Free Invoice Generator - Online Invoice Maker

How to create a free invoice online using Refrens invoice generator?

Step 1: Get Your Tools Ready

So, before we dive into creating an invoice online, make sure you've got a device handy – it could be a laptop, tablet, or even your trusty smartphone – as long as it's got an internet connection. Once you're all set with that, we can move on.

Step 2: Open Your Web Browser

Now, let's open up your web browser. You know the one you use to surf the internet. Got it? Great! Now, in the search bar, type "Refrens invoice generator" and hit Enter. You'll see a list of results, but go ahead and click on the very first link you see. If you're feeling tech-savvy, you can simply enter this web address in the Google search bar: https://www.refrens.com/en-my/free-online-invoice-generator.

Step 3: It's Invoice Time

Boom! You're on a page with an invoice form. This is where the magic happens, where we create your invoice. Why do we love Refrens? Because it's super friendly, especially for folks who aren't accounting experts.

Step 4: Let's Build Your Invoice Together

Alright, now let's break down how to create your invoice:

a) Invoice Title - First, let's give your invoice a name. You can go simple with "Invoice," or if you want to add a personal touch, toss in your company name along with "Invoice" – something like "Your Company Name Invoice." This makes it crystal clear that it's an invoice, not some random document.

b) Invoice Sections - Refrens splits the invoice into four handy parts:

1. Invoice Header: Over on the left side, we're going to add the invoice number, the date it was issued, and when it's due. If you've got other reference numbers or details to include, there's a custom field that's totally free to use. Oh, and don't forget to show off your business logo on the right – it adds a touch of professionalism.

2. Supplier/Client Details: On the left, under "Billed To," pop in your info (that's you, the supplier/seller/vendor). This means your company name or your name if you're freelancing, your address, email, phone number, city, country, and any tax number if you're a registered business in Malaysia. Now, over on the "Billed By" side, we're talking about your client's details. That includes their name or business name, address, city, country, email, phone number, and any extras you want to add using custom fields. Remember, most of these fields are optional, except for the country and business name for both you and your client.

3. Product/Service Details: This is where the real action happens. List the stuff you sold or the services you provided. There's space for the product or service name, a short description, how many you sold, the rate, and voila! The total amount is calculated automatically. You can even add Malaysian tax options like SST (Sales and Service Tax), and if you need to tack on extra charges or discounts, it's a breeze. No need to fuss with changing the currency – it's automatically set to the Malaysian Ringgit (RM).

4. Terms and Conditions: Last but not least, this is where you can spell out your company's payment or invoicing terms. It helps you get paid faster and keeps everything clear. Plus, you can attach files, slap on a signature, and throw in any extra notes you want to share with your client.

How to customize your invoice for free with Refrens invoice generator?

Alright, now that we've created your invoice on Refrens, let's talk about how to give it a unique touch to reflect your company's brand. Customizing your invoice is the name of the game, and guess what? Refrens gives you loads of options to make it your own.

1. Customized Templates: First off, you've got the power to choose from a bunch of different invoice templates. There are options like business invoice templates, print-friendly ones, letterhead styles, professional templates, and even special ones just for freelancers. So, pick the template that suits your style.

2. Magic Color: Do you want to make your invoice pop with your favorite colors? You can do that too! Refrens lets you change the colour of your invoice to match your brand. Just select the shades that speak to you.

3. Customized Font: Don't want to stick with the standard fonts? No problem! You can switch up the fonts for your invoice headings. Go ahead, make it fancy or keep it clean – it's your call.

4. Letterhead: If you want to give your invoice a more official look, you can add a letterhead. It's like putting your company's letterhead on top of your invoice, showing that extra bit of professionalism.

5. Footer: Down at the bottom, you can also include a footer. This is where you can add any extra info or messages you want to convey to your clients. It's like having a little chat with them right on the invoice.

So there you have it! Customizing your invoice with Refrens is a breeze. Make it match your style, add some personality, and give your clients an invoice they won't forget. Enjoy making it yours!

What are the mistakes to avoid when creating online invoice?

Absolutely, creating invoices online can be tricky, especially if you're new to it. Here are some common mistakes to steer clear of:

1. Incorrect Invoice Values: One of the biggies! Make sure you get the quantity and pricing right. If these are wrong, your total invoice amount will be off, and that's a surefire way to lose trust with your customer. Stick to the agreed-upon terms from your agreement. Also, if you're a registered SST business, ensure your invoice reflects the correct taxable amount.

