Top Billing Software for Professional Services

Top 11 Billing Software for Professional Services

When it comes to managing money for professional services, choosing the right billing tool is like picking the perfect tool for a job. 

In this blog, we will look at different options, each offering special features to help businesses handle their finances. Whether it’s making invoices easily, keeping track of time, or managing projects efficiently, these tools have various strengths. The differences in features, prices, and what users think about them mean that businesses can choose the tool that fits their needs best.

Software Name Key FeaturesStarting Price Average Rating Trial PeriodFree version
RefrensCustomizable Invoice, Recurring InvoiceRs 100/month4.9⭐Upto 10 documentsUpto 50 documents
NetSuiteBilling, Reporting$999/month4.1⭐Yes, Contact to know the periodNo
FreshbooksAutomatically calculate taxes, Establish due dates $7.60/month4.5⭐30 daysNo
Big TimeCustomizable Invoice Templates, Time and Expense Tracking$20/month4.5⭐Yes, Contact to know the periodNo
QuickBooks ProInvoicing, Recurring Payment$6/month4.3⭐30 DaysNo
BQE Core Automated billing, Recurring billingRequest For Pricing4.5⭐Request for the DemoNo
ClockifyInvoicing, unlimited users$3.99/month4.7⭐Yes, Request for trialYes
PaymoInvoicing, Reporting $5.9/month4.7⭐NoYes
Square Invoicing, Estimate20Pound/month4.6⭐NoYes
VyaparBilling, Expense Management Rs 3399/year4.4⭐/5NoNo

Top Billing Software for Professional Services

1. Refrens

Refrens is a best invoicing software tailored for professional services. This platform is designed to streamline invoicing, payments, and financial management for freelancers and businesses alike, including the ones offering professional services. It facilitates the creation of invoices, management of payments, and tracking expenses, aiming to simplify financial operations and enhance efficiency for service providers. 

Features

  • Invoicing: Refrens empowers professionals in diverse services to personalize their invoices, incorporating branding elements such as logos and personalized messages. This customization ensures that each invoice aligns with the unique identity of the professional service, enhancing the overall presentation. Additionally, you can share your invoice with a click, send reminders to your client, and automate testimonial requests.
  • Payment Options: The billing software caters to a variety of payment preferences, offering choices like Google Pay, Phone Pay, Paytm, UPI, QR codes, and more. This versatility ensures clients can conveniently pay using their preferred method, enhancing the overall payment experience.
  • Attachment: Professionals using Refrens can attach relevant documents, such as project details, service notes, or contractual agreements, directly to invoices. This consolidation ensures easy access to all pertinent information for both the professional and the client.
  • Tax Compliance and Reports: Refrens simplifies tax compliance for professional services by managing TDS, GST, and other taxes. The software generates comprehensive reports, streamlining the documentation process and ensuring adherence to financial regulations.
  • Recurring Invoice: Professionals can save time and streamline billing processes by creating recurring invoices with consistent details for each billing period. This feature is particularly useful in reducing repetitive tasks.
  • Customization: In the creative aspect you can have extensive customization options, allowing professionals to tailor the layout with varied templates, change fonts and colors, add footer and letterhead, adjust script, page size, margins, and more. Additionally, in a professional aspect, you can upload your customized signature, add attachments, and add deadline notes if required. 
  • Quotations: You can craft and customize your estimates according to your requirements seamlessly with consistent details using different templates and other customization options.
  • Purchase Orders: Beneficial for professionals offering workshops, group sessions, or selling products, this feature simplifies the management of financial transactions associated with these services, providing a comprehensive solution.
  • Expense Reports: Refrens facilitates efficient management of professional service-related expenses, covering items from office supplies to professional development costs. This feature aids in maintaining accurate financial records.
  • Multi-User Management: Designed for practices with multiple professionals or administrative staff, this feature enables collaborative financial management while maintaining individual access and permissions.
  • Data Security and Portability: The software ensures the confidentiality and security of financial and client data, offering options for secure data download and portability, and ensuring compliance with privacy and security standards.

