Free Online Invoice Generator South Africa

Generate Unlimited Invoices Online for FREE & PDF Download.

Full-Fledged Invoices with Professional Invoice Templates.

Invoice generator - create online invoice
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1
Invoice Details
2
Your Bank Details
(Optional)
3
Select Design & Colors
(Download or Email Invoice)
Invoice
*
*
Billed By
(Your Details)
India
Phone
State (Required)
Billed To
(Client Details)
India
Phone
State (Required)
*
Indian Rupee(INR, ₹)
ItemQuantityRateAmount
1.
Item
Quantity
Rate
Amount₹1
Description

Total (INR)₹0

Total (in words)

Your Contact Details
For any enquiry, reach out via email at
or call on
Phone
A draft invoice will be created with same details every next period.
1
Invoice Details
2
Your Bank Details
(Optional)
3
Select Design & Colors
(Download or Email Invoice)
Fast & Unlimited Invoicing. Free Forever.Create Free Invoice
Features
  • file
    Easy Tax InvoiceCreate, manage, send and track unlimited tax invoices without any hassle.
  • Brand Your InvoiceEasily add the business logo and change the color of the invoice with one click. No Watermark. No Ads.
  • Multiple-Doc
    Invoice TemplatesBeautifully designed and fully customizable invoice templates with magic color feature..
  • Recurring-Invoice
    Recurring InvoiceRefrens invoice generator create recurring invoices for you that take place at regular intervals.
  • Sales-Reports
    Insights through ReportsGet ready-made essential reports to analyze your business and client information.
  • Secure
    Easy Access AnywhereEasy to use dashboard for mobile and desktop. Get email alerts in real-time.
Price Plans
MONTHLY Plan
ZAR 70
YEARLY Plan
ZAR 630ZAR 840
Save 25%
3 YEARLY Plan
ZAR 1,330ZAR 2,520
Save 47%
Cancel anytime | 30 days money back guarantee *Terms & conditions applied
Need Custom Plan?Talk to us to get an estimate for custom requirements for your business.Contact Support
Compare Features
Features & Plans
Free Plan
Premium Plan
Unlimited Invoices, Quotations, etc.Unlimited usage
No watermarkWe do not add our brand name to your documents. Never.
Only FREE templatesSome templates are marked premium, you will not be able to use those.
No AdsThere will be no ads on your invoices or any other documents.
Chat SupportReceive responses from our experts faster than email or support tickets.
Everything in Free Plan+
Customization of columnsAdd, edit, rename columns and invoice sub title.
Custom colorsCustomize templates as per your brand color.
Premium templatesUnlock premium templates to stand out your business.
Bulk uploadsUpload multiple documents in CSV format.
Unlimited user accessAdd as many users you want.
Upload letter headAdd letter head to the PDF version of the invoice.
Recurring InvoiceSetup recurring invoice and auto send to the client via email.
Insights and ReportsGet detailed reports to help you run your business better.
Inventory managementAdd, bulk upload and manage all your inventory.
Setup assistancePing us on the chat for any query. Or ask for a callback.
Price Plans
MONTHLY Plan
ZAR 70
YEARLY Plan
ZAR 630ZAR 840
Save 25%
3 YEARLY Plan
ZAR 1,330ZAR 2,520
Save 47%
Cancel anytime | 30 days money back guarantee *Terms & conditions applied
Need Custom Plan?Talk to us to get an estimate for custom requirements for your business.Contact Support

Frequently Asked Questions (FAQ)

What is an invoice in simple terms?

An invoice is a document asking for the payment of the product or service sold to the buyer. An invoice is generally issued by the seller. An Invoice holds all the information about the transaction of goods or service that took place between both the parties.

How do I make an invoice online?

You can easily use Refrens invoice maker to create online invoice for free. Here, you can create unlimited invoices and access to other features like client management, invoice reports etc.

Is this invoice generator really free?

Yes, Refrens invoice generator is free forever. You can create unlimited invoices for a lifetime. You can manage invoices and can access the templates. All for FREE!

Is there any invoice template that I can use?

Yes, there are multiple invoice templates on Refrens you can use. Not just templates, you can also change the color of each template and font headings as well.

Is there any solution to create recurring invoices?

Yes, you can create recurring invoices that take place at regular intervals. For creating recurring invoices, you need to signup on Refrens.

