Free Quotation Software

Easily generate quotes using our user-friendly quoting software.

Effortlessly track if your clients have viewed the quotes you sent.

Download PDF, print, email, and share via WhatsApp.

Send quotation directly from in-built CRM.

Create Quotation Using Free Quotation Templates
Our Users Rate Refrens Invoiceโญ 4.8/5 based on 11700+ Ratings

Simplify Your Quotation Process with Advanced Quoting Software

Discover a comprehensive quotation software tailored for freelancers, small businesses, and agencies, enabling seamless creation and management of quotations and estimates, all for free. Automate the quotation process effortlessly, ensuring you send quotes to clients swiftly, giving you the edge over your competitors.
Quotation Software - Refrens Quotation Dashboard
Effortlessly capture leads, swiftly create detailed quotations, and send them directly to your clients. Keep a close eye on the quotation status and convert it to an invoice or proforma invoice with just one click, streamlining your entire workflow seamlessly.
Custom Templates using Quotation Making Software
Professional QuotationsDesign eye-catching quotations effortlessly by choosing from a variety of templates tailored to match your business style. Rest assured, our quotations are completely ad-free.
Quoting Software for converting quotation to invoice
Convert to InvoiceSave valuable time and effort by swiftly transforming approved quotations into invoices, eliminating the need to create documents from scratch.
Easy to track quotations via quotation software
Track QuotationsSend your quotations seamlessly via email and receive notifications when the quotation is delivered and viewed by your client.

All The Features You Need In Quotation Software

Custom Templates using Quotation Making Software
Look Professional
Make a lasting professional impression on your clients with personalized, branded quotations. Choose from a variety of professional templates and customize the design, font size, type, and color to align perfectly with your brand guidelines. Add your business logo, header, and footer to create a cohesive and branded appearance, showcasing your business in the best light possible.
Multiple Sharing Options
Convenient Sharing Options
With our official WhatsApp API integration, sending quotations to clients is as easy as a single click! Not only can you send quotes instantly via WhatsApp, but you can also email invoices effortlessly and keep track of when clients view them. Additionally, you have the flexibility to share quotations through a unique link, send them as PDF files, or even opt for a traditional physical print, ensuring your clients receive quotes in the format that suits them best.
Create Invoice, Quotes, Proforma Invoice
More Than Just Quotation
In addition to quotations, our versatile platform allows you to create various essential documents for your business needs. Generate professional invoices, proforma invoices, recurring invoices, credit and debit notes, delivery challans, payment receipts, purchase orders, sales orders, and much more! Our comprehensive tools ensure you have everything you need to manage your business efficiently and professionally.
Automated Document Conversion
Seamless One-Click Conversions
Embrace effortless efficiency with a single click! Convert quotations into invoices, seamlessly create credit or debit notes from invoices, and effortlessly record expenses directly from purchase orders. Say farewell to manual copy-pasting and welcome the era of automation. Streamline your workflow, save time, and focus on what truly matters - growing your business!
Seamless Inventory and Expense Management
Inventory & Expense Management
Experience the convenience of automatic inventory and expense updates. Keep a close eye on inventory levels for various items effortlessly. Plus, seamlessly convert invoices received through Refrens into expenses, ensuring your financial records are accurate and up-to-date. Simplify your business processes and stay on top of your finances with ease.
e-Invoicing Software with Security and Data Backup in Malaysia
Security & Data Back-Up
Rest assured with our secure cloud storage and backup solutions, safeguarding your valuable data. Enjoy peace of mind with role-based access control and permissions, ensuring that only authorized personnel can access sensitive information. Stay protected with our regular software updates and up-to-date security patches, guaranteeing your system is fortified against potential threats. Your data's safety and integrity are our top priorities.

