the option to download the GST quotation format in Excel. Simply download it and use it as per your business needs.

Whether you choose the Word, Excel, or online PDF option, Refrens makes it simple to create professional GST quotations in just a few minutes.

Using a GST quotation template is a great start. But if you are a GST-registered business in India, that means you are already a serious business owner. And for serious business owners, a simple Word or Excel template is never enough.

You might be thinking, “I have only a few clients right now, I can manage everything on Excel.” That might sound logical at the beginning, but as your business grows, it quickly becomes a problem. You’ll spend more time managing files than managing your business. Templates can help you create quotations, but they cannot help you track or manage them.

Think about it. Do you know if your client has opened your quotation? Do you know how many quotations you sent this month, and how many got accepted or rejected? Can you set reminders to follow up with potential clients? And when a quote is accepted, do you again sit down and create a new invoice from scratch?

All these small tasks add up. They eat your time and slow down your workflow. That’s where an online accounting and invoicing software like Refrens makes a big difference. It automates your daily work so you can create, send, and track every quotation and invoice in one place.

And if you sell products, it becomes even more useful because it also handles your inventory. You can track stock, manage payments, and generate reports, all without touching Excel again. Refrens gives you everything a growing business needs: automation, accuracy, and complete visibility of your finances.

If you ask me, I’d always recommend creating your quotation online and then downloading it in PDF format. Refrens offers this option for free, and it’s the easiest way to create and share professional quotations without juggling files or calculations.

My second choice would be Excel, mainly because of how simple it makes calculations. An Excel quotation template automatically calculates GST, discounts, and totals thus saving you time and effort.

However, if you care more about the design and layout, then a Word GST quotation format might be a better option. Word templates offer more design flexibility and layout variations compared to Excel.