Do I have to create Refrens account to use this online invoice generator?

Yes, Refrens account is necessary to use this invoice generator. While creating an account, you can access all the invoices in one place and also makes the invoice creation procedure easy.

Can I add additional fields to the invoice?

Yes, you can add additional fields and columns as well. Refrens allow extra fields that help you to add more information about the company or product/service you offer.

Can I save my invoices to this online invoice generator?

Yes. All the invoices created by you are saved online. You can access all the invoices anytime just by logging into your account.

Can I save my client details on this invoice maker?

Yes, you can save and manage all the details of your client under client management tab. This feature helps you to avoid retying of customer details every time on the invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I add my company logo or personal logo to this invoice generator?

Yes. You can upload your logo by clicking on the logo box from the top right corner. You can upload both .jpg and .png format for the logo image.

Why invoice generator is free on Refrens?

We want to enable easy transactions for Freelancers, Service Agencies and Small Businesses. We make revenue through Refrens marketplace.

Essentials Tools for Managing Your Business. Free Forever.

Free Invoice Generator - Create Invoice Online South Africa

Invoice - What is an Invoice?

An invoice summarizes the transactions between the buyer(customer) and the seller(vendor) for the sales of goods or services. It showcases the total amount to be paid for the services or products rendered by the customer. It holds all the necessary information like buyer details, seller details, reference number, product/service description, quantity, rate, VAT amount, terms, and conditions of the payment. It also has information about the available payment mode for the buyer.

Online Invoice - What is an Online Invoice?

An invoice created using either Google Docs, Google Sheets, online invoice templates, or using an invoice software like Refrens is considered as online invoicing. It holds the same information as traditional invoices do. Creating invoices online is easy and also saves your hard-earned time which you can utilize further for business growth. It is always harder to create invoices at the end of the month and search for the older invoices.

So using an invoice maker like Refrens, less to no Paperwork is required and also no risk of losing invoices. You can easily create invoices, manage, send and track all your invoice in one place. No fear of losing your invoices and can also access them whenever you required them. The best part about Refrens is - you can create invoices online without paying a single penny. FREE INVOICES FOR LIFETIME.

Invoice Generator - What is an invoice generator?

An invoice generator or free invoice maker is a tool used to create an invoice online without any hassle or error. Using an online invoice generator, create invoices, send PDF invoices, customize invoices with invoice templates, download or print invoices etc. which is not possible in handwritten invoices. It has become easy for small business owners and freelancers to automate the invoicing process using a free invoice generator.

Is invoice the same as receipt?

An invoice is a document asking for the payment. Whereas the receipt is a proof of payment done by the buyer to seller. A receipt is proof that the buyer has received the goods or services from the seller.

What is an invoice format?

An invoice format is basically the invoice template or layout. An invoice format breaks all the elements of invoice in a simple format so that it becomes easy for you to create invoice. For different professions, there are different invoice format like consultant invoice format.

Who can issue the invoice?

Generally, the supplier issues the invoice for the goods or services they offer to the customer.

Is invoice the same as bill?

Yes, both are the same and portray the same information. Only difference is that invoice is issued by the supplier or the business providing the products or services. The same invoice is recorded as a bill for the customer or the person receiving the products or service.

How Online Invoicing Saves your Time?

Use an invoice maker like Refrens can help you to save a lot of time and energy, thus helps you to focus on growing your business. Here are some of the reasons:

  • Easily generate invoices instantly.

  • Autosave your client data and item description for further use.

  • Organize all your invoice in seconds.

  • Get Essential Business Reports.

  • Use professional templates that are compatible with printers.

  • Track all your invoices - know if the customer opened your mail.

  • Share your invoices quickly via email or WhatsApp share.

  • Check Invoice status - paid, unpaid, overdue, part-paid.

  • Access your invoice and client data from anywhere in the world.

  • Use other free tools offered by Refrens

Essential Elements of an Invoice

There are some elements that are extremely important when creating an invoice. One must add all these elements to the invoice. If any of these are missing, the chances of the invoice getting rejected will increase. So one should keep all these points when creating the invoice. If you are using any invoice generator, you must check if the following elements are present or not to avoid future mistakes.

  1. Invoice Header

Every invoice should have a header section. It should be short and simple. Our invoice generator allows you to add the header. The invoice header should clearly convey the purpose of the invoice. In the invoice header, you can also add a company logo or personal logo.

