Pricing

FREE invoicing and billing software online for small businesses in India

Create, Manage, Track and Share invoices in 1-click.

Generate GSTR-1 report, file GST and get actionable insights for your business.

Seamlessly manage expenses, optimize cash flows, and ensure timely auto reminders.

Refrens for invoicing, billing, quotations, payment collection, inventory, e-way bills & more!

Free Invoicing Software
We Are Rated ⭐ 4.8/5 based on 11843+ Ratings

The only invoicing software both you & your accountant will love

Simple enough to use without training, comprehensive enough for all your advanced accounting needs.
Online Invoicing Software

All the features you need in an invoicing software

Create Online Invoices for Free
Create Professional Invoices
With our invoicing software, we offer a straightforward solution to enhance your professional image. Select from a variety of templates and personalize your invoice design, including colors, fonts, and layout, to align with your brand identity. Add your business logo, header, and footer for a consistent branded look. Our user-friendly interface ensures simplicity, allowing you to create customized invoices that reflect your business essence. Elevate your client interactions and make a statement about your business with our custom branded invoices.
Multiple Sharing Options
Convenient Invoice Sharing Options
With Refrens seamless WhatsApp API integration, sending invoices to your clients has never been easier – it's just a click away! Not only can you send invoices via WhatsApp, but you can also email them effortlessly. Plus, you have the convenience of tracking when your clients view the invoices, ensuring you stay in the loop. Additionally, you can share invoices through a secure link, send them as PDF files, or even opt for a physical print if needed. We offer diverse options to suit your preferences, making your invoicing process smooth and efficient.
Create Invoice, Quotes, Proforma Invoice
More Than Just Invoicing
In addition to invoices, Refrens empowers you to create a variety of essential documents tailored to your business needs. Craft professional quotations and estimates, generate proforma invoices, set up recurring invoices for seamless payments, manage credit and debit notes efficiently, and even create delivery challans to streamline your deliveries. Keep track of payments with our payment receipts, and streamline your procurement process with easy-to-create purchase orders and sales orders. With our invoicing software, you have the flexibility to manage various aspects of your business transactions effortlessly.
One Click Conversions
Seamless One-Click Conversions
Experience unparalleled efficiency with our platform – in just one click, seamlessly transform a quotation or proforma invoice into a professional invoice. Convert invoices into credit or debit notes effortlessly, and record expenses directly from purchase orders with unmatched ease. Bid farewell to tedious manual copy-pasting tasks and say hello to automation! Our intuitive invoice software streamlines your workflow, allowing you to focus on what truly matters – growing your business.
Create Recurring Invoices
Easy Recurring Invoices
With auto-assist feature, most of the invoice details are automatically populated for you. Imagine creating invoices in a matter of seconds – it's that effortless! Say goodbye to the hassle of copy-pasting client addresses, terms & conditions, item prices, tax rates, logos, signatures, and other information. Our smart system handles it all, allowing you to focus on your business while we take care of the complexities.
Accounting Reports
Advanced Accounting & Reporting
Create and manage ledgers, vouchers, and account groups with ease, ensuring your records are organized and accurate. Generate crucial financial statements, including Income Statements, Balance Sheets, and Trial Balance reports, giving you valuable insights into your business's financial health. Stay on top of your accounts receivable and payables effortlessly, allowing you to manage your cash flow effectively. Our platform simplifies tax compliance by enabling you to generate GST, TDS, HSN, and other necessary reports, ensuring you meet your regulatory requirements seamlessly.
Seamless Inventory and Expense Management
Inventory & Expenses Management
Our system auto updates your inventory and expenses, ensuring you have real-time insights into your stock levels and financial records. Easily monitor inventory levels for various items, enabling you to make informed decisions about restocking. Our intuitive interface allows you to effortlessly transform invoices into accurate expense records, maintaining your financial data integrity.
Security and Data Backup
Security & Data Back-Up
Benefit from secure cloud storage and backup, ensuring your valuable information is protected and accessible whenever you need it. Our role-based access control and permissions system guarantee that only authorized personnel can access sensitive data, providing an additional layer of security. Stay ahead of potential security threats with our commitment to regular software updates and up-to-date security patches.

What other platforms says about Refrens billing software

Refrens Invoicing Software Ratings & Reviews
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Everything you need in a free invoicing software

