GST Bill Format & GST Invoice Maker

Create, Manage, Share and Track GST Invoices and GST Bills for FREE.

Refrens GST Bill Format to Create CGST, SGST/UTGST or IGST Invoices.

GST Invoice Generator, Loved & Trusted by More than 2 Lakh+ SMEs in India.

Create GST Invoice using GST Bill Format
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Our Users Rate Refrens GST Invoice⭐ 4.8/5 based on 11700+ Ratings

GST Invoice Template in PDF (Add invoice details and download it in PDF format.)

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Invoice Details
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Bank & UPI Details
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Customise & Share
GST Bill Format
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Invoice Details
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Bank & UPI Details
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Customise & Share

Download GST Bill Format for FREE

GST Bill Format in Excel
GST Bill Format
GST Bill Format by Refrens
Tax Invoice Format
GST Bill Format by Refrens
GST Invoice Format
GST Invoice Format by Refrens
Refrens GST Bill Generator to Create, Manage and Track GST InvoicesCreate Free GST Bill

Features of GST Bill Format

Easy and Simple GST Invoice
Easy GST InvoiceCreating GST invoices is now a breeze with our easy-to-use interface. In just seconds, generate professional GST invoices without any hassle. Our user-friendly design ensures a seamless experience, allowing you to focus on your business while we take care of the invoicing process.
Generate e-Invoices
IRN Invoices & e-Way BillsOur platform supports IRN invoices and e-Way bills, ensuring that you stay compliant with the latest regulatory requirements. Streamline your invoicing process and focus on growing your business while we handle the compliance details.
Premium Invoice Templates
GST Invoice FormatUtilize our GST invoice generator to access a range of standard GST invoice templates. Customize these templates according to your specific needs, ensuring that your invoices reflect your brand identity while adhering to GST guidelines.
Insights & Reports
GST ReportsDownload all essential GST reports, including GSTR-1, for your filing needs. Our GST invoice generator provides you with accurate and detailed reports, simplifying the process of GST compliance and filing.
Recurring Invoices
Recurring BillsEnsure timely payments from your repeating customers with just one click. Our GST invoice maker facilitates the creation of recurring GST bills, allowing you to get paid faster and maintain a steady cash flow for your business.
Client Management
Client ManagementEffectively manage your clients’ data within our platform. Keep track of pending invoices for specific clients, ensuring that you are always up-to-date with your financial transactions.
Email and track invoices
Invoice MonitoringStay informed about your invoices’ status. Email invoices directly to clients and receive notifications indicating whether the invoice has been opened. This feature empowers you to engage effectively with your clients and maintain transparent communication.
Safe & secure Data
Safe & Secure InvoiceRest easy knowing that all invoices created on our GST invoice generator are highly secured. Your data is safe, and access is restricted until you choose to share the invoice. Focus on your business while we handle the security of your financial information.

Pricing of GST Invoice Generator

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 50 GST invoices and other documents in a year - completely free. Invoices, Quotations, ProForma, Expenses and more.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Happy Customers

Aniket - Refrens Invoice Software User
Tally was too complicated for me. Zoho? too expensive. Refrens just hits that right sweet spot - It’s simple, It’s feature-rich, and it’s value for money.
AniketOwner, Spaceplexx, Coworking Space
Snehal
Finding a good invoice software for my small business was a challenge. But then I found Refrens, and it's been a game-changer.
Snehal BhattOwner, Nexait LLC, Agency
Nayan
Collecting USD payments was always a headache. With Refrens' online invoicing software, it’s a breeze.
NayanFounder, Sugoi Labs, Software Services Agency
Linkee
As a freelancer, Refrens' free invoicing software has been a blessing. Pretty smooth & easy to use.
LinkeeFreelancer, Content Writer

Frequently Asked Questions (FAQ)

How to create GST bill?
  1. Add invoice date and due date.
  2. Add your company details.
  3. Add your client details.
  4. Enable GST and add the product name.
  5. Add rate, quantity and GST rate.
  6. Fill in your terms and conditions with your signature.
Is this GST Invoice Generator really free?

Yes, this GST invoice generator is free. You can create 20 invoices for free.