You should also add the invoice number. The invoice number should be unique for every invoice you create. Having a unique invoice number can help you to track the invoice easily. The invoice number can be formatted in various ways. For example, 00001 or if you want to add a datewise invoice number then you can add 2020/INV/001. You can do both on Refrens invoice maker, the system will take the next unique invoice number automatically.

After adding the invoice number, the next important element is the invoice date and due date. It helps the client to clear the confusion about when the invoice received and the due date of the invoice payment.

The next important element is the reference number, and it can be anything like a purchase order number or proforma invoice number or quotation number. Having a reference number can easily know the details by referring to the previous documents.

  1. Company/Freelancer Name

When creating an invoice, it is important to add a legal company or freelancer name and all the details like address, phone number, email address. It should be different from the client information so that the client can differentiate the address between both the parties.

  1. Name and Details of the Client

Add the client/company name with address, phone number, email address.

  1. Shipping details

If you supply physical products, then it is necessary to add shipping details on the invoice. Shipping details include the name of the person to be delivered, address, city, state, date of delivery, transport details.

  1. Products/Services Name & Description

You must add the product/service name and description on the line item. If you have multiple products or services then all the items should be added in different rows. You can also add the image of the product to the item description. Our invoice generator allows you to add images to the item description so that your client can get a clear vision of the product they are going to purchase. Other than this information, quantity or hours worked, unit price or hourly rate should also be added.

Our free invoice generator allows the user to add multiple columns to the line item. You can also customize the columns by changing the name or dragging them up or down as per the priority. Same as adding you can also hide certain columns if you don’t want to show them to your client.

  1. VAT and Fees

Add VAT rate, and VAT amount along with extra charges or fees you are willing to add such as packaging charges, freight charges. You can also allow discounts to the client.

  1. Terms & Conditions

This section of the invoice is the most overlooked part. You must add the terms and conditions of the company and products as well. You can also add the payment terms and preferred payment methods. Penalties or extra fees that will be added to the breaching of the agreement should also be included on the invoice.

  1. Invoice Footer

The invoice footer includes an additional notes section, where you can add more information that you wish your client should know about it. It also includes the signature, where you can add a signature image or digital signature. At the bottom, you can add your email address and contact information.

How to Make an Invoice Online using Invoice Generator?

Step by Step Guide to Create an Invoice

When creating an invoice for the first time, you have to add the invoicing details to the blank invoice. Here is the step by step guide on how to create an invoice using all the essential elements of a free invoice generator.

Step 1: Add Invoice Information

  1. Invoice Header - This is the section where you add the invoice number, Issue and Due Date of the invoice. You can also add the company or business logo to look more professional. The custom field is also available to add extra details like PO number, Batch number or any other reference number etc.

  2. Billed By - it means to add the information of the seller(vendor) who is offering the product or service. It holds all the information of the seller like business name, address, email, phone number and if the business is registered then you can also add the VAT number.

  3. Billed To - opposite to billed by, billed to holds all the necessary information of the buyer of the product or service. It holds all the information about the buyer.

  4. Product/Service Details - add the product/service name and description along with the quantity and rate of the particular product offered by the seller.

  5. VAT - Add your VAT rate, it will auto calculate your VAT amount and the final amount of the invoice.

  6. Discounts & Charges - You can give discounts on the item that you sold. Refrens’ online invoice generator automatically calculates the discounts. Same as discounts, you can add additional charges like packaging charges, shipping charges etc.

  7. Terms & Conditions - Add your company or invoicing terms and conditions so that you can get paid faster or to be clear on the record.

  8. Additional Notes - As the name suggests, you can add extra information or instruction related to the product or service you offered.

Step 2: Add Bank Details

You can simply add bank account details so that you can get paid faster. Your bank details include bank account number, account holder name, bank name, SWIFT code, a mobile number linked with the account number, account type. You can add more columns by adding a custom column field.

After adding all the details, your invoice is ready to send to your client. However, Step 2 is not important at all. You can skip that as well. Once the invoice is created you can send it via email, print the invoice or download it as CSV or you can also share it through WhatsApp.

Customize Invoices using the Invoice Generator

Use an invoice generator, to fully customize your invoices flawlessly. You can add your business logo and customize your invoice color and font heading using the magic color. Refrens allow the user to add multiple fields and columns to add more value to the information or details provided by the seller. Easy enable one-click discount options and additional charge features. Select from multiple invoice templates that fit your business.