2. Spelling Mistakes and Jargon: Keep it simple. Avoid spelling mistakes like the plague. Your invoice should be easy to read and understand. Steer clear of technical jargon unless your client is well-versed in it.

3. Incomplete Details: Your invoice should be thorough. Include all the essential info for both you and your customer. This means complete seller and buyer information and accurate descriptions of the products or services sold.

4. Missing Dates: Don't forget the dates! It's crucial to include the invoice issue date and the due date. This way, your customer knows when the invoice was sent and when the payment is due.

Now, here's the good news: You can avoid most of these mistakes by using a reliable invoice generator tool like Refrens. It helps you create invoices seamlessly, ensuring you get all the details right and present a professional image to your clients. So, invoice away without the worry of common slip-ups!

How to send a payment reminder with Refrens online invoice generator?

Great! Now that you've created and customized your invoice using Refrens, let's dive into the next crucial step – sending the invoice to your client and setting up payment reminders. Refrens makes this part a breeze too! Here's how:

1. Sending the Invoice

Refrens gives you a bunch of options to send your invoice to your client:

a) Email Invoice: You can download the invoice and send it via email directly from Refrens. Just click the "Send" button, and you're good to go. Easy peasy!

b) Print Invoice: If you prefer old-school paper invoices, you can also print the invoice and mail it to your client.

c) Share the Invoice Link: Another slick option is to share a link to the invoice. Your client can click the link and view the invoice online. No need to download anything.

d) WhatsApp Invoice: Yep, you read that right! You can even use WhatsApp to send the invoice. Super convenient for both you and your client.

2. Setting Payment Reminders

Now, let's talk about payment reminders. Sometimes, clients need a gentle nudge to make their payments. Refrens has your back:

a) Email Reminders: You can schedule payment reminders to be sent via email. Just set the date and time, and Refrens will automatically send a friendly reminder to your client when it's due.

b) WhatsApp Reminders: Not a fan of email reminders? No worries! You can also set up payment reminders through WhatsApp. Your client will get a friendly nudge right on their favourite messaging app.

So, with Refrens invoice, sending invoices and keeping track of payments is a breeze.

How to send a payment receipt with a Refrens free invoice generator?

Sending a payment receipt using Refrens' free invoice generator is a breeze. Here's how to do it:

1. Automatically Send a Payment Receipt

Once your invoice has been marked as "PAID" and you've recorded the payment details, Refrens makes it easy to send a payment receipt to your client. Here's how:

Simply mark the invoice as "PAID" within Refrens, indicating that you've received the payment.

Once you've done that, Refrens will give you the option to send a payment receipt directly to your client. This way, you don't have to create a separate receipt from scratch.

2. Create a Payment Receipt from the Invoice

If you prefer a bit more control or need to make adjustments, you can also maintain a separate dashboard within Refrens to handle your payment receipts. Here's how:

Navigate to the invoice you want to generate a payment receipt for.

Instead of creating a receipt from scratch, click on the "Convert" option within Refrens. This nifty feature allows Refrens to convert your invoice into a payment receipt, saving you time and effort.

Review the converted payment receipt to ensure all the details are accurate, including the invoice number, issue date, due date, vendor's and client's information, product or service details, and the payment method (cash, cheque, online mode).

Once you're satisfied with the payment receipt, you can easily send it to your client.

And there you have it! With Refrens, sending a payment receipt is quick and hassle-free, whether you prefer automation or want to make adjustments manually. Your clients will appreciate your professionalism in providing a proper payment receipt for their records.

Invoice Definition - What is an invoice?

An invoice summarizes the transactions between the buyer(customer) and the seller(vendor) for the sales of goods or services. It showcases the total amount to be paid for the services or products rendered by the customer.

It holds all the necessary information like buyer details, seller details, reference number, product/service description, quantity, rate, TAX or SST amount, terms, and conditions of the payment. It also has information about the available payment mode for the buyer.

Online Invoice - What is an online invoice?

An invoice created using either Google Docs, Google Sheets, online Malaysian invoice templates, or using a free invoice generator software like Refrens is considered as online invoicing. It holds the same information as traditional invoices do. Creating invoices online is easy and also saves your hard-earned time which you can utilize further for business growth. It is always harder to create invoices at the end of the month and search for older invoices.

So using a free invoice maker like Refrens, less to no Paperwork is required and also no risk of losing invoices. You can easily create invoices, manage, send and track all your invoices in one place. No fear of losing your invoices and can also access them whenever you require them. The best part about Refrens is - you can create invoices online without paying a single penny. FREE INVOICES FOR LIFETIME.

