GST Bill Format in Excel, PDF, Word

Trusted and rated ⭐ 4.8/5 by over 11,700 businesses, Refrens helps you create GST-compliant invoices in minutes.

Create GST Invoice using GST Bill Format
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GST Invoice Format or Refrens Invoice – Which One’s Better?

FeaturesGST Invoice FormatRefrens GST Invoice Maker
Multiple Invoice Templates
Auto GST Calculation (CGST, SGST, IGST)
Professional Look (Logo, Branding, Colors)
Free to Use
Quick Invoicing
Invoice Management & Tracking
Error Validation
Auto Recurring Invoices
Payment Reminders
Easy Sharing (Download/Email/WhatsApp)
Attach Files (PDF, Word, Excel)
Mobile-Friendly Use
Client & Item Database
Expense Management
Mobile App Access

Refrens GST Invoice Maker (Create & Download in PDF format)

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Add Invoice Details
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Add Banking Details
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Design & Share (optional)
Create GST Invoice using Refrens GST Invoice Format
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Add Invoice Details
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Add Banking Details
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Design & Share (optional)

GST Bill Format in Excel

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GST Bill Format
GST Bill Format
Tax Invoice Format
GST Bill Format
GST Invoice Format
GST Invoice Format
GST Bill Format
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GST Bill Format in Word

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GST Invoice Template with Shipping Details
Refrens GST Invoice Template with Shipping Details
Tax GST Bill Format
Refrens GST Bill Format in Word

How to make GST Invoice?

A GST invoice must include the following details:

Invoice Number

Invoice Date

Supplier's Name, Details and GSTIN (mandatory)

Customer Name and Details (GSTIN if applicable)

Shipping Address

Place of Supply

Product/Service Details – Description, quantity, rate, units (e.g., kg, litre).

HSN Code / SAC Code

Taxable Value & Discounts

GST Rates & Tax Amounts – Include CGST, SGST, IGST, or UTGST as applicable

Total Invoice Value

Reverse Charge – Indicate if GST is payable under reverse charge.

Supplier’s signature or digital signature.

Additional Notes (As Per GST Guidelines)

  • If the recipient is not registered under GST and the invoice value is ₹50,000 or more, it is mandatory to mention the buyer’s state and state code.
  • If you're selling products, include the delivery address, state, challan number, transport details, and delivery date.
  • Shipping details are not required for services or intangible goods.

