Simplest Invoicing Software for Freelancers

Craft stunning invoices in a flash. Share via WhatsApp & email, collect payments — everything you need in one place.

Invoicing Software for Freelancers
Trusted by 150K+ freelancers, agencies, and businesses across 178 Countries

India’s Top Freelancers, Influencers, and Creators Manage Invoicing on Refrens

Refrens is where your search ends. Period.
Invoicing Software for Freelancers
Rated ⭐ 4.8/5 based on 11700+ Ratings

Everything You Need - In One Place

Multi-currency Invoices
Multi-currency InvoicesCreate Invoices in different currencies. Easily track forex gain or losses.
Quotation & Estimate
Quotation & EstimatesCreate attractive quotations & estimates instantly - share & track when clients view them.
Expense Management
Expense ManagementRecord & track all your expenses in one place - keep an eye on profitability.
Auto Assistant
Auto-assistanceSystem will automatically fill 80% of the details for you based on your past documents. Reduce manual efforts & save time!
Easy Customization
Branding & CustomizationChoose from multiple templates, fonts, colors, etc. Completely customizable according to your business needs.
Client Management
Client & Vendor ManagementEfficiently manage all your client & vendor information in one place.
Payment Receipt
Payment Receipt Instantly create & issue Payment Receipt for advance or full payment received.
Profilt and Loss Statement
P&L StatementEasily track the profitability of your business.
Essentials Reports
Comprehensive ReportsAutomatically generate reports for Invoices, Payments, Clients, TDS, GST, and more in one click.
Track Invoices
Track InvoicesTrack your client's invoice and get paid faster with online invoicing software.
1 Click Conversion
1-Click ConversionSave time & effort by auto converting a Quotation into an Invoice, an Invoice into a Credit/Debit note, and more!
Convenient Sharing Options
Convenient Sharing OptionsShare Purchase Orders over Email, WhatsApp, and other platforms. Share as a link, PDF, or print.
Payment Gateway
Simple Payment GatewayCollect online payments with multiple payment options & multi-currency support.
Easy Access Anywhere
Access Anytime AnywhereEasy to use across any device & any place. Completely reliable with the highest up-time.
Live Support
24x7 Live SupportGet instant support over live chat, email, WhatsApp, and call.

What freelancers say about us 💬

Linkee
As a freelancer, Refrens' free invoicing software has been a blessing. Pretty smooth & easy to use.
LinkeeFreelancer, Content Writer
Sunaina
Refrens' online invoice software has made my billing process a lot more streamlined and less time-consuming. Highly recommend it!
SunainaDigital Marketer
Rubita
Refrens has exceeded my expectations in terms of ease of use and affordability.
RubitaFreelance Developer
Anjani
After switching to Refrens, I no longer need to pay for 4 different software to manage leads, communication, accounting, and payments.
AnjaniFounder, Brown Mocha
Aniket - Refrens Invoice Software User
Tally was too complicated for me. Zoho? too expensive. Refrens just hits that right sweet spot - It’s simple, It’s feature-rich, and it’s value for money.
AniketOwner, Spaceplexx, Coworking Space
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Creation, Sharing, Tracking - All Powered By Automation

It can not get easier & better than this!
Professional Invoice
Look Professional
Impress your clients with custom-branded invoices & quotes. Choose from elegant templates, and make them uniquely yours.
Share Invoice via Email, WhatsApp and PDF
One-click Sharing
Send invoices via WhatsApp, email, links, PDF, or print in a heartbeat. Stay in the know when clients view your invoices!!
More than just Billing
More than Just Invoicing
You can also create quotations & estimates, proforma invoices, recurring invoices, credit & debit notes, delivery challan, payments receipts, purchase order, sales order, and more!
Automated Document Conversion
Automated Document Conversion
Convert quotes to invoices, purchase orders to expenses, and more—with just one click. Say goodbye to tedious manual work.
Smart Auto Assistant
Smart Auto-assist
Our auto-assist feature populates most details for you, enabling you to generate invoices & quotes in seconds! No more manual entry of client addresses, terms & conditions, item prices & tax rates, logos, signatures, and other information - let our intelligent system handle it.
e-Invoicing Software with Security and Data Backup in Malaysia
Security and Data Backup
Get secure cloud storage and backup, role-based access control and permissions, regular software updates, and up-to-date security patches on Refrens.
e-Invoicing Software with Realiable Ease To Use Feature in Malaysia
Reliable & Ease-To-Use
Around-the-clock responsive customer support via chat, email, or phone, a comprehensive knowledge base, an intuitive interface, regular updates, and a public roadmap for user convenience.

