Invoice Generator - Free Online Invoice Maker

Generate online invoices for FREE with Refrens invoice generator. Professional invoice templates. Create recurring invoices. Print and download PDF invoices. Email scheduling & tracking of invoices.

Our Users Rate Refrens Invoice⭐ 4.8/5 based on 11700+ Ratings

Free Invoice Generator (Add invoice details and download it in PDF format.)

Invoice Details
Bank & UPI Details
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Invoice Generator - UAE Web Invoice Form
Invoice Details
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Features of Free Invoice Generator

Hassle Free Accounting
Easy Invoice CreationMaking invoices is super simple with Refrens invoice generator. Anyone, even beginners, can create invoices without any trouble.
Recurring Invoices
Recurring InvoicesEasily set up invoices that repeat at regular intervals with just one click, ensuring timely payments from clients.
Bulk Upload
Bulk Invoice UploadRefrens lets you upload multiple invoices at once using a spreadsheet. Your invoices are automatically filled out, saving you time and effort.
Brand Your Invoice
Custom BrandingPersonalize your invoices by adding your business logo, changing colors, and more. No unwanted ads on your invoices.
Premium Invoice Templates
Invoice TemplatesChoose from various professional invoice templates to create invoices that reflect your business style.
Customization of Columns
Customization OptionsModify templates by adding custom formulas, fields, letterheads, and footers to tailor invoices to your specific needs.
Multiple Invoice Sharing Options
Multiple Sharing OptionsShare invoices via download, print, email, or WhatsApp, making it convenient for your clients to receive them.
Schedule your Email and send quotation on time
Email/WhatsApp SchedulingSchedule future delivery of invoices, ensuring clients receive them at the right time.
Email and track invoices
Email TrackingKeep track of whether clients have opened the emailed invoices, giving you insights into their status.
Client Management
Client ManagementKeep all client interactions organized and streamlined. Manage contacts, and track communications.
Insights & Reports
Insightful ReportsAccess essential business reports in a dedicated section, providing valuable insights for your business decisions.
Collect International Payment
Payment RecordingQuickly record payments with a single click and send payment receipts directly to clients, maintaining a seamless payment process.
Send WhatsApp Reminder
Payment RemindersSet automatic reminders via WhatsApp and email to encourage clients to pay on time, speeding up your payment process.
Safe Secure Data
Secure DataYour data is safe with us. We use the latest technology and the highest security measures, ensuring only you can access your invoice information.
Access From Anywhere
Easy Access AnywhereOur user-friendly dashboard works seamlessly on both mobile and desktop devices. Receive real-time email alerts for added convenience.
Live Chat Support
Chat SupportWe're here for you. If you encounter any issues, our support team is just a message away, ready to assist you.
Refrens Invoice Generator Software
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All-in-one invoice generator software is free to use. Secure & reliable. 24/7 Live chat support.
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Pricing of Online Invoice Generator

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 50 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Frequently Asked Questions (FAQ)

How can I make invoices for free?

Creating a free invoice with Refrens is quick and easy. Follow these steps:

Visit Refrens Invoice Generator - Go to the Refrens website

Choose Pre-Formatted Templates - Select from a variety of pre-designed invoice templates that suit your business style.

Add Your Details - Enter your business information, client details, and invoice items.

Customize Your Invoice - Personalize your invoice by adding your logo, choosing brand colors, and using different templates to maintain a consistent look.

Preview Your Invoice - Review your invoice to ensure accuracy and professionalism.

Send or Download - Send the invoice directly to your client via email, or download it as a PDF to share manually.

Remember, Refrens Invoice Generator provides these services for free, making it a hassle-free solution for your invoicing needs.

Is this invoice generator really free?

FREE! Refrens invoice generator is free for freelancers, agencies, small businesses, and entrepreneurs. You can generate 20 documents every year. Also, manage invoices and access free templates.

Which is the best free invoice generator?

Refrens stands out as the top choice for a free invoice generator in the UAE. With Refrens, businesses can create invoices for clients without any cost. It offers extensive customization options, allowing you to tailor fields and columns according to your needs. You can effortlessly download invoices as PDFs, directly email them to clients, or share them via WhatsApp. Refrens simplifies complex processes; with just one click, you can generate delivery challans, payment receipts, debit notes, and credit notes. Additionally, Refrens supports the creation of quotations, purchase orders, proforma invoices, and facilitates efficient expense management. Moreover, it enables you to maintain detailed records of your inventory, providing a comprehensive solution for various business needs—all for free.

