A GST invoice is a document sent to the buyer asking for the payment of the goods or services offered by the GST registered vendor. It holds detailed information about the product or service provided by the vendor. GST bill is not applicable when the GST registered person is selling exempted goods/services or opted for the GST composition scheme. In such cases, a bill of supply is issued instead of a GST invoice.
In this digital era, every business is shifting from offline to online mode. The same goes for billing as well. Creating an invoice through any online invoice software like Refrens is considered online billing. Creating, managing and sending online GST bills are simple and easy. No need to handle multiple files when creating bills. You can easily send, print or download the bills.
Any GST registered business can issue the GST invoice for the goods or services offered to the client vice versa you receive GST compliant purchase bills from your GST registered vendors.
If you are using a GST invoice format then make sure that the following elements must be present in the invoice format to avoid future mistakes.
WCO (World Customs Organization) developed a regulated system called HSN code which helps to identify and classify the goods and services traded domestically and internationally. HSN is known as "Harmonized System of Nomenclature" and basically it is an 8 digit unique code. In India, more than 5000+ products are classified under HSN codes and are also accepted worldwide.
In India, HSN code is applied on the invoice under GST having an annual turnover of over 1.5 crores. Here is the detailed breakdown of HSN code under GST.
It is always a good practice to create a quotation for the client before creating a GST invoice. When the client accepts the quotation, you can then create a proforma invoice in case you want to accept some advance so that it becomes easy for you to create a GST-compliant invoice. You can easily create quotation and proforma invoice on Refrens via free quotation generator and free proforma invoice generator.
Since the GST came into the act, the government has not issued any specific format for the GST invoice. The supplier can create a GST bill as per convenience. But the government has issued the mandatory fields that must be there when issuing the GST bill. The fields are as follows:
In GST invoice format, start off by writing the title of the invoice as "GST invoice". It is not mandatory but still, it is a good practice to write the header. Then add the invoice number, date, and due date. The due date helps you to send automated reminders to your clients. You can also add a purchase order or quotation number. Upload your logo by clicking on the plus sign and selecting the image from your system.
It should have your information like business name, address, and contact details, and moreover, it must have GST registered number on the invoice. It is compulsory to have a GSTIN number on the invoice if the GST invoice is raised. When GSTIN is added, your PAN number will be automatically fetched from the GSTIN and will be added to the bill.
Enter your client details like name, address, GST, etc. If the recipient is not registered under GST and the taxable amount is 50,000 or more, then the name of the state and its code are compulsory. All these details will be saved for you, which will save time and effort for the next invoice.
If you are selling tangible goods then must add a delivery address, state, challan number, transport, and date of delivery. If you are selling any intangible goods or services, there is no need for shipping details.
Select Invoice Currency from the dropdown box. Once done, proceed with adding a line, item, or service, including description, quantity, rate, and amount. You can customize and hide all the columns of the lien item description as per the requirement of the GST invoice.
Enable the GST and add rates like 18%, 12%, or 5% and also add HSN/SAC code. If you are using software like Refrens GST bill format then it will auto-calculate the taxable amount and also divide the equal taxable amount as per the state selected in the address field.
It is compulsory to have a place of supply and country of supply when you create a GST format invoice.
The note is a free field where you can enter anything for which there is no suitable field otherwise. In this section, you can sign by uploading your signature image or sign by using your mouse to make your invoice look professional.
You can personalize your invoice by adding a logo to the invoices. You can also customize by adding additional fields and columns to your GST invoices. Easily customize your bill by selecting the GST invoice templates that suit your business and business logo.
Refrens offer multiple free invoice template for all types of users. Be it for professionals, freelancers, import-export traders, for the vendors registered under GST, IT professionals, consultant invoice template, etc.
GST Invoice Templates for the vendors registered under GST.
Professional Invoice Templates for all types of professionals.
Letterhead Invoice Templates for all small to mid-sized business owners.
Print-friendly Invoice Templates and black & white and compact invoice format especially to print more line items on one page.
Modern Invoice Templates specially designed for freelancers and self-employed and individuals.