Pricing

  • Free Plan: free plan for small businesses to create up to 50 documents/year
  • Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Rating: 

  • Capterra 4.9⭐/05
  • G2  4.6⭐/05
  • Software suggests 4.8⭐/05
Refrens - Best Billing Software for Professional Services

2. NetSuite

NetSuite is a cloud-based business platform with a history dating back to the 1990s and offers comprehensive functionalities encompassing invoice and billing management, accounting, and ERP. Over the years, it has aided numerous businesses in streamlining essential processes and facilitating data-driven decision-making.

Features

  • Billing: It automates your billing and streamlines the invoicing and payment processes, reducing manual intervention and potential errors which enhances efficiency, minimizes delays, and provides a reliable mechanism for the consistent and prompt handling of financial transactions within your business operations.
  • Subscription Management: Efficiently handle and oversee subscriptions within the system.
  • Reporting: Generate comprehensive reports to provide insightful analytics and facilitate informed decision-making.
  • Multiple Currencies: Support transactions in various currencies, catering to the diverse financial needs of the business.
  • Project Accounting: Manage and track project-related financial aspects, ensuring accurate project accounting.
  • Timesheet Management: Effectively oversee and organize timesheets, providing a structured time-tracking and management approach.

Pricing

NetSuite costs vary depending on the selected modules, number of users, and additional services. Basic plans typically begin at approximately $999 per month, in addition to $99 per user per month.

Rating

  • Capterra 4.1⭐/5
  • Get app 4.1⭐/5
  • G 2  4⭐/5
  • SoftwareSuggest 4.8⭐/5
Netsuite

3. FreshBooks

Tailored for small businesses, sole proprietors, and freelancers in the professional services sector, FreshBooks functions as a comprehensive billing software. With its user-friendly features, it optimizes organizational efficiency by seamlessly handling invoicing, tracking payments, and monitoring expenses, offering a specialized solution for professionals in the service industry.

Features 

  • Recurring Invoicing: Streamline billing processes by setting up recurring invoices for consistent services.
  • Customizable Invoices: Tailor invoices to suit specific branding and client preferences.
  • Automatic Payments: Facilitate seamless transactions through automated payment processing.
  • Double-Entry Accounting: Ensure accuracy in financial records with the support of double-entry accounting principles.
  • Credit Card and ACH Payments: Accept payments conveniently through credit cards and ACH transactions.
  • Automatic Late Payment Reminders and Fees: Improve cash flow by automating reminders for late payments and implementing associated fees.
  • Time Tracking and Mileage Tracking: Efficiently monitor billable hours and track mileage for accurate client billing.
  • Reporting and  Dashboards: Access comprehensive reports and dashboards for a detailed overview of financial data and performance metrics.

Pricing: 

  • Lite: $7.60/month
  • Plus: $13.20/month
  • Premium: $24.00/month
  • Select: Contact for the pricing 

Rating

  • Capterra 4.5/⭐5
  • Software Advice 4.5⭐/5
  • G2 4.5⭐/5
  • Get app 4.5⭐/5
  • Software Suggest 4.7⭐/5
freshbooks

4. Big Time 

BigTime stands out as a comprehensive Professional Services Automation (PSA) software, focusing on billing and invoicing functionalities alongside robust time tracking and project management capabilities. Specifically designed for professionals such as engineers, architects, accountants, IT consultants, lawyers, financial advisors, and graphic designers, BigTime aims to address common business challenges related to cash flow issues.

With a primary goal of facilitating regular and timely payments, BigTime endeavors to assist companies in optimizing their cash flow, saving valuable time, and consolidating essential business metrics.