Do freelancers need invoice for accepting payments?

Absolutely, freelancers in the UAE, like any other business entity, should utilize invoices. Invoices serve as crucial financial documents regardless of the scale of the business, whether it's a freelancer, a self-employed individual, an agency, a small business, or a large enterprise. They provide essential information about the business's financial status, including details about due amounts and advances received from clients. Invoices not only facilitate clear communication of payment expectations but also help freelancers maintain organized financial records, ensuring smooth business operations and financial stability.

Is there any invoice template that I can use?

Yes, there are multiple invoice templates on Refrens you can use. Not just templates, you can also change the color of each template and font headings as well.

Does this invoice generator support repeat/recurring invoices?

Yes, you can create weekly, monthly, and yearly recurring invoices on Refrens. You can also customize the dates as per your requirements.

Do I have to create Refrens account to use this online invoice generator?

Yes, Refrens account is necessary to use this invoice generator. While creating an account, you can access all the invoices in one place and also makes the invoice creation procedure easy.

Can I add additional fields to the invoice?

Yes, you can add additional fields and columns as well. Refrens allow extra fields that help you to add more information about the company or product/service you offer.

Can I save my invoices in this online invoice generator?

Yes. All the invoices created by you are saved online. You can access all the invoices anytime just by logging into your account.

Can I save my client details on this invoice maker?

Yes, you can save and manage all the details of your client under client management tab. This feature helps you to avoid retying of customer details every time on the invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I add my company logo or personal logo to this invoice generator?

Yes. You can upload your logo by clicking on the logo box from the top right corner. You can upload both .jpg and .png format for the logo image.

Why invoice generator is free on Refrens?

We want to enable easy transactions for Freelancers, Service Agencies and Small Businesses. We make revenue through Refrens marketplace.

Invoice Generator for Businesses in UAE

How to create an invoice using the Refrens invoice generator?

To create an invoice online, all you need is a device like a laptop, tablet, or smartphone with an internet connection. Once you have these ready, follow these simple steps:

Step 1 - Access Refrens Invoice Generator

Begin by opening any web browser and searching for "Refrens invoice generator" on Google. Click on the first link or enter this URL directly:

Step 2 - Fill in Invoice Details

Once you're on the Refrens invoice generator page, you'll find an invoice form. This form is designed for easy use, especially for those who are new to invoicing or don't have an accounting background.

Step 3 - Set Up Invoice Title

Start by setting up the title of your invoice. You can simply write "Invoice" or include your company's name along with the term "Invoice," like "FooBar Labs Invoice." This helps your client identify the document as an official invoice. Or you can go with "Tax Invoice" if the invoice includes tax.

Step 4 - Complete the Invoice Sections

Our free invoice generator divides the invoice into four main parts:

1. Invoice Header

On the left side of the invoice, add the invoice number, invoice date, and due date. You can also include additional details or reference numbers using custom fields. Additionally, you have the option to add your business logo on the right side, enhancing professionalism and branding.

2. Supplier/Client Details

Under "Billed To," enter your client's details, including their name or company name, address, email, phone number, and country. In the "Billed By" section, add your information. While most fields are optional, the country and business name are mandatory for both the vendor and the client.

3. Product/Service Details

This section is where you list the products or services sold to the customer. Add the product or service name, a brief description, quantity, and rate, and the total amount will be automatically calculated. You can also include UAE tax details like VAT, additional charges, and discounts. Our free Invoice Generator automatically handles the currency conversion to UAE Dhiram, saving you time and effort.

4. Terms and Conditions

In this section, you can outline your company's payment terms, ensuring clarity and faster payments. You can also attach files, add signatures, and include additional notes for your client.

Step 5 - Review and Send

Once you have filled in all the necessary details, review the invoice to ensure accuracy. Our online invoice generator simplifies the entire process, making it accessible even for beginners without invoicing knowledge. With your invoice ready, you can send it to your client, facilitating a smooth transaction process.

Creating professional invoices has never been this easy. Refrens online invoice generator empowers individuals and businesses, providing a user-friendly interface that simplifies the invoicing process, allowing you to focus on your work while ensuring timely and accurate payments from your clients.

How to personalize your invoice with Refrens online invoice generator?