Can I use these bills for filing taxes?

We provide GSTR-1 report which is helpful for filing the taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.

Can I save my bills to this GST bill format?

Yes. All the bills created by you are saved online. You can access all the bills and invoices anytime just by logging to your account.

Can I save my client details to this GST bill format?

Yes, you can save and manage all the details of your client under the client management tab. This feature helps you to avoid retying of customer details every time on the invoice.

Can I add more details to my bills?

Yes, you can add extra details like shipping details, discount, custom fields for both client and line item. Apart from that, you can also upload your logo, signature and attachments.

Does Refrens support different GST bill formats?

Yes. Refrens support multiple invoice formats which also include letterhead. You can also change the colour and font headings of the invoice.

What is the place of supply under GST bill?

The place of supply includes the location of the buyer or recipient who is receiving the product or service.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I receive payments using this invoice generator?

You can receive payments via regular banking system like IMPS, NEFT, RTGS and UPI, directly into your account from the client. Such methods of payments have no involvement from our end and we do not charge anything. Refrens has a dedicated payment gateway to receive payments online via Debit card, Credit card, Net Banking, Wallets and International cards. You can also receive international payments in India through our payment gateway. Please see the pricing page for more details on pricing for payment gateway charges for card-based payments.

How does bank account verification work?

We initiate the process of verifying your bank account after we have received a payment for any of your invoices. Once your account is verified, we initiate the payouts automatically, subject to clearance from bank.

If you are not receiving payments through us, we do not verify the bank account.

Do I have to create Refrens account to use this GST bill format?

Yes, Refrens account is necessary to use this GST bill format. While creating an account, you can access all the GST invoices bills in one place and also makes the invoice creation procedure easy.

GST Invoice Template & GST Bill Format

What is a GST invoice or GST bill?

A GST invoice, often referred to as a GST bill, is a crucial document in the realm of Goods and Services Tax (GST). It serves as more than just a payment request; it is a comprehensive record of a transaction between a GST-registered vendor and their customer. This document plays a pivotal role in providing transparency and clarity throughout the purchasing process. Let's delve into the key aspects and significance of a GST invoice:

Transaction Record:

  • A GST invoice acts as a detailed record of a commercial transaction. It outlines the particulars of the goods or services provided, the agreed-upon prices, and relevant tax details. This level of transparency is essential for both the vendor and the customer.

Mandatory for GST-Registered Vendors:

  • GST-registered vendors are required to issue a GST invoice for all taxable supplies of goods and services. This practice is mandated by tax regulations to ensure proper documentation and compliance with GST laws.

Components of a GST Invoice:

  • A well-structured GST invoice typically includes the following components:
    • Vendor details (name, address, GSTIN)
    • Customer details (name, address, GSTIN, if registered)
    • Invoice number and date
    • Description of goods or services
    • Quantity and unit of measurement
    • Value of the supply
    • Taxable value and applicable GST rates (CGST, SGST/UTGST, IGST)
    • Place of supply
    • Payment terms and other relevant terms and conditions

GST Bill vs. Bill of Supply:

  • While a GST invoice is issued for taxable supplies, a Bill of Supply is issued in situations where the vendor is selling exempted goods or services or has opted for the GST composition scheme. The Bill of Supply contains necessary details but excludes the tax component.

Importance for Input Tax Credit (ITC):

  • The GST invoice is crucial for both the vendor and the customer to claim Input Tax Credit (ITC). It serves as documentary evidence for the tax paid on inputs, enabling the recipient to offset their tax liability.

Legal Compliance:

  • Issuing a GST invoice is not just a good business practice; it is a legal requirement. Non-compliance with GST invoicing regulations can lead to penalties and other legal consequences.

Smooth Audits and Assessments:

  • Properly maintained GST invoices facilitate smooth audits and assessments by tax authorities. A well-documented transaction trail ensures transparency and reduces the likelihood of discrepancies.

What is an online GST bill?

An online GST bill refers to the digital representation of a Goods and Services Tax (GST) invoice generated and managed using online invoicing platforms such as Refrens. In the contemporary business landscape, there is a growing shift towards digitization, and online tools are becoming increasingly popular for managing various business processes, including billing.

