Create GST Bill Online in Less than 2 Minutes
Multiple Free GST Bill Format with 250+ Colors
(You will get the option to select the GST invoice template at step 3)
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Frequently Asked Questions (FAQ)
- Add invoice date and due date.
- Add your company details.
- Add your client details.
- Enable GST and add the product name.
- Add rate, quantity and GST rate.
- Fill in your terms and conditions with your signature.
Yes, this GST invoice generator is free. You can create 100 invoices for free.
We provide GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.
Yes. All the bills created by you are saved online. You can access all the bills and invoices anytime just by logging to your account.
Yes, you can save and manage all the details of your client under the client management tab. This feature helps you to avoid retying of customer details every time on the invoice.
Yes, you can add extra details like shipping details, discount, custom fields for both client and line item. Apart from that, you can also upload your logo, signature and attachments.
Yes. Refrens support multiple invoice formats which also include letterhead. You can also change the colour and font headings of the invoice.
The place of supply includes the location of the buyer or recipient who is receiving the product or service.
Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.
You can receive payments via regular banking system like IMPS, NEFT, RTGS and UPI, directly into your account from the client. Such methods of payments have no involvement from our end and we do not charge anything. Refrens has a dedicated payment gateway to receive payments online via Debit card, Credit card, Net Banking, Wallets and International cards. You can also receive international payments in India through our payment gateway. Please see the pricing page for more details on pricing for payment gateway charges for card-based payments.
We initiate the process of verifying your bank account after we have received a payment for any of your invoices. Once your account is verified, we initiate the payouts automatically, subject to clearance from bank.
If you are not receiving payments through us, we do not verify the bank account.
Yes, Refrens account is necessary to use this GST bill format. While creating an account, you can access all the GST invoices bills in one place and also makes the invoice creation procedure easy.
Refrens.com is a network for service providers. You can hire various service providers like content writers, graphic designers, website developers, Webflow developers, Shopify developers etc. on Refrens.com.
GST Invoice Template & GST Bill Format
What is a GST invoice or GST bill?
A GST invoice is more than just a document requesting payment from the buyer; it's a record of the transaction between a GST-registered vendor and their customer. This critical piece of paperwork includes comprehensive information about the goods or services offered, providing clarity and transparency throughout the purchasing process.
However, it's essential to note that a GST bill is not always required. If the vendor is selling exempted goods or services or has opted for the GST composition scheme, a bill of supply will be issued instead. In either case, proper documentation ensures a smooth transaction and a positive customer experience.
What is an online GST bill?
As we continue to embrace the digital age, businesses are increasingly transitioning from traditional brick-and-mortar operations to an online model. The billing process is no exception to this trend, and more and more companies are turning to online invoice software like Refrens to streamline their invoicing procedures.
With Refrens, creating, managing, and sending GST bills online has never been simpler or more convenient. Rather than juggling multiple physical files and documents, online billing allows you to generate and store all of your billing information in one place, making it easily accessible whenever you need it.
Whether you need to send, print or download your GST bills, Refrens has you covered. Say goodbye to the hassle and frustration of traditional billing methods and embrace the convenience and efficiency of online invoicing with Refrens.
Who can issue a GST invoice?
In the world of business, maintaining proper documentation is critical for ensuring compliance with tax regulations and maintaining strong relationships with clients and vendors alike. When it comes to GST, any registered business is authorized to issue GST invoices for the goods or services they provide, and in turn, receive GST-compliant purchase bills from their registered vendors.
By properly documenting these transactions, businesses can avoid costly errors and maintain transparency and trust with their clients and partners. Whether you're issuing invoices or receiving purchase bills, adhering to GST regulations is a crucial aspect of running a successful and reputable business in today's competitive landscape.
What are the essential elements of a GST Bill Format?
When it comes to creating GST invoices, attention to detail is critical. Failing to include all of the necessary elements in your invoice format can lead to costly mistakes down the road. To avoid these issues and ensure compliance with GST regulations, make sure your invoice format includes the following essential elements:
- A clear and concise invoice title
- An easily identifiable invoice number
- The date of issue and due date for payment
- Complete details about the supplier
- Accurate and comprehensive information about the recipient
- GSTIN of both the supplier and recipient
- Clear indication of the place of supply
- Shipping details, where applicable
- A detailed list of goods or services provided, including their names, descriptions, and relevant HSN/SAC codes
- The applicable GST rate (e.g., 12%, 18%, 5%)
- Item rates and quantities
- The appropriate GST amounts and types (CGST/SGST/IGST)
- The total amount due
- Any applicable discounts or adjustments
- Any relevant terms and conditions that apply to the transaction
- The signature of the supplier, for added authenticity and credibility.
By including all of these elements in your GST invoice format, you can minimize the risk of errors, ensure compliance with regulations, and maintain a professional and trustworthy image with your clients and partners.