Invoice Purpose - What is an invoice used for?

An invoice is one of the major business documents used for accounting purposes. Using invoices one can easily manage and track all the payments received and due from a particular client. It helps businesses to record all the sales transactions happening between both the parties, i.e: between client and vendor. Here are some other reasons why one should invoice in business:

1. One of the best ways to accept payment from the clients.

2. To track the future growth of the business.

3. To keep track of sales.

4. To keep track of inventory.

5. Easy to file tax returns.

6. Proof of sales happened between both the parties.

7. Easy to track pending payments.

8. Legal protection against lawsuits.

Invoice generator

Invoice generator or free invoice maker - generate an invoice online without any hassle or error. Using an online invoice generator, create invoices, send PDF invoices, customize invoices with invoice templates, download or print invoices etc. which is not possible in handwritten invoices. It has become easy for small business owners and freelancers to automate the invoicing process using a free invoice generator.

What is the difference between an invoice and a receipt?

An invoice is a document asking for the payment. Whereas the receipt is proof of payment done by the buyer to the seller. A receipt is a proof that the buyer has received the goods or services from the seller.

What is an invoice format?

*An invoice format is basically the invoice template or layout. An invoice format breaks all the elements of an invoice in a simple format so that it becomes easy for you to make an invoice. For different professions, there are different invoice formats like consultant invoice format.

Who can issue the invoice?

Generally, the supplier issues the invoice for the goods or services they offer to the customer.

What is the difference between an invoice and a bill?

Yes, both are the same and portray the same information. The only difference is that the invoice is issued by the supplier or the business providing the products or services. The same invoice is recorded as a bill for the customer or the person receiving the products or services.

The following is a Malay translation of invoice definition and invoice generator

Definisi Invois - Apa itu invois?

Sebuah invois merangkumi transaksi antara pembeli (pelanggan) dan penjual (vendor) untuk penjualan barangan atau perkhidmatan. Ia memaparkan jumlah keseluruhan yang perlu dibayar oleh pelanggan untuk perkhidmatan atau produk yang diberikan.

Ia mengandungi semua maklumat yang diperlukan seperti butiran pembeli, butiran penjual, nombor rujukan, penerangan produk/perkhidmatan, kuantiti, kadar, jumlah cukai atau jumlah SST, syarat-syarat dan terma pembayaran. Ia juga mempunyai maklumat mengenai kaedah pembayaran yang tersedia untuk pembeli.

Apakah Pembuat Invois?

Penghasil invois adalah alat dalam talian yang membolehkan perniagaan untuk membuat invois profesional dengan cepat dan mudah. Ia menghapuskan keperluan untuk penciptaan invois secara manual dan membolehkan penyesuaian templat invois.

Penghasil invois merangkumi semua maklumat yang diperlukan, seperti logo syarikat, tajuk invois, tarikh invois, butiran syarikat dan pelanggan, produk atau perkhidmatan yang dijual, kuantiti, kadar, maklumat cukai, dan butiran pembayaran.

Dengan menggunakan penghasil invois, perniagaan dapat menghantar invois dalam format PDF, menyesuaikan invois dengan templat, dan memuat turun atau mencetak invois, menjadikan proses penginvoisan lebih mudah dan membolehkan pemungutan pembayaran yang lebih cepat.

Di Malaysia, perniagaan dapat mengautomasikan proses penginvoisan mereka dengan menggunakan penghasil invois percuma, yang merupakan penyelesaian yang mudah dan menjimatkan masa untuk usahawan.

What is an invoice number?

An invoice number is one of the most important elements of the invoice. Invoice number helps to track and organize each invoice you create. When creating an invoice online, the invoice number should be unique for every invoice, and also it should be sequentially followed. Invoice numbers can contain both numbers and alphabets.

For example, : When the first invoice is created, you can assign invoice number either 001 or INV/001. The same should be followed when creating the second invoice, it can be either 001 or INV/002.

How to assign invoice numbers when using an online invoice generator?

There are numerous methods to add the invoice number when using the free invoice maker. Of which the best methods are as followers.

- Sequential Method

This is the most common and easy method to assign the invoice number and is also used by most businesses. Here your invoice number is in increasing order and starts from 1.

For example: Invoice No 001, Invoice No 002, Invoice No 003 and so on or 2021/INV/001, 2021/INV/002, 2021/INV/003, and so on.

