GST invoice is a document sent to the buyer asking for the payment of the goods or services offered by the GST registered vendor. It holds detailed information about the product or service provided by the vendor. GST bill is not applicable when the GST registered person is selling exempted goods/services or opted for the GST composition scheme. In such cases, a bill of supply is issued instead of a GST invoice.
In this digital era, every business is shifting from offline to online mode. The same goes for billing as well. Creating an invoice through any online invoice software like Refrens is considered online billing. Creating, managing and sending online GST bills are simple and easy. No need to handle multiple files when creating bills. You can easily send, print or download the bills.
Any GST registered business can issue the GST invoice for the goods or services offered to the client vice versa you receive GST compliant purchase bills from your GST registered vendors.
If you are using a GST invoice format then make sure that the following elements must be present in the invoice format to avoid future mistakes.
Since the GST came into the act, the government has not issued any specific format for the GST invoice. The supplier can create a GST invoice as per convenience. But the government has issued the mandatory fields that must be there when issuing the GST invoice. The fields are as follows:
Title: It is not mandatory to have the title but it is a good practice to have GST Invoice at the top of the invoice.
Invoice Number: There must be a unique and consecutive serial invoice number for every invoice you create. It should be the combination of alphabets, numerals with some special characters like hyphen(-) and slash(/). It should be unique for every financial year.
Issue and Due Date: It must have the date of the issue and also the due date. So the client can pay the invoiced amount before the due date.
Suppliers Information: It should have information like business name, address, contact details, and moreover it must have GST registered number on the invoice. It is compulsory to have a GSTIN number on the invoice if the GST invoice is raised.
Recipient Information: Same as supplier information, it should hold all the information of the recipient. If the recipient is not registered under GST and the taxable amount is 50,000 or more then the name of the state and its code are compulsory.
Shipping Details: If you are selling tangible goods then must add a delivery address, state, challan number, transport, and date of delivery. If you are selling any intangible goods or services, there is no need for shipping details.
Goods/Services Description: Add goods or services name along with the description, quantity, rate.
GST Rate and HSN Code: add GST rate like 18%, 12%, and also add HSN/SAC code. If you are using software like Refrens GST bill format then it will auto calculate the taxable amount and also divide equal taxable amount as per the state selected in the address field.
Supply: it is compulsory to have a place of supply and state of supply when creating GST invoices.
Signature: Add a signature or digital sign of the authorized supplier.
You can personalize your invoice by adding a logo to the invoices. You can also customize by adding additional fields and columns to your GST invoices. Easily customize your bill by selecting the GST invoice templates that suit your business and business logo.
After creating an invoice and customizing it. The next step is to make copies of the created GST invoice. The issuer has to create 3 copies of the GST invoices if goods are supplied.
The issuer of the invoice has to create 2 copies of the GST invoices if services are offered. As services can not be transported, only 2 copies are created.
Refrens provide simple, easy to understand, and the fastest billing software for small businesses and freelancers. Refrens GST invoices are specially designed for Indian Markets. Our online bill generator does all the work for the business which includes creating and managing invoices, recurring invoices, collecting payments, and many more.
Just fill in the required information and create invoices within seconds. Make professional GST invoices with one click without prior knowledge of GST with an online GST invoice generator. Build your brand by adding a personal logo, digital signature, terms, attachments like files, images, and many more. The simple to use interface helps you to manage all your invoices in one place without any cumbersome.
Not just GST invoices, Refrens online bill generator also supports more than 200+ countries and multiple currencies which includes the rarest of the rare. You can change the currency on the invoices with one click if your business has global clients.
Receive online payments faster with Refrens GST bill generator. You can receive online payments through UPI, Net Banking, Debit/Credit cards, and many other ways. Currently, Refrens is one of the trusted platform in India to receive international payments. All the payouts are made within 2 transaction days.
Refrens GST invoice generator provides various reports which ease the process of the invoicing cycle in many ways. As you create GST invoices or bills for the client, reports are created for you. You get different reports such as client report, payment report, TDS report, and GST report. Not just reports, you can also manage all your clients under a client management system where you can add, edit and create invoices against each client individually. Alongside you can add those clients to the portfolio as well. Under the client report, you get all the invoices created against each individual client and also the average paying date of each one.
The payment report helps you to keep track of all the invoices paid by your clients. You can also track the payment mode and status of the invoice (approved, timeout, success). Refrens also provides a GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.
There are many benefits of using a GST invoice maker. Some major ones are quoted below:
Creating GST bills or invoices on Refrens is completely free. Create, manage, track and send unlimited GST invoices for lifetime without spending a single penny. Not only invoices, different reports, and invoice templates are also free.
Save your time by creating an invoice within seconds. Helps you to organize your invoices in one place. Know business growth by quickly viewing through the overview section, client report, and payment report.
Access all our invoice templates for free. Use templates that fit your business. Fully customizable templates in 24 colors. You can also change the font style of the invoice heading.
It is always better to look at your business reports. It gives you a way to grow your business at a rapid pace. Refrens provide all the essential reports like invoice report, client report, payment report, GST report, TDS report. In the GST report, we provide GSTR-1 which is useful for filling the GST.
Adding a payment link to the GST invoice increases the chances of getting paid faster. Accept payment through Refrens payment gateway which supports Debit and Credit Card, Netbanking, wallets, UPI. We are one of the trusted payment gateways to receive international payments. Learn more about international payments.