Free Delivery Challan Format in Word, Excel, PDF

Get free delivery challan formats in Word, Excel, and PDF with Refrens. Easily create and customize challans for free.

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Delivery Challan Format in Word, Excel, PDF (Add challan details and download it in PDF format.)

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Delivery Challan Details
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Delivery Challan Details
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Pick your favorite delivery challan template in step 3 with Refrens

Professional Delivery Challan Format
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Minimalist Delivery Challan Format
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Letterhead Delivery Challan Format
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GST Delivery Challan Format
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Word Delivery Challan Format

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Delivery Challan Format Word 2
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Delivery Challan Format Word 3
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Delivery Challan Format Word 4
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Excel Delivery Challan Format

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Delivery Challan Format Excel 2
Delivery Challan Excel 2
Online Delivery Challan Format Excel 3
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Delivery Challan Format Excel 4
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Generate Delivery Challans Free with Refrens Online Challan GeneratorCreate Delivery Challan Now!

Features of Refrens Delivery Challans

Generate Delivery Challans for FreeCreating delivery challans should be easy. With our online delivery challan generator, you can generate professional challans without the hassle of re-entering data. This feature ensures accuracy and efficiency, so you can focus on more important business tasks.
Customization of Columns
Customization of ColumnsRefrens delivery challan maker offers customizable challan formats, allowing you to add relevant information and columns. Tailor your challans to meet specific client needs, ensuring all necessary details are included.
Add Business Logo
Add Business LogoPersonalize your delivery challans by adding your business logo with our online delivery challan generator. It strengthens your brand identity and gives your challans a professional appearance.
Premium Invoice Templates
Personalized Invoice TemplatesChoose from a variety of delivery challan templates to send personalized challans that represent your brand. A well-designed challan can leave a lasting impression on your clients.
Download and Print
Download and PrintEasily download and print your delivery challans with our online challan maker. It's simple to share detailed, professional challans with your clients in just a few clicks.
Accept Online Payments
Accept Online PaymentsReceive international payments at the lowest cost with a secure payment system. This feature ensures that you can cater to a global client base without worrying about high transaction fees.
Live Chat Support
24/7 Live SupportEnjoy round-the-clock support via email and live chat. This ensures that any issues or queries are resolved promptly, allowing you to focus on running your business.
Bank UPI Details
Bank Details and UPIEasily include your bank details and UPI information on your Delivery challan. This feature facilitates smooth and secure payments from your clients.

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Frequently Asked Questions (FAQ)

Delivery challans are essential documents in GST that are issued when goods are transported from one location to another without the issuance of a regular tax invoice. For example, a delivery challan in GST is commonly used when moving goods between warehouses.

Yes, you can create a delivery challan online using various software tools. Platforms like Refrens allow you to easily generate delivery challans by entering your details and automating the process. This makes it convenient to manage your invoicing and documentation from anywhere with an internet connection.

To make a delivery challan, simply use Refrens. It helps you create delivery challan copies easily by turning your sales bills into delivery challans. With Refrens, you can make your invoicing quick and easy.

A delivery challan in GST is a document used to acknowledge the movement of goods without issuing a formal tax invoice. It includes details such as the sender and receiver's information, goods description, and quantity, and helps maintain compliance with GST regulations while facilitating logistics.

No, you do not need an e-way bill to issue a delivery challan. A delivery challan is a document used to acknowledge the transportation of goods without a tax invoice, and it can be issued independently.

A delivery challan is required as proof of the movement of goods without a tax invoice, ensuring compliance with GST regulations. It helps maintain accurate internal records, facilitates returns and exchanges, and streamlines logistics operations by documenting details of the transported goods.

Some Essentials Key Details to Include in Delivery Challan:

Title: Clearly label the document as "Delivery Challan."

Challan Number: A unique identifier for tracking.

Date: The date of issuance.

Sender's Details: Name, address, and contact information of the sender.

Receiver's Details: Name, address, and contact information of the recipient.

Description of Goods: A detailed list of items being delivered, including quantity, specifications, and any relevant codes.

Transportation Details: Information about the vehicle or transporter handling the delivery.

Signature: Signatures of authorized personnel from both the sender and receiver, if applicable.

Remarks: Any additional notes or instructions related to the delivery.

Usually, at least three copies of a delivery challan should be prepared:

Original Copy: This copy is retained by the sender for their records.

Duplicate Copy: This is given to the transporter or driver accompanying the goods for their reference during transit.

Triplicate Copy: This copy is provided to the recipient upon delivery, who can keep it for their records.

