Free Invoice Generator South Africa - Online Invoice Maker

Create, Manage and Track Invoices for FREE.

Email Tracking. Recurring Invoices. Download Invoices.

Free Invoice Generator South Africa
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Make Invoice Online & Download PDF for Free

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Invoice Form South Africa
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Create Invoices with Free Invoice Maker in South AfricaCreate Free Invoice

Smart Invoice Maker Tools

Hassle Free Accounting
Easy Tax InvoiceCreate, manage, send and track tax invoices without any hassle.
Customization of Columns
Customization of ColumnsCustomizable invoice format to add more relevant information and columns.
Brand Your Invoice
Brand Your InvoiceEasily add the business logo and change the color of the invoice with one click. No Watermark. No Ads.
Premium Invoice Templates
Invoice TemplatesBeautifully designed and fully customizable invoice templates with magic color feature.
Email and track invoices
Email & Track InvoicesSend invoice via email and get to know when the invoice was opened.
Recurring Invoices
Recurring InvoicesRefrens invoice generator create recurring invoices for you that take place at regular intervals.
Insights & Reports
Insights through ReportsGet ready-made essential reports to analyze your business and client information.
Client Management
Client ManagementOrganize client info, track invoices, and monitor payments easily with Refrens free online invoice generator.
Bulk Vendor Import
Bulk Invoice UploadUpload multiple invoices at once, ideal for high-volume businesses in retail, wholesale, or distribution.
Multi-Level Approval Workflow
Multi-User AccessAdd team members and manage access levels for secure collaboration.
Email Invoice
Email InvoicesSend invoices directly via email in just one click.
Custom Formula for Invoice
Custom FormulasAdd your own formulas for taxes, discounts, or commissions based on your billing model.
Whatsapp Invoice
Share via WhatsAppSend invoices to clients through WhatsApp for instant delivery and better visibility.
Add Product Images
Product ImagesAttach product images to your invoices for better clarity in sales documentation.
Track Invoice
Track Invoice StatusMonitor which invoices are unpaid, overdue, or completed, all in one dashboard.
Mark Paid
Mark PaymentsEasily mark invoices as paid and update your records in real time.
Duplicate/Triplicate Invoice
Duplicate & Triplicate CopiesGenerate original, duplicate, and triplicate invoice copies to meet local transport and compliance needs.
Mobile App
Mobile App Use our Android or iOS app to create and manage invoices easily.
Access From Anywhere
Easy Access AnywhereEasy to use dashboard for mobile and desktop. Get email alerts in real-time.
Dedicated Support & Advisory
24/7 SupportReach out anytime via live chat or email, we’re here to help with invoicing or compliance queries.

Pricing of online invoice generator

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanAll of our premium features are available on a free trial. Experience what all Refrens has to offer without making any payment!
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Frequently Asked Questions (FAQ)

Refrens is the best free invoice generator for businesses in South Africa. It helps you create and send professional invoices online in seconds.

Yes. Refrens is a free invoice maker that lets you generate and send invoices to your clients instantly.

Just sign up, add your business and client details, enter the items, and click “Save.” Your online invoice is ready.

Yes. Once you create the invoice, click “Download PDF.” You can also email it directly to your client.

Yes. You can upload your logo by clicking on the logo box from the top right corner. You can upload both .jpg and .png format for the logo image.

Yes. You can remove Refrens branding from your invoices by upgrading to a paid plan.

Yes, Refrens lets you create and send invoices for free without showing any ads on them.

Small and medium businesses use Refrens to generate free invoices and manage billing from one dashboard.

Free Online Invoice Generator South Africa

Refrens offers a powerful free online invoice generator built for modern businesses. You can add your company logo, include your VAT number, and apply a VAT rate instantly. Set custom invoice numbers, adjust tax settings, and use ZAR as your billing currency. Add products or services, calculate totals automatically, and send invoices by email or link without any manual formatting.