The smartest investors in the room are backing our vision.

People who understand money, match-making and all things Internet.
Vijay Shekar Sharma
Vijay Shekhar SharmaFounder, Paytm
Anupam Mittal
Anupam MittalFounder, Shaadi.com
Kunal Shah founder of CRED
Kunal ShahFounder, CRED
Founders of AngelList, DailyNinja, Voonik.com, Park+ and many more.

Frequently Asked Questions (FAQ)

Do you need an Invoice as a Freelancer?

Yes, invoicing is an essential part of freelancing. Invoices provide a formal record of the services provided and the agreed-upon payment. They are crucial for tracking income, managing client relationships, and maintaining proper financial records. With Refrens, you can create and manage your invoices effortlessly, ensuring a smooth and transparent billing process.

What should a freelance Invoice look like?

A freelance invoice should be clear, professional, and include essential details such as your name or business name, contact information, a breakdown of services provided, total amount due, payment terms, and any applicable taxes.

With Refrens, you can choose from a variety of customizable templates that align with your brand identity, ensuring that your invoices not only look professional but also resonate with your unique style. Our platform also offers features like automated document conversion and one-click sharing to make the invoicing process as seamless as possible.

Can I issue an Invoice as a Freelancer?

Yes, as a freelancer, you have the right to issue invoices to your clients for the services you provide. Invoices serve as a formal request for payment and include details such as the services rendered, the amount due, payment terms, and contact information. Using Refrens, you can easily create and send professional invoices, tailored to your specific needs and branding, making the process simple and efficient.

What do freelancers use for Invoices?

Freelancers use Refrens for their invoicing needs. Refrens is designed specifically for freelancers, providing an easy and professional way to create, send, and manage invoices. With customizable templates, automation features, and one-click sharing, Refrens offers everything a freelancer needs for efficient invoicing.

Will my data be secure?

We take utmost care of data security & privacy. Our systems are frequently updated with the latest security updates to ensure that your data is safe and secure. Do check out our detailed privacy policy here.

Do you provide customer support?

Yes, we provide instant & reliable support over chat, email, and phone. We will also provide a dedicated account manager to help you out whenever required.

Invoicing Software for Freelancers

As a freelancer or self-employed individual, running a one-person business can be incredibly tough. You find yourself juggling multiple responsibilities, from finding clients and marketing to handling sales, content creation, and financial management.

Amidst all these tasks, it becomes challenging to focus on your actual work, which is the core of your business. One major time-consuming aspect is dealing with invoicing and payment complexities. Many freelancers resort to using invoice templates in Google Docs or Canva to send to their clients. However, this approach is not ideal as it lacks essential financial insights, potentially harming your long-term earnings.

Using generic invoice templates prevents you from accurately tracking your earnings, expenses, client discounts, tax eligibility, successful leads, pending payments, and even timely reminders for invoicing. Additionally, you miss out on the convenience of setting up recurring invoices.

But worry not! We have a solution that will free you from these invoicing hassles and empower your freelance career. Introducing Refrens top-notch invoicing software, designed exclusively for freelancers like you.

With our user-friendly and feature-rich invoicing solution, you can take charge of your billing process, showcase professionalism, and get paid faster. Our software not only simplifies your workflow but also provides comprehensive insights into your finances, enabling you to make informed business decisions and achieve new heights in your freelance journey.

Say goodbye to time-consuming invoicing tasks and payment headaches. Embrace Refrens invoicing software and experience a new level of financial management and success in your freelance endeavors!