Send WhatsApp and Email
1-click WhatsApp & Email Sharing Quickly share Invoices over WhatsApp/email or schedule for later.
Track Invoices
Track Invoice ViewsTrack when your clients view your Invoices sent over email.
Auto Assistant
Auto-assistanceSystem will automatically fill 80% of the details for you based on your past documents. Reduce manual efforts & save time!
Easy Customization
Branding & CustomizationChoose from multiple templates, fonts, colors, etc. Completely customizable according to your business needs.
E- InvoicesCreate e-invoices instantly with multiple GSTINs, generate IRN & QR codes in bulk, and auto-validate data to ensure 100% compliance.
GSTR-1 ReportFile your returns in a few clicks with auto generated GSTR-1 reports.
1 Click Conversion
1-Click ConversionSave time & effort by auto converting a Quotation into an Invoice, an Invoice into a Credit/Debit note, and more!
Track Invoices
Automated Payment RemindersGet paid faster by sending automated reminders to clients over WhatsApp & email.
Multiple Business & Team Members
Multiple Businesses & Team MembersSeamlessly manage multiple business. Add your team members & accountant. Control access levels with Roles & Permissions.
Create GST Invoices
InvoiceCreate fully customised GST/Non-GST Invoices in seconds - assisted by automation.
Quotation & Estimate
Quotation & EstimatesCreate attractive quotations & estimates instantly - share & track when clients view them.
Payment Receipt
Payment Receipt Instantly create & issue Payment Receipt for advance or full payment received.
Send Quotations and Invoices
Credit/Debit NotesEasily rectify invoicing errors by creating credit or debit notes in seconds.
Sales/Purchase OrdersCreate, share, and track all your sales orders & purchase orders in one place.
Proforma Invoice
Proforma InvoiceProvide a clear estimate of cost to your clients without initiating the transaction.
Delivery Challan
Delivery ChallanInstantly create delivery challan for the transported goods.
Expense Management
Expense ManagementRecord & track all your expenses in one place - keep an eye on profitability.
Inventory Management
Inventory ManagementAuto-update inventory whenever you create an Invoice or expense. Track stock levels, avg. selling price, and more.
Essentials Reports
Comprehensive ReportsAutomatically generate reports for Invoices, Payments, Clients, TDS, GST, and more in one click.
Balance Sheet and P&L ReportGet a clear view of your business’s financial health & profitability.
Ledgers & Account GroupsRecord & categorize transactions, easily track individual account balances
Multi-currency Invoices
Multi-currency InvoicesCreate Invoices in different currencies. Easily track forex gain or losses.
Client Management
Client & Vendor ManagementEfficiently manage all your client & vendor information in one place.
Bulk Upload
Bulk UploadUpload your past Invoices & client details in bulk to save time & manual efforts.
Refrens API Integration
API IntegrationCreate automated invoices instantly without accessing the system using the Refrens invoice API.
Easy Access Anywhere
Access Anytime AnywhereEasy to use across any device & any place. Completely reliable with the highest up-time.
Live Support
24x7 Live SupportGet instant support over live chat, email, WhatsApp, and call.
Supercharge your invoicing process with Refrens online billing softwareTry for FREE

Here is why 150K+ businesses use Refrens invoicing software

Invoicing Software to Automate GSTR-1 Reports
Automated GSTR-1 Reports
Generating GSTR-1 with just one click can significantly streamline the process and save you valuable time. Automated table-wise categorization ensures accuracy and efficiency in the categorization of data for filing GST returns. By using this feature, businesses can potentially save more than 5 hours of manual work every month that would otherwise be spent on organizing and preparing GSTR-1.
Simpler and Quicker E-Invoicing
Simpler & Quicker E-Invoicing
Refrens provides a comprehensive solution for invoices, credit notes, and debit notes by offering the capability to generate IRN (Invoice Reference Number). This feature streamlines the process of managing these financial documents, allowing users to cancel, share, and track them—all within one centralized platform. With Refrens, businesses can efficiently handle the entire lifecycle of invoices, credit notes, and debit notes, enhancing convenience and ensuring compliance with regulatory requirements.
Refrens invoice software for collaboration with accountant
Efficient Collaboration With Your Accountant
Refrens simplifies collaboration with accountants by allowing users to seamlessly add them to the platform with pre-set access controls. This feature helps save valuable time that would otherwise be spent on manual back-and-forth communication. By streamlining the collaboration process, businesses can enhance efficiency in financial management and ensure that accountants have the necessary access to perform their tasks effectively within the Refrens platform.
Faster Payments With Auto Reminders
Faster Payments With Auto Reminders
Refrens provides a convenient way to send reminders to clients through both WhatsApp and email, offering flexibility to improve cash flow with faster payment cycles. By leveraging these communication channels, users can gently prompt clients to fulfill outstanding payments, contributing to a more efficient and timely settlement of invoices. This feature enhances the overall invoicing process and helps businesses maintain a healthy cash flow.
Automated Invoicing With API
Automated Invoicing With API
Refrens offers a robust API that enables end-to-end automation of the invoicing process. Businesses, including notable names such as UpGrad, Holidify, Mailmodo, and ClaimBuddy, trust Refrens for seamless creation, sharing, tracking, and management of invoices. The API integration provides a reliable solution for automating various aspects of the invoicing workflow, catering to the needs of growing businesses.

What customers say about Refrens billing software

Aniket
Tally was too complicated for me. Zoho? too expensive. Refrens just hits that right sweet spot - It’s simple, It’s feature-rich, and it’s value for money.
AniketOwner, Spaceplexx, Coworking Space
Snehal
Finding a good invoice software for my small business was a challenge. But then I found Refrens, and it's been a game-changer.
Snehal BhattOwner, Prometteur Solutions, Agency
Linkee
As a freelancer, Refrens' free invoicing software has been a blessing. Pretty smooth & easy to use.
LinkeeFreelancer, Content Writer
Ontogen
Refrens Invoice Software has transformed the way we handle invoicing! Its user-friendly interface and powerful features have streamlined our invoicing process, saving us time and ensuring accuracy.
OntogenFounder, Ontogen Digital
Nayan
Refrens Invoice Software helped me get organized. Invoicing is now a quick task, and the feature to send invoices via WhatsApp is a brilliant addition. It simplified my client interactions.
NayanFounder, Sugoi Labs, Software Services Agency
Sunaina
Refrens' online invoice software has made my billing process a lot more streamlined and less time-consuming. Highly recommend it!
SunainaDigital Marketer
Shivansh testimonial for Shopify developer
I've been using Refrens for months, and it's been a game-changer for my business. The ability to convert quotes to invoices and track payments in one place is incredibly convenient. I'm a satisfied customer!
Shivansh TulsyanCEO, Binny Textiles

Pricing of online invoicing software

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 20 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

The smartest investors in the room are backing our vision

People who understand money, match-making, and all things Internet.
Vijay Shekar Sharma
Vijay Shekhar SharmaFounder, Paytm
Anupam Mittal
Anupam MittalFounder, Shaadi.com
Kunal Shah founder of CRED
Kunal ShahFounder, CRED
Founders of IndiaMART, Park+, Cashfree, AngelList and many more.
Free Billing Software
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All in one online invoicing software for your business is now free. You can upgrade anytime to unlock more features.
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Frequently Asked Questions (FAQ)

Is Refrens the best free billing software available?