What is HSN code under GST Invoice?
In today's global marketplace, the ability to classify and identify goods and services accurately is critical for businesses of all sizes. To help streamline this process, the World Customs Organization (WCO) developed a regulated system called the Harmonized System of Nomenclature (HSN), which assigns unique 8-digit codes to products and services traded domestically and internationally.
In India, more than 5000 products are classified under HSN codes, making it an essential tool for businesses looking to operate efficiently and stay compliant with GST regulations.
Under GST regulations in India, HSN codes are required on invoices for businesses with an annual turnover exceeding 1.5 crores.
- Businesses exceeding 5 crores are required to provide HSN codes up to 4 digits,
- Businesses exceeding 1.5 to 5 crores are required to provide codes up to 2 digits.
- Businesses exporting products are required to provide 8-digit HSN codes on invoices.
To ensure compliance with GST regulations and streamline the billing process, it's essential to create a quotation for the client before creating a GST invoice.
This allows you to obtain approval from the client and create a proforma invoice, which can be used to accept advance payments and simplify the process of creating a GST-compliant invoice. With tools like Refrens' free quotation generator and proforma invoice generator, businesses can create accurate and professional invoices that meet all necessary GST requirements.
GST Bill Format to Create Invoices Instantly
When it comes to creating a GST invoice, businesses have the flexibility to design their own invoice format. However, the government has mandated specific fields that must be included on every GST invoice. By following these guidelines, businesses can ensure compliance with GST regulations and avoid any potential errors or issues.
How to create a GST invoice?
- GST Invoice Header
When it comes to creating a GST invoice, the first step is to start with a clear and informative header. Begin by including the title of the invoice as “GST invoice”.
While it's not mandatory, it's a good practice to follow as it helps to provide clarity to the recipient. Additionally, include the invoice number, date, and due date.
The due date can help automate reminders to clients and ensure timely payment. Don't forget to add a purchase order or quotation number if applicable. Finally, consider uploading your business logo to personalize your invoice.
- Suppliers Information
Your supplier information is an essential component of your GST invoice. It should include your business name, address, and contact details, as well as your GST registered number. If you're issuing a GST invoice, having a GSTIN number is compulsory. When you add your GSTIN, your PAN number will automatically be fetched from the GSTIN and added to the bill.
- Recipient Information
When adding recipient information, be sure to include their name, address, and GST details. If the recipient isn't registered under GST, and the taxable amount is 50,000 or more, it's compulsory to include the name of the state and its code. Having these details saved will save you time and effort when creating future invoices.
- Shipping Details
If you're selling tangible goods, shipping details must be included. This includes the delivery address, state, challan number, transport, and date of delivery. However, if you're selling intangible goods or services, shipping details aren't required.
- Goods/Services Description
When describing goods or services, select the invoice currency from the dropdown box. Then, add a line, item, or service with a detailed description, quantity, rate, and amount. Customize and hide any columns of the lien item description as per the requirements of the GST invoice.
- Add GST
Adding GST is an important component of the invoice. Enable GST and add rates like 18%, 12%, or 5% and the HSN/SAC code. If you're using software like Refrens GST bill format, the taxable amount will be auto-calculated and divided equally as per the state selected in the address field.
- Supply
Finally, it's compulsory to have the place of supply and country of supply when creating a GST invoice format.
- Additional Notes & Signature
The additional notes section is an excellent place to include anything else that doesn't fit into the mandatory fields. Consider uploading your signature image or signing by using your mouse to make your invoice look professional.
How to personalize GST invoices using a GST Bill Generator?
When it comes to creating a professional impression, every detail counts - even on your invoices. That's why adding your business's logo to your GST invoices is a simple but effective way to personalize them. Not only that, but you can also tailor your invoices to your specific needs by adding additional fields and columns to suit your business requirements.
Customization is key, and with GST invoice templates, it's easy to create a professional, customized invoice that reflects your brand's unique style. Whether you want to add a pop of color or incorporate specific details, there's a template out there that will work for you. So don't settle for a generic invoice - take advantage of the customization options available to you and make your GST invoice stand out from the rest.
Invoice Format with GST
Refrens offer multiple free invoice template for all types of users. Be it for professionals, freelancers, import-export traders, vendors registered under GST, IT professionals, consultant invoice template, etc.
GST Invoice Templates for the vendors registered under GST.
Professional Invoice Templates for all types of professionals.
Letterhead Invoice Templates for all small to mid-sized business owners.
Print-friendly Invoice Templates and black & white and compact invoice format especially to print more line items on one page.
Modern Invoice Templates specially designed for freelancers and self-employed and individuals.
Business Invoice Templates for digital & software agencies and IT developers.
How many copies of an invoice are required for the supply of goods?