Need of Invoicing Software for Freelancers

Here are some of the benefits of using freelance invoicing software:

Professionalism

Being professional is essential for freelancers like you. When you use basic tools like Google Docs or Sheets or simple invoice templates, it might not give the best impression to your clients. They can tell that you are using basic tools for handling your business finances. Additionally, these tools may not offer the flexibility and features you need, like setting up recurring invoices.

That's where invoicing software comes in handy! It allows you to create invoices smoothly with a touch of professionalism. You can customize your invoices by adding various fields, such as discounts and personalized information. This gives your invoices a more polished and tailored look. Plus, you can easily track your invoices, keeping them organized in one convenient location. With invoicing software, you'll have all the tools to present your business professionally and make a lasting impression on your clients.

Saves Time

Time is precious for freelancers like you, and every minute counts in managing your business. When you use tools like Google Docs, Sheets, or PDFs to create invoices, it can be quite time-consuming. You have to start from scratch each time and manually input all the necessary details. Furthermore, storing all the invoices in folders on your laptop or desktop can be risky as there's a chance of accidental deletion.

When you need to find a specific invoice, you have to search through all the folders, which can be frustrating and time-wasting. Additionally, at the end of the month or year, going through piles of documents to track your invoices and expenses becomes a tedious task.

However, with freelance invoicing software, you can say goodbye to these time-consuming processes! Creating invoices and other documents becomes a breeze since you only need to enter your and your client's details once. The software will automatically fill in this information for new invoices, saving you valuable time. Also, all your invoices and documents are stored in one organized place, making them easily accessible whenever you need them. No more searching through folders! This streamlined approach to invoicing frees up your time, allowing you to focus on your work and clients without the burden of manual paperwork. With freelance invoicing software, you can be efficient, organized, and make the most of your precious time.

Manage Documents and Transactions At One Place

Imagine having all your important documents and transactions organized in one convenient place, saving you time and effort. When you use basic tools like templates, Sheets, or Docs, you need to store your invoices and documents in different folders or drives. This becomes a hassle, especially when you need to retrieve them for tax filing or reporting purposes.

But with invoicing software for freelancers, managing documents becomes a breeze! You can keep all your invoices, quotes, and other essential files neatly organized in a single location, without worrying about losing them. This means no more searching through folders, wasting valuable time. The software also eliminates the need for manual calculations, making tracking your finances effortless.

Moreover, the beauty of this software is that you can access your documents from anywhere, at any time. Whether you're at home, in the office, or on the go, you can retrieve your files hassle-free. The software provides a dedicated dashboard, giving you a clear view of all your business transactions. This way, you can easily track pending amounts from clients without the need for manual calculations.

Accurate Information

Accurate information is crucial in every aspect of freelancing. When you handle invoices without the help of software, there's always a risk of human error. You might miscalculate amounts, mistype email addresses, or even input the wrong total amount on an invoice. These mistakes can lead to confusion and potential payment delays, which is not ideal for a successful freelance business.

However, when you use freelance invoice software, these worries disappear. The software's built-in calculations ensure that all the numbers are accurate, eliminating the need for manual calculations. You can trust the system to do the math for you, giving you peace of mind that your invoices are error-free.

Another advantage is that once you've entered your clients' information into the software, you won't have to repeatedly input it for each new invoice. The system automatically fills in the relevant details for you, which further enhances the accuracy of your information. This feature not only saves time but also reduces the chances of making mistakes when entering client data.

Invoicing from Anywhere

The beauty of invoicing software for freelancers is that it offers you the flexibility to work from anywhere. Whether you are traveling, working from a coffee shop, or even on vacation, you can access your invoices and create new ones without any limitations.

Unlike traditional methods that tie you to your desktop computer, invoicing software allows you to access your account from any device with an internet or Wi-Fi connection. This means you can log in and work on your invoices from your laptop, tablet, or even your smartphone. The convenience of mobile access empowers you to stay on top of your invoicing tasks, no matter where you are.

Track Invoices and Payments

Keeping track of invoices and payments is a critical part of running a successful freelance business. Without the use of software, it can be challenging to know whether your client has received and opened your invoice. This uncertainty can lead to unnecessary stress and delays in getting paid.