Determining the "best" billing software depends on specific business needs and preferences. Refrens Online Invoice Software offers a range of free features, including invoicing, quotations, proforma invoices, purchase orders, and expense reports, making it a comprehensive solution for many businesses and freelancers.

Does Refrens invoicing software support recurring invoice?

Yes, Refrens Online Invoice Software supports recurring invoices. Users can easily set up recurring invoices for clients who need to be billed on a regular basis. This feature allows businesses and freelancers to automate the invoicing process for services or products provided on a recurring schedule, such as monthly retainers, subscription services, or ongoing projects. Recurring invoices help save time and ensure consistent and timely payments from clients.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I manage TDS and GST related reports and data?

Yes, Refrens Online Invoice Software allows you to manage TDS (Tax Deducted at Source) and GST (Goods and Services Tax) related reports and data. The software provides essential reports like TDS reports, GST reports, and HSN (Harmonized System of Nomenclature) reports, ensuring that businesses and freelancers can easily handle tax-related documentation and compliance. Managing TDS and GST data efficiently is crucial for businesses to stay compliant with tax regulations, and Refrens offers the necessary tools to streamline this process.

How long will my invoices be with Refrens?

For as long as you want. We will not remove or delete any data or invoice that belongs to you, unless specifically instructed by you to do so.

Can I add multiple users to a single business account?

Yes, Refrens allows you to add and manage multiple users under a single business account. This feature is beneficial for businesses that require collaboration among team members or have multiple staff members handling different aspects of invoicing and project management. Each user can have designated roles and permissions, ensuring secure and efficient management of your business processes.

Do you provide support?

We are always available to support our customer via email support(care@refrens.com) and also via live chat support.

Is Refrens suitable as a small business invoice software?

Yes, Refrens is suitable as a small business invoice software. It offers a range of features tailored to meet the invoicing needs of small businesses, freelancers, consultants, and entrepreneurs. With Refrens, you can create professional invoices, manage expenses, generate reports, and track payments. Refrens user-friendly interface and customizable templates make it convenient for small businesses to streamline their invoicing processes. Additionally, Refrens provides essential features such as client management, payment tracking, and the ability to generate various types of documents like quotations and purchase orders, making it a comprehensive solution for small businesses.

What happens to my data when I want to leave?

When you decide to leave Refrens, you have the option to download all your customer data, invoices, quotations, and other documents at any time. This ensures that you have access to your important business information even after discontinuing your use of the platform. Refrens prioritizes data security and allows users to retain their data for their records or for transitioning to another platform if needed.

Is Refrens a free invoice software available in India?

Yes, Refrens is a free invoice software available in India. It offers a range of invoicing features and templates for businesses, freelancers, and professionals to create, manage, and send invoices without any cost. Additionally, Refrens provides various other tools like quotations, proforma invoices, purchase orders, expense management, and more, making it a comprehensive solution for managing business finances.

Invoicing software for small businesses in India

Why do businesses need invoicing software?

Businesses need invoicing software to manage their business transactions that happen daily. Be it recording invoices, expenses, or payments, all these transactions should be recorded somewhere.

Now, the question is why there is a need to record all transactions.

So that the business knows where they sell their products to and when?

How much product did they sell at what rate?

Vice versa, how much are expenses on raw materials, machinery, employee salaries, etc?

So that business owners know how much receivables and payables are pending. What more can they improve? Or What steps should they take to improve the business transactions?

This exact question is answered by invoice software. So businesses always need invoicing software to run their businesses smoothly and efficiently.

Back in the day, these financial transactions used to be manually written on accounting books by professionals called “Accountants”, and this used to be called the “traditional bookkeeping method”. If you are looking for bookkeeping, click here to learn more about Refrens bookkeeping software.

As time passed, businesses shifted from traditional to digital invoicing. Why???

Traditional invoicing used to be very cumbersome as a person had to write it down in a book manually, which caused human errors and calculation mistakes. It is often impossible for one person to record all the transactions, even for businesses with small to medium sizes.

And drawing a report or summary of all these transactions is also tedious.

So most businesses now shifted to digital invoicing as it makes creating invoices and other documents simpler than handwritten documents.

Also, it is not feasible to maintain multiple books for one accounting business. In digital invoicing, all the documents are managed and recorded in one invoicing software with different dashboards.

So every business must use online invoicing software for this reason, even if it’s a small business.

How invoicing software works?

Invoicing software is not just about creating invoices online; it can make multiple documents in invoicing software. Here is how Refrens invoice software works:

It is simple and easy-to-understand software. First, you have to sign up and create an account.

As per requirement, you can start creating the documents by clicking on the particular document section from the left sidebar. But here is a quick overview of how it works.