Features

  • Customizable Invoice Templates based on Bill Rates and Industry: Tailor invoice templates to individualized specifications, considering bill rates and industry requirements.
  • At-a-Glance Dashboards: Access informative dashboards that provide a quick overview of key metrics for efficient decision-making.
  • Automatic Workflow Approval: Streamline processes through automated workflow approvals, ensuring efficiency and consistency.
  • Payment Processing: Facilitate seamless payment transactions within the platform for enhanced financial management.
  • Time and Expense Tracking: Effectively monitor and manage billable hours and expenses for accurate client billing.
  • Automatic Payment Reminders: Improve cash flow by automating reminders for upcoming payments, and enhancing timely collections.

Pricing:

  • Essential: $ 20 per user/per month
  • Advance: $35 per user/per month
  • Premier: $45 per user/per month
  • Projector: From $60 per user/per month

Rating

  • G2 4.5⭐/5
  • Software Advice 4.5⭐/5
  • Get app 4.6⭐/5
  • Capterra 4.6/5
  • Software Suggest 4.5⭐/5
Bigtime

5. QuickBooks Pro

QuickBooks Pro, a renowned accounting software within the realm of billing for professional services, enables users to effortlessly generate invoices, track payments, and manage vendor payments. By centralizing financial operations, QuickBooks simplifies bookkeeping tasks and provides the flexibility to customize and dispatch invoices conveniently from either mobile or desktop devices, ensuring efficient financial management on the go.

Features

  • Invoicing: You can personalize your invoice by giving it a professional look, adding important notes, signature, and other important things as per your needs.
  • Recurring Payments: Streamline billing processes by setting up automated recurring payments.
  • Support for Multiple Currencies: Facilitate transactions in various currencies to cater to diverse business requirements.
  • Inventory Tracking: Monitor and manage inventory efficiently within the platform.
  • Sales by Customer: Gain insights into sales performance by tracking and analyzing sales data on a customer basis.
  • Payroll Management: Seamlessly handles payroll processes, ensuring accuracy and compliance.
  • Accounts Payable and Accounts Receivable: Efficiently manage both accounts payable and accounts receivable within the software.
  • Automatic Generation of Reports: Generate reports automatically to provide a quick overview of key financial metrics and performance indicators.

Pricing 

  • Easy Start: $6/month
  • Essential: $12/month
  • Plus: $14/month
  • Advance: $28/month

Rating

  • Capterra 4.4⭐/5
  • G2 4.3⭐/5
  • Get app 4.4⭐/5
  • Capterra 4.3⭐/5
Quickbooks

Recommended Reads: Top Invoicing Software For Consultants

6. BQE Core 

BQE Core stands out as a highly acclaimed all-in-one solution widely embraced by professional services. This comprehensive platform seamlessly integrates intuitive billing and invoicing, project management, time and expense tracking, accounting, and reporting into a single, robust dashboard.

Features

  • Automatic Billing: Streamline billing processes through automated systems where you can craft a bill according to your preference.
  • Recurring Invoicing: You can set up automated recurring invoices for consistent and predictable billing.
  • Customizable Invoice Templates: It gives you tailor invoice templates to align with your brand and specific business needs.
  • Online Payments: Facilitate seamless online payment transactions within the platform.
  • Multi-Currency Support: Conduct transactions in various currencies to accommodate diverse business needs.
  • Preferred Invoice Schedule and Frequency: Customize and automate invoice schedules according to your preferences.
  • Split Invoices: Divide invoices as needed, providing flexibility in billing arrangements.
  • BQE CORE Mobile App: Access the functionality of BQE CORE on the go through its dedicated mobile application.
  •  Metrics and Reporting: Utilize comprehensive metrics and reporting tools to gain insights into key financial and operational data.

Pricing

Submit a request for pricing to receive detailed information about all available plans

Rating 

  • G2 4.3/⭐5
  • Capterra 4.5⭐/5
  • Get app 4.5⭐/5
  • Software Suggest 4.5⭐/5
BQE Core

Recommended Reads: Billing Software For Export Business

7. Clockify

Clockify emerges as an excellent option for agencies across various sizes aiming to enhance productivity and streamline billing processes. 

Whether opting for manual time tracking or utilizing its automatic timer feature, Clockify provides flexibility to meet diverse preferences.