Invoice generator for consultants and service providers Consultants can add service details, hourly or project-based billing, and advance payment options. Refrens supports itemized invoicing, client notes, and dynamic tax fields. Convert approved quotations into invoices instantly, send payment reminders, and track pending payments all in one place. This online invoice generator simplifies your billing cycle without any clutter.

Online invoicing for product sellers and traders Businesses selling products can generate clean, VAT-ready invoices with SKU, quantity, price, and HSN codes. Manage your item catalog, set units, apply discounts, and include delivery details. Refrens connects your invoices with stock and warehouse data, making it ideal for wholesale and retail billing in South Africa.

Invoice generator for agencies and creators Agencies can automate recurring invoices, track retainers, and manage multi-client workflows. Refrens supports bulk invoice creation, custom fields, and payment link integration. Convert quotations to invoices, monitor client approvals, and send digital invoices that match your brand. Use the best free invoice generator to streamline every step.

Types of invoices you can create on invoice generator

There are a total of 6 types of invoices created in a business according to the needs and requirements. All the invoices mentioned below carry different purposes in accounting. Creating the right type of invoice for the right client at the right time is extremely important to get sales done and get paid faster.

  • Standard invoice

    A standard invoice is a normal invoice created by the vendor for the client which includes all the basic details like invoice date, invoice number, payment due date, vendor address, client address, product or service name with quantity, rate, and the subtotal, and total amount.

  • Proforma invoice

    A Proforma invoice is a nonlegal invoice created for the supplier to make an agreement between both the parties for the payment terms and commit to delivering the products or services at a specified date and time. You can use our proforma invoice template for free.

  • Service invoice

    A service invoice is usually created by service-based businesses that do not deal with the products. Service businesses like digital marketers, lawyers, software developers, consultants, etc. charge their clients hourly rather than quantity-wise for the services.

    Using our free invoice generator, you can easily use the “Add/Rename Column” feature to hide, add or edit the column name and can charge hourly.

  • Commercial invoice

    Commercial invoices are used by the export/import business owners and include slightly more information than a standard invoice. It has all the information similar to a standard invoices and extra information like shipping details, country of supply, place of supply, total packages to be delivered, and weight of the packages.

  • Recurring invoice

    Recurring invoices are created by the businesses who charge fixed prices from their client and are charged either on a weekly or monthly basis like apartment rent, bills, subscriptions or any fixed price software. A recurring invoice is created and sent to the client on a monthly basis until the client cancels or ends the contract or subscription.

  • Credit note

    A credit note is issued by the supplier when the client returns the product for reasons like damage or mistake.

How to make an invoice online using free invoice generator?

Step by step guide to create an invoice

When creating an invoice for the first time, you have to add the invoicing details to the blank invoice. Here is the step-by-step guide on how to create an invoice using all the essential elements of a free invoice generator.

Step 1: Add invoice information

  1. Invoice header - This is the section where you add the invoice number, Issue and Due Date of the invoice. You can also add the company or business logo to look more professional. The custom field is also available to add extra details like PO number, Batch number or any other reference number etc.

  2. Billed by - it means to add the information of the seller(vendor) who is offering the product or service. It holds all the information of the seller like business name, address, email, phone number and if the business is registered then you can also add the VAT number.

  3. Billed to - opposite to billed by, billed to holds all the necessary information of the buyer of the product or service. It holds all the information about the buyer.

  4. Product/service details - add the product/service name and description along with the quantity and rate of the particular product offered by the seller.

  5. VAT - Add your VAT rate, it will auto calculate your VAT amount and the final amount of the invoice.

  6. Discounts & charges - You can give discounts on the item that you sold. Refrens’ online invoice generator automatically calculates the discounts. Same as discounts, you can add additional charges like packaging charges, shipping charges etc.

  7. Terms & conditions - Add your company or invoicing terms and conditions so that you can get paid faster or to be clear on the record.

  8. Additional Notes - As the name suggests, you can add extra information or instruction related to the product or service you offered.