Invoicing software has two main parts.

  • Receivables
  • Payables

First, starting with account receivables.

Under accounts receivable, all those documents are created that help to generate revenue for the company by selling the product or service. It has quotations, proforma invoices, delivery challan, invoices, and payment receipts and accepts payments.

A typical business first generates multiple leads using the inbound or outbound lead method. Once the leads started to flow, they assigned those leads to their salesperson.

Now a salesperson's job is to educate the customer regarding the product or service they are offering. Now that the salesperson thinks this lead will get closed, they offer the pricing of the company's product.

And how is the pricing offered? By sending a quotation to the potential customer. Your salesperson creates a quotation for that particular product and sends it to the customer.

Now if the customer agrees to the price of your product, it is believed that the client has accepted the quotation. Now from here, you send a proforma invoice asking for the advance payment to fulfill the requirement. And Also proforma invoice also works as an order confirmation document.

Once the client pays advance payment, it becomes the business's responsibility to deliver the product at the same price within the delivery period. Many businesses also use delivery challan to deliver the product.

The product is delivered to the client, and an invoice is sent asking for the rest of the payment. The client pays the pending amount, and to record the transaction of that payment, a payment receipt is created and sent to the client, stating yes, that the business has received the payment.

Here, now an accounts receivable cycle is complete. The business has generated revenue and recorded all the necessary transactions by creating the relevant documents from the quotation, proforma invoice, delivery challan, invoice, and payment receipt.

Now let's talk about accounts payable.

Under accounts payable, businesses record all the expenses incurred at the time of business transactions. For instance, purchasing raw materials, daily expenses, office expenses, rent, etc.

These documents include purchase orders, expenses, and debit notes.

Refrens invoicing and billing software

Why use Refrens invoicing software?

  1. User Friendly Interface

Refrens invoice software is so simple that even if you're starting from zero, you can navigate through it with ease. Unlike other complicated systems that make your head spin, Refrens offers simplified navigation. You won’t encounter any technical terms or jargon. Instead, you’ll find straightforward buttons and menus. Refrens holds your hand and guides you through the entire process. From creating invoices to managing other essential documents, it breaks down each step into simple, easy-to-follow instructions. You’ll be creating professional-looking invoices and documents in no time thus simplifying your invoicing process.

  1. Customization

Customization is a key feature in modern invoicing software. Businesses can personalize their invoices using various customization options such as:

  • Multiple Templates: Choose from a range of templates tailored to different needs like professional invoices, letterheads, or minimalist designs.
  • Custom Fields: Add specific fields to your invoices that are relevant to your business, ensuring all necessary information is included.
  • Custom Formulas: Automate calculations with custom formulas, making it easy to handle complex pricing structures or discounts.
  • Custom Colors: Personalize your invoices by incorporating your brand colours, reinforcing brand identity.
  • Font Selection: Change fonts to match your company's branding guidelines, ensuring consistency across all documents.
  • Letterhead and Footer: Include your company's letterhead and footer in the invoices, adding a professional touch.
  • Printing Style: Adjust the printing style by selecting a paper size, margins, and text scale, ensuring the invoices look polished even in print.

These customization options empower businesses to create invoices that reflect their brand identity and cater to specific client needs effectively.

  1. Multi-Currency Invoicing

Refrens free invoicing software simplifies the process of creating multi-currency invoices. It automatically handles currency conversions, eliminating the need for manual calculations. Businesses dealing with international clients or transactions can benefit greatly from this feature, ensuring accurate and hassle-free invoicing across different currencies.

  1. More Than Invoicing

Refrens offers a comprehensive suite of features beyond invoicing. Users can create a variety of documents including quotations, proforma invoices, payment receipts, credit and debit notes, sales orders, purchase orders, and delivery challans. Additionally, it provides tools for efficient expense management and inventory management, making it a one-stop solution for various business needs. You can checkout the Refrens quotation software here.

  1. Streamlined Document Conversion

Refrens offers seamless document management by allowing users to convert quotations to proforma invoices and invoices, as well as convert proforma invoices to invoices and other related documents. These documents are interlinked, enabling users to track the origins of each document and ensuring a transparent and organized workflow. This feature simplifies the process of managing different stages of transactions and provides a cohesive overview of the entire business process.

  1. Easy to Set Recurring Invoices

Refrens invoice software simplifies the process of managing recurring invoices and other documents with its user-friendly interface. Users can set up recurring invoices and various documents at different stages, including creating drafts, saving documents, sending emails, and even sending documents via WhatsApp. The flexibility to choose different communication channels, such as email and WhatsApp, allows businesses to cater to the preferences of their clients, enhancing communication efficiency and ensuring timely delivery of invoices and other essential documents.

  1. Record Payments

Refrens offers a streamlined solution for recording payments, allowing users to effortlessly add payments received from clients with just one click. This intuitive feature simplifies the payment recording process, enabling businesses to maintain accurate financial records and efficiently manage their cash flow.

  1. Add Bank Details

Refrens provides the flexibility to add multiple bank details to the invoice, allowing businesses to accommodate various payment methods and preferences of their clients. This feature enables seamless transactions and enhances the convenience of payment processing for both parties involved.

  1. Multiple Invoice Sharing Options

Refrens offers diverse sharing options, allowing users to efficiently distribute invoices to clients. These options include downloading the invoice as a file, printing a hard copy, sending it via email, sharing it through WhatsApp, and even providing a direct link to the invoice. This versatility ensures that businesses can reach clients through their preferred communication channels, enhancing overall communication and transaction processes.

