Purchase Order Format in PDF and Email

While creating a purchase order, there are a few details that should be fulfilled by every purchase order generator which are as follows:

1. PO and Quotation Number - It is good to have a quote number added via quotation software for which the purchase order is being issued and the same for the purchase order while creating an invoice.

2. Order By Details - This section will showcase all the details of the buyer. i.e; brief details about the business.

3. Order To Details - It will show all the necessary information about the seller.

4. Product or Service Details - Amongst all sections, this is the most important one. It includes all the details about the product or service along with the price and quantity required for each item.

5. Terms & Conditions - It should have the detailed terms and conditions of the purchase order.

6. Additional Notes - As the name suggests, this is just an addition to the purchase order where the buyer can add extra information or instructions about the product or service.

How to Create Online Purchase Order with Templates?

Using Refrens’ purchase order generator, you can customize and use multiple templates with one click. After creating a purchase order in step 1, you can select the purchase order design in step 2. Not only designs, but you can also choose multiple colors from your organization or company logo which suit your purchase order.

Also, you can change the headings with different fonts. Refrens main templates include professional purchase order, letterhead, business purchase order, consulting invoice templates, and also a print-friendly one. You can customize each of the templates easily and can select your own color.

What is a purchase order?

A purchase order is a financial document summarizing the purchases of goods or services that are agreed upon by both buyer and seller under certain terms and conditions. By creating a purchase order, a company or an organization can effectively manage and track their purchase expense with minimal human error. It also helps you cut the business purchasing expenses and helps to improve the purchase order cycle.

Purchase Order Generator - Free PO

Purchase order generator is a tool used to create purchase orders online without any error and hassle. You can also manage, track and send the PO from the dashboard. Using purchase order template you can easily change the design, color and add letterhead and customize your PO as per your brand.

Why is purchase order necessary for businesses?

Generally, the purchase order is mostly used by mid to large size enterprises to keep ongoing purchases smoothly from the vendors. But for small businesses, this is not the case, because of the simple purchasing habits they don’t feel to create purchase orders.

But as the business grows, demand for purchase increases, and more people get involved in the purchasing process. Here the business realizes the importance of purchase orders and it also helps to make financial accounting more efficient and easier. Purchase order makes the transaction between vendors and businesses more relevant and transparent.

Refrens provides multiple purchase order templates to their users. For different purposes, there are different templates. Some of these are as follows:

1. Professional Purchase Order Template - Specially designed for professional ones. Easy to customize templates.

2. Letterhead Purchase Order Template - Make your purchase order more professional using letterhead. Add your company logo and choose from the different font headings.

3. Business Purchase Order Template - For small business owners, entrepreneurs, and startups.

4. Print-friendly Purchase Order Template - Simple black and white compact template.

How to Send a Purchase Order to the Supplier?

As a professional, you must always try to send the purchase order via Email. Using our purchase order template, you can easily create a purchase order and can send the PO to the vendor directly using the email option. You only need to add the email address of the vendor in the recipient section, else all the details will be pre-filled by our system. You can also edit or add the new subject line and body of the mail.

When the vendor receives the mail, get the option to view the purchase order by clicking on the button or they can directly download from the mail. Refrens also provides other options to send the purchase order such as downloading the purchase order as PDF, print it or you can even share through WhatsApp or sharing the link( after copying the link).