Using online invoice software like Refrens simplifies the process of creating, managing, and sending GST bills. This approach eliminates the need for dealing with physical files and documents, providing a centralized platform to generate and store all billing information. The convenience of online billing becomes evident in its accessibility, allowing users to retrieve billing details swiftly and efficiently.

Refrens offers a comprehensive solution for handling GST bills online. Whether users need to send, print, or download their GST bills, Refrens provides a user-friendly and efficient platform. This transition from traditional, manual billing methods to the streamlined and automated approach of online invoicing enhances convenience, reduces hassles, and boosts overall efficiency for businesses.

Who can issue a GST invoice?

In the business realm, the issuance of a Goods and Services Tax (GST) invoice is authorized for any registered business. This includes businesses that are providing goods or services and are registered under the GST framework. The process involves issuing GST-compliant invoices for the services rendered or products supplied, and, conversely, receiving GST-compliant purchase bills from registered vendors.

Proper documentation of these transactions is paramount for businesses to remain compliant with tax regulations, ensuring accuracy and transparency. By adhering to GST regulations and maintaining thorough documentation, businesses not only avoid potential errors but also foster trustful relationships with clients and vendors. This commitment to compliance is a fundamental aspect of running a successful and reputable business in today's competitive and regulated business environment.

What are the essential elements of a GST bill format?

When it comes to creating GST invoices, attention to detail is critical. Failing to include all of the necessary elements in your invoice format can lead to costly mistakes down the road. To avoid these issues and ensure compliance with GST regulations, make sure your invoice format includes the following essential elements:

Invoice Title - Clearly state that the document is an invoice. Example: "Tax Invoice" or "GST Invoice".

Invoice Number - Assign a unique identification number to the invoice for tracking and reference purposes.

Issue Date and Due Date - Include the date when the invoice was issued and specify the due date by which payment should be made.

Supplier Details - Include complete details of the supplier, including name, address, GSTIN (Goods and Services Tax Identification Number), and contact information.

Recipient Details - Provide accurate and comprehensive information about the recipient, including name, address, GSTIN (if registered), and contact details.

Place of Supply - Clearly indicate the place where the goods or services are supplied. This is crucial for determining the applicable GST rate.

Goods/Services Details - Provide a detailed list of goods or services supplied, including names, descriptions, quantities, unit prices, total prices, and relevant HSN (Harmonized System of Nomenclature) or SAC (Service Accounting Code) codes.

GST Details -

  • Include GSTIN of both the supplier and the recipient.
  • Specify the applicable GST rate for each item (e.g., 12%, 18%, 5%).
  • Break down the GST amount into CGST (Central GST) and SGST/UTGST (State/Union Territory GST) or IGST (Integrated GST) based on the transaction type.

Shipping Details (If Applicable) - Include the shipping address and other relevant details if the goods are being shipped.

Total Amount Due - Sum up the total amount payable after considering the item rates, quantities, and applicable taxes.

Discounts or Adjustments (If Applicable) - Clearly state any discounts or adjustments applied to the invoice total.

Terms and Conditions - Include any relevant terms and conditions governing the transaction, such as payment terms, delivery terms, or return policies.

Supplier's Signature - The invoice should be signed by the supplier, adding authenticity and credibility to the document.

By including all of these elements in your GST invoice format, you can minimize the risk of errors, ensure compliance with regulations, and maintain a professional and trustworthy image with your clients and partners.

What is HSN code under GST invoice?

In today's global marketplace, the ability to classify and identify goods and services accurately is critical for businesses of all sizes. To help streamline this process, the World Customs Organization (WCO) developed a regulated system called the Harmonized System of Nomenclature (HSN), which assigns unique 8-digit codes to products and services traded domestically and internationally.

In India, more than 5000 products are classified under HSN codes, making it an essential tool for businesses looking to operate efficiently and stay compliant with GST regulations.

Under GST regulations in India, HSN codes are required on invoices for businesses with an annual turnover exceeding 1.5 crores.

