Purchase Order Format Templates

Create purchase order online without any hassle.

Free purchase order format in PDF and Email.

Purchase Order Templates
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Use Purchase Order Template & Download PDF

Purchase Order Details
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Purchase Order Template Form
Purchase Order Details
Design & Share (optional)

Sample Purchase Order Format

(You can choose the template in last step after making the purchase order)
Professional Purchase Order Template
Purchase Order Template
Letterhead Purchase Order Template
Purchase Order Template
Classic Purchase Order Template
Purchase Order Template
Compact Purchase Order Template
Purchase Order Template
Business Purchase Order Template
Purchase Order Template
Modern Purchase Order Template
Purchase Order Template
Easy to use free purchase order templateCreate Purchase Order

Features of Purchase Order Format

Create purchase order using template
Manage Purchase OrderCreate, manage, and track purchase orders effortlessly with our user-friendly interface and PO templates. Streamline your procurement process hassle-free.
Premium Invoice Templates
Purchase Order TemplatesEnhance your brand identity with professional purchase order templates. Add your company logo and customize colors to align with your brand’s aesthetic.
Email & track purchase order
Email, Share, and PrintSend purchase orders via email, share them with stakeholders, or download and print them directly from our online purchase order format. Seamless communication made simple.
Customization of Columns
CustomizationCustomize purchase orders easily by adding or hiding specific columns and fields. Tailor each purchase order to your unique requirements, ensuring precision in your records.
Insights & Reports
Record-KeepingCentralize your purchase orders in one place. Keep detailed customer information organized within our online purchase order template, simplifying record-keeping and client management.
Convert purchase order to expense
Expense ConversionConvert purchase orders to expenses with a single click. No need to create expenses from scratch; utilize existing POs for accurate financial records without extra effort.
Access From Anywhere
Secure and AccessibleAccess online purchase orders securely from both mobile and desktop devices. Receive real-time email alerts for updates, ensuring you stay informed. Our SSL secured network guarantees your data's safety.
Live Chat Support
Live SupportCount on our dedicated support team, available via email and live chat. We're here to assist you every step of the way, ensuring your experience is seamless and stress-free.

Pricing of Purchase Order Format

Only Pay When You Need Premium Features.
Refrens Free Plan
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Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Happy Customers

Aniket - Refrens Invoice Software User
Tally was too complicated for me. Zoho? too expensive. Refrens just hits that right sweet spot - It’s simple, It’s feature-rich, and it’s value for money.
AniketOwner, Spaceplexx, Coworking Space
Finding a good invoice software for my small business was a challenge. But then I found Refrens, and it's been a game-changer.
Snehal BhattOwner, Nexait LLC, Agency
Collecting USD payments was always a headache. With Refrens' online invoicing software, it’s a breeze.
NayanFounder, Sugoi Labs, Software Services Agency
As a freelancer, Refrens' free invoicing software has been a blessing. Pretty smooth & easy to use.
LinkeeFreelancer, Content Writer

Frequently Asked Questions (FAQ)

Is this Online Purchase Order Format really free?

Create up to 20 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.

Can I customize the purchase order format?

Yes. You can customize your purchase order form by adding your logo, signature, and also by adding multiple fields and columns on the purchase order form.

Can I generate purchase orders with other format?

Yes. You can use multiple templates which also includes letterhead. You can also change the color and font of the purchase order form.

How is an online purchase order useful to me?

With Refrens online purchase order, you can create professional purchase orders online for free. Manage and save all your purchase orders in one place with detailed information about your vendors.

Can I track my purchase order online?

Yes. You can track all your online purchase orders from the purchase order dashboard.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Sample purchase order template

How to create a purchase order using a purchase order template?

While creating a purchase order, there are a few details that should be fulfilled by every purchase order generator which are as follows:

Sample Purchase Order made using PO Format

  1. PO and Quotation Number - Think of these as special codes that help everyone keep track of orders. When you're buying something, there's a number that shows it's an official order number. The same goes for when someone offers to sell you something; there's a unique number for that too. These codes make everything organized and easy to understand. PO numbers are also used when creating invoices using an invoice generator and also quotation number is used when creating a purchase order.

  2. Order By Details - This part is like a quick introduction to the person or business that's buying something. It's like saying, "Hello, this is who I am and what I need." It helps the seller know who they are dealing with.

  3. Order To Details - On the other side, this part is all about the seller. It contains important information about the person or company that's selling the product or service. It's like an introduction from the seller's side, helping the buyer know who they are purchasing from.

  4. Product or Service Details - This part is like the heart of the whole thing. It's where you list all the items you want to buy or sell. Each item has its name, how many you want, and how much it costs. Imagine it as making a shopping list - you write down what you want to buy and how many of each item you need.

