Purchase Order Generator & Format

What is an Online Purchase Order?

An online purchase order is a financial document summarizing the purchases of goods or services that are agreed upon by both buyer and seller under certain terms and conditions. By creating a purchase order online, a company or an organization can effectively manage and track their purchase expense with minimal human error. It also helps you cut the business purchasing expenses and helps to improve the purchase order cycle.

Why Choose Refrens’ Free Purchase Order?

Refrens’ Free Purchase Order - helps you create a purchase order instantly. Make effortless transactions with your supplier and track all your purchase orders in one place. Create purchase orders, by adding all the necessary details of your vendors. Add multiple fields and columns to purchase orders as per the requirements. If you have a global vendor, still you can make a purchase order online with multiple currencies as Refrens supports 200+ countries. Not just currencies, you can also change the number format of the purchase order to the international number system. With one click, duplicate the purchase order which eventually saves your time. Refrens’ user-friendly and optimized interface helps you to download the purchase order in one go. Easily create, manage and download the purchase order hassle-free. You can download as PDF, print it and can also email the purchase order to your vendor. Refrens also has the feature of WhatsApp sharing the purchase order.

What are the essential elements of the Purchase Order Generator?

While creating a purchase order, there are few details which should be fulfilled by every purchase order generator which are as follows:

1. PO and Quotation Number: It is good to have a quote number for which the purchase order is being issued and the same for the purchase order while creating the invoice.
2. Order By Details: This section will showcase all the details of the buyer. I.e; brief details about the business.
3. Order To Details: It will show all the necessary information about the seller.
4. Product or Service Details: Amongst all sections, this is the most important one. It includes all the details about the product or service along with the price and quantity required for each item.
5. Terms & Conditions: It should have the detailed terms and conditions of the purchase order.
6. Additional Notes: As the name suggests, this is just an addition to the purchase order where the buyer can add extra information or instructions about the product or service.

How to Create Online Purchase Order with Templates?

Using Refrens’ purchase order generator, you can customize and use multiple templates with one click. After creating a purchase order at step 1, you can select the purchase order design at step 2. Not only designs, but you can also choose multiple colors from your organization or company logo which suits your purchase order. Also, you can change the headings with different fonts. Refrens main templates include Professional Purchase Order, Letterhead, Business Purchase Order, and also a Print-friendly one. You can customize each of the templates easily and can select your own color.

How Purchase Order Works?

Using purchase order, it is easy to make purchases for small businesses. It makes your purchase transaction seamlessly easy. Following is the purchase order cycle.

• When there is a product or service requirement in the business. The buyer asks for a quotation with different suppliers. The buyer will definitely go with the supplier who gives you the best deals for the products.
• The buyer then creates a purchase order using a purchase order template and sends the purchase order via email to the vendor.
• The vendor then receives the PO and confirms whether the seller can fill the inventory of the buyer or not. If it is not possible, the seller asks the buyer to modify the PO and if the buyer refuses to do it then PO is canceled and the buyer finds another supplier to fulfill the order.
• If the buyer accepts the purchase order, then the seller confirms it by sending all the necessary information which includes the product details, rate, quantity and shipping details on the proforma invoice. The proforma invoice also includes a purchase order number so that the buyer can easily track which order has arrived.
• Once the product has arrived, the buyer can easily match the product using the purchase order number.
• The seller then sends the invoice to the buyer asking for the payment of the product or service delivered by the buyer. It also includes the purchase order number and proforma number so that the buyer can verify and match with the order.
• The buyer then pays the invoice as it was mutually agreed by both parties at the time of purchase order.

Different Purchase Order Template

Refrens provides multiple purchase order templates to their users for free. For different purposes, there are different templates. Some of these are as follows:

1. Professional Purchase Order Template:- Specially designed for professional ones. Easy to customize templates.
2. Letterhead Purchase Order Template:- Make your purchase order more professional using letterhead. Add your company logo and choose from the different font headings.
3. Business Purchase Order Template:- For small business owners, entrepreneurs and startups.
4. Print-friendly Purchase Order Template:- Simple black and white compact template.

What are the other tools provided by the Refrens other than Purchase Order Template?

Refrens provide almost all the tools which are essential for small businesses, freelancers, agencies to run their business seamlessly. Tools that include invoice generator, GST invoice maker, proforma invoice generator, estimate & quotation generator, expense management software. We also provide a payment gateway to receive international payments at the cheapest cost.