Here is the sample GST invoice format -

sample GST invoice format in tally style

Simplifying Your Billing with Refrens GST Invoice FormatCreate Free GST Bill

Features of GST Bill Format

Create GST Invoice
Create GST InvoiceGenerate professional GST invoices effortlessly with our GST invoice maker. Customize your invoices to match your brand and ensure compliance with Indian tax laws.
Generate e-Invoices
IRN Invoices & E-Way BillsOur bill maker supports IRN invoices and e-Way bills, ensuring that you stay compliant with the latest regulatory requirements. Streamline your invoicing process and focus on growing your business while we handle the compliance details.
Client Management
Client ManagementEffectively manage your clients’ data within our platform. Keep track of pending invoices for specific clients, ensuring that you are always up-to-date with your financial transactions.
Email and track invoices
Invoice MonitoringStay informed about your invoices’ status. Email invoices directly to clients and receive notifications indicating whether the invoice has been opened. This feature empowers you to engage effectively with your clients and maintain transparent communication.
GST Bill Format
GST Bill FormatChoose from a variety of GST bill templates to create invoices that are both stylish and compliant. Our templates make it easy to generate GST bills that fit your business needs.
Share GST invoice
Share GST InvoicesEasily share your GST invoices with clients via email or link. Our GST invoice generator simplifies the sharing process, ensuring your clients receive their invoices promptly.
Record Payments
Record PaymentKeep track of payments effortlessly with our GST invoice format. Record and manage payments directly within the invoice for seamless financial tracking.
Recurring GST Invoices
Recurring GST InvoicesAutomate your billing process with recurring GST invoices. Our GST invoice generator allows you to set up regular invoices, saving you time and effort.
Custom Tax Formulas
Custom Tax FormulaTailor your invoices with custom tax formulas. Our GST bill generator supports unique tax requirements, ensuring accurate billing for every transaction.
Track Invoice
Track GST InvoicesStay organized by tracking all your GST invoices in one place. Our GST invoice maker helps you monitor paid and unpaid invoices, streamlining your accounting.
Edit Hsn Column View
Edit HSN Column viewWith Refrens' GST invoice maker, you can quickly update and manage HSN codes for precise tax calculations and clear invoicing. This ensures tax compliance, smooth customs processes, and better transparency in transactions.
Recurring GST Invoices
GST Summary in InvoiceGet a clear GST summary on each invoice. Our GST invoice template includes a detailed breakdown, making tax compliance straightforward.
GST-1 Report
GSTR-1 Reports Generate comprehensive GST reports with our GST bill format. Easily compile GSTR-1 reports, simplifying your tax filing process.
Add Cess
Add CessInclude cess in your GST invoices effortlessly. Our GST bill generator allows you to add cess details other than GST if any particular state charges extra cess, ensuring complete tax compliance.
Save Client Details
Save Client DetailsStore client information securely within the GST invoice maker. Quickly access client details for faster invoice creation and management.
Add Shipping Details
Add Shipping DetailsInclude detailed shipping information in your GST invoices. Our GST bill template supports comprehensive shipping details, keeping everything in one place.
Add Transport Details
Add Transport DetailsEasily add transport details to your GST invoices. Our GST invoice format ensures all necessary information is included, enhancing clarity and compliance.
Add Attachment Details
Add AttachmentsAttach relevant documents to your GST invoices. Our GST invoice template allows for easy attachment of supporting files, keeping your records thorough and organized.
Safe, Secure and Reliable
Safe, Secure, ReliableTrust our GST invoice maker for secure and reliable invoicing. Your data is protected with top-notch security measures, ensuring peace of mind with every transaction.
24/7 Assistance
24/7 AssistanceGet help anytime with our 24/7 support via email and live chat. We'll quickly resolve any issues or answer your questions, so you can stay focused on your business.

Pricing of GST Invoice Generator

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanAll of our premium features are available on a free trial. Experience what all Refrens has to offer without making any payment!
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Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Happy Customers

Aniket - Refrens Invoice Software User
Tally was too complicated for me. Zoho? Too expensive. Refrens GST Billing Software hits the sweet spot - it's simple, it's feature-rich, and it's value for money.
AniketOwner, Spaceplexx, Coworking Space
Snehal
Finding a good GST billing software for my small business was tough. Then I found Refrens, and it changed everything.
Snehal BhattOwner, Nexait LLC, Agency
Nayan
Collecting USD payments was always a headache. With Refrens' online invoicing software, it’s a breeze.
NayanFounder, Sugoi Labs, Software Services Agency
Linkee
As a freelancer, Refrens' billing software with GST has been a blessing. It's smooth and easy to use.
LinkeeFreelancer, Content Writer

Frequently Asked Questions (FAQ)

  1. Add invoice date and due date.
  2. Add your company details.
  3. Add your client details.
  4. Enable GST and add the product name.
  5. Add rate, quantity and GST rate.
  6. Fill in your terms and conditions with your signature.

Yes, this GST invoice generator is free. You can create 15 invoices for free.

We provide GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.

Yes. All the bills created by you are saved online. You can access all the bills and invoices anytime just by logging to your account.

Yes, you can save and manage all the details of your client under the client management tab. This feature helps you to avoid retying of customer details every time on the invoice.

Yes, you can add extra details like shipping details, discount, custom fields for both client and line item. Apart from that, you can also upload your logo, signature and attachments.

Yes. Refrens support multiple invoice formats which also include letterhead. You can also change the colour and font headings of the invoice.