Congratulations on creating your invoice with Refrens! Now, let's talk about adding your unique touch to make it truly yours. Customizing your invoice is easy, and Refrens provides you with several options to reflect your company's brand identity.

1. Choose Your Template - Refrens offers a variety of invoice templates tailored to different styles. Whether you're a business, a freelancer, or need a professional touch, there's a template for you. You can even opt for print-friendly designs or those with letterhead styles. Select the template that resonates with your brand.

2. Magic Colors - Want to infuse your invoice with your favourite colors? Refrens lets you change the color scheme to match your brand palette. Pick the shades that represent your business best and make your invoice visually appealing.

3. Customize Fonts - Don't want to stick with the standard fonts? No worries! You have the freedom to choose different fonts for your invoice headings. Whether you prefer a fancy or clean look, you can customize it to suit your style and brand personality.

4. Add a Letterhead - For a more official appearance, consider adding a letterhead to your invoice. This feature allows you to place your company's letterhead on top of the invoice, adding an extra layer of professionalism to your communication.

5. Create a Footer - At the bottom of the invoice, you can include a footer section. Here, you can add additional information or personal messages you want to convey to your clients. It's like having a brief chat with them directly on the invoice, enhancing your professional relationship.

And there you have it! Customizing your invoice with Refrens is quick and hassle-free. Add your style, inject some personality, and create an invoice that not only looks professional but also leaves a lasting impression on your clients. Enjoy the process of making your invoice uniquely yours!

How to send a payment reminder with Refrens free invoice generator?

Absolutely, sending invoices and managing payment reminders with Refrens free invoice generator is straightforward and efficient. Here’s a simple breakdown of the process:

1. Sending the Invoice

a) Email - After creating your customized invoice, you can directly email it to your client from Refrens. Just click the "Send" button, and the invoice will be on its way to your client’s inbox. It's a quick and hassle-free method to ensure your client receives the invoice promptly.

b) Print - If you prefer traditional paper invoices, Refrens allows you to print the invoice. You can mail the printed invoice to your client, catering to those who prefer physical documents.

c) Share the Link - Refrens provides the option to share a link to the invoice. This means you can send a secure link to your client, allowing them to view the invoice online without needing to download any files. It's a convenient way for both you and your client to access the invoice.

d) WhatsApp - Refrens takes convenience to the next level by enabling you to send invoices through WhatsApp. This modern approach ensures that your client receives the invoice in a platform they frequently use, making the payment process seamless.

2. Setting Payment Reminders

a) Email Reminders - Refrens allows you to schedule automatic payment reminders via email. You can set the date and time for the reminder, and Refrens will take care of the rest. This friendly email reminder ensures that your client is aware of the payment due date, promoting timely payments.

b) WhatsApp Reminders - If your client prefers communication through WhatsApp, you can set up payment reminders on this platform as well. Refrens enables you to send gentle nudges via WhatsApp, making it convenient for both you and your client to stay on top of payment schedules.

With Refrens, you have a variety of options to send invoices and set up payment reminders according to your preferences and your client's convenience. It's an all-in-one solution that simplifies the invoicing process, ensuring that you get paid on time without the stress of follow-ups. Enjoy the ease and efficiency of managing your invoices and payments with Refrens online invoice generator!

Why Refrens payment reminders matter?

Professionalism - Timely reminders demonstrate your professionalism and commitment to your work. It shows that you value your clients’ time and expect the same in return.

Convenience - By automating reminders, you save time and effort. Refrens handles the task for you, allowing you to focus on your business priorities while payment reminders are sent automatically.

Positive Client Relationships - Friendly reminders foster positive relationships with your clients. They appreciate the courteous approach and are more likely to fulfil their payment obligations promptly.

Peace of Mind - With Refrens handling your payment reminders, you can relax knowing that your invoicing process is streamlined and efficient. There’s no need to worry about manual follow-ups or missed payment deadlines.

In summary, an online invoice generator not only simplifies the process of creating and sending invoices but also ensures that you receive timely payments through its automated reminder system.

How to send a payment receipt with a Refrens free invoice generator?

1. Automatically Send a Payment Receipt:

a) Mark the Invoice as "PAID"

Once your client has made the payment, go to the invoice in Refrens and mark it as "PAID." This action indicates that the payment has been received and the transaction is complete.

b) Send the Payment Receipt

After marking the invoice as paid, Refrens offers you the option to send a payment receipt directly to your client. You don’t have to create a separate receipt; Refrens automates this process for you. This convenient feature ensures that your client receives a professional payment confirmation without any additional effort from your end.