The platform extends its utility through detailed reports and analytics, empowering professional service agencies to understand their work patterns and implement adjustments for improved efficiency.

Features:

  • Invoicing: Automate and enhance your invoicing process for a professional touch. Generate accurate and customizable invoices from any location, reducing delays and minimizing nonpayments.
  • Unlimited Users: Clockify accommodates unlimited users, catering to the varying needs of professional service agencies.
  • Team Scheduling and Time-Off Management: Enhance workforce management with features like team scheduling and time-off management, facilitating organized and efficient operations.
  • Integration with Numerous Popular Apps: Clockify seamlessly integrates with a wide array of popular apps, ensuring compatibility and enabling a cohesive workflow for professional services.
  • Project and Task Management Tools: Utilize Clockify’s project and task management tools to effectively plan, organize, and execute projects within professional service agencies.

Pricing:

  • Basic: $3.99
  • Standard: $5.49
  • Pro: $7.99
  • Enterprise: $11.99

Rating:

  • Capterra 4.7⭐/5
  • Get app 4.7⭐/5
  • G2 4.5⭐/5
Clockify

8. Paymo 

Paymo serves as a comprehensive solution for professional service agencies, facilitating project management from initiation to billing.

Its features include billing, time tracking, task assignment, deadline setting, and invoice creation. 

Feature

  • Effortless Invoicing Features: Enjoy the seamless invoicing features that simplify the billing process, ensuring a smooth and efficient experience.
  • Automated Time Tracking: Benefit from the convenience of automated time tracking to effortlessly monitor and record work hours.
  • Comprehensive Task Management: Utilize detailed task management capabilities for a thorough and organized approach to handling assignments.
  • Advanced Reporting Choices: Access a variety of advanced reporting options, providing in-depth insights and analytics for informed decision-making.

Pricing

  • Starter: $5.9/month/user
  • Small Office: $10.9/month/user
  • Business: $16.9/month/user

Rating

9. Square 

Square is a comprehensive billing software designed for professionals, providing smart automation and integrated tools to enhance efficiency. 

With secure payment options and CRM tools, Square streamlines business operations across multiple locations. It effectively manages revenue diversification, cash flow, customer outreach, and employee coordination, and offers advanced reporting capabilities, contributing to overall business success.

Features

  • Invoicing: Square streamlines payments with one-click invoicing, real-time tracking, and automated reminders. Accept various payment methods, set up recurring billing, and utilize features like Card on File. You can Simplify in-person payments with Square Hardware, and effortlessly manage refunds. 
  • Estimate: Simplify create and convert estimates into invoices effortlessly, customize digital contracts with e-signatures, and track real-time status updates. This software offers templates and customized clauses for efficient commitment processes, ensuring transparency throughout.
  • Customization: It customizes layouts, updates your logo, and previews changes. Add custom invoice fields for extra details and personalize field names. Capture essential client information with custom contract fields, ensuring a professional touch for your business.
  • CRM: Automatically create profiles, organize with smart groups, and gather real-time feedback. Sync seamlessly with Square products and easily import customer lists.  

Pricing

Plus plan: 20 pound /month 

Rating:

  • Get app 4.6⭐/5
  • Capterra 4.6⭐/5
  • G 2 4.7⭐/5
Square Invoices

Recommended Reads: Best CRM Software with Invoicing

10. Account Sight

AccountSight is a user-friendly cloud-based employee management software that offers robust invoicing tools for professional service providers. offering time tracking, resource planning, expense tracking, estimates, invoicing, and more. Ideal for professional services organizations, it provides robust features like multi-level approvals and insightful reports.

The platform’s intuitive project setup and mobile app integration make time tracking seamless and accurate, ensuring precise records for billing. 

Features 

  • Billing and Invoicing: AccountSight streamlines billing with real-time project visibility, QuickBooks integration, and automated invoicing. The user-friendly platform offers pre-designed templates, automated reminders, and flexible billing options.
  • Reporting: Generate reports on Cost, Revenue, Billing, and Budget effortlessly. Use Foxit eSign for HIPAA, SOC2, 21CFR Part11 compliant digital signatures on undersign reports. Access individual project portfolio dashboards for detailed insights.

