Best E-way Bill Software To Generate E-way Bills Online

An E-Way Bill, or Electronic Way Bill, is a document required under the Goods and Services Tax (GST) regime in India for the transportation of goods with a value exceeding INR 50,000 (Indian Rupees Fifty Thousand). It's generated online via the GST portal and serves to ensure that goods being transported comply with the GST law.

Here are the key points about E-Way Bill:

Generation:

It's generated on the GST portal either by the registered person (supplier or receiver) or the transporter. A unique E-Way Bill number (EBN) is allocated for each bill, facilitating easy tracking.

Information Required:

Details of the consignor, consignee, transporter, and goods being transported are necessary.

Validity:

The validity of an E-Way Bill depends on the distance the goods need to travel. For instance, an E-Way Bill lasts for one day for every 100 kilometers or part thereof.

Compliance and Verification:

Transporters must carry the E-Way Bill during the journey, and it can be verified by tax officers.

Benefits:

It minimizes tax evasion, ensures transparency, and simplifies the tracking of goods during transportation.

Integration with Business Processes:

Businesses can integrate E-Way Bill generation with their existing systems, making compliance easier.

E-Way Bills are crucial for the transportation of goods in India under the Goods and Services Tax (GST) regime.

Here are the primary scenarios when E-Way Bills are required:

• E-Way Bills are necessary for the transportation of goods where the total value exceeds INR 50,000.
• They are required for both inter-state (between states) and intra-state (within a state) transportation of goods.
• Supply situations such as sale, transfer, or exchange where transportation is involved necessitate the generation of E-Way Bills.
• In cases where goods are returned by the customer to the supplier, an E-Way Bill is required if the value and distance criteria are met.
• If a registered person purchases goods from an unregistered person and the value exceeds the threshold, an E-Way Bill is needed.
• E-Way Bills are required regardless of the mode of transportation used for moving the goods.
• There are specific goods for which E-Way Bills are mandatory regardless of the value. The list of such goods is specified by the government.
• Sending goods for job work might also necessitate the generation of an E-Way Bill.
• There might be other circumstances specified by the respective state or central government under the GST regime.

Exceptions to these rules do exist, and there are some goods for which E-Way Bills are not required.

Once a taxpayer submits the Return-3B on the GST Common Portal, the blocked GSTIN will automatically transition to an ‘Unblocked’ status within a day in the E-Way Bill system, thereby enabling the taxpayer to generate E-Way Bills again.

Should the status fail to update in the E-Way Bill system, the taxpayer has the option to manually update it by navigating to the E-Way Bill portal and choosing the ‘Search > Update Block Status’ option. The system will then fetch the filing status from the GST Common Portal, and provided the return has been filed, the status in the E-Way Bill system will be updated accordingly.

On another note, the unblocking process can also be commenced online by the jurisdictional officer via the GST Portal, usually following a manual representation received from the taxpayer.

1) How to generate e-way bills for unregistered buyers?

• Go to the E-way bill portal.
• Select “E-way Bill for Citizens” from the Registration tab.
• Choose “Generate New EWB.”
• Provide registration details, verify OTP, and click “Continue To Bill Generation.”
• Next, you will receive the “e-Way Bill Entry Form”.
• Fill in the details. Under the ‘ Bill To’ section, write ‘URP’ in GSTIN, and complete filing the form.
• Click “Submit” to get a 12-digit E-way bill number.
• Optionally, print the E-way bill.
• Remember to carry a copy while transporting goods.

2) How to know the e-way bill password?

If you have forgotten your username or password, then select ‘Forgot Username’ or ‘Forgot Password’ to recover your username or reset your new password. Enter the details asked and authenticate via OTP, for a new username and password.

3) How to check the E-way bill generated by others?

One can view and check the E-Way bill generated by others too. According to the rule, taxpayers or recipients have the ability to decline e-way bills that have been generated using their GSTIN by other parties. To facilitate this, the following options have been provided to them for viewing the list of e-way bills:

A. Dashboard: Upon logging into the system, the taxpayer or recipient can access details about e-way bills generated under their GSTIN on their dashboard.

B. SMS Notifications: They will receive a daily SMS summarizing the total e-way bill activities associated with their GSTIN.

C. Reject Option: By going to the “Reject” option and selecting a date, they can view the list of e-way bills generated using their GSTIN by other parties.

D. Reports: Another option is to navigate to the “Reports” section and check for ‘EWBs by other parties,’ which provides a list of e-way bills generated on their GSTIN by external parties.

4) Is e-way bill mandatory for inter-state supply?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for interstate supply. However, in cases like the transfer of handicraft goods or movement of goods for job work, the e-way bill is to be generated even if the value of the goods is less than 50,000rs.

5) Is an e-way bill mandatory for intra-state?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for intra-state supply.

However, exceptions are provided under rule 138(14) of Central Goods and Service Tax, 2017, which are discussed above.

6) Is e-way bill mandatory for local sales?

Yes, if the goods in transit value more than 50,000; then generating an e-way bill is necessary for intra-state supply or local sales.

However, exceptions are provided under rule 138(14) of Central Goods and Service Tax, 2017 which are discussed above.

7) What to do if e-way bill validity expires?

When an e-way bill’s validity expires, it typically means that the goods should not be transported. However, in exceptional situations like natural calamity, trans-shipment delays, law and order issues, accidents of conveyance, etc. the transporter has the option to extend the validity period. This extension can be requested within 8 hours after the original expiry time by updating the reason for the extension and providing the necessary details in PART-B of FORM GST EWB-01.

8) How to make changes in e-way bills?

Once an e-way bill is generated, it cannot be edited or modified, except for updating Part B. However, if incorrect information was included during generation, the e-way bill can be canceled and a new one can be generated. It’s important to note that cancellation must take place within 24 hours of the original generation time to rectify any errors.

9) Is e way bill required for hand delivery?

No, e-way is required when the goods are transferred through motorized conveyance.

10) What is a consolidated e-way bill?

A consolidated e-way bill is a single document that includes multiple e-way bills for various consignments all transported in a single vehicle (goods vehicle). This means that a transporter who is carrying multiple consignments for different senders and recipients in one vehicle can generate and carry just one consolidated e-way bill instead of needing multiple separate e-way bills for each of those consignments.

Steps to create a consolidated e-way bill are discussed above.

11) How to fill up the e-way bill for job work?

To fill up an e-way bill for job work, log into e-Way Bill Portal > e-Way Bill > Generate New.

Select ‘Job Work’ under ‘Sub Type’ and proceed to enter further details like you would for any other e-way bill generation, as guided above.

12) Is an e-way bill required in Delhi?

Yes, an e-way bill is required for the transport of goods within Delhi valued above 1L rupees.

13) How should I generate an e-Way bill for carrying goods by train?

e-way bills may be generated for all modes of travel such as Road, Train, Air, and Ship. In the case of a train, you may enter the railway receipt number and date instead of the vehicle number.