However, invoicing software comes to the rescue, addressing a common pain point for freelancers. With this software, you can seamlessly track all your invoices and payments in one place. From the moment you send out an invoice, the software automatically monitors its status. You'll know precisely when the invoice was sent, whether the email was delivered successfully, and most importantly, whether your client has opened the invoice or not.

This real-time tracking feature empowers you to follow up with your clients promptly. If you notice that a client hasn't opened the invoice, you can send a friendly reminder to ensure they received it. This proactive approach enhances communication and increases the likelihood of timely payments.

Invoicing software simplifies the entire invoicing process, ensuring that you stay on top of your financial transactions effortlessly. By using this tool, you can streamline your invoicing tasks, focus on your freelancing work, and maintain healthy client relationships by keeping track of invoices and payments with ease.

Financial Insights

Gaining financial insights is crucial for freelancers, but it can also be a burdensome task. As a freelancer, you may find it challenging to keep track of essential aspects of your business, such as growth, client acquisition, client retention, and the status of pending invoices. This lack of information can make it difficult to make informed decisions for your business's success.

Invoicing software comes to your rescue by providing valuable financial insights in an effortless manner. With this software, you can access a wide range of reports and financial documents that are essential for your business. These reports give you a clear understanding of how your freelancing business is performing.

Client Management

Client management is a crucial aspect of freelancing, and invoicing software plays a significant role in making it more efficient and effective. By using invoicing software, freelancers can store and organize all essential information about their clients and potential leads.

The software acts as a centralized client database, where you can keep track of client contact details, project history, payment preferences, and any other relevant information. Having all this data readily accessible helps you better understand your clients and build stronger relationships with them.

When you have a comprehensive client database, you can create targeted marketing campaigns tailored to each client's preferences and needs. With insights into their past projects and preferences, you can send personalized offers and promotions, making your marketing efforts more effective and appealing.

Features of Invoicing Software for Freelancers

Easy To Use

Ease of use is a key factor when considering any new software, and that's where Refrens invoicing software truly shines. Unlike the daunting experience of learning complex technologies, this software offers a refreshingly simple and user-friendly interface. Navigating through Refrens invoicing software is a breeze, making it effortless for even a newcomer to use it with ease. You don't need any prior knowledge of invoicing or GST to get started. The software's intuitive design ensures that you can quickly grasp its functionalities and start creating invoices without any hassles.

Custom Templates

Gone are the days of using the same old boring invoice templates! With Refrens invoicing software, you have access to a wide range of customizable templates that allow you to add a touch of uniqueness to your invoices.

Say goodbye to dull and monotonous invoices! Refrens offers a plethora of template options for you to choose from. You can select a template that aligns perfectly with your brand's style and personality. Not only that, but you also have the freedom to pick from multiple color options for the invoice, adding a vibrant and visually appealing touch that resonates with your brand identity. But it doesn't stop there! Refrens takes personalization to the next level. You can add your logo to the invoice, giving it a professional and branded look. Alternatively, you can choose to add a letterhead to the invoice, adding that extra touch of sophistication and professionalism.

Ability to Add Clients

Refrens invoicing software stands out from the competition with its exceptional feature of allowing you to add unlimited clients to the system. Unlike other invoicing software that may have restrictions on the number of clients you can add, Refrens gives you the freedom to include as many clients as you need. This flexibility is a game-changer for freelancers, as it enables you to manage all your client's details in one centralized place. No need to worry about reaching a client limit or having to delete old clients to make space for new ones. With Refrens, you can maintain an extensive list of clients without any constraints.

Multi-Currency

Refrens invoicing software for freelancers goes above and beyond to cater to freelancers with global clients. One of its standout features is the ability to create invoices in multiple currencies, making it a breeze to invoice clients from different parts of the world. With Refrens, you can seamlessly handle foreign clients without any worries. When creating an invoice, you have the option to select the currency that best suits your client's location. The software automatically takes care of currency conversion at the time of payment details, saving you from the hassle of manual calculations.

Recurring Invoice

The recurring invoice feature in Refrens invoicing software is a game-changer for freelancers with retainer clients. It offers an incredibly convenient way to bill clients without having to manually create invoices each time. Once you have set up a retainer agreement with a client, all you need to do is create the invoice once and mark it as a recurring invoice. You can specify the frequency and time interval for the invoice generation, such as monthly, quarterly, or any other preferred schedule.

