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Free Quotation Formats

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Professionally Designed Quotation Format for Small Businesses & Agencies.

Create Quotation Using Free Quotation Templates
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Create Your Quotation & Easily Customize the Format

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Quotation Details
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Select Design & Colors
(Download or Email Quotation)
Quotation
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1
Quotation Details
2
Select Design & Colors
(Download or Email Quotation)

Multiple online quotation formats for your business

(Scroll down to create the quotation & select the quotation format at step 2)
Quotation Template
Quotation Template for Professionals
Quotation Template - Letterhead
Quotation Template with Letterhead
Classic Quotation Template
Classic Free Quotation Template
Printable Quotation Template
Printable Quotation Template
Modern Quotation Template
Modern Quotation Format
Quotation Template - Business
Quotation Format For Businesses
Get Your Free Quotation Template NowCreate Free Quotation

Features of Quotation Template

Customization of Columns
Customized TemplatesEasy to customize templates as per the requirement. No need of entering the details again and again. Add multiple custom columns and fields.
Customization of Quotation & Estimate
Customized ColorsSelect from a variety of colors. Refrens provide 250+ colors for your quotation template along with margin and print format.
Manage your quotations
Keep RecordsNo need of searching for the quotation on computer. Easy to manage and track all your quotations at one place on Refrens.
Create invoice from quotation with one click
Quotation to InvoiceOne click conversion to invoice using quotation. No need of creating the invoice from scratch.
Email and track quotation
Track Your QuotationsSend quotation via mail and check whether your client opened your quotation or not.
Schedule your Email and send quotation on time
Schedule Your EmailSchedule your email for the future date and send quotation to your client on time even when you are not working.
Multiple Currency and Country supported on quotation template
Countries SupportedRefrens quotation template support more than 150+ countries and currencies, even the rarest of the rare.
Upfront Support
Upfront SupportGet live support from our experienced support executive. We are available on chat and on WhatsApp.

Frequently Asked Questions (FAQ)

What is a quotation template?

A quotation template is a document that contains all the information that includes product name, amount, quantity, and other essential details. You can easily edit this document and can customize it as per the requirement.

How to make a quotation using quotation template?

You can easily create a quotation using Refrens quotation template, you just have to add some details on the template:

  1. The name, address, logo, and other vendor details.
  2. Same as vendor details add buyers' information.
  3. Fill out the product or service name with a description.
  4. Add quantity or hours worked with your price or hourly rate.
  5. Clearly define the terms & conditions on the quotation.
  6. Sign of an authorized person.
What must be included in a quotation template?

Quotation template must include:

  1. Quotation at the top of the document.
  2. Quotation number and date.
  3. Logo of the company.
  4. Seller details with all relevant information.
  5. Buyer details with name and address, contact number.
  6. Product name, quantity, and rate.
  7. Terms and conditions.
  8. Accepted mode of payments.
  9. Signature.
Can I customize the quotation template?

Yes, you can customize Refrens quotation template by adding the logo, custom fields and columns, or by hiding the irrelevant columns. You can also change the color of the quotation, add letterhead at the top of the quotation.

What are the different quote templates available on Refrens?

Using our quotation template, you can create a price quote and you can also use others like quotation templates for freelancers, printable quotation templates, quotation templates for graphic design, or construction work.

Free Quotation Format

A Quotation template is a blank format used by the vendors to outline the products or services they are going to offer to their clients at a specific price. Quotation plays a very important role as it is the first touchpoint of any business. Before sending the invoice, contract or agreement, it is the quotation that is sent by the vendor to grab the opportunity of getting work from the client, so having a great quotation template is necessary.

Why one should use a quotation format for the business?

A quotation is the first document accessed by your potential clients, so it becomes important for you to create a great-looking professional quotation. For example, Let's say a client wants a developer who can design and develop his website. So the client will start looking for developers.

Now, after doing some research or from any other references he gets the list of 5 vendors, and now one-by-one he explains the project to all vendors. And in return, he asks them to quote the price and the estimated time to complete the project.

He gets the quotation from all his vendors and chooses the one, that looks more professional, clean, budget worthy, and time-efficient.

So here in this case, on looking at the quotation, the client assigns the project to the vendor. So creating a professional and good-looking quotation is no more a choice. If you don't, then your competitors will take over you. So this is the reason you must use quotations for your business.

Not just using the quotation, but knowing the proper format of the quotation is also important which will be discussed in the next section. As soon as, the client accepts your quotation the first thing you should do is to sign a contract or use an escrow system just to safeguard your funds. Once the work is done and the project is reviewed by your client, send the invoice.

You don't have to create an invoice from scratch as you can use convert quotation to invoice features which will create the invoice with one click and make your invoicing easy and simpler.

Elements of Quotation Form Templates

In today's competitive world just creating a quotation is not enough, it is also important to know the proper format of the quotation before making one. So here is the list of elements you must have in your quotation form or you can directly use or quotation maker to create online quotations for free.

  1. It is a good practice to add "Quotation" at the top of the document as a title.

  2. Add a quotation number, so that when creating an invoice it can be used as a reference number.

  3. Quotation date and due date.

  4. Sellers company information with name, address, email, phone number, and all other relevant information.

  5. Buyers information like name, address, email, and phone number.

  6. Product or service name you are going to offer to the client.

  7. After adding the name of the product, give a detailed description of the product so that it becomes easy for your client to understand.

  8. Detailed breakdown of the amount as per the project so that you can client can analyze and compare it with others.

  9. Total cost to complete the project.

  10. Also mention on the quotation that pricing is not constant and it may vary depending on various factors.

  11. Terms and conditions. Here you can add the terms related to the project like the payment mode you will accept or any other conditions.

  12. Additional Notes: you can add extra notes if you want to like how many revisions you will provide in case of any changes needed by the client.

  13. Signature of the authorized person.

Here you can check out how to make a quotation easily without any hassle.

Quotation Format offered by Refrens

Sample Quotation Format

Business Quotation Format

Company Quotation Format

Price Quotation Format

Work Quotation Format

you can also use our other templates like invoice format, proforma invoice templates, purchase order format, and also estimate templates

Easy to customize quotation format

Using Refrens quotation format, you can easily start creating the quotation using the above blank format. Add all the essential elements in the quotation as mentioned above. If you want to add any additional information then you can easily use our custom column feature which helps you to add extra columns anywhere on the quotation.

Once the quotation is created, you can select a quotation template as per your need and can also change the color of your quotation. If you want a more professional-looking quotation then don't forget to add your company letterhead at the top of the quotation.

Once the template is customized, you can send the quotation directly to your potential client using Refrens emailing system. The advantage of using the mail here is you can track your quotation and can check whether the client has opened your quotation or not, same you can also schedule your quotation for the future date.

You can create an unlimited number of quotations for an unlimited number of clients, there are no restrictions for creating or adding the client. manage all your quotations, invoice, and can use proforma invoice format, and other documents in one place.