The place of supply includes the location of the buyer or recipient who is receiving the product or service.

Yes. Your data is stored securely with encryption and cloud protection. We are ISO/IEC 27001:2022 certified. Your data stays private and safely stored on the cloud.

Yes, Refrens account is necessary to use this GST bill format. While creating an account, you can access all the GST invoices bills in one place and also makes the invoice creation procedure easy.

Sample GST Bill Format

GST Invoice Format in Excel, PDF, and Word – What Works Best for Your Business?

If you're running a business in India, generating GST-compliant invoices is a legal necessity and an operational routine. There are different ways to create a GST invoice: from manual formats like Excel, Word, or PDF to using a dedicated invoice generator like Refrens. Each option comes with its own pros and cons, depending on how frequently you invoice, your business scale, and how much time and effort you're willing to invest.

1. Creating GST Invoices Using Excel or Google Sheets

You can easily find free downloadable GST invoice formats in Excel from various websites like Refrens, including government portals. Google Sheets versions are also available for those who prefer cloud access.

Steps to Create

  • Download a ready-made GST invoice template in Excel or open one in Google Sheets.
  • Fill in your business name, GSTIN, and address.
  • Add buyer details including their GSTIN if applicable.
  • List products or services with HSN/SAC codes.
  • Add taxable value and apply CGST, SGST or IGST as required.
  • Mention the invoice number, date, and payment terms.
  • Save file and convert it into a PDF before sharing.

Pros

  • Simple and easy for one-off use
  • Customizable fields
  • Offline access

Cons

  • Every time you bill a new customer, you need to duplicate and edit the file manually
  • All invoices are stored locally on your computer, taking up space
  • If your laptop crashes or you format it, your invoices may be lost
  • If you store files on Google Drive, storage limits can become a concern over time
  • No dashboard or summary view, especially at year-end when you need totals for accounting or filing
  • You’ll need to open each invoice one by one for reconciliation or tax filing

Who Should Use?

Small traders or consultants who generate fewer invoices and don't require real-time tracking or recurring billing can stick with Excel or Google Sheets. It's also suitable if you're just starting out and want something basic.

2. Creating GST Invoices Using Word or Google Docs

Free templates are available online, especially on template directories or document-sharing sites. Refrens also provides downloadable Word invoice formats for GST invoicing.

Steps to Create

  • Download a GST invoice format in Word or open in Google Docs.
  • Add your business logo and details.
  • Include client details and invoice date.
  • Mention products or services with tax percentage and value.
  • Manually calculate GST and add total amount.
  • Save and convert to PDF for sharing.

Pros

  • Great for personalizing appearance
  • Simple for basic use
  • Easy to edit

Cons

  • Manual work for each new invoice
  • No automatic tax calculation
  • Like Excel, local storage or limited Google Drive space can become a problem
  • Difficult to track multiple invoices or generate summaries
  • Prone to manual errors, especially with tax calculation

Who Should Use?

Consultants, service providers, or agencies who create occasional invoices with a need for personalization may prefer Word or Google Docs. It's good for low-frequency billing with minimal complexity.

3. Creating GST Invoices Using PDF Formats

PDF formats are either downloaded from official sites or converted from Word, Excel, or invoice software. Some businesses also scan handwritten invoices into PDF.

Steps to Create

  • Use a Word or Excel format to fill in invoice data.
  • Save or export the file as PDF.
  • Review to ensure layout and tax information is clear.
  • Send via email or print.

Pros

  • Final and secure format
  • Easy to share and store

Cons

  • Needs to be created in another format first
  • Not editable unless you go back to the original file
  • Same local storage and data loss risks apply
  • No tracking, dashboard, or automation features

Who Should Use?

Businesses that send occasional fixed-format invoices and don’t need editable records may use PDF formats. It's useful if your invoices are already finalized in another tool.