We have 4 different invoice templates that include:

  1. Professional invoice template especially for professionals like software developers, lawyers, designers, freelancers, IT professionals.

  2. Letterhead invoice template for all those who are bored and want to try something new. You can change the color and font heading as well.

  3. Business Invoice Template for all types of businesses ranging from small to medium enterprise, startups, entrepreneurs.

  4. Print-friendly invoice templates is a black and white compact invoice. Easy to print.

Invoicing Mistakes to Avoid

An invoice can easily get rejected if it is not created properly. Some of the common invoicing mistakes are as follows:

  • Incorrect invoice date - The date should be correct in it should be the date when the invoice was created.

  • Incomplete details - Invoice must have all the details of the vendor or service provider and client details. It should include all the detailed information about the product or service offered.

  • Spelling mistakes - Avoid spelling mistakes when creating the invoice. Create an invoice in simple terms and language. Avoid using technical jargon or the short form of any word.

  • Incorrect total - The price and quantity decided at the time of agreement is different and the invoice created for the same agreement is different. This is the most common cause of the rejection of the invoice. Avoid adding the wrong VAT rate.

How to Create An Invoice for Freelancers with Invoice Generator?

Guide to Create an Invoice for Freelancer

It is always harder for freelancers to get paid once the service is rendered. First, freelancers offer a service, and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business. In this process, invoicing setup is one of the important parts to collect payment faster. Here is a quick and simple guide to creating invoices for freelancers or service providers.

A quick overview of what your invoice should look like:

  • Unique invoice number and other reference numbers
  • Invoice created date
  • Invoice due date
  • Your business name and contact information
  • Your client's name and contact information
  • Service name and description
  • Quantity, Rate, and the taxable amount
  • Payment terms
  • Additional Notes
  • Signature
  • Online payment link

1. Setup Invoicing Terms

Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, discount.

It is always important to issue an invoice as per the client invoicing process, this helps you to get paid faster. In short, there should be terms and policies agreed upon and signed by both parties. Here, the best document to create is a quotation via quotation software, which gives an idea to the client how much is to be paid once the work is completed.

2. Make Your Invoice Short, Clear and Error Free

When creating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection. In addition, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.

3. Payment Policy Terms

It is a good practice to send invoices at a scheduled time. Having a payment policy term is good to get paid faster. If it is a recurring client, then selecting a specific day and time to send invoices. If you have a one-time project or recurring project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, then follow up throughout the project. This gives your client an idea about when to expect the invoice and payment of the project.

4. Offer Multiple Payment Options

You need to be feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean to use multiple payment gateways for a single payment. Simply opt for an invoice generator like Refrens which provides the feature of a payment gateway within the invoice creation process. For instance, Refrens provide the online payment option of debit and credit card, net banking, UPI and wallet payment.

Online Invoice Maker to Send Invoices

Our online invoice maker not only allows the user to create the invoice instantly but also helps to send the invoice to the client directly from the system. You need not open your mail account and waste your time. If not from the mail, you can also download the invoice as PDF or print it. Sending the invoice faster and at the right time can help you to get paid faster than usual. If you are not comfortable with sending mail then you can use our WhatsApp share feature which shares your invoice instantly to the client through WhatsApp.

Not just sending an invoice, it is also important to track them and check whether the invoices are opened by your client or not. If not, you can remind them to pay for the invoice by sending the remainder mail.

How to Send a Payment Reminder?

When creating an invoice through our invoice maker, the due date is added to the invoice by the user. In case if the due date is not added by the user, then it automatically takes 30 days due date from the created date of the invoice. Once the invoice is mailed to an ideal client, they will pay it before the due date. But there are few clients which need to follow up on the payment.

At that time reminder mail, the best way to remind the client about the payment. Using Refrens invoice generator, you will get an automated mail from Refrens about the invoice due for a particular client. You can directly send a reminder to the client for the payment. Or you can send the mail manually as well.

How to Send a Payment Receipt?

Generally, the payment receipt is sent after the payment is done by the client. Once the client pays your invoice, it turns into a paid invoice. You get a one-click option to send the payment receipt to your client. A payment receipt is sent to acknowledge the payment made by the client. A payment receipt is similar to the invoice, the only difference is that the payment receipt is sent after the payment is made and the invoice has the tag “PAID” at the top and payment mode at the bottom.