  • Businesses exceeding 5 crores are required to provide HSN codes up to 4 digits,
  • Businesses exceeding 1.5 to 5 crores are required to provide codes up to 2 digits.
  • Businesses exporting products are required to provide 8-digit HSN codes on invoices.

To ensure compliance with GST regulations and streamline the billing process, it's essential to create a quotation for the client before creating a GST invoice.

This allows you to obtain approval from the client and create a proforma invoice, which can be used to accept advance payments and simplify the process of creating a GST-compliant invoice. With tools like Refrens' free quotation generator and proforma invoice generator, businesses can create accurate and professional invoices that meet all necessary GST requirements.

GST Bill Format to Create Invoices

When it comes to creating a GST invoice, businesses have the flexibility to design their own invoice format. However, the government has mandated specific fields that must be included on every GST invoice. By following these guidelines, businesses can ensure compliance with GST regulations and avoid any potential errors or issues.

How to create a GST invoice?

sample GST invoice in blue color

  1. GST Invoice Header

When it comes to creating a GST invoice, the first step is to start with a clear and informative header. Begin by including the title of the invoice as “GST invoice”.

While it's not mandatory, it's a good practice to follow as it helps to provide clarity to the recipient. Additionally, include the invoice number, date, and due date.

The due date can help automate reminders to clients and ensure timely payment. Don't forget to add a purchase order or quotation number if applicable. Finally, consider uploading your business logo to personalize your invoice.

  1. Suppliers Information

Your supplier information is an essential component of your GST invoice. It should include your business name, address, and contact details, as well as your GST registered number. If you're issuing a GST invoice, having a GSTIN number is compulsory. When you add your GSTIN, your PAN number will automatically be fetched from the GSTIN and added to the bill.

  1. Recipient Information

When adding recipient information, be sure to include their name, address, and GST details. If the recipient isn't registered under GST, and the taxable amount is 50,000 or more, it's compulsory to include the name of the state and its code. Having these details saved will save you time and effort when creating future invoices.

  1. Shipping Details

If you're selling tangible goods, shipping details must be included. This includes the delivery address, state, challan number, transport, and date of delivery. However, if you're selling intangible goods or services, shipping details aren't required.

  1. Goods/Services Description

When describing goods or services, select the invoice currency from the dropdown box. Then, add a line, item, or service with a detailed description, quantity, rate, and amount. Customize and hide any columns of the lien item description as per the requirements of the GST invoice.

  1. Add GST

Adding GST is an important component of the invoice. Enable GST and add rates like 18%, 12%, or 5% and the HSN/SAC code. If you're using software like Refrens GST bill format, the taxable amount will be auto-calculated and divided equally as per the state selected in the address field.

  1. Supply

Finally, it's compulsory to have the place of supply and country of supply when creating a GST invoice format.

  1. Additional Notes & Signature

The additional notes section is an excellent place to include anything else that doesn't fit into the mandatory fields. Consider uploading your signature image or signing by using your mouse to make your invoice look professional.

How to personalize GST invoices using a GST Bill Generator?

To personalize GST invoices effectively, utilizing a GST Bill Generator can be a game-changer. One of the key aspects of customization is incorporating your business's logo into the invoices, as it adds a professional touch. This small but impactful detail can contribute to creating a strong brand identity.

Moreover, customization goes beyond just adding a logo. With GST invoice templates, you have the flexibility to tailor the invoices according to your specific business needs. This includes adding extra fields and columns to accommodate unique requirements and provide a comprehensive overview of the transactions.

The beauty of customization lies in the ability to make the invoice reflect your brand's style. Whether you want to infuse a pop of color, include specific details, or follow a particular layout, there's a template available that can align with your preferences. By leveraging the customization options offered by a GST invoice generator, you can go beyond generic invoices and create a distinct, branded invoice that stands out professionally.

Invoice Format with GST

Refrens provides a variety of free invoice templates to cater to the diverse needs of different users. These templates cover a wide range of professionals, freelancers invoice templates, import-export traders invoice templates, GST-registered vendors, IT professionals invoice templates, consultants invoice templates, and more. Here's a brief overview of the types of invoice templates Refrens offers:

  1. GST Invoice Templates - Designed specifically for vendors registered under GST, these templates ensure compliance with GST regulations.