  5. Terms & Conditions - This is like the rulebook of the deal. It explains all the important rules that both the buyer and the seller need to follow. For example, it might say when the payment is due or how to return something if it's not right. It's like setting the boundaries so everyone knows what to expect.

  6. Additional Notes - This part is like having extra space to write down anything else you want to say. Maybe you have special instructions or some extra information about the product. It's like adding a little personal touch to the order.

How to create a purchase order online with Refrens purchase order format?

Creating a purchase order online with Refrens purchase order generator is super easy. Here's how you can do it using their purchase order format:

Step 1: Customize Your Purchase Order

First, create your purchase order using Refrens’ purchase order generator. You can put in all the details about what you want to buy or what you're selling.

Step 2: Choose a Design

Once you've filled in the details, it's time to make it look good. Refrens lets you pick from different designs. You can choose a professional design, a letterhead style, a business-oriented look, or even a simple print-friendly design.

Step 3: Personalize Your Purchase Order

Now comes the fun part! You can personalize your purchase order by selecting colors that match your company's logo. This gives your purchase order a unique and professional touch. You can also change the headings using different fonts, making it look just the way you want.

Step 4: Review and Finalize

Take a moment to review everything. Make sure all the details are correct, and the design looks the way you want it to. Once you’re happy with it, you can finalize and save your purchase order.

And there you have it! With Refrens, creating a customized and professional-looking purchase order is as simple as a few clicks. You can do it all online, saving you time and effort. Happy ordering!

Free Purchase Order Format

What is a purchase order?

A purchase order is a financial document summarizing the purchases of goods or services that are agreed upon by both buyer and seller under certain terms and conditions. By creating a purchase order, a company or an organization can effectively manage and track their purchase expense with minimal human error. It also helps you cut the business purchasing expenses and helps to improve the purchase order cycle.

Purchase Order Generator - Free PO

A purchase order generator is a tool used to create purchase orders online without any error or hassle. You can also manage, track and send the PO from the dashboard. Using purchase order template you can easily change the design, color and add letterhead and customize your PO as per your brand.

Why businesses need purchase orders?

For Small Businesses - When businesses are small, they often buy things without formal documents like purchase orders. It's like going to the store and just buying what you need without any receipts.

For Growing Businesses - As businesses get bigger and buy more things, it becomes important to keep things organized. Imagine if a business is like a big puzzle. Purchase orders are like the pieces that help fit everything together.

Smooth Transactions

Imagine you're ordering lots of things for your business. A purchase order is like writing down exactly what you want to buy. It helps the seller understand what you need, avoiding confusion. So, things arrive just as you expect.

Growing Business Needs

When a business starts small, it might not need formal purchase orders. But as it grows, it buys more things and involves more people. Purchase orders become necessary to keep everything organized, especially when many items are bought regularly.

Efficient Finances

Purchase orders are like receipts for businesses. They show what was bought and for how much. This information is crucial for keeping track of money. When it's time to pay bills or do taxes, having clear purchase orders makes everything easier and faster.

Transparency in Transactions

Think of a purchase order as a clear agreement between a business and a seller. It shows exactly what’s been agreed upon, making sure both parties are on the same page. This transparency builds trust between them.

Handling More Suppliers

As a business grows, it might buy from many different sellers. Purchase orders help keep all these transactions organized. Each order is neatly documented, preventing mix-ups and ensuring the right products arrive.

How Purchase Order Works in Purchase Order Template?

Using the purchase order format, it is easy to make purchases for small businesses. It makes your purchase transaction seamlessly easy. Following is the purchase order cycle.

  • When there is a product or service requirement in the business. The buyer asks for a quotation created via online quotation maker or using any quotation format with different suppliers. The buyer will definitely go with the supplier who gives you the best deals for the products.

  • The buyer then creates a purchase order using a purchase order template and sends the purchase order via email to the vendor.

  • The vendor then receives the PO and confirms whether the seller can fill the inventory of the buyer or not. If it is not possible, the seller asks the buyer to modify the PO and if the buyer refuses to do it then the PO is cancelled and the buyer finds another supplier to fulfil the order.

  • If the buyer accepts the purchase order, then the seller confirms it by sending all the necessary information which includes the product details, rate, quantity, and shipping details on the proforma invoice format. The proforma invoice also includes a purchase order number so that the buyer can easily track which order has arrived.

  • Once the product has arrived, the buyer can easily match the product using the purchase order number.

  • The seller then sends the invoice to the buyer asking for payment for the product or service delivered by the buyer. It also includes the purchase order number and proforma number so that the buyer can verify and match the order.

  • The buyer then pays the invoice via online invoice software as it was mutually agreed by both parties at the time of purchase order.

On Refrens you can also create invoices using invoice templates and other professional templates including commercial invoice templates, estimate templates, invoice templates in Word, invoice templates in Excel and freelance invoice template.

Businesses that can be Refrens purchase order template

Refrens’ purchase order templates are versatile and can be used by various types of businesses. Here's how these templates can benefit different business sectors.

