GST Bill Format & Invoice Maker

When it comes to creating a GST invoice, businesses have the flexibility to design their own invoice format. However, the government has mandated specific fields that must be included on every GST invoice. By following these guidelines, businesses can ensure compliance with GST regulations and avoid any potential errors or issues.

How to create a GST invoice?

1. GST Invoice Header

When it comes to creating a GST invoice, the first step is to start with a clear and informative header. Begin by including the title of the invoice as “GST invoice”.

While it's not mandatory, it's a good practice to follow as it helps to provide clarity to the recipient. Additionally, include the invoice number, date, and due date.

The due date can help automate reminders to clients and ensure timely payment. Don't forget to add a purchase order or quotation number if applicable. Finally, consider uploading your business logo to personalize your invoice.

2. Suppliers Information

Your supplier information is an essential component of your GST invoice. It should include your business name, address, and contact details, as well as your GST registered number. If you're issuing a GST invoice, having a GSTIN number is compulsory. When you add your GSTIN, your PAN number will automatically be fetched from the GSTIN and added to the bill.

3. Recipient Information

When adding recipient information, be sure to include their name, address, and GST details. If the recipient isn't registered under GST, and the taxable amount is 50,000 or more, it's compulsory to include the name of the state and its code. Having these details saved will save you time and effort when creating future invoices.

4. Shipping Details

If you're selling tangible goods, shipping details must be included. This includes the delivery address, state, challan number, transport, and date of delivery. However, if you're selling intangible goods or services, shipping details aren't required.

5. Goods/Services Description

When describing goods or services, select the invoice currency from the dropdown box. Then, add a line, item, or service with a detailed description, quantity, rate, and amount. Customize and hide any columns of the lien item description as per the requirements of the GST invoice.

6. Add GST

Adding GST is an important component of the invoice. Enable GST and add rates like 18%, 12%, or 5% and the HSN/SAC code. If you're using software like Refrens GST bill format, the taxable amount will be auto-calculated and divided equally as per the state selected in the address field.

7. Supply

Finally, it's compulsory to have the place of supply and country of supply when creating a GST invoice format.

8. Additional Notes & Signature

The additional notes section is an excellent place to include anything else that doesn't fit into the mandatory fields. Consider uploading your signature image or signing by using your mouse to make your invoice look professional.

How to personalize GST invoices using a GST Bill Generator?

When it comes to creating a professional impression, every detail counts - even on your invoices. That's why adding your business's logo to your GST invoices is a simple but effective way to personalize them. Not only that, but you can also tailor your invoices to your specific needs by adding additional fields and columns to suit your business requirements.

Customization is key, and with GST invoice templates, it's easy to create a professional, customized invoice that reflects your brand's unique style. Whether you want to add a pop of color or incorporate specific details, there's a template out there that will work for you. So don't settle for a generic invoice - take advantage of the customization options available to you and make your GST invoice stand out from the rest.

Invoice Format with GST

Refrens offer multiple free invoice template for all types of users. Be it for professionals, freelancers, import-export traders, vendors registered under GST, IT professionals, consultant invoice template, etc.

1. GST Invoice Templates for the vendors registered under GST.

2. Professional Invoice Templates for all types of professionals.

3. Letterhead Invoice Templates for all small to mid-sized business owners.

4. Print-friendly Invoice Templates and black & white and compact invoice format especially to print more line items on one page.

5. Modern Invoice Templates specially designed for freelancers and self-employed and individuals.

6. Business Invoice Templates for digital & software agencies and IT developers.

How many copies of an invoice are required for the supply of goods?

After creating an invoice with free invoice maker and customizing it. The next step is to make copies of the created GST invoice. The issuer has to create 3 copies of the GST invoices if goods are supplied.

• Original Copy - for the recipient.
• Duplicate Copy - for the person who is responsible for the transportation of goods from supplier to recipient.
• Triplicate Copy - for the supplier.

How many copies of an invoice are required for the supply of services?

The issuer of the invoice has to create 2 copies of the GST invoices if services are offered. As services can not be transported, only 2 copies are created.

• Original Copy - for the recipient.
• Duplicate Copy - for the supplier.

Refrens provide simple, easy-to-understand, and fastest billing software for small businesses and freelancers. Refrens GST invoices are specially designed for Indian Markets. Our online bill generator does all the work for the business which includes creating and managing invoices, recurring invoices, collecting payments, and many more.

Just fill in the required information and create invoices within seconds. Make professional GST invoices with one click without prior knowledge of GST with an online GST invoice generator. Build your brand by adding a personal logo, digital signature, terms, and attachments like files, images, and many more. The simple-to-use interface helps you to manage all your invoices in one place without any cumbersome.

Not just GST invoices, Refrens online GST bill generator also supports more than 200+ countries and multiple currencies which includes the rarest of the rare. You can change the currency on the invoices with one click if your business has global clients. On Refrens, it is easy to create e-invoices under GST and generate your e-invoice IRN within seconds.

Receive online payments faster with Refrens GST bill generator. You can receive online payments through UPI, Net Banking, Debit/Credit cards, and many other ways. Currently, Refrens is one of the most trusted platforms in India to receive international payments. All the payouts are made within 2 transaction days.

Online bill generator gives options to Email the invoices to your client, Download them as PDFs, and print invoices. Not only this, but you can also share through WhatsApp and also by sharing the link(after copying the link).

The best part is Refrens GST Invoice Maker is FREE. No registration or signup fee. No Hidden Charges. No Conditions.

Insight Reports Using GST Invoice Generator

Refrens GST invoice generator provides various reports which ease the process of the invoicing cycle in many ways. As you create GST invoices or bills for the client, reports are created for you. You get different reports such as client reports, payment reports, TDS reports, and GST reports.

Not just reports, you can also manage all your clients under a client management system where you can add, edit and create invoices against each client individually. Alongside you can add those clients to the portfolio as well. Under the client report, you get all the invoices created against each individual client and also the average paying date of each one.

The payment report helps you to keep track of all the invoices paid by your clients. You can also track the payment mode and status of the invoice (approved, timeout, success). Refrens also provides a GSTR-1 report which is helpful for filing taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.

Benefits of Using a GST Invoice Maker

There are many benefits of using a GST invoice maker. Some major ones are quoted below:

• No Cost Invoicing

  Creating GST bills or invoices on Refrens is completely free. Create, manage, track and send GST invoices for a lifetime without spending a single penny. Not only invoices, but different reports, and invoice templates are also free.

• Time-Saving

  Save your time by creating an invoice within seconds. Helps you to organize your invoices in one place. Know business growth by quickly viewing through the overview section, client report, and payment report.

• GST Invoice Templates

  Access all our invoice templates for free. Use templates that fit your business. Fully customizable templates in 250+ colors. You can also change the font style of the invoice heading.

• Business Reports

  It is always better to look at your business reports. It gives you a way to grow your business at a rapid pace. Refrens provide all the essential reports like invoice report, client report, payment report, GST report, TDS report. In the GST report, we provide GSTR-1 which is useful for filling the GST.

• Get Paid Faster

  Adding a payment link to the GST invoice increases the chances of getting paid faster. Accept payment through Refrens payment gateway which supports Debit and Credit Card, Netbanking, wallets, UPI. We are one of the trusted payment gateways to receive international payments.