Pricing 

  • Basic:$10/month/per person: 2-5 users pack
  • Small group:$9/month/per person: 6 -20 users pack
  • Enterprise:$8/month/per person: 21-100 users pack 

Rating

  • Get app 4.9⭐/5
Account Sight

Recommended Reads: Top 8 e-Way Bill Software

11. Vyapar

Vyapar stands out as an innovative accounting software tailored to meet the specific requirements of professional service providers, providing a suite of features that streamline billing processes and elevate contract accounting.

Features:

  • Quick and Efficient Billing:  Vyapar accelerates billing processes by automating tasks, minimizing manual labor, and reducing errors, allowing to focus on their core work.
  • User-Friendly Interface: Featuring a seamless interface, Vyapar ensures easy usability without the need for special training, making financial management accessible for every contractor.
  • Professional Invoicing: Vyapar enables the creation of unique, professional invoices and estimates using premium templates, projecting a polished brand image to clients.
  • Faster Payments: The software incorporates QR codes for easy payments and includes bank details in invoices, facilitating quicker client payments.
  • Effective Payment Reminders: Vyapar allows the sending of payment reminders via email or WhatsApp, assisting in managing and tracking paid and unpaid invoices efficiently.
  • Comprehensive Business Overview: The Vyapar dashboard provides a clear picture of daily business activities, including cash flow, inventory, accounts receivable, and contracts.
  • Bank Account Integration: Easily track bank inflows and outflows, presenting a detailed financial outlook on the dashboard.

Vyapar’s accounting solution is tailored for professional service providers of all sizes, from those with large supply chains to those just starting. Its focus on automating billing and accounting, along with tools for professional invoicing and expense tracking, positions it as a valuable asset for contractors aiming to grow their business efficiently.

Pricing:

  • Silver Plan: ₹3399.00 for 1 year.
    • Desktop + Mobile. Includes syncing data across devices, creating up to 3 companies, generating 10 E-way Bills per month, quick billing, TCS on invoices, different rates for each party, up to 3 firms, balance sheet, and 16 more features.
  • Gold Plan: ₹3999.00 for 1 year.
    • Desktop + Mobile. Offers all Silver Plan features plus unlimited company creation, unlimited E-way Bills, and creation of up to 5 firms.

Ratings:

Refrens: All-in-one billing tool for your business

Optimize your invoicing and accounting operations seamlessly with Refrens, a tailored solution crafted to meet the specific needs of your business. This software serves as a cornerstone for your company, reducing the complexities of time-consuming billing tasks. Not only does Refrens save you valuable time and resources, but it also streamlines processes for your clients.

Distinguished by those who have explored various invoicing platforms, Refrens Software stands out as the premier choice, particularly for businesses related to yours. It functions as a supremely efficient tool, adept at managing payments, and team collaboration within a unified platform. 

The intuitive interface allows you to effortlessly generate and dispatch invoices using versatile templates, while comprehensive financial reports are just a few clicks away.

Designed with user-friendliness in mind, Refrens caters to the needs of you, your team, and your clients. Its scalability ensures it evolves with the growth of your business, seamlessly integrating with your preferred tools. For businesses structured around projects, Refrens offers unparalleled value for money.

Recommended Reads: Top E-Invoicing Software in India: Detailed Analysis

Key Features To Consider for Invoicing Software for Professional Services

When selecting billing software for professional services, several key features should be considered to ensure that the chosen solution aligns with the specific needs and requirements of the business. Here are essential features to consider:

1. Invoicing and Billing: Easily generate polished invoices with tailored templates, providing flexibility for different billing methods such as hourly rates, fixed amounts, or recurring charges.

2. Time Tracking: Accurately monitor billable hours and seamlessly integrate with project management tools, allowing for precise reporting on time spent, whether by project or client.