Everything You Need In A Quotation Software

Send WhatsApp and Email
1-click WhatsApp & Email SharingSwiftly share invoices with your clients over WhatsApp or email with just a click.
Track Invoices
Track QuotationsEasily monitor when your clients view the quotations you've sent via email. Stay informed in real-time
Auto Assistant
Auto-assistanceSystem will automatically fill 80% of the details for you based on your past documents. Reduce manual efforts & save time!
Easy Customization
Branding & CustomizationChoose from multiple templates, fonts, colors, etc. Completely customizable according to your business needs.
1 Click Conversion
1-Click ConversionSave time & effort by auto converting a Quotation into an Invoice, an Invoice into a Credit/Debit note, and more!
Multiple Business & Team Members
Multiple Businesses & Team MembersSeamlessly manage multiple business. Add your team members & accountant. Control access levels with Roles & Permissions.
Quotation & Estimate
Quotation & EstimatesCreate attractive quotations & estimates instantly - share & track when clients view them.
Create GST Invoices
InvoiceCreate fully customised VAT/Non-VAT Invoices in seconds - assisted by automation.
Expense Management
Expense ManagementRecord & track all your expenses in one place - keep an eye on profitability.
Essentials Reports
Comprehensive ReportsInstantly generate comprehensive reports for quotations, client details, deal status, and more with just one click
Client Management
Client & Vendor ManagementEfficiently manage all your client & vendor information in one place.
Multi-currency QuotationsCreate quotations in different currencies. Easily to track status of each quotes.
Bulk Upload
Bulk UploadUpload your past quotations & client details in bulk to save time & manual efforts.
Easy Access Anywhere
Access Anytime AnywhereEasy to use across any device & any place. Completely reliable with the highest up-time.
Live Support
24x7 Live SupportGet instant support over live chat, email, WhatsApp, and call.

Happy Customers

Aniket - Refrens Invoice Software User
Refrens Quotation Software has simplified my business operations. Creating quotes is quick and easy, and the professional templates make a great impression on my clients. Highly recommended!
AniketOwner, Spaceplexx, Coworking Space
I love Refrens Quotation Software! It's user-friendly, and efficient, and its customer support is top-notch. My quotes look polished, and I can focus on growing my business.
NayanFounder, Sugoi Labs, Software Services Agency
Refrens Quotation Software is a time-saver! I can convert quotes to invoices effortlessly, and the automation features have streamlined my workflow. A must-have tool for any entrepreneur.
Shivansh TulsyanCEO, Binny Textiles
As a startup owner, budgeting is crucial. Refrens Quotation Software not only helps me create professional quotes but also keeps my expenses in check. It's an invaluable asset to my business.
Snehal BhattOwner, Nexait LLC, Agency
Refrens Quotation Software exceeded my expectations. The secure cloud storage and regular updates give me confidence in the system's reliability. It's the best choice for managing quotations and more!
LinkeeFreelancer, Content Writer

Pricing of Quotation Software

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 50 quotations and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.
Free Quotation Software
Get Started Today. It's FREE
Unlock the power of seamless business operations with our all-in-one quotation software
Create Free Quotation

Frequently Asked Questions (FAQ)

How long is this quotation software free for?

Our online quotation software is entirely free! You can create and manage up to 20 quotations per year and instantly convert approved quotations into invoices, all without any cost. Enjoy the convenience of managing your business quotes without worrying about expenses. Start your hassle-free quoting journey today!

Can I create multiple businesses in a single account?

With Refrens quotation software, you have the flexibility to create multiple businesses, all within a single account. Additionally, you can easily add multiple team members, streamlining collaboration and enhancing productivity. Manage all your ventures effortlessly under one roof!

Can I add a logo to the quotation?

Yes. You can add your company or personal logo to the quotations to make them more professional and for branding purposes. There will be no watermark of Refrens on the invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

What are the other products that Refrens provides?

Refrens provide almost everything that businesses need for accounting purposes like invoice generator, proforma invoice generator, purchase order form, expense management.

Will there be any ads on my quotations?

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free unlimited features going.

Documents of Premium customers will carry only your business' branding.

Can we download this quotation making software?

No, we donโ€™t have any desktop or mobile app to download. Refrens is a 100% web-based application. You only need an internet connection to use.

Do you provide support?

We are always available to support our customer via email support( and also via live chat support.

What happens to my data when I want to leave?

When you decide to leave Refrens, you have the option to download all your customer data, invoices, quotations, and other documents at any time. This ensures that you have access to your important business information even after discontinuing your use of the platform. Refrens prioritizes data security and allows users to retain their data for their records or for transitioning to another platform if needed.

Free Online Quotation Software

What is Quotation Software?

Quotation software, also referred to as quoting software, is a valuable tool designed to streamline the quotation process in a professional manner. It offers automation for the entire quotation cycle, starting from creating quotations and selecting templates to emailing clients and maintaining records. One of its key features is managing quotation status, enabling businesses to keep track of the progress of their quotes. Additionally, this software helps in managing client information and pricing details, reducing the likelihood of errors during the quotation creation process.

In essence, quotation software empowers businesses to present their quotations professionally and accurately. By automating and organizing the quotation workflow, businesses can focus more on their clients, secure more deals, and ultimately grow their business. It serves as a crucial tool in the realm of business communications and transactions. Get to know what is a quotation?

Why is there a need for Quotation Making Software?

The need for Quotation Making Software arises from the essential requirements of fast communication with clients and maintaining a professional quotation template. While there are various methods like handwritten quotations or using Google Docs or Google Sheets templates, these methods often fall short in addressing these crucial factors.