Business Invoice Templates for digital & software agencies and IT developers.
After creating an invoice with free invoice maker and customizing it. The next step is to make copies of the created GST invoice. The issuer has to create 3 copies of the GST invoices if goods are supplied.
The issuer of the invoice has to create 2 copies of the GST invoices if services are offered. As services can not be transported, only 2 copies are created.
Using GST bill generator, you can create, manage and track unlimited invoices and bills with GST rules. Moreover, you can send invoices to the client directly via Refrens mailing system. It helps you to easily track the GST bills and can check when the mail was delivered and opened by the client. If your client has not opened the mail, you can also use "Send Remainder" feature.
There are other options provided by Refrens to share the GST invoice.
Not just sending the invoice to the client is enough. It is more important to get the invoice paid. However, you can do that using Refrens GST bill generator, by simply adding the bank details on the invoice and enabling the online payment options, so that it becomes easy for the buyer to pay instantly.
Using Refrens payment gateway you can collect your amount from your international clients as well. Moreover, you can also accept partial payments and advance payments easily. Your client can pay via debit card, credit card, NetBanking and wallets.
Refrens provide simple, easy to understand, and the fastest billing software for small businesses and freelancers. Refrens GST invoices are specially designed for Indian Markets. Our online bill generator does all the work for the business which includes creating and managing invoices, recurring invoices, collecting payments, and many more.
Just fill in the required information and create invoices within seconds. Make professional GST invoices with one click without prior knowledge of GST with an online GST invoice generator. Build your brand by adding a personal logo, digital signature, terms, attachments like files, images, and many more. The simple-to-use interface helps you to manage all your invoices in one place without any cumbersome.
Not just GST invoices, Refrens online GST bill generator also supports more than 200+ countries and multiple currencies which includes the rarest of the rare. You can change the currency on the invoices with one click if your business has global clients. On Refrens, it is easy to create e-invoices under GST and generate your e-invoice IRN within seconds.
Receive online payments faster with Refrens GST bill generator. You can receive online payments through UPI, Net Banking, Debit/Credit cards, and many other ways. Currently, Refrens is one of the most trusted platforms in India to receive international payments. All the payouts are made within 2 transaction days.
Online bill generator gives options to Email the invoices to your client, Download as PDF, print invoices. Not only this, but you can also share through WhatsApp and also by sharing the link(after copying the link).
The best part is Refrens GST Invoice Maker is FREE FOREVER. No registration or signup fee. No Hidden Charges. No Conditions.
Refrens GST invoice generator provides various reports which ease the process of the invoicing cycle in many ways. As you create GST invoices or bills for the client, reports are created for you. You get different reports such as client report, payment report, TDS report, and GST report.
Not just reports, you can also manage all your clients under a client management system where you can add, edit and create invoices against each client individually. Alongside you can add those clients to the portfolio as well. Under the client report, you get all the invoices created against each individual client and also the average paying date of each one.
The payment report helps you to keep track of all the invoices paid by your clients. You can also track the payment mode and status of the invoice (approved, timeout, success). Refrens also provides a GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.
There are many benefits of using a GST invoice maker. Some major ones are quoted below:
Creating GST bills or invoices on Refrens is completely free. Create, manage, track and send unlimited GST invoices for a lifetime without spending a single penny. Not only invoices, different reports, and invoice templates are also free.
Save your time by creating an invoice within seconds. Helps you to organize your invoices in one place. Know business growth by quickly viewing through the overview section, client report, and payment report.
Access all our invoice templates for free. Use templates that fit your business. Fully customizable templates in 250+ colors. You can also change the font style of the invoice heading.
It is always better to look at your business reports. It gives you a way to grow your business at a rapid pace. Refrens provide all the essential reports like invoice report, client report, payment report, GST report, TDS report. In the GST report, we provide GSTR-1 which is useful for filling the GST.
Adding a payment link to the GST invoice increases the chances of getting paid faster. Accept payment through Refrens payment gateway which supports Debit and Credit Card, Netbanking, wallets, UPI. We are one of the trusted payment gateways to receive international payments.