2. Create a Payment Receipt from the Invoice:

a) Access the Invoice

Navigate to the specific invoice for which you need to generate a payment receipt within Refrens.

b) Use the "Convert" Option

Instead of starting from scratch, click on the "Convert" option within Refrens. This functionality allows Refrens to transform your invoice seamlessly into a detailed payment receipt.

c) Review and Edit (if necessary)

The converted payment receipt will include essential details such as the invoice number, issue date, due date, vendor's and client's information, product or service details, and the payment method (cash, cheque, online transfer). Review the receipt to ensure accuracy. If any adjustments are needed, you can make them at this stage to match your specific requirements.

d) Send the Payment Receipt

Once you are satisfied with the payment receipt, you can effortlessly send it to your client. Refrens ensures that your client receives a comprehensive and well-structured receipt, enhancing your professionalism and reinforcing a sense of trust and reliability in your business practices.

In summary, Refrens’ free invoice generator simplifies the entire process of creating and sending payment receipts. Whether you prefer automation or want to make manual adjustments, Refrens provides you with the flexibility and efficiency you need.

What are the mistakes to avoid when creating an online invoice?

Creating online invoices can be tricky, especially if you're new to the process. Here are some common mistakes to avoid:

1. Incorrect Invoice Values

Ensure that you accurately input the quantity, pricing, and taxable amounts. Mistakes in these areas can lead to incorrect total amounts, which can erode trust with your clients. Stick to the terms agreed upon in your contract and double-check the numbers before sending the invoice.

2. Spelling Mistakes and Jargon

Keep your language simple and error-free. Spelling mistakes and complex technical jargon can confuse your clients. Aim for clarity and readability. A clear, well-structured invoice is more likely to be paid promptly.

3. Incomplete Details

Include comprehensive information for both you and your client. Don't leave out essential details. Provide accurate seller and buyer information, and ensure your descriptions of products or services are clear and detailed. Incomplete information can lead to confusion and payment delays.

4. Missing Dates

Dates are critical. Always include the invoice issue date and the due date. This information is vital for your client to know when the invoice was sent and when payment is expected. Missing dates can cause misunderstandings and disrupt your cash flow.

5. Ignoring Tax Regulations

If your business is registered for taxes like VAT, ensure your invoice complies with the tax regulations. Display the taxable amount correctly and mention the applicable tax rate. Ignoring tax regulations can lead to legal complications and financial penalties.

6. Lack of Payment Terms

Clearly outline your payment terms on the invoice. Specify the payment due date and any penalties or discounts for early or late payments. Without clear payment terms, clients might delay payments, causing cash flow problems for your business.

7. Not Backing Up Your Invoices

Always keep backups of your invoices. Store digital copies in a secure location. If your invoices are lost or accidentally deleted, having backups ensures you can re-send them promptly if needed.

The good news is that you can avoid most of these mistakes by using a reliable invoice generator tool like Refrens. Such tools guide you through the process, helping you avoid common errors and ensuring your invoices are accurate, professional, and legally compliant. By utilizing an invoice generator, you can focus on your work with the confidence that your invoicing process is streamlined and error-free.

Create an invoice for freelancers with free invoice generator

Guide to create an invoice for freelancers

It is always harder for freelancers to get paid once the service is rendered. First, freelancers offer a service, and then an invoice is issued. Whereas, in other industries, the vendor charges the advance cost. And if you fail to collect payments then it becomes unbearable to run and manage a business. In this process, invoicing setup is one of the important parts to collect payment faster. Here is a quick and simple guide to creating invoices for freelancers or service providers.

A quick overview of what your invoice should look like:

  • Unique invoice number and other reference numbers
  • Invoice created date
  • Invoice due date
  • Your business name and contact information
  • Your client's name and contact information
  • Service name and description
  • Quantity, Rate, and the taxable amount
  • Payment terms
  • Additional Notes
  • Signature
  • Online payment link

1. Setup Invoicing Terms

Every project you take has different terms and conditions or requirements. So, it is essential to build and send a personalized invoice agreement to your clients. For instance, some of the service policies will change like due date, price, and discount.

