FREE VAT Invoice Generator - Online Invoice Maker

How to create an invoice using the Refrens invoice generator?

To create an invoice online, all you need is a device like a laptop, tablet, or smartphone with an internet connection. Once you have these ready, follow these simple steps:

Step 1 - Access Refrens Invoice Generator

Begin by opening any web browser and searching for "Refrens invoice generator" on Google. Click on the first link or enter this URL directly: https://www.refrens.com/en-ae/free-online-invoice-generator

Step 2 - Fill in Invoice Details

Once you're on the Refrens invoice generator page, you'll find an invoice form. This form is designed for easy use, especially for those who are new to invoicing or don't have an accounting background.

Step 3 - Set Up Invoice Title

Start by setting up the title of your invoice. You can simply write "Invoice" or include your company's name along with the term "Invoice," like "FooBar Labs Invoice." This helps your client identify the document as an official invoice. Or you can go with "Tax Invoice" if the invoice includes tax.

Step 4 - Complete the Invoice Sections

Our free invoice generator divides the invoice into four main parts:

1. Invoice Header

On the left side of the invoice, add the invoice number, invoice date, and due date. You can also include additional details or reference numbers using custom fields. Additionally, you have the option to add your business logo on the right side, enhancing professionalism and branding.

2. Supplier/Client Details

Under "Billed To," enter your client's details, including their name or company name, address, email, phone number, and country. In the "Billed By" section, add your information. While most fields are optional, the country and business name are mandatory for both the vendor and the client.

3. Product/Service Details

This section is where you list the products or services sold to the customer. Add the product or service name, a brief description, quantity, and rate, and the total amount will be automatically calculated. You can also include UAE tax details like VAT, additional charges, and discounts. Our free Invoice Generator automatically handles the currency conversion to UAE Dhiram, saving you time and effort.

4. Terms and Conditions

In this section, you can outline your company's payment terms, ensuring clarity and faster payments. You can also attach files, add signatures, and include additional notes for your client.

Step 5 - Review and Send

Once you have filled in all the necessary details, review the invoice to ensure accuracy. Our online invoice generator simplifies the entire process, making it accessible even for beginners without invoicing knowledge. With your invoice ready, you can send it to your client, facilitating a smooth transaction process.

Creating professional invoices has never been this easy. Refrens online invoice generator empowers individuals and businesses, providing a user-friendly interface that simplifies the invoicing process, allowing you to focus on your work while ensuring timely and accurate payments from your clients.

How to personalize your invoice with Refrens online invoice generator?

Congratulations on creating your invoice with Refrens! Now, let's talk about adding your unique touch to make it truly yours. Customizing your invoice is easy, and Refrens provides you with several options to reflect your company's brand identity.

1. Choose Your Template - Refrens offers a variety of invoice templates tailored to different styles. Whether you're a business, a freelancer, or need a professional touch, there's a template for you. You can even opt for print-friendly designs or those with letterhead styles. Select the template that resonates with your brand.

2. Magic Colors - Want to infuse your invoice with your favourite colors? Refrens lets you change the color scheme to match your brand palette. Pick the shades that represent your business best and make your invoice visually appealing.

3. Customize Fonts - Don't want to stick with the standard fonts? No worries! You have the freedom to choose different fonts for your invoice headings. Whether you prefer a fancy or clean look, you can customize it to suit your style and brand personality.

4. Add a Letterhead - For a more official appearance, consider adding a letterhead to your invoice. This feature allows you to place your company's letterhead on top of the invoice, adding an extra layer of professionalism to your communication.

5. Create a Footer - At the bottom of the invoice, you can include a footer section. Here, you can add additional information or personal messages you want to convey to your clients. It's like having a brief chat with them directly on the invoice, enhancing your professional relationship.

And there you have it! Customizing your invoice with Refrens is quick and hassle-free. Add your style, inject some personality, and create an invoice that not only looks professional but also leaves a lasting impression on your clients. Enjoy the process of making your invoice uniquely yours!

How to send a payment reminder with Refrens free invoice generator?

Absolutely, sending invoices and managing payment reminders with Refrens free invoice generator is straightforward and efficient. Here’s a simple breakdown of the process:

1. Sending the Invoice

a) Email - After creating your customized invoice, you can directly email it to your client from Refrens. Just click the "Send" button, and the invoice will be on its way to your client’s inbox. It's a quick and hassle-free method to ensure your client receives the invoice promptly.

b) Print - If you prefer traditional paper invoices, Refrens allows you to print the invoice. You can mail the printed invoice to your client, catering to those who prefer physical documents.

c) Share the Link - Refrens provides the option to share a link to the invoice. This means you can send a secure link to your client, allowing them to view the invoice online without needing to download any files. It's a convenient way for both you and your client to access the invoice.

d) WhatsApp - Refrens takes convenience to the next level by enabling you to send invoices through WhatsApp. This modern approach ensures that your client receives the invoice in a platform they frequently use, making the payment process seamless.