From then on, the magic happens automatically! The invoicing software takes care of everything for you. At the specified time, the software will automatically generate the invoice for the client, without you lifting a finger. You can even choose to have the software auto-send the invoice via email, saving you even more time.

Different Methods to Share Invoice

Here, you will get multiple options to send the invoice, like downloading the PDF, printing the invoice, emailing the invoice to the client directly from the software, or sharing the invoice via WhatsApp. There is one more option: sharing the link, where you share the link with the client, and by clicking upon the link, the invoice opens in the browser. But out of all the options, an email invoice is the best option, as you can track the invoice to check whether the invoice was delivered and whether the client opened the invoice.

Lead Management

Just managing the finance is not enough freelancers must also manage the leads efficiently so that freelancers can convert the lead into paying customers. So the Refrens invoicing system is integrated with a lead management system where the freelancer can manage all the leads and directly follow up with clients and send proposals/quotations within the software. Lead management also helps you to track the last purchase made by the client and many other important information.

Create Quotations

Refrens invoicing for freelancers is not just limited to invoices; the freelancers can create all the documents required for the business, from quotations, invoices, payment receipts, purchase orders, and other documents.

Manage Expense

Managing business finance is not just about creating invoices and quotes for the client. Freelancers can incur many expenses from hiring a freelancer for a particular project, office expenses, particular software expenses, etc. Refrens invoicing software for freelancers also has the option to manage the expenses incurred in the business.

Payment Reminder

With Refrens freelance invoice software, freelancers can easily schedule payment reminders. Here also, freelancers can set reminders on Email and WhatsApp as well. Payment Integration - Refrens offer the option to add online payment via external links. Freelancers can add PayPal, stripe, and other payment options to collect payments online from clients.

Analytics and Reporting

With Refrens invoicing software for freelancers, you get a detailed invoice, quote, and expense report separately. Also, you can have the statement of every client with debit and credit details with advances and due payments. Other than this, a whole section is dedicated to the reports section, where line item reports, TDS reports, and payment reports are available.

Security

Refrens is a cloud-based invoice software; all the documents and transactions recorded are saved on the cloud; thus, there is no need to worry about the documents being deleted and corrupted. Also, Refrens is aware of the importance of data security, so we take utmost care to prevent data breaches.

Customer Support

If you have any questions, queries, or issues, you can contact our support team, which is live 24/7 on chat support, email, and over the phone. Our support team will take your issue on a priority basis and will resolve the issue within the given period.

Tips to Choose the Right Invoicing Software for Freelancers

Identify Your Needs

Before going for any invoicing software, always detail the features and benefits you seek. It varies from business to business, but mostly, some aspects are important, like invoicing, quotations, managing expenses, payments, reporting, and recurring invoices. If you want more, then you can list that as well.

Scalability

It's not going to happen that you alone will run the business; eventually, your freelance business will scale, so it is important to choose the right invoicing software for freelancers that scale with your business. Check the current needs and future prospects so that you do not need to change the software in the future.

User-friendly

One of the important factors to check when selecting freelance invoice software is user-friendliness. Freelancers should not feel like they are learning a new technology when using the software. The software must try to reduce the learning curve of the software so that freelancers can save time.

Mobile Accessibility

In this fast pace world, invoicing is not limited to the desktop, so it is important to opt for invoicing software that helps do the same mobile functions as on a laptop or desktop. It ensures you can access your data anytime, anywhere.

Data Security

Ensure the software employs robust security measures to protect your financial data and client's information. Look for industry-standard encryption and data protection protocols.

Pricing

Always compare the pricing of the different invoicing software. As you are running the business, it is important to check if it is worth enough to invest in the software and also keep in mind that you should not always influence by the price of the software but also by the value you get in return.

Trial or Demo

Try out all the invoicing software in the market via TRIAL or FREE DEMO to get an idea if this software suits your business needs.

Reviews

Read reviews from other freelancers who have used the software. Real-world experiences can offer valuable insights into the software's strengths and weaknesses.

Payment Options



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