How to create a delivery challan format online?

Creating a delivery challan has never been easier, and in this guide, I'm going to show you how you can do it for free using Refrens. All you need is a mobile, laptop, or desktop with an internet connection, and you're ready to go.

Let's get started with the step-by-step process of how create a delivery challan:

create delivery challan for free

Delivery Challan Header

The first step is to add the header of the delivery challan, which includes the challan number, issue date, and delivery date. You can also add your company logo to give it a professional touch. With Refrens, you can include additional fields like Transporter Name, Vehicle Number, or Job Work Details, depending on your business requirements.

Billed By (Sender's Details)

Next, add your company details, including the company name, address, phone number, and email address. If your business is registered under GST, you can use Refrens’ integrated GST-enabled challan format for seamless management of GST compliance.

Billed To (Receiver's Details)

In this section, fill in the business details of the recipient, just as you would in an invoice. Ensure the name, address, and contact information of the recipient are correctly added.

Product/Service Details

Now, add the product or service details that are being delivered, including the item description, quantity, and unit of measurement. You can add multiple items as needed and customize the columns to match your delivery challan requirements.

Purpose of Delivery

It’s important to mention the reason for delivery, whether it’s job work, goods return, stock transfer, or sample. Refrens allows you to select the purpose from the dropdown to ensure proper documentation.

Transport Details

Here, you can specify the details of the transport, such as the mode of transport, vehicle number, and driver's name. These fields are essential for tracking goods in transit.

Terms & Conditions

Adding terms and conditions is essential for maintaining clarity between the sender and receiver. It also ensures both parties understand the terms of goods delivery, return, or receipt acknowledgment.

Additional Notes

This section is where you can provide any extra information related to the delivery, such as special instructions for handling goods, delivery timeframes, or packaging details. You can also attach additional documents such as purchase orders, job work orders, or delivery schedules.

How to Customize Your Delivery Challan for Free with Refrens

Customizing your delivery challan with Refrens is simple and intuitive. You can add your business logo, change the layout, and include custom fields like Transporter GSTIN or Recipient GSTIN. You can also enable additional features, such as automatic updates for job work tracking or stock transfers.

We offer four different online delivery challan templates, each designed to meet specific business needs:

Basic Challan Template: Ideal for small businesses that need simple, clean challans. Job Work Challan Template: Tailored for businesses that frequently send materials for job work. Stock Transfer Challan Template: Perfect for businesses managing stock transfers between warehouses or locations. Returnable Goods Challan Template: Designed for managing goods sent out on a returnable basis, such as tools or equipment. In addition to these templates, Refrens also offers customizable GST delivery challan templates.

Common Mistakes to Avoid When Creating a Delivery Challan

To ensure smooth delivery and receipt of goods, avoid these common mistakes when creating a delivery challan:

Missing Challan Number: Always include a unique challan number for tracking purposes. Incorrect Product/Quantity Details: Ensure all product details and quantities match the goods being delivered. Missing Transport Information: Always fill in the transport and vehicle details to avoid any confusion during delivery. Inconsistent Terms & Conditions: Clearly state your terms and conditions for delivery, especially if the goods are returnable or for job work. Double-checking your delivery challan before sending can prevent unnecessary delays and miscommunication.

How to Send a Delivery Challan with Refrens

Once your delivery challan is created, you can send it to your client through email, WhatsApp, or generate a shareable link. Refrens also allows you to download a PDF copy of the challan for easy printing or attachment.

What is a Delivery Challan? - Definition, Purpose, and Types of Delivery Challans

Delivery Challan Definition - What is a Delivery Challan?

A delivery challan is a formal document issued by a supplier or business when goods are delivered, but no immediate sale is made. It outlines the details of the goods being transported, including descriptions, quantities, and any associated shipping information. This document serves as proof that the goods have been dispatched and received, without indicating any payment.

A delivery challan may also include important details like the reference to a purchase order or job work order and shipping information, ensuring a smooth process of goods delivery.

Online Delivery Challan - What is an Online Delivery Challan?

An online delivery challan is a digital version of the traditional paper challan, created and sent electronically using an online delivery challan generator. It streamlines the process, making it easier to create, customize, and share challans. With an online delivery challan format, businesses can save time, avoid manual errors, and track goods delivery more efficiently.

Creating delivery challans online with tools like Refrens provides flexibility, enabling businesses to create challans with customized fields, attach documents, and even integrate with other software like invoicing or inventory management systems. You can choose from free delivery challan formats to match your business needs.

What is the Purpose of Creating a Delivery Challan?