Fast Communication with the Client

Customers seek products or services at the right value, leading them to request quotations from different vendors. Issuing sales quotations quickly and at the right price is crucial to securing more business. In a competitive market, swift quotation issuance is vital; otherwise, competitors might seize the opportunity. Quotation making software enables businesses to stay ahead of their competition by generating and sending quotes promptly.

Professional Quotation Format

A well-formatted and easy-to-understand quotation is essential for potential clients to comprehend the product or service being offered. Professionally designed templates, incorporating elements like letterheads, colours, and fonts, demonstrate the professionalism of a business. However, tools like Google Sheets or Google Docs often lack the capability to create attractive and professionally designed quotations. Quotations created through these platforms might lack visual appeal and fail to convey a sense of professionalism.

Moreover, these generic tools also face challenges in performing complex calculations such as taxes, TDS, and total amounts. While Google Sheets allows for calculations, its designs often lack attractiveness and professionalism. On the other hand, while Google Docs and Word Quote Templates allow for creative designs, they fall short in efficient calculation methods, leading to time-consuming processes.

Additionally, the process doesn't end with sending quotations; businesses also need to convert approved quotations into invoices and manage payments. Quotation software like Refrens addresses these challenges comprehensively. It not only helps create professional and visually appealing quotations but also manages all the associated data in one centralized location. By streamlining the entire process, quotation software enhances efficiency and professionalism, making it an indispensable tool for businesses seeking an edge in a competitive market.

What does a Quotation contain?

A quotation, often referred to as a "Quote," is a document similar to an invoice but serves a different purpose. It is generated using a quotation maker and is provided to potential customers before an order is confirmed. Unlike an invoice, which is issued after the product or service has been delivered, a quotation acts as the initial point of contact with the client. It presents the first opportunity to make a positive impression and increase the likelihood of securing business from the client. Hence, it is crucial to issue a flawless and appealing quotation.

Creating an accurate quotation comes with its own set of challenges:

Constant Price Changes - Prices of products or services may fluctuate, requiring frequent updates.

Referencing Multiple Documents - Quoting often involves referring to various documents and files, leading to potential errors.

Calculation Errors - Mistakes in calculations can result in inaccurate pricing.

Inaccurate Details - Providing incorrect details on the quotation can create confusion and mistrust.

Any of these factors can deter a potential client. Quotation software like Refrens proves invaluable in overcoming these challenges. It facilitates the creation, management, and tracking of all quotations in one centralized location.

Refrens goes beyond quotations; it also assists in managing leads, generating GST invoices, proforma invoices, purchase orders, and expense reports โ€“ all without any cost. It serves as a comprehensive bookkeeping tool, making the accounting process more manageable. And the best part? It's entirely free. For businesses looking to streamline their operations and maintain professionalism in their interactions with clients, Refrens is the ideal solution. For more information on lead management, you can explore Refrens' lead management software.

Benefits of Quotation Software

Whether you are preparing quotations for a new client or a recurring client, serving both of them effectively and offering them deals that add value to their business is important. Using quotation-making software, you can process quotation requests easily without any cumbersome.

1. Error-free Quotations

The initial interaction with a client through a quotation is pivotal. Issuing error-free quotations is crucial in making a positive impression. Quotation software plays a significant role in ensuring the accuracy of quotations. By drawing data directly from the database, there's no need to manually input customer details each time, eliminating the risk of typographical errors. Moreover, automated calculations, including GST, discounts, and totals, guarantee precise figures, minimizing the possibility of errors during the quotation creation process. This meticulous accuracy enhances professionalism and instills confidence in clients, setting a strong foundation for successful business interactions.

2. Save Time And Effort

Creating quotations has never been this efficient! With quotation software, there's no need to rewrite customer details every time โ€“ once they're stored, you're good to go. Plus, you can bulk upload all client details at once, making the process even faster. Utilize these stored details not only for quotations but also for generating various other documents, saving you valuable time and effort.

But that's not all โ€“ the quotation software allows you to take your efficiency a step further. Instantly dispatch quotations to clients via email and keep track of whether they've been viewed. No more guesswork โ€“ you're always in the loop. Once the quotation gets the green light, converting it into an invoice is a breeze. Say goodbye to the hassle of creating invoices from scratch; our invoice generator does it for you, effortlessly. With this seamless process, you can invest your time in what truly matters โ€“ growing your business.