2. Setting Payment Reminders

a) Email Reminders - Refrens allows you to schedule automatic payment reminders via email. You can set the date and time for the reminder, and Refrens will take care of the rest. This friendly email reminder ensures that your client is aware of the payment due date, promoting timely payments.

b) WhatsApp Reminders - If your client prefers communication through WhatsApp, you can set up payment reminders on this platform as well. Refrens enables you to send gentle nudges via WhatsApp, making it convenient for both you and your client to stay on top of payment schedules.

With Refrens, you have a variety of options to send invoices and set up payment reminders according to your preferences and your client's convenience. It's an all-in-one solution that simplifies the invoicing process, ensuring that you get paid on time without the stress of follow-ups. Enjoy the ease and efficiency of managing your invoices and payments with Refrens online invoice generator!

Why Refrens payment reminders matter?

Professionalism - Timely reminders demonstrate your professionalism and commitment to your work. It shows that you value your clients’ time and expect the same in return.

Convenience - By automating reminders, you save time and effort. Refrens handles the task for you, allowing you to focus on your business priorities while payment reminders are sent automatically.

Positive Client Relationships - Friendly reminders foster positive relationships with your clients. They appreciate the courteous approach and are more likely to fulfil their payment obligations promptly.

Peace of Mind - With Refrens handling your payment reminders, you can relax knowing that your invoicing process is streamlined and efficient. There’s no need to worry about manual follow-ups or missed payment deadlines.

In summary, an online invoice generator not only simplifies the process of creating and sending invoices but also ensures that you receive timely payments through its automated reminder system.

How to send a payment receipt with a Refrens free invoice generator?

1. Automatically Send a Payment Receipt:

a) Mark the Invoice as "PAID"

Once your client has made the payment, go to the invoice in Refrens and mark it as "PAID." This action indicates that the payment has been received and the transaction is complete.

b) Send the Payment Receipt

After marking the invoice as paid, Refrens offers you the option to send a payment receipt directly to your client. You don’t have to create a separate receipt; Refrens automates this process for you. This convenient feature ensures that your client receives a professional payment confirmation without any additional effort from your end.

2. Create a Payment Receipt from the Invoice:

a) Access the Invoice

Navigate to the specific invoice for which you need to generate a payment receipt within Refrens.

b) Use the "Convert" Option

Instead of starting from scratch, click on the "Convert" option within Refrens. This functionality allows Refrens to transform your invoice seamlessly into a detailed payment receipt.

c) Review and Edit (if necessary)

The converted payment receipt will include essential details such as the invoice number, issue date, due date, vendor's and client's information, product or service details, and the payment method (cash, cheque, online transfer). Review the receipt to ensure accuracy. If any adjustments are needed, you can make them at this stage to match your specific requirements.

d) Send the Payment Receipt

Once you are satisfied with the payment receipt, you can effortlessly send it to your client. Refrens ensures that your client receives a comprehensive and well-structured receipt, enhancing your professionalism and reinforcing a sense of trust and reliability in your business practices.

In summary, Refrens’ free invoice generator simplifies the entire process of creating and sending payment receipts. Whether you prefer automation or want to make manual adjustments, Refrens provides you with the flexibility and efficiency you need.

What are the mistakes to avoid when creating an online invoice?

Creating online invoices can be tricky, especially if you're new to the process. Here are some common mistakes to avoid:

1. Incorrect Invoice Values

Ensure that you accurately input the quantity, pricing, and taxable amounts. Mistakes in these areas can lead to incorrect total amounts, which can erode trust with your clients. Stick to the terms agreed upon in your contract and double-check the numbers before sending the invoice.

2. Spelling Mistakes and Jargon

Keep your language simple and error-free. Spelling mistakes and complex technical jargon can confuse your clients. Aim for clarity and readability. A clear, well-structured invoice is more likely to be paid promptly.

3. Incomplete Details

Include comprehensive information for both you and your client. Don't leave out essential details. Provide accurate seller and buyer information, and ensure your descriptions of products or services are clear and detailed. Incomplete information can lead to confusion and payment delays.

4. Missing Dates

Dates are critical. Always include the invoice issue date and the due date. This information is vital for your client to know when the invoice was sent and when payment is expected. Missing dates can cause misunderstandings and disrupt your cash flow.