  1. Scheduling Invoices

Refrens online invoicing software provides a convenient scheduling feature that enables users to set invoices for later dates. By utilizing the email and WhatsApp scheduler, businesses can automate the sending of invoices at specific times in the future. This automation simplifies the invoicing process, ensuring timely delivery and improving overall efficiency in managing financial transactions.

  1. Document Duplication

Refrens allows users to save valuable time by offering a duplication feature. This functionality enables businesses to duplicate previously created invoices, saving them from the hassle of retyping client details repeatedly. By reusing invoices, entrepreneurs can significantly streamline their invoicing process, improving productivity and efficiency in managing their financial documentation.

  1. Client and Vendor Management

Businesses can efficiently organize and store all essential details of their clients and vendors. This streamlined approach enhances overall business communication, allowing entrepreneurs to focus on building strong relationships with their clients and vendors.

  1. Email Status

Refrens provides detailed insights into the status of your invoices, allowing you to track whether your clients and recipients have opened the invoice emails or not. This feature provides valuable information for businesses, enabling them to follow up effectively and ensure timely payments.

  1. Auto Payment Reminder

Refrens allows you to set up automatic payment reminders, streamlining the process of reminding clients about pending payments. With this feature, businesses can maintain a consistent follow-up system without manual intervention, ensuring that clients are reminded of their payment obligations on time. This automation not only saves time but also contributes to improved cash flow management by reducing delays in receiving payments.

  1. Line Item Customization

Refrens provides the functionality to enhance the visual appeal and clarity of invoices or any other documents by allowing users to add images of the products or services directly into the line item section. This feature enables businesses to showcase their offerings visually, making it easier for clients to identify the products or services they are purchasing. By incorporating images, invoices become more informative and visually engaging, enhancing the overall professionalism of the documents.

  1. Simple Tax Configuration

Refrens make it effortless for registered VAT businesses to configure taxes according to the specific rules and regulations of their country. The platform allows users to easily set up and customize tax rates based on the applicable VAT laws, ensuring accurate and compliant invoicing. This feature ensures that businesses can generate invoices that adhere to the tax requirements of their country, simplifying the process of taxation and financial compliance.

  1. Bulk Upload

With Refrens, users have the convenience of bulk uploading various documents, including invoices, quotations, proforma invoices, and expenses. This time-saving feature allows businesses to efficiently manage their financial records by uploading multiple documents in batches. Whether it's invoices for clients, quotations for potential deals, proforma invoices for advance payments, or expenses incurred, Refrens streamlines the process by enabling bulk uploads.

  1. Track the Status

Refrens provides a user-friendly summary feature that allows you to easily track the status of your invoices. You can quickly see which invoices have been accepted, paid, partially paid, unpaid, or overdue. This summary feature provides a clear overview of your financial transactions, helping you stay organized and ensuring you're aware of your business's current financial standing. With this information readily available, you can make informed decisions and effectively manage your cash flow.

  1. Add/Manage Multiple Businesses

Refrens offers the flexibility to create and manage multiple businesses and branches under one account. This feature eliminates the need to create and manage multiple accounts for different businesses, streamlining your operations and simplifying your business management processes. With this capability, you can efficiently handle various aspects of your different businesses, ensuring seamless management and organization across all your ventures.

  1. User Access Control

Refrens allows you to efficiently manage your team by providing user access control, also known as roles and permissions. With this feature, you can assign specific roles and permissions to team members, controlling their access to various documents, including invoices and other important files. This functionality ensures a secure and organized workflow within your team, allowing you to designate tasks and manage access according to each team member's role and responsibilities.

  1. Inventory Management

Refrens offers comprehensive inventory management capabilities, allowing you to seamlessly handle your stocks and related transactions. With this feature, you can effortlessly add, manage, edit, and delete stocks. It provides a clear overview of your current stock levels and average selling prices. Additionally, you can easily adjust newly added stock, view detailed item information, and monitor transactions associated with each specific stock. Refrens' inventory management feature streamlines your stock control, ensuring you have precise insights into your products and transactions.

  1. Client Statements

Refrens simplifies the process of generating client statements for each product or service sold to them. With its user-friendly interface and robust features, you can effortlessly generate detailed client statements, providing comprehensive insights into the products or services purchased by your clients. This functionality allows you to maintain clear and transparent communication with your clients, enhancing your professional relationships and ensuring accurate financial records.

  1. Essential Reports

Refrens provide a proforma invoice, invoice, client and vendor, payment, TDS, VAT, credit note, line item wise report, HSN report, purchase order report, expense report, and delivery challan report.

  1. Advance Accounting

Advanced accounting involves various components that play a crucial role in managing a company’s financial data accurately. Here's a breakdown of the key elements you mentioned:

  • Voucher Books: These are used to record every financial transaction made by a business. Voucher books include various types of vouchers like payment vouchers, receipt vouchers, journal vouchers, etc. Each voucher type serves a specific purpose in the accounting process.
  • Ledger: A ledger is a collection of accounts that records all transactions associated with a particular account. It provides a summary of financial transactions, making it easier to see the overall financial health of the business.
  • Balance Sheet: This is a financial statement that provides a snapshot of a company's financial condition at a specific time, usually at the end of an accounting period. It consists of assets, liabilities, and shareholders' equity. The balance sheet is a crucial tool for investors and creditors to assess the company's financial stability.
  • Account Groups: In accounting, accounts are often categorized into groups based on their nature (e.g., assets, liabilities, expenses, income). Account groups help in organizing the accounts systematically, making it easier to prepare financial statements and analyze financial data.
  • Accounts: Accounts represent specific items like cash, inventory, sales, expenses, etc. Each account records transactions related to that item. For instance, a sales account tracks all sales transactions, while an inventory account records changes in stock levels.