4. Using GST Invoice Generator Tools like Refrens

Visit Refrens free GST invoice generator

Steps to Create a GST Invoice

  • Choose a GST invoice template.
  • Enter your business and client details.
  • Add products or services with HSN/SAC, quantities, and rates.
  • Refrens automatically applies CGST, SGST, or IGST based on client location.
  • Add extra fields like PO number, terms, or attachments.
  • Download the invoice in PDF or share directly via email or link.

Pros

  • Automatic GST calculation
  • Multiple templates with a professional look
  • Invoice tracking and management
  • Recurring billing and payment reminders
  • Multi-currency support
  • Error validation to avoid mistakes
  • Attach supporting documents
  • Works on mobile and desktop
  • Client and item database
  • Dashboard and reports for quick summaries
  • Free to use
  • Mobile app for on-the-go invoicing
  • Saves storage and keeps all invoices safely online

Cons

  • Requires internet access

Who Should Use?

SMEs in India, wholesalers, service providers, agencies, CA firms, and IT companies who invoice frequently, manage multiple clients, or need automation should definitely opt for an invoicing platform like Refrens. It saves time, ensures compliance, and keeps everything organized.

GST Invoice Format & GST Bill Format

What is a GST Invoice?

A GST invoice, often called a GST bill, is an essential document in the Goods and Services Tax (GST) system. It does more than just request payment; it provides a clear record of a transaction between a GST-registered seller and buyer.

Let’s break down the key aspects of a GST invoice:

Why is a GST Invoice Important?

Transaction Record: A GST invoice captures all details of a sale, including the goods or services provided, prices, and tax information. This clarity is vital for both vendors and customers.

Mandatory for GST-Registered Vendors: If you’re a GST-registered vendor, issuing a GST invoice for taxable supplies is a legal requirement. This ensures compliance with tax regulations.

Who can issue a GST invoice?

Any registered business can issue a Goods and Services Tax (GST) invoice. This includes companies that provide goods or services and are registered under the GST framework. When a business issues a GST-compliant invoice for its products or services, it must also receive GST-compliant purchase bills from its registered vendors.

Proper documentation of these transactions is crucial for maintaining compliance with tax regulations, ensuring both accuracy and transparency. By following GST rules and keeping thorough records, businesses can avoid potential errors and build trustworthy relationships with clients and vendors. This commitment to compliance is essential for running a successful and reputable business in today’s competitive and regulated environment.

What are the essential elements of a GST bill format?

When it comes to creating GST invoices, attention to detail is critical. Failing to include all of the necessary elements in your invoice format can lead to costly mistakes down the road. To avoid these issues and ensure compliance with GST regulations, make sure your invoice format includes the following essential elements:

Invoice Title - Clearly state that the document is an invoice. Example: "Tax Invoice" or "GST Invoice".

Invoice Number - Assign a unique identification number to the invoice for tracking and reference purposes.

Issue Date and Due Date - Include the date when the invoice was issued and specify the due date by which payment should be made.

Supplier Details - Include complete details of the supplier, including name, address, GSTIN (Goods and Services Tax Identification Number), and contact information.

Recipient Details - Provide accurate and comprehensive information about the recipient, including name, address, GSTIN (if registered), and contact details.

Place of Supply - Clearly indicate the place where the goods or services are supplied. This is crucial for determining the applicable GST rate.

Goods/Services Details - Provide a detailed list of goods or services supplied, including names, descriptions, quantities, unit prices, total prices, and relevant HSN (Harmonized System of Nomenclature) or SAC (Service Accounting Code) codes.

GST Details -

  • Include GSTIN of both the supplier and the recipient.
  • Specify the applicable GST rate for each item (e.g., 12%, 18%, 5%).
  • Break down the GST amount into CGST (Central GST) and SGST/UTGST (State/Union Territory GST) or IGST (Integrated GST) based on the transaction type.

Shipping Details (If Applicable) - Include the shipping address and other relevant details if the goods are being shipped.

Total Amount Due - Sum up the total amount payable after considering the item rates, quantities, and applicable taxes.