It is always important to issue an invoice as per the client invoicing process, this helps you to get paid faster. In short, there should be terms and policies agreed upon and signed by both parties. Here, the best document to create is a quotation, which gives an idea to the client how much is to be paid once the work is completed.

2. Make Your Invoice Short, Clear and Error-Free

When creating an invoice, be specific to the service you are offering to your client. More importantly, your invoice must be error-free. Error in the invoice can easily lead to its rejection. In addition, using technical jargon in the invoice is not recommended especially when the invoice will go in multiple hands before getting accepted. Each invoice should be understandable and should have a short and simple description.

3. Payment Policy Terms

It is a good practice to send invoices at a scheduled time. Having a payment policy term is good for getting paid faster. If it is a recurring client, then select a specific day and time to send invoices. If you have a one-time project or recurring project then outlining the payment process at the beginning of the project makes it much easier to collect a payment, and then follow up throughout the project. This gives your client an idea about when to expect the invoice and payment of the project.

4. Offer Multiple Payment Options

You need to be feasible in accepting different payment options. Just because you don’t provide enough payment options to your client, is a good reason to hold on to your invoice and delay your payment. But it doesn’t mean to use multiple payment gateways for a single payment. Simply opt for an invoice generator like Refrens which provides the feature of a payment gateway within the invoice creation process. For instance, Refrens provides the online payment option of debit and credit card, net banking, UPI and wallet payment.

Essential elements of an invoice generator

In today's digital age, invoicing has become streamlined and efficient, thanks to online invoice generators. These tools not only simplify the process but also ensure that invoices are accurate, professional, and legally compliant. When creating an invoice, especially in the context of UAE format, there are specific elements that are paramount to include. Each of these elements plays a crucial role in facilitating smooth transactions and maintaining a professional business image.

1. Invoice Header

The invoice header acts as the face of your invoice. It's the first thing your client sees. A clear and concise header should include the purpose of the invoice.

A unique invoice number is essential for tracking purposes. Invoices generated through platforms like Refrens have the advantage of automatically generating unique invoice numbers, eliminating the risk of duplication.

Dates, both the issue date and the due date, are vital to avoid any confusion regarding payment timelines. Additionally, including a reference number, such as a purchase order or quotation number, adds a layer of clarity for referencing past documents.

To enhance branding, incorporating your company or personal logo in this section is a best practice.

2. Company/Freelancer and Client Details

Providing comprehensive details for both parties is non-negotiable. Your legal company or freelancer name, complete address, phone number, and email address should be prominently displayed. This information not only establishes credibility but also ensures that both parties can differentiate their details easily.

3. Shipping Details (if applicable)

For businesses dealing with physical products, shipping details are vital. Including the recipient's name, address, city, state, date of delivery, and transport details ensures that products are delivered accurately and on time.

4. Products/Services Details

This section is the heart of the invoice. Clearly listing the products or services, along with detailed descriptions, avoids misunderstandings. Using itemized rows for each product or service, including quantity or hours worked, unit price, and applicable taxes, helps in precise calculations.

In Refrens, adding images to the item description enhances the client's understanding, providing a visual representation of the products they are purchasing. Moreover, having the flexibility to customize columns according to specific needs is an invaluable feature. You can add, hide, rename, or reorder columns, tailoring the invoice to your requirements.

5. Tax, Fees, and Discounts

Transparency regarding taxes, additional charges, and discounts is essential. Clearly stating the applicable tax or VAT rate and the resulting tax amount ensures legal compliance. If there are extra charges, such as packaging or freight charges, they should be itemized. Likewise, if you're offering discounts, these should be clearly mentioned, promoting trust and transparency in the transaction.

6. Terms & Conditions and Invoice Footer

Often overlooked, the terms and conditions section is vital. It sets the ground rules for the transaction. Including company and product terms, payment terms, preferred payment methods, and penalties for breaching agreements is crucial.

The invoice footer serves as a space for additional notes. Any pertinent information not covered elsewhere can be added here. Additionally, including a signature, whether it's a scanned image or a digital signature, adds a professional touch, indicating the authenticity of the invoice. Don't forget to include your email address and contact information in the footer, ensuring that clients have the means to reach out if necessary.

7. Currency Format

Lastly, considering the currency format is essential, especially in international transactions. For UAE clients, invoicing in UAE Dhiram is appropriate. For foreign clients, invoicing in their currency ensures clarity regarding payment amounts.