A delivery challan is essential for businesses to document the movement of goods in scenarios where an invoice is not necessary, such as:

Job work Returnable goods Stock transfers between warehouses Goods delivered on approval or consignment The goods delivery challan format helps businesses and their clients keep track of the quantity and type of goods sent and received, providing a record for future reference. This is especially important for GST-compliant businesses that may need to provide additional documentation for tax purposes. The delivery challan in GST includes provisions for situations where goods are moved without a supply, making it a key part of GST-compliant documentation.

Using an online delivery challan generator can help businesses streamline the process, keep accurate records, and ensure that the delivery of goods is properly documented.

What Are the Different Types of Delivery Challans?

Just like invoices, delivery challans come in different types depending on the purpose of the delivery:

Job Work Challan: Issued when goods are sent out for job work, such as manufacturing or processing. It includes details like the type of job and materials sent.

Stock Transfer Challan: Used for internal stock transfers between warehouses or branches. The goods delivery challan format for this type ensures accurate tracking of stock movements.

Goods Return Challan: Created when goods are returned to the supplier due to defects or issues. It provides clear documentation of the items being returned.

Sample Delivery Challan: Used when goods are sent for approval, trial, or demonstration. It includes detailed product descriptions and terms for return.

Delivery Challan Generator - How to Create a Delivery Challan Online

An online delivery challan generator like Refrens allows you to create a delivery challan quickly and efficiently. Here’s how it works:

Choose a free delivery challan format that suits your business. Add the details of your company and the recipient. Enter the product details, including descriptions and quantities. Customize any additional fields, like transport details, shipping methods, or GST information. Generate the challan and share it with your client via email, download it as a PDF, or print it. With Refrens, you can also integrate the delivery challan with your invoicing and inventory systems, ensuring smooth operations.

Delivery Challan in GST

Under GST regulations, a delivery challan is necessary when goods are moved without an actual sale. For instance, if goods are sent for job work, or stock is transferred from one warehouse to another, a delivery challan in GST must accompany the goods.

In the case of job work, the GST Act mandates that businesses provide a delivery challan with details such as the job worker’s address, description of goods, quantity, and other relevant details. Using an online delivery challan format ensures that all the necessary fields are included for GST compliance.

What is the Difference Between a Delivery Challan and an Invoice?

While a delivery challan documents the movement of goods, an invoice serves as a formal request for payment. In cases where no immediate payment is required or when goods are being sent for job work or approval, a delivery challan is issued instead of an invoice.

Once the goods are accepted or a sale is made, the challan can be converted into an invoice for payment purposes.

Who Can Issue a Delivery Challan?

The supplier or seller who is responsible for dispatching goods issues the delivery challan. It acts as a legal document that tracks the movement of goods from the supplier to the recipient, providing a record of the delivery.

Conclusion

A delivery challan is a crucial document for businesses that need to track the movement of goods without immediate sales. By using an online delivery challan generator like Refrens, businesses can streamline the process, customize their goods delivery challan format, and ensure compliance with GST regulations. Whether for job work, stock transfers, or goods returns, delivery challans help keep business operations smooth and transparent.

What are the Essential Elements of a Delivery Challan?

When creating a delivery challan, certain elements are crucial to ensure clarity and accuracy in documenting the movement of goods. Missing any of these elements can lead to confusion or delays in the delivery process. Here's a breakdown of the key elements to include when generating a goods delivery challan format:

Delivery Challan Header

Every delivery challan should have a well-structured header. It should clearly state that the document is a "Delivery Challan" and include key details like the challan number, which must be unique for each document. A unique challan number helps in tracking and referencing the document easily.

You can format the number in various ways (e.g., DC/00001 or 2024/DC/001), and with Refrens’ online delivery challan generator, the system automatically generates the next unique number.

The issue date and delivery date are also essential. They help both the sender and recipient track when the goods were dispatched and when they are expected to be delivered.

You may also include a reference number related to the purchase order, job work order, or invoice to provide additional context for the delivery.

Sender’s Name and Details

It is important to include the company or sender's name along with details such as the address, phone number, and email address. This ensures that the recipient knows who sent the goods. Make sure these details are clear and different from the recipient’s information to avoid any confusion.

Client’s Name and Details

Add the client or recipient's name, along with their complete address, phone number, and email address. Using our free delivery challan format, once you add the client’s details, they are saved for future use, making it easier to generate multiple challans without having to re-enter the information each time.

Shipping Details

For physical goods, it’s important to add the necessary shipping details. This includes the name of the person to whom the goods are being delivered, the shipping address, city, state, transport method, and vehicle number. You should also include the expected date of delivery and any relevant shipping instructions.