3. Expense Tracking: Capture and categorize expenses effortlessly, including the option to attach receipts and integrate seamlessly with credit cards and bank accounts for a comprehensive overview of financial transactions.

4. Client Management: Maintain thorough client records, including detailed communication history, and support for multiple contacts per client, ensuring a holistic approach to client relationship management.

5. Payment Processing: Offer clients multiple payment gateways for their convenience, automate payment reminders, and seamlessly integrate with accounting software to ensure a smooth financial workflow.

6. Integration with Accounting Software: Enjoy seamless integration with popular accounting tools, streamlining financial reporting processes and minimizing the need for duplicate data entry.

7. Automation and Workflow: Experience automated invoicing and recurring billing, implement workflow automation for approval processes, and receive timely alerts for overdue payments, enhancing overall efficiency.

8. Reporting and Analytics: Access comprehensive reports on financial performance, conduct client profitability analyses and customize reports to meet specific business needs, providing valuable insights for strategic decision-making.

9. Security and Compliance: Ensure data security through encryption and secure storage practices, maintain compliance with relevant financial regulations, and have robust backup and disaster recovery options in place.

10. User-Friendly Interface: Enjoy an intuitive and user-friendly interface that can be accessed from various devices, with additional training and support options for user convenience.

11. Scalability: Grow your business seamlessly with a platform that supports an expanding client base and transaction volume, offering flexible pricing plans to accommodate evolving business needs.

12. Customer Support: Rely on responsive customer support, access a comprehensive knowledge base and tutorials for self-help, and benefit from regular software updates and improvements.

13. Customization and Flexibility: Tailor the system to your unique business needs with custom fields, flexible billing structures, and options for tax configuration, ensuring adaptability to diverse business requirements.

14. Collaboration Features: Facilitate teamwork with multi-user access and different permission levels, incorporating collaboration tools for teams working on billing and invoicing.

15. Mobile Accessibility: Stay productive on the go with a mobile app or responsive design, allowing users to create invoices and track expenses from their mobile devices effortlessly.

Recommended Reads: Best Invoice Approval Workflow Software

Conclusion 

Picking the right billing tool for professional services is a big decision. It’s like choosing the best tool for a specific job – you want one that makes things easier and works well for you. The options we talked about in this blog all have different strengths, so businesses can find one that matches what they need. Whether it’s automated billing, making customized invoices, or managing projects, each tool has its perks. Businesses need to think about what they need and how much they can spend to make the best choice for their specific situation.

Also read: E-invoicing In GST: A Complete Guide

FAQs

How do you bill for professional services?

Professional invoices must include the name of the business, service description, date, invoice number, and mode of payment. Additionally, your invoice must also include some terms and conditions i.e. payment must be done in 15 days or you may charge a certain amount.

Why do professional services businesses need billing software?

Billing software helps streamline financial processes, including invoicing, time tracking, and expense management, allowing businesses to efficiently manage their finances and focus on delivering quality services.

What key features should businesses look for in billing software?

Essential features include customizable invoicing, time tracking, expense management, client relationship management, payment processing, integration with accounting software, automation, reporting, security, user-friendly interface, scalability, and customer support.

How can billing software improve invoicing efficiency?

Billing software automates the invoicing process, allowing businesses to generate professional invoices, customize templates, set up recurring payments, and streamline payment reminders for improved efficiency.

What role does time tracking play in billing software for professional services?

Time tracking features help businesses monitor billable hours accurately, integrate with project management tools, and generate reports on time spent by projects or clients, ensuring accurate client billing.

How does billing software contribute to expense management for professional services?

Billing software allows businesses to capture, categorize, and manage expenses efficiently. Users can attach receipts and documentation, track credit card and bank transactions, and integrate expense data with accounting processes.

 What role does customization play in billing software for professional services?

Customization in billing software allows businesses to tailor the platform to their unique needs. Custom fields, personalized invoice templates, and flexibility in billing structures contribute to a more tailored and effective solution.

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