In conclusion, using a reliable and feature-rich invoice generator like Refrens not only simplifies the invoicing process but also guarantees that all these critical elements are included. By adhering to these guidelines, businesses can create professional, error-free invoices that foster trust and clarity between the parties involved, ensuring seamless financial transactions and enhancing the overall business experience.

Free Invoice Generator - Online Invoice Maker

Invoice Definition - What is an Invoice?

An invoice summarizes the transactions between the buyer(customer) and the seller(vendor) for the sales of goods or services. It showcases the total amount to be paid for the services or products rendered by the customer. It holds all the necessary information like buyer details, seller details, reference number, product/service description, quantity, rate, tax amount, terms, and conditions of the payment. It also has information about the available payment mode for the buyer.

Online Invoice - What is an Online Invoice?

An invoice created using either Google Docs, Google Sheets, online invoice templates, or using an invoice software like Refrens is considered as online invoicing. It holds the same information as traditional invoices do. Creating invoices online is easy and also saves your hard-earned time which you can utilize further for business growth. It is always harder to create invoices at the end of the month and search for older invoices.

So using an invoice maker like Refrens, less to no Paperwork is required and also no risk of losing invoices. You can easily create invoices, manage, send and track all your invoices in one place. No fear of losing your invoices and can also access them whenever you require them. The best part about Refrens is - you can create invoices online without paying a single penny.

Invoice Purpose - What is an invoice used for?

An invoice is one of the major business documents used for accounting purposes. Using invoices one can easily manage and track all the payments received and due from a particular client. It helps businesses to record all the sales transactions happening between both the parties, i.e.: between client and vendor. Here are some other reasons why one should invoice in business:

  1. One of the best ways to accept payment from the clients.

  2. To track the future growth of the business.

  3. To keep track of sales.

  4. To keep track of inventory.

  5. Easy to file tax returns.

  6. Proof of sales happened between both the parties.

  7. Easy to track pending payments.

  8. Legal protection against lawsuits.

Invoice Generator - What is an invoice generator?

An invoice generator or free invoice maker specifically developed for business owners is a tool used to create an invoice online without any hassle or error. Using an online invoice generator, create invoices, send PDF invoices, customize invoices with invoice templates, download or print invoices etc. which is not possible in handwritten invoices. It has become easy for small business owners and freelancers to automate the invoicing process using a free invoice generator.

What is the difference between an invoice and a receipt?

An invoice is a document asking for the payment. Whereas the receipt is proof of payment done by the buyer to the seller. A receipt is a proof that the buyer has received the goods or services from the seller.

What is an invoice format?

An invoice format is basically the invoice template or layout. An invoice format breaks all the elements of an invoice in a simple format so that it becomes easy for you to create an invoice. For different professions, there are different invoice formats like consultant invoice format.

Who can issue the invoice?

Generally, the supplier issues the invoice for the goods or services they offer to the customer.

What is the difference between an invoice and a bill?

Yes, both are the same and portray the same information. The only difference is that the invoice is issued by the supplier or the business providing the products or services. The same invoice is recorded as a bill for the customer or the person receiving the products or services.

Time-saving benefits of online invoice generator

In the fast-paced world of business, time is of the essence. Leveraging technology, such as online invoicing tools like Refrens, can significantly save your time and energy, allowing you to concentrate on what truly matters – growing your business. Here’s how Refrens and similar invoice makers revolutionize your invoicing process:

1. Instant Invoice Generation

With Refrens, generating invoices is a matter of a few clicks. You can create professional-looking invoices instantly, eliminating the need to spend hours crafting invoices from scratch. This speed is invaluable, especially when dealing with multiple clients and projects.

2. Auto-Saved Client Data and Items

Refrens remembers your client data and item descriptions, making future invoicing a breeze. You don’t have to re-enter the same details repeatedly. This autofill feature not only saves time but also reduces the chances of errors, ensuring accuracy in your invoices.

3. Efficient Organization

Managing invoices becomes effortless with Refrens. You can organize and categorize all your invoices within seconds. The intuitive interface allows you to sort invoices based on various criteria, enabling quick access and efficient tracking.

4. Access to Essential Business Reports

Refrens provides essential business reports that offer insights into your financial transactions. These reports can be generated swiftly, giving you a comprehensive overview of your business performance. This data-driven approach aids in making informed decisions, crucial for business growth.