  2. Professional GST Invoice Templates - Suitable for a broad spectrum of professionals across various industries, these templates offer a professional and standardized format.

  3. Letterhead GST Invoice Templates - Tailored for small to mid-sized business owners, these templates include a letterhead design for a more formal and branded look.

  4. Print-friendly GST Bill Format - These templates are optimized for printing, offering a black & white and compact format that allows for more line items on a single page.

  5. Modern GST Bill Format - Specifically crafted for freelancers, self-employed individuals, and businesses, these templates feature a modern design suited for contemporary needs.

  6. Business GST Bill Format - Ideal for digital and software agencies, as well as IT developers, these templates cater to the unique requirements of businesses in the technology sector.

With Refrens, users can choose the template that best fits their invoicing needs, ensuring a professional and efficient invoicing process.

How many copies of an invoice are required for the supply of goods?

When supplying goods and creating a GST invoice using a free invoice maker, it is typically required to generate three copies of the invoice. These copies serve different purposes in the supply chain:

  1. Original Copy - This copy is intended for the recipient of the goods. It provides them with a record of the transaction and details the products or services supplied along with their corresponding prices.

  2. Duplicate Copy - The duplicate copy is meant for the person responsible for transporting the goods from the supplier to the recipient. This copy serves as a reference during the transportation process.

  3. Triplicate Copy - The triplicate copy is retained by the supplier for their records. It helps the supplier maintain a comprehensive record of transactions and serves as a reference for accounting and compliance purposes.

By creating and distributing these three copies, all parties involved in the supply chain have access to the necessary documentation, promoting transparency and ensuring compliance with GST regulations.

How many copies of an invoice are required for the supply of services?

When supplying services and creating a GST invoice using a free invoice maker, two copies of the invoice are typically required. These copies serve different purposes in documenting the transaction:

  1. Original Copy: This copy is intended for the recipient of the services. It provides them with a record of the transaction and details the services provided along with their corresponding charges.

  2. Duplicate Copy: The duplicate copy is retained by the supplier (service provider). This copy serves as a record for the supplier's documentation, accounting, and compliance purposes.

Unlike the supply of goods, where a triplicate copy is also created for the transportation process, the supply of services involves only the creation of an original and a duplicate copy. These copies help ensure that both the service provider and the recipient have comprehensive records of the transaction.

GST Invoice Generator to Share Invoices

Effortless Invoicing with GST Compliance

Refrens GST bill generator streamlines the entire invoicing process. Easily create, manage, and track invoices and bills while adhering to GST rules. Our platform ensures that your invoices are compliant with GST regulations, saving you time and effort in managing tax-related complexities.

Seamless Communication with Clients

In addition to its invoicing capabilities, Refrens also facilitates seamless communication with clients. The platform enables you to send invoices directly to clients through its mailing system. You can stay informed about the status of your invoices, knowing when they are delivered and opened by clients. If a client hasn't opened the email, the platform provides a "Send Reminder" feature to prompt them, ensuring timely attention to your invoices. This feature enhances communication efficiency and helps you maintain a smooth invoicing process with your clients.

Multiple Options for Sharing GST Invoices

Refrens offers a range of options for sharing your GST invoices, providing flexibility and convenience in your invoicing process:

  1. Download as PDF: Easily download your invoices as PDF files and manually send them to your clients. This option allows you to have duplicate and triplicate copies for your records without incurring additional costs.

  2. Print Option: Print your invoices directly from the platform, facilitating physical documentation as needed.

  3. WhatsApp Sharing: Seamlessly share invoices through WhatsApp, leveraging the widespread usage of this messaging platform for efficient communication with clients.

  4. Unique Public URL: Generate a unique public URL that you can share directly with clients, providing them with instant access to their invoices. This option enhances accessibility and convenience for both you and your clients during the invoicing process.

Secure Online Payments for Faster Transactions

Refrens provides a secure and efficient solution for online payments, ensuring a faster and smoother transaction experience for both you and your clients. Here's how Refrens facilitates secure online payments through its platform:

  1. Bank Details on Invoices: Easily add your bank details to the invoice, streamlining the payment process and providing clients with the necessary information to make payments.