3. Customizable Format

Selecting the right quoting software means having the freedom to create quotations exactly the way you envision them. With Refrens, customization is at your fingertips. Tailor your quotations according to your preferences, ensuring they align perfectly with your brand identity. Our platform offers the flexibility to โ€œAdd/Rename Columnsโ€ on line items, allowing you to personalize your quotes to match your unique business needs.

But that's not all โ€“ Refrens goes the extra mile. We empower you to add custom fields and columns, giving you the freedom to incorporate additional client details and specific information. This level of customization ensures that your quotations are not just standardized documents but personalized, professional representations of your business. Choose Refrens, where your quotes can be as unique as your brand!

4. Professional Templates

Elevate your quotations with our array of professional templates. Refrens offers a diverse selection, ensuring you find the perfect match for your business style. Choose from our range, including the Professional Template, Letterhead Template, Business Quotation Template, and Print-Friendly Template, each designed to enhance your brand's image.

But that's not all โ€“ we understand the importance of customization. Refrens allows you to delve into creativity by offering multiple font options and a palette of over 240 colours for your templates. Your quotations can now reflect your unique brand identity, making a lasting impression on your clients.

Our professional templates aren't limited to just quotations. We provide a comprehensive suite of documents, including the Photography Invoice Template, Online Commercial Invoice Template, Freelance Invoice Template, Purchase Order Format, Proforma Invoice Template, and GST Invoice Format. With Refrens, your business documents are not just functional but also visually appealing, showcasing your professionalism at every step. Choose Refrens for a polished, professional touch to your quotations and invoices!

5. Quick Changes

In business, every moment counts, especially when a potential client shows interest. Quotation software understands the need for speed. When a client requests changes, it's a sign of genuine interest, and you can't afford delays. Refrens ensures you respond swiftly by allowing lightning-fast edits to your quotes within seconds.

Imagine the convenience of making necessary adjustments instantly and resubmitting the updated quote to your client without any hassle. With quotation software, you can adapt to client requests promptly, increasing your chances of sealing the deal.

Moreover, Refrens empowers you to stay agile by providing access to your quotations from anywhere in the world, using your mobile devices. Whether you're in the office, on the go, or working remotely, you can make real-time changes and respond to clients promptly. Plus, with our real-time email alerts, you're always notified, ensuring you never miss a beat. Quotation software not only speeds up your quoting process but also keeps you ahead of the curve, making your business interactions seamless and efficient.

6. Set of Information

Quotation software is your organized hub for all things related to quotations. It simplifies your workflow by centralizing all your quotations in one place, making management and tracking a breeze. With quotation software like Refrens, you can efficiently handle multiple quotations without the chaos of scattered files and folders.

Say goodbye to the hassle of referencing multiple documents. Quotations stored in quotation software are meticulously organized and incredibly easy to access. No more sifting through stacks of papers or countless digital folders. With just a few clicks of the mouse, you can retrieve any quotation swiftly. All client details are stored securely, ensuring that every interaction is smooth, streamlined, and professional. Quotation software brings order to your business, providing you with the set of information you need, precisely when you need it.

Types of Quotations You Can Create Using Refrens Quoting Software

Business Quotation Software

Refrens Business Quotation Software is a comprehensive and user-friendly tool designed to simplify the quotation process for businesses. With Refrens, businesses can create, customize, and manage professional quotations effortlessly. The software offers a range of features, including customizable templates, detailed itemization, client database management, and real-time tracking of quotations. It allows businesses to respond swiftly to client requests, ensuring accurate and attractive quotes, ultimately enhancing their chances of winning deals. Refrens Business Quotation Software is a reliable solution for businesses looking to streamline their quotation workflow, present themselves professionally, and secure more business opportunities.

Sales Quotation Software

Refrens Sales Quotation Software simplifies the sales process by allowing sales teams to generate quotations directly from leads, eliminating the need to start from scratch. One of its standout features is the integrated CRM, which consolidates leads within the same system, sparing sales professionals from juggling multiple platforms. With Refrens, sales reps can efficiently manage leads from the moment they appear until closure.

Once a lead is converted, the software enables sales representatives to seamlessly create quotations. These quotations can further be transformed into proforma invoices and invoices, streamlining the entire sales cycle. Refrens offers diverse sharing options, allowing sales reps to deliver quotations via download in PDF format, copy link, WhatsApp, or email. Additionally, they can schedule quotations for later dates, ensuring timely and efficient client interactions.

The software also empowers sales reps to update the status of quotations, marking them as either Lost or Won, providing valuable insights into the success of sales efforts. With Refrens Sales Quotation Software, businesses can enhance their sales efficiency, improve communication, and boost their overall productivity.

Check out Refrens latest consulting invoice software for businesses by clicking on this link invoicing software for consultants

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