5. Professional Templates with Print Compatibility

Refrens offers a range of professional invoice templates. These templates are not only visually appealing but also compatible with printers. You can create polished, branded invoices ready for physical distribution in no time.

6. Real-time Invoice Tracking

One of the remarkable features of Refrens is the ability to track your invoices in real time. You can know if your client has opened your email, giving you visibility into client engagement. This knowledge is invaluable for understanding client responsiveness and planning follow-ups accordingly.

7. Quick Sharing via Email or WhatsApp

Refrens allows you to share your invoices swiftly. Whether through email or WhatsApp, you can send invoices to clients with ease. This quick communication expedites the payment process and enhances client satisfaction.

8. Invoice Status Monitoring

You can effortlessly monitor the status of your invoices with Refrens. Whether they are paid, unpaid, overdue, or partially paid, you have a clear overview. This real-time tracking saves you from the hassle of manual follow-ups and ensures timely payments.

9. Access Anywhere, Anytime

One of the significant advantages of online invoicing is the ability to access your invoice and client data from anywhere in the world. Whether you are in the office, at home, or on a business trip, your invoicing data is at your fingertips, enhancing flexibility and productivity.

10. Additional Free Tools

Apart from invoicing, Refrens offers a variety of free tools designed to simplify various aspects of your business. These tools complement your workflow, further enhancing your efficiency and saving your valuable time.

Types of invoices you can create using invoice generator

There are a total 6 types of invoices created in a business according to the needs and requirements. All the invoices mentioned below carry different purposes in accounting. Creating the right type of invoice for the right client at the right time is extremely important to get sales done and get paid faster.

  • Standard Invoice

    Standard invoice is a normal invoice created by the vendor for the client which includes all the basic details like invoice date, invoice number, payment due date, vendor address, client address, product or service name with quantity, rate, subtotal and total amount.

  • Proforma Invoice

    Proforma invoice is a non legal invoice created for the supplier to make agreement between both the parties for the payment terms and committing to deliver the products or services at a specified date and time.

  • Service Invoice

    Service invoice is usually created by service based businesses who do not deal with the products. Service businesses like digital marketers, lawyers, software developers, consultants etc. charge their client hourly rather than quantity wise for the services.

    Using our invoice generator, you can easily use the “Add/Rename Column” feature to hide, add or edit the column name and can charge hourly.

  • Commercial Invoice

    Commercial invoices are used by the export/import business owners which include slightly more information than a standard invoice. It has all the information similar to standard invoice and extra information like shipping details, country of supply, place of supply, total packages to be delivered and weight of the packages.

  • Recurring Invoice

    Recurring invoices are created by the businesses who charge fixed prices from their client and are charged either on a weekly or monthly basis like apartment rent, bills, subscription or any fixed price software. Recurring invoice is created and sent to the client on a monthly basis until the client cancels or ends the contract or subscription.

  • Credit Note

    Credit note is issued by the supplier when the client returns the product for reasons like damage or mistake.

Invoice Number - Basics Explained in Invoice Generator

What is an invoice number?

An invoice number is one of the most important elements of the invoice. Invoice number helps to track and organize each invoice you create. When creating an invoice, the invoice number should be unique for every invoice and it should be sequentially followed. Invoice numbers can contain both numbers and alphabets.

For example: When the first invoice is created, you can assign invoice number either 001 or INV/001. The same should be followed when creating the second invoice, it can be either 001 or INV/002.

How to assign invoice numbers?

There are numerous methods for adding the invoice number. Of which the best methods are as followers.

  • Sequential Method

    This is the most common and easy method to assign the invoice number and is also used by most businesses. Here your invoice number is in increasing order and starts from 1.

    For example: Invoice No 001, Invoice No 002, Invoice No 003 and so on or 2021/INV/001, 2021/INV/002, 2021/INV/003 and so on.

  • Date Wise Method

    Here, you use the date and unique number as the invoice number. For example: If you are issuing the invoice on October 01, 2023, then you can have invoice number 2023-10-01-001. Here it becomes easy to track the invoice, date-wise.

  • Project ID Method

    Many businesses work on different projects or gigs at the same time. Here you can assign the project number as the invoice number. For example, if you have completed project number 185, then you can assign invoice number 185. If you are undertaking a big project and have multiple sub-projects in it, then you can assign invoice numbers 185-001 and so on.