Step 2: Add Bank Details

You can simply add bank account details so that you can get paid faster. Your bank details include bank account number, account holder name, bank name, SWIFT code, a mobile number linked with the account number, and account type. You can add more columns by adding a custom column field.

After adding all the details, your invoice is ready to send to your client. However, Step 2 is not important at all. You can skip that as well. Once the invoice is created you can send it via email, print the invoice or download it as CSV or you can also share it through WhatsApp.

Customize Invoices using the Invoice Generator

Use an invoice generator, to fully customize your invoices flawlessly. You can add your business logo and customize your invoice color and font heading using the magic color. Refrens allow the user to add multiple fields and columns to add more value to the information or details provided by the seller. Easy enable one-click discount options and additional charge features. Select from multiple invoice templates that fit your business.

We have 4 different invoice templates that include:

  1. Professional invoice template especially for professionals like software developers, lawyers, designers, consultants, and IT professionals.

  2. Letterhead invoice template for all those who are bored and want to try something new. You can change the color and font heading as well.

  3. Business Invoice Template for all types of businesses ranging from small to medium enterprises, startups, and entrepreneurs.

  4. Print-friendly invoice templates is a black and white compact invoice. Easy to print.

  5. Quotation Templates

  6. Purchase Order Templates

  7. Quotation Template Word

Invoicing Mistakes to Avoid

An invoice can easily get rejected if it is not created properly. Some of the common invoicing mistakes are as follows:

  • Incorrect invoice date - The date should be correct in it should be the date when the invoice was created.

  • Incomplete details - The invoice must have all the details of the vendor or service provider and client details. It should include all the detailed information about the product or service offered.

  • Spelling mistakes - Avoid spelling mistakes when creating the invoice. Create an invoice in simple terms and language. Avoid using technical jargon or the short form of any word.

  • Incorrect total - The price and quantity decided at the time of agreement is different and the invoice created for the same agreement is different. This is the most common cause of the rejection of the invoice. Avoid adding the wrong VAT rate.

Online invoice maker to send invoices

Our online invoice maker not only allows the user to create the invoice instantly but also helps to send the invoice to the client directly from the system. You need not open your mail account and waste your time. If not from the mail, you can also download the invoice as PDF or print it. Sending the invoice faster and at the right time can help you to get paid faster than usual. If you are not comfortable with sending mail then you can use our WhatsApp share feature which shares your invoice instantly to the client through WhatsApp.

Not just sending an invoice, it is also important to track them and check whether the invoices are opened by your client or not. If not, you can remind them to pay for the invoice by sending the remainder mail.

How to send a payment reminder?

When creating an invoice through our invoice maker, the due date is added to the invoice by the user. In case if the due date is not added by the user, then it automatically takes 30 days due date from the created date of the invoice. Once the invoice is mailed to an ideal client, they will pay it before the due date. But there are few clients which need to follow up on the payment.

At that time reminder mail, the best way to remind the client about the payment. Using Refrens invoice generator, you will get an automated mail from Refrens about the invoice due for a particular client. You can directly send a reminder to the client for the payment. Or you can send the mail manually as well.

How to send a payment receipt?

Generally, the payment receipt is sent after the payment is done by the client. Once the client pays your invoice, it turns into a paid invoice. You get a one-click option to send the payment receipt to your client. A payment receipt is sent to acknowledge the payment made by the client. A payment receipt is similar to the invoice, the only difference is that the payment receipt is sent after the payment is made and the invoice has the tag “PAID” at the top and payment mode at the bottom.

A payment receipt includes the following:

  • Invoice Number
  • Issue Date
  • Due Date
  • Vendors Name and Information
  • Clients Name and Information
  • Product/Service Name and Description
  • Payment Method (Cash, Cheque, Online Mode)

You can easily send a payment receipt for the paid invoice using our free invoice generator.