Discounts or Adjustments (If Applicable) - Clearly state any discounts or adjustments applied to the invoice total.

Terms and Conditions - Include any relevant terms and conditions governing the transaction, such as payment terms, delivery terms, or return policies.

Supplier's Signature - The invoice should be signed by the supplier, adding authenticity and credibility to the document.

By including all of these elements in your GST invoice format, you can minimize the risk of errors, ensure compliance with regulations, and maintain a professional and trustworthy image with your clients and partners.

What is HSN code under GST invoice?

The HSN code (Harmonized System of Nomenclature) is a crucial component of GST invoices, designed to help businesses classify and identify goods and services accurately. Developed by the World Customs Organization (WCO), this regulated system assigns unique 8-digit codes to products and services traded both domestically and internationally. By using HSN codes, businesses can streamline the process of categorizing their offerings, ensuring compliance with tax regulations and facilitating smoother trade. This standardized approach not only aids in accurate reporting but also enhances transparency and efficiency in the global marketplace.

In India, more than 5000 products are classified under HSN codes, making it an essential tool for businesses looking to operate efficiently and stay compliant with GST regulations.

Under GST regulations in India, HSN codes are required on invoices for businesses with an annual turnover exceeding 1.5 crores.

  • Businesses exceeding 5 crores are required to provide HSN codes up to 4 digits,
  • Businesses exceeding 1.5 to 5 crores are required to provide codes up to 2 digits.
  • Businesses exporting products are required to provide 8-digit HSN codes on invoices.

To ensure compliance with GST regulations and streamline the billing process, it's essential to create a GST quotation for the client before creating a GST invoice.

This allows you to obtain approval from the client and create a proforma invoice, which can be used to accept advance payments and simplify the process of creating a GST-compliant invoice. With tools like Refrens' free quotation generator and proforma invoice generator, businesses can create accurate and professional invoices that meet all necessary GST requirements.

Invoice Format with GST

Refrens provides a variety of free invoice templates to cater to the diverse needs of different users. These templates cover a wide range of professionals, freelancers invoice templates, import-export traders invoice templates, GST-registered vendors, IT professionals invoice templates, consultants invoice templates, and more. Here's a brief overview of the types of invoice templates Refrens offers:

  1. GST Invoice Templates - Designed specifically for vendors registered under GST, these templates ensure compliance with GST regulations.

  2. Professional GST Invoice Templates - Suitable for a broad spectrum of professionals across various industries, these templates offer a professional and standardized format.

  3. Letterhead GST Invoice Templates - Tailored for small to mid-sized business owners, these templates include a letterhead design for a more formal and branded look.

  4. Print-friendly GST Bill Format - These templates are optimized for printing, offering a black & white and compact format that allows for more line items on a single page.

  5. Modern GST Bill Format - Specifically crafted for freelancers, self-employed individuals, and businesses, these templates feature a modern design suited for contemporary needs.

  6. Business GST Bill Format - Ideal for digital and software agencies, as well as IT developers, these templates cater to the unique requirements of businesses in the technology sector.

With Refrens, users can choose the template that best fits their invoicing needs, ensuring a professional and efficient invoicing process.

How many copies of an invoice are required for the supply of goods?

When supplying goods and creating a GST invoice using a free invoice maker, it is typically required to generate three copies of the invoice. These copies serve different purposes in the supply chain:

  1. Original Copy - This copy is intended for the recipient of the goods. It provides them with a record of the transaction and details the products or services supplied along with their corresponding prices.

  2. Duplicate Copy - The duplicate copy is meant for the person responsible for transporting the goods from the supplier to the recipient. This copy serves as a reference during the transportation process.

  3. Triplicate Copy - The triplicate copy is retained by the supplier for their records. It helps the supplier maintain a comprehensive record of transactions and serves as a reference for accounting and compliance purposes.

