An invoice summarizes the transactions between the buyer(customer) and the seller(vendor) for the sales of goods or services. It showcases the total amount to be paid for the services or products rendered by the customer.
It holds all the necessary information like buyer details, seller details, reference number, product/service description, quantity, rate, TAX or SST amount, terms, and conditions of the payment. It also has information about the available payment mode for the buyer.
An invoice created using either Google Docs, Google Sheets, online Malaysian invoice templates, or using a free invoice generator software like Refrens is considered as online invoicing. It holds the same information as traditional invoices do. Creating invoices online is easy and also saves your hard-earned time which you can utilize further for business growth. It is always harder to create invoices at the end of the month and search for the older invoices.
So using a free invoice maker like Refrens, less to no Paperwork is required and also no risk of losing invoices. You can easily create invoices, manage, send and track all your invoice in one place. No fear of losing your invoices and can also access them whenever you required them. The best part about Refrens is - you can create invoices online without paying a single penny. FREE INVOICES FOR LIFETIME.
Invoice is one of the major business documents used for accounting purposes. Using invoices one can easily manage and track all the payments received and due from a particular client. It helps businesses to record all the sales transactions happening between both the parties, i.e: between client and vendor. Here are some other reasons why one should invoice in business:
One of the best ways to accept payment from the clients.
To track future growth of the business.
To keep track of sales.
To keep track of inventory.
Easy to file tax returns.
Proof of sales happened between both the parties.
Easy to track pending payments.
Legal protection against lawsuits.
Invoice generator or free invoice maker - generate an invoice online without any hassle or error. Using an online invoice generator, create invoices, send PDF invoices, customize invoices with invoice templates, download or print invoices etc. which is not possible in handwritten invoices. It has become easy for small business owners and freelancers to automate the invoicing process using a free invoice generator.
An invoice is a document asking for the payment. Whereas the receipt is proof of payment done by the buyer to seller. A receipt is proof that the buyer has received the goods or services from the seller.
*An invoice format is basically the invoice template or layout. An invoice format breaks all the elements of an invoice in a simple format so that it becomes easy for you to make an invoice. For different professions, there are different invoice formats like consultant invoice format.
Generally, the supplier issues the invoice for the goods or services they offer to the customer.
Yes, both are the same and portray the same information. The only difference is that invoice is issued by the supplier or the business providing the products or services. The same invoice is recorded as a bill for the customer or the person receiving the products or service.
There are a total of 6 types of invoices created in a business according to the needs and requirements. All the invoices mentioned below carry different purposes in accounting. Creating the right type of invoice for the right client at the right time is extremely important to get sales done and get paid faster.
A standard invoice is a normal invoice created by the vendor for the client which includes all the basic details like invoice date, invoice number, payment due date, vendor address, client address, product or service name with quantity, rate, the subtotal and total amount.
A Proforma invoice is a non-legal invoice created for the supplier to make an agreement between both the parties for the payment terms and commit to delivering the products or services at a specified date and time. You can create proforma invoices for free with our proforma invoice templates.
A service invoice is usually created by service-based businesses that do not deal with the products. Service businesses like digital marketers, lawyers, software developers, consultants, etc. charge their clients hourly rather than quantity-wise for the services.
Using our online invoice generator, you can easily use the “Add/Rename Column” feature to hide, add or edit the column name and can charge hourly.
Commercial invoices are used by the export/import business owners which include slightly more information than a standard invoice. It has all the information similar to standard invoices and extra information like shipping details, country of supply, place of supply, total packages to be delivered and weight of the packages.
Recurring invoices are created by the businesses who charge fixed prices from their client and are charged either on a weekly or monthly basis like apartment rent, bills, subscription or any fixed price software. A recurring invoice is created and sent to the client on a monthly basis until the client cancels or ends the contract or subscription.
A credit note is issued by the supplier when the client returns the product for reasons like damage or mistake.
Here on Refrens, you can make all the above invoices easily without any hassle using our online invoice maker.
An invoice number is one of the most important elements of the invoice. Invoice number helps to track and organize each invoice you create. When creating an invoice online, the invoice number should be unique for every invoice, and also it should be sequentially followed. Invoice numbers can contain both numbers and alphabets.
For example, : When the first invoice is created, you can assign invoice number either 001 or INV/001. The same should be followed when creating the second invoice, it can be either 001 or INV/002.