  2. Diverse Payment Options: Enable various online payment options, including debit cards, credit cards, NetBanking, and digital wallets. This diverse range of choices ensures that clients can conveniently use their preferred payment method.

  3. International Transactions: Refrens' payment gateway supports international transactions, allowing you to collect payments from clients globally. This feature is especially beneficial for businesses with an international clientele.

  4. Partial and Advance Payments: Accept partial payments and advance payments seamlessly. This flexibility in payment options caters to the varying needs of both you and your clients.

Why Use Refrens GST Bill Format?

Refrens provide simple, easy-to-understand, and fastest billing software for small businesses and freelancers. Refrens GST invoices are specially designed for Indian Markets. Our online bill generator does all the work for the business which includes creating and managing invoices, recurring invoices, collecting payments, and many more.

Just fill in the required information and create invoices within seconds. Make professional GST invoices with one click without prior knowledge of GST with an online GST invoice generator. Build your brand by adding a personal logo, digital signature, terms, and attachments like files, images, and many more. The simple-to-use interface helps you to manage all your invoices in one place without any cumbersome.

Not just GST invoices, Refrens online GST bill generator also supports more than 200+ countries and multiple currencies which includes the rarest of the rare. You can change the currency on the invoices with one click if your business has global clients. On Refrens, it is easy to create e-invoices under GST and generate your e-invoice IRN within seconds.

Receive online payments faster with Refrens GST bill generator. You can receive online payments through UPI, Net Banking, Debit/Credit cards, and many other ways. Currently, Refrens is one of the most trusted platforms in India to receive international payments. All the payouts are made within 2 transaction days.

Online bill generator gives options to Email the invoices to your client, Download them as PDFs, and print invoices. Not only this, but you can also share through WhatsApp and also by sharing the link(after copying the link).

The best part is Refrens GST Invoice Maker is FREE. No registration or signup fee. No Hidden Charges. No Conditions.

Insight Reports Using GST Invoice Generator

Refrens GST invoice generator provides various reports which ease the process of the invoicing cycle in many ways. As you create GST invoices or bills for the client, reports are created for you. You get different reports such as client reports, payment reports, TDS reports, and GST reports.

Not just reports, you can also manage all your clients under a client management system where you can add, edit and create invoices against each client individually. Alongside you can add those clients to the portfolio as well. Under the client report, you get all the invoices created against each client and also the average paying date of each one.

The payment report helps you to keep track of all the invoices paid by your clients. You can also track the payment mode and status of the invoice (approved, timeout, success). Refrens also provides a GSTR-1 report which is helpful for filing taxes. If you need any report that is not currently there, you can request us on chat support, we will get it included in our system.

Benefits of Using a GST Invoice Maker

There are many benefits of using a GST invoice maker. Some major ones are quoted below:

  • No Cost Invoicing

    Creating GST bills or invoices on Refrens is completely free. Create, manage, track and send GST invoices for a lifetime without spending a single penny. Not only invoices, but different reports, and invoice templates are also free.

  • Time-Saving

    Save your time by creating an invoice within seconds. Helps you to organize your invoices in one place. Know business growth by quickly viewing through the overview section, client report, and payment report.

  • GST Invoice Templates

    Access all our invoice templates for free. Use templates that fit your business. Fully customizable templates in 250+ colors. You can also change the font style of the invoice heading.

  • Business Reports

    It is always better to look at your business reports. It gives you a way to grow your business at a rapid pace. Refrens provides all the essential reports like invoice report, client report, payment report, GST report, and TDS report. In the GST report, we provide GSTR-1 which is useful for filling the GST.

  • Get Paid Faster

    Adding a payment link to the GST invoice increases the chances of getting paid faster. Accept payment through Refrens payment gateway which supports debit and credit cards, net banking, wallets, and UPI. We are one of the trusted payment gateways to receive international payments.

If you are specifically looking for a bill generator that helps you create invoices for reimbursement expenses you can check out our utility bill generator for free.

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