5. Ignoring Tax Regulations

If your business is registered for taxes like VAT, ensure your invoice complies with the tax regulations. Display the taxable amount correctly and mention the applicable tax rate. Ignoring tax regulations can lead to legal complications and financial penalties.

6. Lack of Payment Terms

Clearly outline your payment terms on the invoice. Specify the payment due date and any penalties or discounts for early or late payments. Without clear payment terms, clients might delay payments, causing cash flow problems for your business.

7. Not Backing Up Your Invoices

Always keep backups of your invoices. Store digital copies in a secure location. If your invoices are lost or accidentally deleted, having backups ensures you can re-send them promptly if needed.

The good news is that you can avoid most of these mistakes by using a reliable invoice generator tool like Refrens. Such tools guide you through the process, helping you avoid common errors and ensuring your invoices are accurate, professional, and legally compliant. By utilizing an invoice generator, you can focus on your work with the confidence that your invoicing process is streamlined and error-free.

In today's digital age, invoicing has become streamlined and efficient, thanks to online invoice generators. These tools not only simplify the process but also ensure that invoices are accurate, professional, and legally compliant. When creating an invoice, especially in the context of UAE format, there are specific elements that are paramount to include. Each of these elements plays a crucial role in facilitating smooth transactions and maintaining a professional business image.

1. Invoice Header

The invoice header acts as the face of your invoice. It's the first thing your client sees. A clear and concise header should include the purpose of the invoice.

A unique invoice number is essential for tracking purposes. Invoices generated through platforms like Refrens have the advantage of automatically generating unique invoice numbers, eliminating the risk of duplication.

Dates, both the issue date and the due date, are vital to avoid any confusion regarding payment timelines. Additionally, including a reference number, such as a purchase order or quotation number, adds a layer of clarity for referencing past documents.

To enhance branding, incorporating your company or personal logo in this section is a best practice.

2. Company/Freelancer and Client Details

Providing comprehensive details for both parties is non-negotiable. Your legal company or freelancer name, complete address, phone number, and email address should be prominently displayed. This information not only establishes credibility but also ensures that both parties can differentiate their details easily.

3. Shipping Details (if applicable)

For businesses dealing with physical products, shipping details are vital. Including the recipient's name, address, city, state, date of delivery, and transport details ensures that products are delivered accurately and on time.

4. Products/Services Details

This section is the heart of the invoice. Clearly listing the products or services, along with detailed descriptions, avoids misunderstandings. Using itemized rows for each product or service, including quantity or hours worked, unit price, and applicable taxes, helps in precise calculations.

In Refrens, adding images to the item description enhances the client's understanding, providing a visual representation of the products they are purchasing. Moreover, having the flexibility to customize columns according to specific needs is an invaluable feature. You can add, hide, rename, or reorder columns, tailoring the invoice to your requirements.

5. Tax, Fees, and Discounts

Transparency regarding taxes, additional charges, and discounts is essential. Clearly stating the applicable tax or VAT rate and the resulting tax amount ensures legal compliance. If there are extra charges, such as packaging or freight charges, they should be itemized. Likewise, if you're offering discounts, these should be clearly mentioned, promoting trust and transparency in the transaction.

6. Terms & Conditions and Invoice Footer

Often overlooked, the terms and conditions section is vital. It sets the ground rules for the transaction. Including company and product terms, payment terms, preferred payment methods, and penalties for breaching agreements is crucial.

The invoice footer serves as a space for additional notes. Any pertinent information not covered elsewhere can be added here. Additionally, including a signature, whether it's a scanned image or a digital signature, adds a professional touch, indicating the authenticity of the invoice. Don't forget to include your email address and contact information in the footer, ensuring that clients have the means to reach out if necessary.

7. Currency Format

Lastly, considering the currency format is essential, especially in international transactions. For UAE clients, invoicing in UAE Dhiram is appropriate. For foreign clients, invoicing in their currency ensures clarity regarding payment amounts.

In conclusion, using a reliable and feature-rich invoice generator like Refrens not only simplifies the invoicing process but also guarantees that all these critical elements are included. By adhering to these guidelines, businesses can create professional, error-free invoices that foster trust and clarity between the parties involved, ensuring seamless financial transactions and enhancing the overall business experience.

There are a total 6 types of invoices created in a business according to the needs and requirements. All the invoices mentioned below carry different purposes in accounts management. Creating the right type of invoice for the right client at the right time is extremely important to get sales done and get paid faster.

• Standard Invoice

  Standard invoice is a normal invoice created by the vendor for the client which includes all the basic details like invoice date, invoice number, payment due date, vendor address, client address, product or service name with quantity, rate, subtotal and total amount.