A payment receipt includes the following:

  • Invoice Number
  • Issue Date
  • Due Date
  • Vendors Name and Information
  • Clients Name and Information
  • Product/Service Name and Description
  • Payment Method (Cash, Cheque, Online Mode)

You can easily send a payment receipt for the paid invoice using our free invoice generator.

Why Choose Our Online Invoice Generator?

Every entrepreneur wants to grow the business at a larger scale, knowing the fact most of them are shifting their business from offline to online. As the business grows it becomes difficult to handle the transaction process for your invoicing cycle. Still, you can create an invoice using Google Docs or Google Sheets but that won’t give you an insight into your business in the long run. Also, it is very painful and hard to create invoices using Google Docs or Sheets.

So using Refrens online invoice generator, you can easily create invoices instantly and can send them to your client via email or even through WhatsApp share. Not just invoicing, you can store and access all the essential information like client data, payment reports, VAT reports. Easily create VAT invoices on one go without the prior knowledge of taxation.

Use the bulk upload invoice feature, if you are in the business of creating all your invoices at the end of the month which eventually saves you a lot of time. The online invoice generator also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details to get paid directly to your bank account on time with the invoice generator.

Bulk Upload Invoices Using Online Invoice Maker

If you are one of those business owners who create invoices at the end of the month, it is very painful to create invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have many invoices to build by the end of the month.

But need not worry about it; Refrens invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet gets uploaded to the system. Using the bulk invoices feature, you can create both VAT invoices, Non-VAT invoices. To upload bulk invoices, add your client's data and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system, and your invoice gets created.

Essential Business Reports provided by Online Invoice Generator

Refrens provide all the necessary reports, which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the Reports supplied by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning, and develop a future forecast.

Refrens provide client report, payment report, TDS report, vendor report, invoice report.

Alternative to Using an Invoice Generator

When you search for the invoice online, you can find many websites that provide you the invoice template. No doubt that invoice templates in some of the websites are really good. You only need to download the template for free and can easily add the details to the invoice using Google Sheets or Google Docs. But after creating a few invoices, you will know that creating and maintaining the invoice is time-consuming.

As you will not be able to keep track of your invoices and it will become difficult to find old invoices. You can not save the client details. You always have to copy the original invoice and then rename it with a new one. All this process is time-consuming. The best way is to use an invoice generator that helps you to do all this work easily and quickly. Our invoice generator helps you to create unlimited invoices for free with all the invoices saved in the system itself and can organize the invoices without any hassle.

Benefits of Using Invoice Generator

Here are some of the reasons how you save your time and hard work when creating an online invoice using Refrens’ online invoice generator.

  • No Cost Invoice Generator - create unlimited invoices online. No Restriction. No SignUp Fee. No Conditions. Free Forever.

  • Client Management - manage all your client in one place. Access the information when required.

  • Use professional invoice templates that are compatible with letterheads and easy to print.

  • Essential Reports to analyze your business and client transactions.

  • Add fields and columns to the invoice as per the requirements.

  • Add Multiple User and Business - if you have multiple businesses or users, you can add them for generating the invoices.

  • Organize all your invoices in one place. You can organize them by date filter, by selecting clients and also by your invoice status(paid, unpaid, partly paid, overdue).

  • Bulk upload invoices - create multiple invoices on a single upload.

  • Create recurring invoices for daily, weekly and monthly purposes.

  • Send or share invoices by downloading invoices as PDF, print, email to the client and also by sharing on WhatsApp.

Cost of Online Invoice Generator

You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect invoice generator that fits your business requirement is a must. But when finding the perfect solution, pricing is also one of the things that concern the business owners especially small business owners or freelancers.

When you find the one, you will notice different pricing models. Some invoice generator may charge a fee for each invoice you created. Some charge a monthly fee pricing model. Then there is certain invoice software that is completely free. You can create unlimited invoices for free with all the essential features like invoice templates, customization, recurring invoices and other features that are generally seen in paid software. Generally, they charge a small payment gateway fee if you wish to accept payment online through this software.

Refrens don’t follow either of these revenue models. Refrens make revenue from the marketplace by connecting the best freelancers and agencies to the businesses for the completion of their work. Refrens Marketplace.