There are numerous methods to add the invoice number when using the free invoice maker. Of which the best methods are as followers.
This is the most common and easy method to assign the invoice number and is also used by most businesses. Here your invoice number is in increasing order and starts from 1.
For example: Invoice No 001, Invoice No 002, Invoice No 003 and so on or 2021/INV/001, 2021/INV/002, 2021/INV/003, and so on.
Here, you use the date and unique number as the invoice number. For example: If you are issuing the invoice on April 23, 2021, then you can have invoice number 2021-04-23-001. Here it becomes easy to track the invoice, date-wise.
Many businesses work on different projects or gigs at the same time. Here you can assign the project number as the invoice number. For example, if you have completed project number 185, then you can assign invoice number 185. If you are undertaking a big project and have multiple sub-projects in it, then you can assign invoice numbers 185-001 and so on.
This is one of the rare methods, as very rare businesses assign client id to their clients. Suppose you have undertaken the project of a client whose client id is 387, then you can issue the invoice with invoice number 387-001.
You can use Refrens online invoice generator, to create invoices online for free with the invoice number. As you assign the first invoice number the system will automatically take the next invoice number in increasing order. using our free invoice generator, you can use all the above methods to assign the invoice number and can track, organize and send the invoice to the client with free invoice maker.
There are some elements that are extremely important when you create an invoice in Malaysian format. One must add all these elements to the invoice. If any of these are missing, the chances of the invoice getting rejected will increase. So one should keep all these points when creating the invoice. If you are using any free invoice generator, you must check if the following elements are present or not to avoid future mistakes.
Every invoice should have a header section. It should be short and simple. Our free invoice generator allows you to add the header. The invoice header should clearly convey the purpose of the invoice. In the invoice header, you can also add a company logo or personal logo.
You should also add the invoice number. The invoice number should be unique for every invoice you create. Having a unique invoice number can help you to track the invoice easily. The invoice number can be formatted in various ways. For example, 00001, or if you want to add a datewise invoice number then you can add 2020/INV/001. You can do both on Refrens online invoice maker, the system will take the next unique invoice number automatically.
After adding the invoice number, the next important element is the invoice date and due date. It helps the client to clear the confusion about when the invoice is received and the due date of the invoice payment.
The next important element is the reference number, and it can be anything like a purchase order number or proforma invoice number or quotation number. Having a reference number can easily know the details by referring to the previous documents.
When creating an invoice, it is important to add a legal company or freelancer's name and all the details like address, phone number, email address. It should be different from the client's information so that the client can differentiate the address between both parties.
Add the client/company name with address, phone number, email address.
If you supply physical products, then it is necessary to add shipping details on the invoice. Shipping details include the name of the person to be delivered, address, city, state, date of delivery, transport details.
You must add the product/service name and description on the line item. If you have multiple products or services then all the items should be added in different rows. You can also add the image of the product to the item description. Our free invoice generator allows you to add images to the item description so that your client can get a clear vision of the product they are going to purchase. Other than this information, quantity or hours worked, unit price, or hourly rate should also be added.
Our free invoice generator allows the user to add multiple columns to the line item. You can also customize the columns by changing the name or dragging them up or down as per the priority. Same as adding you can also hide certain columns if you don’t want to show them to your client.
Add TAX or SST rate, and tax amount along with extra charges or fees you are willing to add such as packaging charges, freight charges. You can also allow discounts to the client.
This section of the invoice is the most overlooked part. You must add the terms and conditions of the company and products as well. You can also add the payment terms and preferred payment methods. Penalties or extra fees that will be added to the breaching of the agreement should also be included on the invoice.
The invoice footer includes an additional notes section, where you can add more information that you wish your client should know about it. It also includes the signature, where you can add a signature image or digital signature. At the bottom, you can add your email address and contact information.
When creating an invoice online in Malaysian format, please do check the currency format. If you have a Malaysian client, it is better to invoice them in Malaysian Ringgit Currency (MYR). If you have a foreign client then you can charge them as per their currency.
When making an invoice for the first time, you have to add the invoicing details to the Contoh Invoice. Here is the step-by-step guide on how to make an invoice using all the essential elements of a free invoice generator.
Invoice Header - This is the section where you add the invoice number, Issue, and Due Date of the invoice. You can also add the company or business logo to look more professional. The custom field is also available to add extra details like purchase order number, Batch number or any other reference number, etc.