These components form the backbone of advanced accounting systems, ensuring that a company's financial data is accurately recorded, organized, and analyzed. They are vital for financial reporting, decision-making, and compliance with regulatory requirements.

  1. Lead Management Software

Having integrated lead management software within Refrens provides a streamlined process for businesses. It allows them to efficiently manage their leads, converting them seamlessly into various documents like quotations, proforma invoices, and invoices. This integration significantly reduces the time and effort spent on creating documents from scratch for each lead, ensuring a more efficient workflow for businesses. By simplifying lead conversion and document creation, Refrens helps businesses focus more on their core operations and building customer relationships.

Who can use Refrens invoice software?

Freelancers

  • Multi-Currency Support: Ideal for freelancers dealing with international clients, allowing them to invoice in various currencies.
  • Customization Options: Freelancers can create professional invoices with their branding, showcasing a polished image to clients.
  • Auto Reminders: Helps freelancers get paid on time by sending automated reminders to clients for pending payments.
  • Recurring Invoices: Perfect for freelancers with regular clients, automating the process of invoicing for ongoing projects or services.

Small and Medium Enterprises (SMEs)

  • Client Management: Enables SMEs to maintain detailed records of clients, ensuring personalized communication and better service.
  • Expense Management: Helps SMEs keep track of daily and monthly expenses, promoting effective financial management.
  • Bulk Client Data Upload: Allows SMEs to upload multiple client details at once, saving time and effort in data entry.
  • Advanced Accounting: Provides a comprehensive accounting system, including ledger management and balance sheets, ensuring accurate financial records.

Consultants

  • Quotation Maker: Consultants can create visually appealing and persuasive quotations to impress potential clients.
  • Lead Management: Helps consultants track leads, manage follow-ups, and convert leads into clients seamlessly.
  • Invoice and Quotation Conversion: Streamlines the process by converting quotations into invoices, saving time and ensuring consistency.

Entrepreneurs

  • Multiple Business Management: Entrepreneurs can manage various businesses or ventures under a single account, maintaining clarity and organization.
  • User Access Control: Enables entrepreneurs to grant specific access rights to team members, ensuring secure collaboration.
  • Expense Management: Helps entrepreneurs keep a close eye on expenses, optimizing budget allocation for different projects or ventures.

Startups

  • Inventory Management: Essential for startups selling physical products, allowing them to monitor stock levels, prices, and transactions efficiently.
  • Recurring Invoices: Perfect for startups with subscription-based models, automating invoices for recurring services and products.
  • Lead Management: Facilitates startups in managing leads, understanding customer needs, and converting leads into paying clients.

Product-Based Companies

  • Inventory Management: Centralizes stock information, ensuring product details, pricing, and transactions are easily accessible.
  • Customization Options: Allows product-based companies to add images of products in invoices, making invoices visually appealing and detailed.

Chartered Accountants (CA's) for Their Clients

  • Advanced Accounting: Provides comprehensive accounting features, including voucher books and diverse reports, ensuring accurate financial records for clients.
  • Client and Vendor Management: Helps CA's organize client and vendor information efficiently, facilitating smooth communication and transactions.

Benefits of Refrens Invoicing Software

Free. No Hidden Charges. No Conditions. - You can create 50 invoices and other documents for free without paying a single penny.

Create, Manage, and Track Unlimited Invoices (Taxable & Non-Taxable Invoice) - Create invoices online, and easy to manage all documents in one place without any trouble searching through your folders and files.

Send Quotations instantly and convert them into invoices - Once the quotation is approved, you can create an invoice with just one click without creating it from scratch.

Add Unlimited Team Members and Users - As your business grows, so does your team. Don't worry; Refrens can add multiple team members to the business.

Permissions and Roles - It's only enough to add team members to the business once you give them access to which section they can access.

Add multiple businesses to one account - Similar to adding team members; you can add or create multiple businesses under one account, so there is no need to access from different email IDs.

Multiple Countries and Currencies Supported - You can create invoices for different countries and currencies. There is no restriction in creating the invoice for your global clients.

Duplicate Invoices to save time while invoicing - Refrens introduced the option to duplicate the invoice so that you can create an invoice instantly by just changing a minor part of the invoice and sending it to the client.

Enabled Recurring Invoices - Creating invoices is one thing, but creating the same invoice repeatedly is tiring, and this is what Refrens has removed. You can enable the recurring invoice, which gets created automatically and can even be sent to your client via email.

Send invoice Reminder to get paid faster- The client rarely pays within one email. So keeping this in mind, Refrens invoice software has a feature of invoice reminders to send reminders to the client for the payments.

Add Logo, Digital Signature, and attachments - It shows professionalism when you add a business logo, signature and additional information to the invoice.

Customize Invoices with multiple templates and colours - Customization is one of the significant features every business looks for; Refrens has multiple invoice templates and a lot of colour options to choose from, which helps to showcase your brand.

Real-Time Email Alerts - You will get alerts about the invoice, whether the customer accepts the invoice, whether the invoice paid the invoice and many such alerts.