After creating an invoice with free invoice maker and customizing it. The next step is to make copies of the created GST invoice. The issuer has to create 3 copies of the GST invoices if goods are supplied.
- Original Copy - for the recipient.
- Duplicate Copy - for the person who is responsible for the transportation of goods from supplier to recipient.
- Triplicate Copy - for the supplier.
How many copies of an invoice are required for the supply of services?
The issuer of the invoice has to create 2 copies of the GST invoices if services are offered. As services can not be transported, only 2 copies are created.
- Original Copy - for the recipient.
- Duplicate Copy - for the supplier.
GST Invoice Generator to Share Invoices and Accept Online Payments
Using GST bill generator, you can create, manage and track invoices and bills with GST rules. Moreover, you can send invoices to the client directly via Refrens mailing system. It helps you to easily track the GST bills and can check when the mail was delivered and opened by the client. If your client has not opened the mail, you can also use "Send Remainder" feature.
There are other options provided by Refrens to share the GST invoice.
- Download GST invoice as PDF and send manually to the client. You can also download the duplicate and triplicate copy of the invoice for free.
- Similar to download, you can use the Print option to print the invoices.
- Share the invoice via WhatsApp.
- Share the unique public URL directly to the client.
Not just sending the invoice to the client is enough. It is more important to get the invoice paid. However, you can do that using Refrens GST bill generator, by simply adding the bank details on the invoice and enabling the online payment options, so that it becomes easy for the buyer to pay instantly.
Using Refrens payment gateway you can collect your amount from your international clients as well. Moreover, you can also accept partial payments and advance payments easily. Your client can pay via debit card, credit card, NetBanking and wallets.
Why Use Our Online GST Bill Format?
Refrens provide simple, easy-to-understand, and fastest billing software for small businesses and freelancers. Refrens GST invoices are specially designed for Indian Markets. Our online bill generator does all the work for the business which includes creating and managing invoices, recurring invoices, collecting payments, and many more.
Just fill in the required information and create invoices within seconds. Make professional GST invoices with one click without prior knowledge of GST with an online GST invoice generator. Build your brand by adding a personal logo, digital signature, terms, and attachments like files, images, and many more. The simple-to-use interface helps you to manage all your invoices in one place without any cumbersome.
Not just GST invoices, Refrens online GST bill generator also supports more than 200+ countries and multiple currencies which includes the rarest of the rare. You can change the currency on the invoices with one click if your business has global clients. On Refrens, it is easy to create e-invoices under GST and generate your e-invoice IRN within seconds.
Receive online payments faster with Refrens GST bill generator. You can receive online payments through UPI, Net Banking, Debit/Credit cards, and many other ways. Currently, Refrens is one of the most trusted platforms in India to receive international payments. All the payouts are made within 2 transaction days.
Online bill generator gives options to Email the invoices to your client, Download them as PDFs, and print invoices. Not only this, but you can also share through WhatsApp and also by sharing the link(after copying the link).
The best part is Refrens GST Invoice Maker is FREE. No registration or signup fee. No Hidden Charges. No Conditions.
Insight Reports Using GST Invoice Generator
Refrens GST invoice generator provides various reports which ease the process of the invoicing cycle in many ways. As you create GST invoices or bills for the client, reports are created for you. You get different reports such as client reports, payment reports, TDS reports, and GST reports.
Not just reports, you can also manage all your clients under a client management system where you can add, edit and create invoices against each client individually. Alongside you can add those clients to the portfolio as well. Under the client report, you get all the invoices created against each individual client and also the average paying date of each one.
The payment report helps you to keep track of all the invoices paid by your clients. You can also track the payment mode and status of the invoice (approved, timeout, success). Refrens also provides a GSTR-1 report which is helpful for filing taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.
Benefits of Using a GST Invoice Maker
There are many benefits of using a GST invoice maker. Some major ones are quoted below:
No Cost Invoicing
Creating GST bills or invoices on Refrens is completely free. Create, manage, track and send GST invoices for a lifetime without spending a single penny. Not only invoices, but different reports, and invoice templates are also free.
Time-Saving
Save your time by creating an invoice within seconds. Helps you to organize your invoices in one place. Know business growth by quickly viewing through the overview section, client report, and payment report.
GST Invoice Templates
Access all our invoice templates for free. Use templates that fit your business. Fully customizable templates in 250+ colors. You can also change the font style of the invoice heading.
Business Reports
It is always better to look at your business reports. It gives you a way to grow your business at a rapid pace. Refrens provide all the essential reports like invoice report, client report, payment report, GST report, TDS report. In the GST report, we provide GSTR-1 which is useful for filling the GST.
Get Paid Faster
Adding a payment link to the GST invoice increases the chances of getting paid faster. Accept payment through Refrens payment gateway which supports Debit and Credit Card, Netbanking, wallets, UPI. We are one of the trusted payment gateways to receive international payments.
