Invoice Generator - Free Online Invoice Maker

There are a total 6 types of invoices created in a business according to the needs and requirements. All the invoices mentioned below carry different purposes in invoicing. Creating the right type of invoice for the right client at the right time is extremely important to get sales done and get paid faster.

• Standard Invoice

  A standard invoice is a normal invoice created by the vendor for the client which includes all the basic details like invoice date, invoice number, payment due date, vendor address, client address, product or service name with quantity, rate, the subtotal and total amount.

• Proforma Invoice

  A Proforma invoice is a non-legal invoice created for the supplier to make an agreement between both the parties for the payment terms and commit to delivering the products or services at a specified date and time. You can create the proforma invoice template here.

• Service Invoice

  A service invoice is usually created by service-based businesses that do not deal with the products. Service businesses like digital marketers, lawyers, Shopify developers, consultants etc. charge their clients hourly rather than quantity wise for the services.

  Using our free invoice generator, you can easily use the “Add/Rename Column” feature to hide, add or edit the column name and can charge hourly.

• Commercial Invoice

  Commercial invoices are used by the export/import business owners which include slightly more information than a standard invoice. It has all the information similar to standard invoices and extra information like shipping details, country of supply, place of supply, total packages to be delivered and weight of the packages.

• Recurring Invoice

  Recurring invoices are created by the businesses who charge fixed prices from their client and are charged either on a weekly or monthly basis like apartment rent, bills, subscription or any fixed price software. A recurring invoice is created and sent to the client on a monthly basis until the client cancels or ends the contract or subscription.

• Credit Note

  A credit note is issued by the supplier when the client returns the product for reasons like damage or mistake.

Here on Refrens, you can create all the above invoices easily without any hassle using our online invoice maker.

Step by Step Guide to Create an Invoice Using Invoice Maker

When creating an e-invoice for the first time, you have to add the invoicing details to the blank invoice. Here is the step-by-step guide on how to make an e-invoice using all the essential elements of a free invoice generator.

You only need a mobile or laptop or desktop with an internet connection to create invoices on Refrens.

1. Invoice Header

This is the section where you add the invoice number, Issue, and Due Date of the e-invoice. You can also add the company or business logo to look more professional. The custom field is also available to add extra details like PO number, Batch number or any other reference number etc.

2. Billed By

It means to add the information of the seller(vendor) who is offering the product or service. It holds all the information of the seller like business name, address, email, phone number and if the business is registered then you can also add the Tax number.

3. Billed To

Opposite to billed by, billed to holds all the necessary information of the buyer of the product or service. It holds all the information about the buyer.

4. Tax

Add your tax rate, it will auto calculate your tax amount and the final amount of the invoice.

5. Product/Service Details

Add the product/service name and description along with the quantity and rate of the particular product offered by the seller.

6. Discounts & Charges

You can give discounts on the item that you sold. Refrens’ online invoice generator automatically calculates the discounts. Same as discounts, you can add additional charges like packaging charges, shipping charges etc.

7. Terms & Conditions

Add your company or invoicing terms and conditions so that you can get paid faster or to be clear on the record.

8. Additional Notes

As the name suggests, you can add extra information or instruction related to the product or service you offered.

9. Customize Invoice

Once the invoice is created you can customize the invoice as per your requirement by changing the invoice template, or changing the color of the invoice, adding different fonts for headings of the invoice. You can also add your custom letterhead to your invoice. Once all the customization is done, send it via email, print the invoice, or download it as CSV or you can also share it through WhatsApp using the online invoice maker.

As you click on save and continue, the QR code will be auto-generated.

Note: Once the QR code is on the invoice, you can not edit, delete or cancel the e-invoice. Instead, you can issue credit note and debit note with the QR code.

How to Customize Invoices using the Free Invoice Generator?

Use an free invoice generator online, to fully customize your invoices flawlessly. You can add your business logo and customize your invoice color and font heading using the magic color. Refrens allow the user to add multiple fields and columns to add more value to the information or details provided by the seller. Easy enable one-click discount options and additional charge features. Select from multiple invoice templates that fit your business.

We have 4 different invoice templates that include:

1. Professional invoice template especially for professionals like software developers, lawyers, designers, freelancers, IT professionals.

2. Letterhead invoice template for all those who are bored and want to try something new. You can change the color and font heading as well.

3. Business Invoice Template for all types of businesses ranging from small to medium enterprise, startups, entrepreneurs.

4. Print-friendly invoice templates is a black and white compact invoice. Easy to print.

What are the invoicing mistakes to avoid when you create invoices online?

An invoice can easily get rejected if it is not created properly. Some of the common invoicing mistakes are as follows:

• Incorrect invoice date - The date should be correct in it should be the date when the invoice was created.

• Incomplete details - Invoice must have all the details of the vendor or service provider and client details. It should include all the detailed information about the product or service offered.

• Spelling mistakes - Avoid spelling mistakes when creating the invoice. Create an invoice in simple terms and language. Avoid using technical jargon or the short form of any word.

• Incorrect total - The price and quantity decided at the time of agreement is different and the invoice created for the same agreement is different. This is the most common cause of the rejection of the invoice. Avoid adding the wrong tax rate.