Invoice generator for small businesses in South Africa

Refrens gives South African small businesses a fast, reliable way to create professional, vat-compliant invoices in under two minutes. You simply log in, enter your business and client details, list your products or services, and let Refrens handle tax calculations automatically. The clean interface guides you step by step, so you never have to worry about missing fields or formatting errors.

You can customize every invoice to match your brand. Upload your logo, choose from over multiple ready-made templates, adjust colors and fonts, and add any extra columns you need. Refrens does not add watermarks or display ads on your documents, and you can preview your design before you download or share.

Once your invoice looks perfect, you can download it as a pdf or send it directly via email or WhatsApp. Refrens tracks when your client opens the invoice and shows you real-time payment status: paid, unpaid or overdue, so you always know where you stand. If you issue regular bills, you can set up recurring invoices in just a few clicks and let the system send them automatically on a weekly, monthly or yearly schedule.

Refrens stores all your client records, past invoices and simple reports in one secure dashboard. You can access your data from any device, check essential insights at a glance, and export reports whenever you need them.

Thousands of South African entrepreneurs trust Refrens’s free invoicing software for South African businesses to keep their billing on track.

1. Convert quotations to invoices instantly Create a quote, get approval, and turn it into an invoice without starting over. Refrens links your quotation and invoice in one step, helping you stay consistent. The tool removes repetitive work and speeds up the billing process. It’s a smart invoice system for service-based and project-based businesses.

2. Invoice reporting and tax summaries Track income, view pending payments, and download detailed tax summaries in one click. Refrens helps businesses stay on top of collections and VAT reporting. You can filter reports by client, date, tax, or payment status. This isn’t just a free invoice maker, it’s a reliable way to stay organized.

3. Manage products and services easily Save product details like SKU, price, unit, and tax rate for future use. You can add items quickly without entering the same data again. For sellers, this means fewer errors and faster billing. Refrens’ invoice generator online handles services and inventory with equal ease.

4. Apply custom discounts, notes, and terms Offer early payment discounts, add custom terms, or include notes for your clients, all directly on the invoice. You control every detail. Set late fee reminders, add delivery instructions, or attach a thank-you message. This free invoice maker in South Africa makes every invoice personal and precise.

5. Share invoices online or download as pdf Send invoices through a secure link or email them directly from Refrens. Clients get them easily. You can also download invoices in PDF format for printing or recordkeeping. This invoice generator free option ensures your billing stays professional and accessible.

6. Secure and cloud-based invoicing Your data stays safe and accessible. Refrens is cloud-based, meaning you don’t need to install anything. Just log in from your phone or computer to manage all your invoices. This gives you the flexibility to create invoices online wherever you are, without worrying about backups or updates.

7. Manage multiple businesses from one account If you run more than one business, refrens allows you to manage all of them under a single login. Switch between business profiles easily. Each profile has its own invoice branding, tax settings, and contact list. You don’t need multiple tools or logins. Just one invoice generator online that handles everything clearly and separately.

8. Team collaboration with role-based access Refrens lets you invite team members and control what they can access. Add your sales team, accountant, or admin staff. Assign roles create-only, view-only, or full access. No confusion, no risks. This smart invoice system keeps your documents secure and your team aligned.

9. Audit trail and document history Track every action taken on an invoice who created it, when it was edited, and if the client opened it. Refrens shows a complete document history to ensure transparency. If there’s a dispute or error, the timeline helps you resolve it quickly. It's built-in accountability, not just a billing tool.

10. Search and filter invoices easily Don’t scroll through hundreds of invoices. Search by client name, date, invoice number, payment status, or amount. Use filters to narrow down results. Whether you need last quarter’s bills or unpaid invoices, you find them in seconds. That’s smart, fast billing with an invoice generator online that works like a pro.

11. Credit notes and debit notes support If you made a billing error or need to refund a client, Refrens helps you generate a credit note. If you want to charge extra for an added service, you can use a debit note. Refrens connects these documents with your original invoice and adjusts totals automatically. You maintain clean records and clear communication without manual edits.

Countries Supported

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