- Date Wise Method

Here, you use the date and unique number as the invoice number. For example: If you are issuing the invoice on April 23, 2021, then you can have invoice number 2021-04-23-001. Here it becomes easy to track the invoice, date-wise.

- Project Id Method

Many businesses work on different projects or gigs at the same time. Here you can assign the project number as the invoice number. For example, if you have completed project number 185, then you can assign invoice number 185. If you are undertaking a big project and have multiple sub-projects in it, then you can assign invoice numbers 185-001 and so on.

- Client Id Method

This is one of the rare methods, as very rare businesses assign client id to their clients. Suppose you have undertaken the project of a client whose client id is 387, then you can issue the invoice with invoice number 387-001.

Use free invoice generator to make sequential invoice number

You can use Refrens online invoice generator, to create invoices online for free with the invoice number. As you assign the first invoice number the system will automatically take the next invoice number in increasing order. using our free invoice generator, you can use all the above methods to assign the invoice number and can track, organize and send the invoice to the client with free invoice maker.

Creating an invoice as a freelancer is crucial to ensure you get paid for your hard work. Here's a step-by-step guide on how to make an invoice for freelancers using an invoice maker:

Step 1: Choose an Invoice Maker

• You can use various online tools and software to create your invoice. Popular options include tools like Refrens invoice maker.

Step 2: Include Your Contact Information

• Start by adding your business name (if you have one) or your full name.
• Include your contact information, including your address, phone number, and email address.
• If you have a logo, you can add it for a professional touch.

Step 3: Add Client Information

• Include your client's name or the company name.
• Add their contact details, such as their address, phone number, and email address.
• Ensure that you have the correct billing details to avoid payment delays.

Step 4: Invoice Details

• Generate a unique invoice number and include it at the top.
• Mention the invoice creation date and the due date, which is the date by which you expect payment.
• Be clear and specific about the services you provide. Include the service name, description, quantity (if applicable), and the rate.
• Calculate the taxable amount if required.

Step 5: Payment Terms

• Specify your payment terms, such as the method of payment (e.g., PayPal, bank transfer), and any other relevant details.
• Include any late payment fees or discounts if applicable.

Step 6: Additional Notes

• You can add any additional notes or comments to the client. For example, you might want to express your gratitude for their business or provide instructions on how to pay.

Step 7: Signature

• Include a space for your signature or a note indicating that your electronic signature is accepted.

Step 8: Payment Options

• Offer multiple payment options to make it convenient for your client to pay you. Mention your payment gateways or banking details for wire transfers.

Step 9: Review and Proofread

• Before sending the invoice, double-check all the details for accuracy and clarity.
• Ensure there are no errors, including calculation mistakes or typos.

Step 10: Send the Invoice

• Once you're satisfied with your invoice, send it to your client promptly. The sooner you send it, the quicker you're likely to get paid.

Remember to keep a record of all your invoices for your financial records. With a professional and clear invoice, you increase the chances of getting paid on time and maintaining a good working relationship with your clients.

Refrens invoice generator for non-accountants

Easy to create invoice instantly

Refrens is one of the easiest tools to create invoices online. You can literally create an invoice in minutes. You have to enter the details only once and from next the time the system will auto-fetch the details of the user and you can also select the product or service name from the dropdown of inventory.

Simple User-friendly interface

Refrens online invoice generator is designed to be easy to use and user-friendly, with intuitive interfaces and clear instructions. This makes it simple for non-accountants to create and send invoices without prior accounting experience or training.

Easy to navigate

Also, Refrens is easy to navigate, unlike other invoicing software. All the documents or reports you want to generate can be reached within 2 to 3 clicks and for easy navigation, Refrens use both icons and text so does not feel lost.

Mobile Usability

Refrens invoice generator is accessible from any device be it a laptop, desktop, mobile or tablet, all you need is an internet connection, making it easy for non-accountants to create and send invoices from anywhere and anytime.

Customer Support

Refens invoice maker offers customer support, either through live chat, email, or phone. This makes it easy for non-accountants to get help when they need it, reducing the frustration and confusion often associated with traditional invoicing methods.

Automate Repetitive task

Online invoice generator automate many of the time-consuming and manual processes associated with traditional invoicing, such as recurring invoices, email scheduling, payment reminders, and one-click conversion from invoice to another document like a debit note or credit note without creating them from scratch. Moreover, there is no need to add the client details every time when creating the invoice, the system stores the details of your client and you can use it anytime when creating the invoice. When using Refrens invoice maker, you can effortlessly manage all the invoices in one place and create in-depth reports based on the invoice and the payment you received from the client.