  • Client ID Method

    This is one of the rare methods, as very rare businesses assign client IDs to their clients. Suppose you have undertaken the project of a client whose client id is 387, then you can issue the invoice with invoice number 387-001.

Use invoice generator to make sequential invoice number

You can use the invoice generator, to create an invoice online for free with an invoice number. As you assign the first invoice number the system will automatically take the next invoice number in an increasing order. using our invoice generator, you can use all the above methods to assign the invoice number and can track, organize and send the invoice to the client.

Why Refrens invoice maker?

Every entrepreneur wants to grow their business at a larger scale, knowing the fact most of them are shifting their business from offline to online. As the business grows it becomes difficult to handle the transaction process for your invoicing cycle. Still, you can create an invoice using Google Docs or Google Sheets but that won’t give you an insight into your business in the long run. Also, it is very painful and hard to create invoices using Google Docs or Sheets.

So using Refrens online invoice generator, you can easily create invoices instantly and can send them to your client via email or even through WhatsApp share. Not just invoicing, you can store and access all the essential information like client data, payment reports, and tax reports. Easily create tax invoices in one go without prior knowledge of taxation.

Use the bulk upload invoice feature, if you are in the business of creating all your invoices at the end of the month which eventually saves you a lot of time. The online invoice generator also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click. You can also add your bank details to get paid directly to your bank account on time with the invoice generator.

Upload bulk invoices using online invoice maker

If you are one of those business owners who create invoices at the end of the month, it is very painful to create invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have many invoices to build by the end of the month.

But need not worry about it; Refrens invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet gets uploaded to the system. Using the bulk invoices feature, you can create both TAX invoices, and Non-TAX invoices. To upload bulk invoices, add your client's data and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system, and your invoice gets created.

Business reports provided by Refrens online invoice generator

Refrens provide all the necessary reports, which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the Reports supplied by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning, and develop a future forecast.

Refrens provide client reports, payment reports, TDS reports, vendor reports, invoice reports.

What is the cost of an online invoice generator?

When you search for the invoice online, you can find many websites that provide you with the invoice template. No doubt that invoice templates on some of the websites are really good. You only need to download the template for free and can easily add the details to the invoice using Google Sheets or Google Docs. However, after creating a few invoices, you will know that creating and maintaining the invoice is time-consuming.

As you will not be able to keep track of your invoices it will become difficult to find old invoices. You can not save the client details. You always have to copy the original invoice and then rename it with a new one. All this process is time-consuming. The best way is to use an invoice generator that helps you to do all this work easily and quickly. Our invoice generator helps you to create invoices for free with all the invoices saved in the system itself and can organize the invoices without any hassle.

What are the benefits of using Refrens invoice maker?

Here are some of the reasons you save your time and hard work when creating an online invoice using Refrens’ online invoice generator.

  • No cost invoice generator - create 50 invoices online. No Restriction. No SignUp Fee. No Conditions.

  • Client management - manage all your clients in one place. Access the information when required.

  • Use professional invoice templates that are compatible with letterheads and easy to print.

  • Essential reports to analyze your business and client transactions.

  • Add fields and columns to the invoice as per the requirements.

  • Add multiple users and businesses - if you have multiple businesses or users, you can add them for generating the invoices.

  • Organize all your invoices in one place. You can organize them by date filter, by selecting clients and also by your invoice status (paid, unpaid, partly paid, overdue).

  • Bulk upload invoices - create multiple invoices on a single upload.

  • Create recurring invoices for daily, weekly and monthly purposes.

  • Send or share invoices by downloading invoices as PDFs, printing them, emailing them to the client and also sharing them on WhatsApp.

What is the cost of an online invoice generator?

You will always wish to have the best for your business. Invoicing is one of those important aspects of your business. So having a perfect invoice maker that fits your business requirements is a must. But when finding the perfect solution, pricing is also one of the things that concern business owners especially small business owners or freelancers.

When you find one, you will notice different pricing models. Some invoice generators may charge a fee for each invoice you create. Some charge a monthly fee pricing model. Then there is certain invoice software that is completely free. You can create invoices for free with all the essential features like invoice templates, customization, recurring invoices, and other features that are generally seen in paid software. Generally, they charge a small payment gateway fee if you wish to accept payment online through this software.

Refrens don’t follow either of these revenue models. Refrens make revenue from the marketplace by connecting the best freelancers and agencies to the businesses for the completion of their work.

Countries Supported

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