• Proforma Invoice

  Proforma invoice is a non legal invoice created for the supplier to make agreement between both the parties for the payment terms and committing to deliver the products or services at a specified date and time.

• Service Invoice

  Service invoice is usually created by service based businesses who do not deal with the products. Service businesses like digital marketers, lawyers, software developers, consultants etc. charge their client hourly rather than quantity wise for the services.

  Using our invoice generator, you can easily use the “Add/Rename Column” feature to hide, add or edit the column name and can charge hourly.

• Commercial Invoice

  Commercial invoices are used by the export/import business owners which include slightly more information than a standard invoice. It has all the information similar to standard invoice and extra information like shipping details, country of supply, place of supply, total packages to be delivered and weight of the packages.

• Recurring Invoice

  Recurring invoices are created by the businesses who charge fixed prices from their client and are charged either on a weekly or monthly basis like apartment rent, bills, subscription or any fixed price software. Recurring invoice is created and sent to the client on a monthly basis until the client cancels or ends the contract or subscription.

• Credit Note

  Credit note is issued by the supplier when the client returns the product for reasons like damage or mistake.

Every entrepreneur wants to grow their business at a larger scale, knowing the fact most of them are shifting their business from offline to online. As the business grows it becomes difficult to handle the transaction process for your invoicing cycle. Still, you can create an invoice using Google Docs or Google Sheets but that won’t give you an insight into your business in the long run. Also, it is very painful and hard to create invoices using Google Docs or Sheets.

So using Refrens online invoice generator, you can easily create invoices instantly and can send them to your client via email or even through WhatsApp share. Not just invoicing, you can store and access all the essential information like client data, payment reports, and tax reports. Easily create tax invoices in one go without prior knowledge of taxation.

Use the bulk upload invoice feature, if you are in the business of creating all your invoices at the end of the month which eventually saves you a lot of time. The online invoice generator also supports multiple currencies and more than 200+ countries. If you have a business with global clients, you can change the currency on your invoice with just one click.

Upload bulk invoices using online invoice maker

If you are one of those business owners who create invoices at the end of the month, it is very painful to create invoices even if you are using an online invoice maker. Creating an invoice and sending it to your client and repeating the same process is time-consuming, especially when you have many invoices to build by the end of the month.

But need not worry about it; Refrens invoice maker allows you to upload bulk invoices that auto-generate invoices once the sheet gets uploaded to the system. Using the bulk invoices feature, you can create both TAX invoices, and Non-TAX invoices. To upload bulk invoices, add your client's data and the information of the products/services you are offering in a CSV sheet provided by the Refrens. Next, upload the CSV to the system, and your invoice gets created.

Business reports provided by Refrens online invoice generator

Refrens provide all the necessary reports, which are useful for the users to summarize their business performance. You can make seamless business decisions by overviewing the Reports supplied by the Refrens free invoice generator. Reports help you to improve marketing plans, budget planning, and develop a future forecast.

Refrens provides VAT reports, client reports, payment reports, vendor reports, and invoice reports.

What is the cost of an online invoice generator?

When you search for the invoice online, you can find many websites that provide you with the invoice template. No doubt that invoice templates on some of the websites are really good. You only need to download the template for free and can easily add the details to the invoice using Google Sheets or Google Docs. However, after creating a few invoices, you will know that creating and maintaining the invoice is time-consuming.

As you will not be able to keep track of your invoices it will become difficult to find old invoices. You can not save the client details. You always have to copy the original invoice and then rename it with a new one. All this process is time-consuming. The best way is to use an invoice generator that helps you to do all this work easily and quickly. Our invoice generator helps you to create invoices for free with all the invoices saved in the system itself and can organize the invoices without any hassle.

What are the benefits of using Refrens invoice maker?

Here are some of the reasons you save your time and hard work when creating an online invoice using Refrens’ online invoice generator.

• No cost invoice generator - create 50 invoices online. No Restriction. No SignUp Fee. No Conditions.

• Client management - manage all your clients in one place. Access the information when required.

• Use professional invoice templates that are compatible with letterheads and easy to print.

• Essential reports to analyze your business and client transactions.

• Add fields and columns to the invoice as per the requirements.

• Add multiple users and businesses - if you have multiple businesses or users, you can add them for generating the invoices.

• Organize all your invoices in one place. You can organize them by date filter, by selecting clients and also by your invoice status (paid, unpaid, partly paid, overdue).

• Bulk upload invoices - create multiple invoices on a single upload.

• Create recurring invoices for daily, weekly and monthly purposes.

• Send or share invoices by downloading invoices as PDFs, printing them, emailing them to the client and also sharing them on WhatsApp.

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