Billed By - it means to add the information of the seller(vendor) who is offering the product or service. It holds all the information of the seller like business name, address, email, phone number and if the business is registered then you can also add the tax number.
Billed To - opposite to billed by, billed to holds all the necessary information of the buyer of the product or service. It holds all the information about the buyer.
Product/Service Details - add the product/service name and description along with the quantity and rate of the particular product offered by the seller.
Tax or SST- Add your tax rate, it will auto calculate your tax amount and the final amount of the invoice.
Discounts & Charges - You can give discounts on the item that you sold. Refrens’ online invoice generator automatically calculates the discounts. Same as discounts, you can add additional charges like packaging charges, shipping charges, etc.
Terms & Conditions - Add your company or invoicing terms and conditions so that you can get paid faster or to be clear on the record.
Additional Notes - As the name suggests, you can add extra information or instruction related to the product or service you offered.
You can simply add your Malaysian bank account details so that you can get paid faster. Your bank details include bank account number, account holder name, bank name, SWIFT code, a mobile number linked with the account number, account type. You can add more columns by adding a custom column field.
After adding all the details, your invoice is ready to send to your client. However, Step 2 is not important at all. You can skip that as well. Once the invoice is created you can send it via email, print the invoice, or download it as CSV or you can also share it through WhatsApp.
Once the invoice is created you can customize the invoice as per your requirement by changing the invoice template, or changing the color of the invoice, adding different fonts for headings of the invoice. You can also add your custom letterhead to your invoice. Once all the customization is done, send it via email, print the invoice, or download it as CSV or you can also share it through WhatsApp using the online invoice maker.
An invoice can easily get rejected if it is not created properly. Some of the common invoicing mistakes are as follows:
Incorrect invoice date - The date should be correct in it should be the date when the invoice was created.
Incomplete details - Invoice must have all the details of the vendor or service provider and client details. It should include all the detailed information about the product or service offered.
Spelling mistakes - Avoid spelling mistakes when creating the invoice. Create an invoice in simple terms and language. Avoid using technical jargon or the short form of any word.
Incorrect total - The price and quantity decided at the time of agreement is different and the invoice created for the same agreement is different. This is the most common cause of the rejection of the invoice. Avoid adding the wrong tax rate.
Use an invoice generator, to fully customize your invoices flawlessly. You can add your business logo and customize your invoice color and font heading using the magic color. Refrens allow the user to add multiple fields and columns to add more value to the information or details provided by the seller. Easy enable one-click discount options and additional charge features. Select from multiple Malaysian invoice templates that fit your business.
We have 4 different template invoices that includes:
Professional Invoice Contoh especially for professionals like software developers, lawyers, designers, freelancers, IT professionals.
Letterhead Invoice Contoh for all those who are bored and want to try something new. You can change the color and font heading as well.
Business Invoice Contoh for all types of businesses ranging from small to medium enterprise, startups, entrepreneurs.
Print-friendly Invoice Contoh is a black and white compact invoice. Easy to print. Use the template for free using an online invoice maker.
Our online invoice maker not only allows the user to create the invoice instantly but also helps to send the invoice to the client directly from the system. You need not open your mail account and waste your time. If not from the mail, you can also download the invoice as PDF or print it. Sending the invoice faster and at the right time can help you to get paid faster than usual. If you are not comfortable with sending mail then you can use our WhatsApp share feature which shares your invoice instantly to the client through WhatsApp.
Not just sending an invoice, it is also important to track them and check whether the invoices are opened by your client or not. If not, you can remind them to pay for the invoice by sending the remainder mail.
The faster the invoice reaches your customer, the chances of getting paid your invoices increase by 40%. When creating an invoice add the bank account details and email to your customer or share the link directly(by copying the link).
Your customer would be able to pay online through a secure link. Free Invoice maker also gives the facility to accept partial payments, advance payments, customize and manage invoices. Easily identify the status of your invoices like paid, unpaid, overdue.
When creating an invoice through our invoice maker, the due date is added to the invoice by the user. In case if the due date is not added by the user, then it automatically takes 30 days due date from the created date of the invoice. Once the invoice is mailed to an ideal client, they will pay it before the due date.
But there are a few clients which need to follow up on the payment. At that time reminder mail, the best way to remind the client about the payment. Using Refrens free invoice generator, you will get an automated mail from Refrens about the invoice due for a particular client. You can directly send a reminder to the client for the payment. Or you can send the mail manually as well.