Invoice view - Paid, Unpaid, Overdue, Part paid - Easy to check the status of the invoice and other documents on the dashboard, giving you a glimpse of the total amount received and the status of pending invoices.

Send Invoices through Email, Download as PDF, Print, or WhatsApp - Refrens not only allow you to download the invoice but to send the invoice via WhatsApp and email to the client. You can easily track the invoice if sent via the Email feature.

Robust Reports - Invoice Report, Client Report, Expense Report, Vendor Report - Refrens provide the most important reports to analyze the client, accounts receivable and payables.

Graphical Representation for easy understanding - Everyone knows that figures confuse most of them, and graphic is one thing even newbies can understand properly. Keeping this in mind, Refrens provides a graphical representation of the amount yet to be received, and you can also check the daily, monthly and weekly data.

Bulk Uploads Invoice and Client - It is a hefty process to fill by one client and invoice data, especially at the time of migration. So Refrens invoice software allows you to bulk upload the invoices and clients' data all at once, thus saving time and effort.

Live Customer Support - Unlike other invoice software, Refrens invoicing assigns a dedicated account manager so your business can run smoothly.

Documents You Can Create Using Invoicing Software

Create Invoice

Invoices are one of the most important aspects for your business to grow. Creating invoices for your business helps identify your regular customers, who pay on time, and details about part-paid invoices and invoices due.

When selecting an invoice software, ensure it has all the necessary and basic features like duplicating or triplicating the invoice, downloading the invoice, and printing and emailing it. In addition, there should be a feature related to deleting or cancelling invoices.

Using our free invoicing software, create, manage, track, download, or email unlimited invoices for free without hassle. There is no Watermark, free templates, and easy-to-check invoice status using our free invoice generator.

Create Proforma Invoice

A proforma invoice is a document created for the buyer showing the commitment to deliver the product or service at an estimated price. Many vendors accept advance payment from their clients by sending them the proforma invoice.

A proforma invoice is created before the final invoice is sent to the client. Therefore, consider it as a confirmation document for the client as well. Once the client gives confirmation, you can dispatch the product or service along with the final invoice.

Refrens proforma invoice allows you to convert proforma invoice to invoice so that you don’t need to create the invoice from scratch. Here the proforma invoice and invoice are linked with each other. To create a proforma invoice you can use Refrens proforma invoice format.

Create Quotation

A quotation is the first document in the business you send to your potential customer, and as you know, the first impression is the last. So creating an attractive and converting quotation is necessary if you want to convert the client.

Create professional quotations and send them to the clients instantly. Once approved, you can easily change the quotation status to Won, Lost, or Rejected. This way, you learn how to improve your product or service pricing range or need any discounts. Directly manage your quotations from leads sections using a free quotation maker or you can use quotation format for free.

Create Purchase Order

Creating a purchase order is one of the best ways to maintain the inventory. However, it also shortens the purchasing cycle of an organization. Using Refrens purchase order generator, create and manage unlimited free purchase orders.

Add the product or service you want to purchase and send it to the vendor. Once you receive the product, you can easily add to the stock and help manage the inventory. Create PO from various free purchase order templates and customize it per your requirements.

Create Sales Order

Upon receiving a Sales Order, a business checks its inventory to ensure product availability. The items are then picked, packed, and shipped to the customer as per the order specifications. Once the customer receives the products and confirms their satisfaction, an invoice is generated based on the Sales Order.

Record Expense

When running a business, it is obvious that expenses are sure to be incurred. It can be daily expenses like daily employee snacks, printing, etc. or monthly expenses like bills. Therefore, it is as important to manage your expenses as you do to manage the invoices.

Using our free invoice software, you can manage your expenses incurred daily and monthly. In addition, you can also manage your vendors and vendor reports with one click under expense management.

Create Delivery Challan

Delivery challan is a document specially created when transporting or moving goods. It is sent along with shipped goods. With Refrens online invoice software, create a delivery challan within 60 seconds.

Create Credit Note

There needs to be more than an invoice for the business, but there are times when the customer returns the goods or services for some reasons like damaged products, sending wrong products, or other reasons. Here comes the use of credit notes which helps to manage the amount. If you create an invoice, creating a credit note is a good practice.

Create Debit Note

Like a credit note, the debit note is essential for the business when purchasing any goods or services. There are possibilities that your purchased goods are damaged or overcharged by your vendor or any other. In this situation, you can easily create a debit note against the invoice and send it to your vendor. Both debit and credit notes can be used for filing taxes.

Manage Inventory

The best way to maintain your stock is to use inventory management software. It helps in storing, maintaining, and using the company’s stock. Refrens free invoice software provides inventory management, not just invoicing so that you can perform all the accounting activities in one place—no need to register for additional software for inventory. Check here our online accounting software here.

Create Payment Receipts

When doing business, you obviously sell the products or services to your clients. But along with the product, you send a payment receipt to your customer as proof of payment. Payment receipts can be sent for partial or full payment of the invoice. This document is useful to both seller and buyer as both have the same document as payment has been made by the seller.

Manage Your Clients

Easy to manage your clients under client management. Add multiple custom fields and as much data as you want. Upload bulk client data, and you can export the client information simultaneously.

Manage Leads

Whenever you get any leads, add the entry and track the status of the leads and the details like the source of lead, budget, follow-up, lead assignee, and lead status, whether the lead converted or not. If the leads get converted, you can directly create the quotation from leads. No need for a quotation again from scratch. To know more about Lead Management CRM click here or you can check out Refrens Lead to Quote Software.