Guide to Create an Invoice for Freelancer with Free Invoice Maker

It is always harder for freelancers to get paid once the service is rendered. First, freelancers offer a service, and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business. In this process, invoicing setup is one of the important parts to collect payment faster. Here is a quick and simple guide to creating invoices for freelancers or service providers.

A quick overview of what your invoice should look like:

• Unique invoice number and other reference numbers
• Invoice created date
• Invoice due date
• Your business name and contact information
• Your client's name and contact information
• Service name and description
• Quantity, Rate, and the taxable amount
• Payment terms
• Additional Notes
• Signature
• Online payment link

1. Setup Invoicing Terms

Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, discount.

It is always important to issue an invoice as per the client invoicing process, this helps you to get paid faster. In short, there should be terms and policies agreed upon and signed by both parties. Here, the best document to create is a quotation using quotation software, which gives an idea to the client how much is to be paid once the work is completed.

2. Make Your Invoice Short, Clear and Error Free

When creating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection. In addition, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.

3. Payment Policy Terms

It is a good practice to send invoices at a scheduled time. Having a payment policy term is good to get paid faster. If it is a recurring client, then selecting a specific day and time to send invoices. If you have a one-time project or recurring project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, then follow up throughout the project. This gives your client an idea about when to expect the invoice and payment of the project.

4. Offer Multiple Payment Options

You need to be feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean to use multiple payment gateways for a single payment. Simply opt for an invoice generator online like Refrens which provides the feature of a payment gateway within the invoice creation process. For instance, Refrens provide the online payment option of debit and credit card.

Every entrepreneur wants to grow the business at a larger scale, knowing the fact most of them are shifting their business from offline to online. As the business grows it becomes difficult to handle the transaction process for your invoicing cycle. Still, you can create an invoice using Google Docs or Google Sheets but that won’t give you an insight into your business in the long run. Also, it is very painful and hard to create invoices using Google Docs or Sheets.

So using Refrens online invoice generator, you can easily create invoices instantly and can send them to your client via email or even through WhatsApp share. Not just invoicing, you can store and access all the essential information like client data, payment reports, tax reports. Easily create tax invoices on one go without the prior knowledge of taxation.

Use the bulk upload invoice feature, if you are in the business of creating all your invoices at the end of the month which eventually saves you a lot of time. The online invoice generator also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details to get paid directly to your bank account on time with the invoice generator.

How to Upload Bulk Invoices Using Online Invoice Maker?

If you are one of those business owners who create invoices online at the end of the month, it is very painful to create invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have many invoices to build by the end of the month.

But need not worry about it; Refrens free invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet gets uploaded to the system. Using the bulk invoices feature, you can create both TAX invoices, Non-TAX invoices. To upload bulk invoices, add your client's data and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system, and your invoice gets created.

What are the different Business Reports provided by Refrens Online Invoice Generator?

Refrens provide all the necessary reports, which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the Reports supplied by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning, and develop a future forecast.

Refrens provide client report, payment report, TDS report, vendor report, invoice report.

What are the Alternatives to Using an Online Invoice Generator?

When you search for the invoice online, you can find many websites that provide you the invoice template. No doubt that invoice templates in some of the websites are really good. You only need to download the template for free and can easily add the details to the invoice using Google Sheets or Google Docs. But after creating a few invoices, you will know that creating and maintaining the invoice is time-consuming.

As you will not be able to keep track of your invoices and it will become difficult to find old invoices. You can not save the client details. You always have to copy the original invoice and then rename it with a new one. All this process is time-consuming. The best way is to use an invoice generator that helps you to do all this work easily and quickly. Our invoice generator online helps you to create invoices for free with all the invoices saved in the system itself and can organize the invoices without any hassle.

What are the Benefits of Using Free Invoice Generator?

Here are some of the reasons how you save your time and hard work when creating an online invoice using Refrens’ online invoice generator.

• No Cost Invoice Generator - create free invoices online. No Restriction. No SignUp Fee. No Conditions.

• Client Management - manage all your client in one place. Access the information when required.

• Use professional invoice templates that are compatible with letterheads and easy to print.

• Essential Reports to analyze your business and client transactions.

• Add fields and columns to the invoice as per the requirements.

• Add Multiple User and Business - if you have multiple businesses or users, you can add them for generating the invoices.

• Organize all your invoices in one place. You can organize them by date filter, by selecting clients and also by your invoice status(paid, unpaid, partly paid, overdue).

• Bulk upload invoices - create multiple invoices on a single upload.

• Create recurring invoices for daily, weekly and monthly purposes.

• Send or share invoices by downloading invoices as PDF, print, email to the client and also by sharing on WhatsApp.

What is the Cost of Online Invoice Generator?

You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect invoice generator that fits your business requirement is a must. But when finding the perfect solution, pricing is also one of the things that concern the business owners especially small business owners or freelancers.

When you find the one, you will notice different pricing models. Some invoice generator may charge a fee for each invoice you created. Some charge a monthly fee pricing model. Then there is certain invoice software that is completely free. You can create invoices for free with all the essential features like invoice templates, customization, recurring invoices and other features that are generally seen in paid software. Generally, they charge a small payment gateway fee if you wish to accept payment online through this software.

Refrens don’t follow either of these revenue models. Refrens make revenue from the marketplace by connecting the best freelancers and agencies to the businesses for the completion of their work. Refrens Marketplace.

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