Product/Service Details

The core part of the goods delivery challan format is the product or service details. For each item, you should include the product name, description, and quantity. Each product should be listed on a separate row for clarity.

You can also add images of the products, making it easier for the recipient to identify them. Our online delivery challan format allows you to add images, customize columns, and even hide unnecessary details based on your needs.

Purpose of Delivery

One essential element of a delivery challan in GST is specifying the purpose of delivery. Whether it’s for job work, stock transfer, or sample approval, it’s important to mention why the goods are being delivered. This ensures clarity, especially when no immediate payment is being made.

Tax and Additional Fees

Though delivery challans typically do not involve payment, you may still want to include details like taxes, packaging charges, or freight charges for record-keeping purposes. With Refrens’ delivery challan generator, you can easily add these elements to ensure full transparency with your client.

Terms & Conditions

This section is often overlooked but critical. The terms and conditions on a delivery challan should include any special conditions related to the goods’ delivery or handling, such as return policies or penalties for damaged goods.

Delivery Challan Footer

The footer section is where you can add additional notes or special instructions related to the delivery, such as handling guidelines or safety measures. You can also include a signature section, which is important for documenting the acknowledgment of goods received.

Using Refrens, you can add a digital signature or simply upload a signature image for both the sender and the recipient.

Benefits of Creating Delivery Challan Refrens

Improve Your Brand Image

With Refrens, you can create customized delivery challans that enhance your brand image. By adding your company’s logo, font, and colors, your documents will look professional and make a strong impression. A well-designed delivery challan helps you stand out from competitors and provides clear information about goods, prices, taxes, and terms.

Accept Different Payment Methods

Our invoicing app allows you to offer various payment options, making it easier for your clients to pay. You can accept payments through bank transfers (NEFT, RTGS, IMPS) and even include a QR code for quick payments. This flexibility helps cater to different customer preferences, encouraging them to do business with you more often.

Manage Your Business Easily

Refrens offers a dashboard that lets you keep track of purchase and expenses, inventory, and business accounting all in one place. Our invoicing software and billing app make it simple to manage your business, even when you’re on the go. You’ll receive real-time updates, allowing you to analyze performance and adjust your strategies effectively.

Accept Different Payment Methods

Our invoicing app allows you to offer various payment options, making it easier for your clients to pay. You can accept payments through bank transfers (NEFT, RTGS, IMPS) and even include a QR code for quick payments. This flexibility helps cater to different customer preferences, encouraging them to do business with you more often.

Simple and Quick to Use

You don’t need specialized accounting skills to use Refrens. The easy-to-navigate interface allows you to handle various delivery challan formats effortlessly. With automated transaction tracking, you can quickly generate reports about your business performance, saving you time and reducing errors in your financial records.

Free Access to Features

Refrens provides a free basic plan for users who want to improve their invoicing experience. You can access essential features and accounting tools at no cost, supporting small business owners in the digital economy. Download the Refrens app from the Play Store and start managing your operations easily. For more advanced features and desktop applications, consider subscribing to a plan that fits your needs.

Delivery Challan Format in Word

Creating a delivery challan in Word is easy with Refrens. Use customizable templates to draft a professional delivery challan format:

  • Choose a Template: Browse through our delivery challan templates designed for various business needs.
  • Customize Details: Add your business name, goods description, client information, challan number, date, total amount, and contact details.
  • Personalize Appearance: Modify fonts, colors, and logos to match your brand identity.
  • Save for Future Use: Keep a Word copy for reference or reuse. Now, you can seamlessly create a challan, invoice, quotation, eway bill which you can download it, and share it with clients or transporters.

Delivery Challan Format in Excel

Many businesses prefer Excel for its simplicity and efficiency. Refrens allows you to generate delivery challans in Excel for detailed data management.

Steps to Create a Delivery Challan in Excel:

  • Download the Template: Use our pre-designed Excel templates.
  • Enter Details: Add specifics like business name, client details, item descriptions, and amounts.
  • Save the File: Keep a copy for future use or updates.
  • Share with Clients: Open the Excel file, verify details, and email it directly.

Delivery Challan Format in PDF

Refrens makes it simple to generate and share delivery challans in PDF format.

Steps to generate a Delivery Challan in PDF:

  • Register yourself in Refrens.com
  • Add Necessary details in Delivery challan Form
  • Simply Download it or Share it via email or Whatsapp. Its as simple you can seamlessly create Invoices and Quotation similarly