Reports from Refrens Free Invoicing Software

We provide our users with different reports to focus on a particular part of their business and grow rapidly. Date-wise and client-wise reports are enabled to download. Different Reports includes

Proforma Invoice Report - Detailed overview of proforma invoices, useful for tracking pending transactions and forecasting revenue.

Invoice Report - Comprehensive summary of all invoices issued, including payment status, ensuring you stay on top of your receivables.

Client and Vendor Report - Management of client and vendor details, enabling effective communication and relationship management.

Payment Report - Keep track of all payments received, providing clarity on your cash flow and financial health.

TDS Report - Manage Tax Deducted at Source (TDS) records, ensuring compliance with tax regulations.

Credit Note Report - Keep a record of credit notes issued, maintaining transparency in your financial transactions.

Line Item Wise Report - Detailed analysis of individual line items, aiding in precise evaluation of sales and expenses.

HSN Report - Manage Harmonized System of Nomenclature (HSN) codes for products, simplifying tax calculations and compliance.

Purchase Order Report - Monitor your purchase orders, ensuring efficient procurement processes and timely deliveries.

Expense Report - Track your business expenses, helping you manage your budget effectively and identify cost-saving opportunities.

Delivery Challan Report - Record of delivery challans, ensuring accurate tracking of goods delivered to clients.

GST Report - GST report is useful for filing the GST. Currently, we provide a GSTR-1 report. You can check out our GST billing software for more.

We are adding more reports to our system.

Choosing the Right Invoicing Software in India

No matter what type of business you are into, whether you work alone as a solopreneur or freelancer or as an agency, small business, or large enterprise, there are some factors you always need to consider when deciding on buying online invoicing software.

Here are some of the factors you can look into when choosing the Right invoicing software; there can be more depending on your business needs, but these are the basic factors every invoice software must follow. So starting with the first one:

Features and Functionality - First, if the invoicing software does not have the features or the functionality you are looking for, you must not even consider researching it—the invoicing requirements change from business to business and the type of business. For instance, businesses that sell services or online courses do not need an inventory system or proforma invoice but a proper proposal or quotation document. And there are some features every invoicing software must have, like customization, invoice templates, recurring invoices, reminders, and reporting. Consider your specific requirements and ensure the software can accommodate them.

Ease of Use - Invoicing software must have an easy user interface so that it becomes easy to create, edit, delete, or duplicate invoices without any prior technical knowledge. You should feel intuitive in navigating from one dashboard to another with a clean and organized section that enhances the system's usability.

Scalability - With the growth of your business and team members, will the invoice software handle the increased invoicing volume? The increased number of clients, invoices, and transactions always set the seal of performance issues.

Security and Data Protection - Businesses deal with very sensitive and confidential financial data. So the invoicing software must have proper backups, access controls and data protection. Always look for software that has industry-standard security and data protection regulations.

Mobile Accessibility - If you need to invoice on the go, you must consider the software offering mobile apps or mobile responsive software. It helps you to create invoices, track payments, and view reports from anywhere at any time.

Customer Support - Always go for the purchase of free invoicing software that offers extensive customer support. When you are facing any issue, you can contact support to resolve it as soon as possible. The support team must always be available on live support, by email, or over the phone.

Pricing - The price should be affordable and should be under your budget. There is no point in giving a chunk of money for the features you will never use. Some software charges per invoice, some charge per month irrespective of the invoice you create, while others charge only a one-time fee. Also, consider the additional user to add under the business, customization, integration etc.

You can read reviews and get recommendations from other businesses in your industry or size range by reading reviews and ratings. See what customers think about the software's reliability, ease of use, customer support, and overall satisfaction. You can check out other review sites for review and feedback on the invoicing software you are willing to buy.

For small businesses and freelancers, Refrens offer accounting software for small business and invoicing software for freelancers.

Which billing software is best for making invoice?

Choosing the best invoice software depends on your specific needs and preferences. However, Refrens Invoice Software is widely regarded as a top choice for businesses, freelancers, and entrepreneurs. It offers a user-friendly interface, powerful features, and seamless automation, making it easy to create, customize, and manage invoices. With Refrens, you can save time, reduce errors, and ensure timely payments, making it an excellent option for anyone looking for efficient and hassle-free invoicing solutions.

One of the standout features of Refrens is its simplicity. The software is designed with a clean and easy-to-navigate interface, ensuring that users, even those without extensive technical knowledge, can create professional invoices effortlessly. Refrens also provides customizable templates, allowing you to tailor your invoices according to your brand identity, thus leaving a lasting impression on your clients.

Automation is at the core of Refrens Invoice Software, significantly reducing manual effort. From auto-generating invoices to sending payment reminders, Refrens handles repetitive tasks, enabling you to focus on growing your business. Additionally, Refrens offers multi-platform accessibility, allowing you to manage your invoices from anywhere, whether it's your computer, tablet, or smartphone, ensuring convenience and flexibility.

Furthermore, Refrens prioritizes security, providing secure cloud storage for your data and regular updates to protect against potential threats. The software also integrates with popular messaging platforms like WhatsApp, making it easy to send invoices directly to clients.

With its user-friendly interface, automation capabilities, customization options, and security features, Refrens Invoice Software stands out as a comprehensive and reliable choice for businesses of all sizes, making invoicing a hassle-free and efficient experience.

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