Generally, the payment receipt is sent after the payment is done by the client. Once the client pays your invoice, it turns into a paid invoice. You get a one-click option to send the payment receipt to your client. A payment receipt is sent to acknowledge the payment made by the client. A payment receipt is similar to the invoice, the only difference is that the payment receipt is sent after the payment is made and the invoice has the tag “PAID” at the top and payment mode at the bottom. A payment receipt includes the following:
You can easily send a payment receipt for the paid invoice using our free invoice generator.
Using an invoice maker online or a free invoice generator like Refrens can help you to save a lot of time and energy, thus helping you to focus on growing your business. Here are some of the reasons:
Easily generate invoices instantly.
Autosave your client data and item description for further use.
Organize all your invoice in seconds.
Get Essential Business Reports.
Use professional templates that are compatible with printers.
Track all your invoices - know if the customer opened your mail.
Share your invoices quickly via email or WhatsApp share.
Check Invoice status - paid, unpaid, overdue, part-paid.
Access your invoice and client data from anywhere in the world.
Use other free tools offered by Refrens.
Here are some of the reasons how you save your time and hard work when creating an online invoice using Refrens’ free online invoice generator.
No Cost Invoice Generator - make unlimited invoices online. No Restriction. No SignUp Fee. No Conditions. Free Forever.
Client Management - manage all your client in one place. Access the information when required.
Use professional invoice contoh that are compatible with letterheads and easy to print.
Essential Reports to analyze your business and client transactions.
Add fields and columns to the invoice as per the requirements.
Add Multiple User and Business - if you have multiple businesses or users, you can add them for generating the invoices.
Organize all your invoices in one place. You can organize them by date filter, by selecting clients, and also by your invoice status(paid, unpaid, partly paid, overdue).
Bulk upload invoices - create multiple invoices on a single upload.
Create recurring invoices for daily, weekly, and monthly purposes.
Send or share invoices by downloading invoices as PDF, print, email to the client, and also by sharing on WhatsApp.
Every entrepreneur wants to grow the business at a larger scale, knowing the fact most of them are shifting their business from offline to online. As the business grows it becomes difficult to handle the transaction process for your invoicing cycle. Still, you can making an invoice using Google Docs or Google Sheets but that won’t give you an insight into your business in the long run. Also, it is very painful and hard to create invoices using Google Docs or Sheets.
So using Refrens online invoice generator, you can easily generate invoices instantly and can send them to your client via email or even through WhatsApp share. Not just invoicing, you can store and access all the essential information like client data, payment reports, tax reports. Easily create tax or SST invoices on one go without the prior knowledge of taxation.
Use the bulk upload invoice feature, if you are in the business of generating all your invoices at the end of the month which eventually saves you a lot of time. The online invoice generator also supports multiple currencies which also include Malaysian Ringgit and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details to get paid directly to your bank account on time with the invoice generator.
When you search for the invoice online, you can find many websites that provide you with the invoice template. No doubt that contoh invoice in some of the websites is really good. You only need to download the template for free and can easily add the details to the invoice using Google Sheets or Google Docs.
But after making a few invoices, you will know that creating and maintaining the invoice is time-consuming. As you will not be able to keep track of your invoices and it will become difficult to find old invoices. You can not save the client details. You always have to copy the original invoice and then rename it with a new one. All this process is time-consuming.
The best way is to use an invoice generator that helps you to do all this work easily and quickly. Our free invoice generator helps you to make unlimited invoices and you can also create quotations for free with all the invoices saved in the system itself and can organize the invoices without any hassle.
You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect online invoice generator that fits your business requirement is a must. But when finding the perfect solution, pricing is also one of the things that concern the business owners, especially small business owners or freelancers.
When you find one, you will notice different pricing models. Some invoice generators may charge a fee for each invoice you created. Some charge a monthly fee pricing model. Then there is certain invoice software that is completely free. You can generate unlimited invoices for free with all the essential features like invoice templates, customization, recurring invoices and other features that are generally seen in paid software. Generally, they charge a small payment gateway fee if you wish to accept payment online through this software.
Refrens don’t follow either of these revenue models. Refrens make revenue from the marketplace by connecting the best freelancers and agencies to the businesses for the completion of their work. Refrens Marketplace.