Retail Purchase Order Template

Retailers can use Refrens' purchase order templates to order products from suppliers. It ensures that the stock is replenished on time, preventing shortages, and keeping the shelves filled for customers.

Service Purchase Order Template

Service-oriented businesses, like consulting firms or maintenance services, can use these templates to outline the services they will provide. It details what the client is getting, ensuring clear communication and preventing misunderstandings.

Interior Design Purchase Order Template

Interior designers can use these templates to order materials and furnishings for their projects. It helps in specifying the exact items needed, ensuring that the design vision is brought to life accurately.

Vendor Purchase Order Template

Companies dealing with multiple vendors can use Refrens' templates to create clear purchase orders for each vendor. It maintains a systematic approach, making it easier to track orders from different sources.

Construction Purchase Order Template

Construction firms can benefit from these templates by specifying materials, quantities, and delivery schedules. It ensures that the construction projects have a steady supply of necessary materials, keeping the work on schedule.

Clothing Purchase Order Template

Clothing businesses can use these templates to order fabrics, accessories, or ready-made garments. It helps in detailing the designs, sizes, and quantities needed, ensuring a smooth production process.

Contractor Purchase Order Template

Contractors, whether in construction, plumbing, or electrical work, can use these templates to outline the materials needed for a project. It ensures that the necessary supplies are available, preventing delays in the project completion.

Refrens' purchase order templates are like tailored suits, fitting different businesses perfectly. They simplify the ordering process, ensuring clarity and efficiency in business transactions. Whether you're selling products, offering services, designing interiors, or constructing buildings, these templates ensure that your orders are well-documented and smooth sailing.

Download Different Format of Purchase Order

Refrens understands that every business has different needs, so they offer various purchase order templates to suit those needs. Here's a simple breakdown of the different templates they provide.

Professional Purchase Order Template

This template is for people who want their purchase orders to look polished and business-like. It’s like wearing a suit for a special occasion. You can easily change it to fit your needs.

Letterhead Purchase Order Template

Imagine if your purchase order had its own personalized letterhead. It’s like having your business's special stamp. You can add your company logo and choose different fonts, making your purchase order look even more professional and unique.

Business Purchase Order Template

For small business owners, entrepreneurs, and startups, this template is perfect. It’s like a friendly handshake - simple, but it gets the job done. It's straightforward and tailored to meet the needs of small businesses.

Print-friendly Purchase Order Template

This one’s like a no-fuss, straightforward template. It’s in black and white, easy to print, and won’t use up too much ink. It’s like a basic tool that does its job without any extra frills.

How to send a purchase order to the supplier?

As a professional, you must always try to send the purchase order via Email. Using our purchase order template, you can easily create a purchase order and send the PO to the vendor directly using the email option. You only need to add the email address of the vendor in the recipient section, else all the details will be pre-filled by our system. You can also edit or add the new subject line and body of the mail.

When the vendor receives the mail, get the option to view the purchase order by clicking on the button or they can directly download it from the mail. Refrens also provides other options to send the purchase order such as downloading the purchase order as PDF, printing it or you can even share through WhatsApp or sharing the link( after copying the link).

Free Purchase Order Format

Refrens’ Free Purchase Order - helps you create a purchase order instantly. Make effortless transactions with your supplier and track all your purchase orders in one place. Create purchase orders, by adding all the necessary details of your vendors. Add multiple fields and columns to purchase orders as per the requirements and can also change the invoice templates as per the needs.

If you have a global vendor, you can make a purchase order online with multiple currencies as Refrens supports 200+ countries. Not just currencies, you can also change the number format of the purchase order to the international number system. With one click, duplicate the purchase order which eventually saves you time.

Refrens’ user-friendly and optimized interface helps you to download the purchase order in one go. Easily create, manage, and download the purchase order hassle-free. You can download it as a PDF, print it, and can also email the purchase order to your vendor. Refrens also has the feature of WhatsApp sharing the purchase order.

Tools provided by the Refrens other than purchase order format

Refrens provide almost all the tools that are essential for small businesses, freelancers, and agencies to run their business seamlessly. Tools that include invoice generator, GST invoice maker, proforma invoice generator, estimate & quotation generator, and expense management software. We also provide a payment gateway to receive international payments.

Countries Supported

au Purchase Order Templates | lk Purchase Order Templates | zw Purchase Order Templates | ke Purchase Order Templates | ca Purchase Order Templates | uk Purchase Order Templates | ng Purchase Order Templates | pk Purchase Order Templates | ae Purchase Order Templates | sa Purchase Order Templates | za Purchase Order Templates | my Purchase Order Templates | Purchase Order Templates | us Purchase Order Templates | sg Purchase Order Templates | ph Purchase Order Templates | bd Purchase Order Templates | id Purchase Order Templates

Payment Options

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