By creating and distributing these three copies, all parties involved in the supply chain have access to the necessary documentation, promoting transparency and ensuring compliance with GST regulations.

How many copies of an invoice are required for the supply of services?

When supplying services and creating a GST invoice using a free invoice maker, two copies of the invoice are typically required. These copies serve different purposes in documenting the transaction:

  1. Original Copy: This copy is intended for the recipient of the services. It provides them with a record of the transaction and details the services provided along with their corresponding charges.

  2. Duplicate Copy: The duplicate copy is retained by the supplier (service provider). This copy serves as a record for the supplier's documentation, accounting, and compliance purposes.

Unlike the supply of goods, where a triplicate copy is also created for the transportation process, the supply of services involves only the creation of an original and a duplicate copy. These copies help ensure that both the service provider and the recipient have comprehensive records of the transaction.

Refrens GST Invoice Generator to Share Invoices

Seamless Communication with Clients

In addition to its invoicing capabilities, Refrens also facilitates seamless communication with clients. The platform enables you to send invoices directly to clients through its mailing system. You can stay informed about the status of your invoices, knowing when they are delivered and opened by clients. If a client hasn't opened the email, the platform provides a "Send Reminder" feature to prompt them, ensuring timely attention to your invoices. This feature enhances communication efficiency and helps you maintain a smooth invoicing process with your clients.

Multiple Options for Sharing GST Invoices

Refrens offers a range of options for sharing your GST invoices, providing flexibility and convenience in your invoicing process:

  1. Download as PDF: Easily download your invoices as PDF files and manually send them to your clients. This option allows you to have duplicate and triplicate copies for your records without incurring additional costs.

  2. Print Option: Print your invoices directly from the platform, facilitating physical documentation as needed.

  3. WhatsApp Sharing: Seamlessly share invoices through WhatsApp, leveraging the widespread usage of this messaging platform for efficient communication with clients.

  4. Unique Public URL: Generate a unique public URL that you can share directly with clients, providing them with instant access to their invoices. This option enhances accessibility and convenience for both you and your clients during the invoicing process.

Who Can Use Refrens GST Bill Format?

Refrens GST bill format is designed for a wide range of professionals who need efficient and reliable invoicing solutions. Here’s how it can benefit various professions:

1. Small Business Owners

Small business owners in India can benefit from our GST billing format. It simplifies the billing process, helps you manage multiple clients, and ensures all your invoices are GST compliant. From retail shops to small service providers, our GST invoice software is the perfect tool for your business needs.

2. Consultants

Consultants often deal with multiple clients and projects. Our GST billing format helps you generate detailed invoices for your consulting services, track payments, and manage your financial records efficiently. It’s ideal for business consultants, IT consultants, and more.

3. E-commerce Businesses

E-commerce businesses require precise billing and inventory management. Our GST billing format is tailored to meet these needs, providing a seamless way to create invoices for your online sales, manage stock, and comply with GST regulations. It’s a must-have for online retailers.

4. Service Providers

From electricians and plumbers to digital marketers and tutors, service providers can use our billing format with GST to create professional invoices, track their income, and manage their client database. It’s an essential tool for anyone providing services and needing to invoice clients regularly.

5. Accountants

Accountants can leverage our GST billing format to manage multiple clients’ invoices, ensure accurate tax calculations, and streamline their billing processes. It’s perfect for accounting firms and independent accountants who need reliable billing software.

6. Agencies

Marketing agencies, design firms, and other types of agencies can use our GST billing format in India to handle client invoicing, manage multiple projects, and ensure timely payments. It helps agencies maintain a professional image and streamline their billing operations.

7. NGOs and Non-Profits

Non-governmental organizations and non-profits can use our GST bill format to manage their funding, create transparent financial records, and comply with GST requirements. It simplifies the financial management process for organizations working for social causes.

Using Refrens GST bill format, professionals across various fields can enhance their invoicing process, ensure GST compliance, and manage their finances more effectively. Try our GST bill format today and experience the ease of professional billing.




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