7 Best Small Business Invoicing Software (Updated 2024 List)

Using invoicing software for your small business makes managing invoices easy and fast. You can create professional invoices quickly, track payments, and manage your cash flow better. This frees up more time for you to focus on your business’s growth, and less on unnecessary administrative work. It maintains a professional image of your business and keeps your bottom line healthy.

In this blog, we look into the main features, pricing, user reviews, and ratings of different invoicing software. It will help give you a comprehensive understanding of what each has to offer. 

Small business invoicing software reviews: A Quick Glance 

Software	Starting Price	Average Rating	Trial Period	Free version
Refrens	₹100/month	4.9⭐	Upto 10 documents	Upto 50 documents
Zoho	₹749/month	4.7⭐	14 days	❌
FreshBooks	$7.60/month	4.5⭐	30 days	❌
QuickBooks	$6/month	4.3⭐	30 Days	❌
Paymo	$5.9/month	4.7⭐	❌	✔️
Xero	$54/month	4.4⭐	✔️	❌
Waves	$20/month	4.6⭐	❌	❌

Key Features to Consider :

Here are the key features to consider when choosing invoicing software for small businesses:

1. Ease of Use: Choose software with an intuitive interface. It should simplify creating and customizing invoices and offer easy management of clients and projects.
2. Automation: Look for features that automate recurring invoices and payment reminders. It should also allow automated sending and receiving of invoices.
3. Customization: Make sure the software lets you create invoices that reflect your brand. It should offer customizable templates for invoices and estimates.
4. Payment Processing: Pick software that integrates with online payment gateways for secure payments. It should also support multiple currencies.
5. Additional Features: Consider software with expense and time tracking, inventory management, and reporting tools. It should integrate with other business applications like accounting software.
6. Budget: Check the pricing plans of different software options. Choose one that fits your business needs and budget.
7. Security: Ensure the software has strong security measures to protect your financial data.

List of 7 Best Small Business Invoicing & Billing Software 

1. Refrens – Accounting & Invoicing Software for Small Business

Refrens is one of the best billing software for small businesses serving over 150,000 businesses worldwide. It offers a wide range of features that make managing finances easy and convenient. With an intuitive interface, Refrens allows for quick invoice creation, smooth payment tracking, and efficient expense management, all in one place.

Key Features:

• Automated Invoicing: Effortlessly create professional invoices with a customized look that reflects your brand.
• Seamless Sharing: Reach your clients on their preferred platform with one-click sharing via WhatsApp integration, email, secure link, PDF, or even physical print.
• Complete Customization: Design invoices that match your brand perfectly with customizable templates, colors, fonts, and layouts. Add your logo, headers, and footers for a consistent brand image.
• Recurring Invoices on Autopilot: Save time and ensure on-time payments by automating invoices for recurring services.
• Streamlined Workflow: Convert quotes into invoices with a single click, eliminating unnecessary steps.
• Simplify Tax Compliance: Generate e-invoices and access essential tools to effortlessly manage your finances and generate insightful reports. Plus, Refrens helps with GST filing in India by generating GSTR-1 reports with a single click.
• Improved Cash Flow: Reduce the risk of late payments with automated payment reminders sent via WhatsApp and email.
• Security: Secure cloud storage keeps your financial data safe and easily accessible.
• Free to Start: Get started with Refrens for free and enjoy unlimited invoicing with essential tools. Upgrade to paid plans as your business grows and your needs evolve.

With its ease of use, automation features, and focus on customization, Refrens is a powerful solution for small businesses looking to streamline their finances and get paid faster.

Additional Features:

Refrens offers beyond invoicing. It provides inventory software, expense management software, bookkeeping, and accounting systems along with lead management and sales CRM software and many more. These extra features make Refrens a complete solution for improving all aspects of your small business operations.

Pricing: 

• Free Plan: free plan for small businesses to create up to 50 documents/year
• Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Rating: 

• Capterra: 4.8⭐/05
• G2:  4.6⭐/05
• Software suggests: 4.8⭐/05
• Software Advice: 5⭐/5
• Get app: 4.9⭐/5

2. Zoho – Free Invoicing Software For Small Business

Zoho is one of the top accounting and inventory management software providing more than just invoicing to small businesses.

With Zoho Invoice, you can opt for on-premises or cloud-based versions, easily aligning with your preferred deployment methods.

Key Features:

• Invoicing: Streamline the invoicing process with professional-looking invoices, automated payment reminders, and seamless online payment acceptance.
• Recurring Invoices: Easily set up automated invoices for regular billing cycles, perfect for ongoing services like travel arrangements.
• Customizable Templates: Create personalized invoices that reflect your brand identity, utilizing customizable templates for a polished appearance.
• Online Payments: Expedite payment collection by offering diverse online payment options to clients.
• Expense Tracking: Efficiently manage and track expenses to maintain accurate financial records.
• Client Portal: Foster collaboration and communication with clients through a dedicated portal for accessing invoices.
• Time Tracking: Manage hourly fees or time-based services with ease through integrated time-tracking functionality.
• Automated Reminders: Send timely payment reminders to clients for efficient follow-ups and settlements.
• Multi-Currency Support: Enable seamless transactions with international clients by supporting multiple currencies.
• Mobile Accessibility: Access billing information and manage invoices on the go, essential for mobile business operations.
• Integration with Other Apps: Enhance efficiency by integrating Zoho Invoice with other business applications for streamlined processes. 

In summary, Zoho Invoice offers a robust set of features tailored to meet the invoicing needs of small businesses, ensuring efficiency, professionalism, and flexibility in managing financial tasks.

Additional Features:

In addition to its core features, the platform offers a range of supplementary functionalities, including CRM, inventory management, lead management, sales automation, pipeline management, accounting, invoicing, expense tracking, task management, Gantt charts, time tracking, email hosting, calendar, contacts, and task management.

Pricing: Free

Rating:

• G2: 4.1⭐/5
• Capterra: 4.3⭐/5
• Get app: 4.3⭐/5
• Software Advice: 4.5⭐/5
  

3. Freshbooks – Small Business Invoicing Software

FreshBooks, a top choice for small business invoicing software with client management, excels with its intuitive interface, which simplifies invoicing and client management tasks for small enterprises and independent professionals.

It includes features such as expense tracking, time management, and collaboration tools, presenting a comprehensive solution for efficient financial management.

Key Features:

• Invoicing: A straightforward interface ensures easy and professional invoice creation.
• Recurring Invoices: Automate recurring invoices for subscription-based or regular services.
• Expense Attachment: Directly attach expenses and receipts to invoices for transparent billing.
• Time Tracking for Invoicing: Easily track billable hours and convert them into invoices seamlessly.
• Multi-Currency Invoicing: Invoice clients in their preferred currency with automatic conversion support.
• Late Payment Reminders: Consists of an automated invoice reminder tool for overdue payments to ensure a steady cash flow.

Additional Features:

In addition to its core functionalities, FreshBooks offers a range of supplementary features tailored to enhance financial management for small businesses and freelancers.

These include double-entry accounting, bank reconciliation, proposal, and estimate creation, client retainers, report generation capabilities, and convenient mobile applications for on-the-go access and management.

Pricing 

• Trail Period: 30 days 
• Lite: $7.60/month
• Plus: $13.20/month
• Premium: $24.00/month
• Select: Contact for the pricing 

Rating 

• Capterra: 4.5/⭐5
• Software Advice: 4.5⭐/5
• G2: 4.5⭐/5
• Get app: 4.5⭐/5
• Software Suggest: 4.7⭐/5

4. Quickbooks – Best GST Invoicing Software

QuickBooks, felicitated as one of the best small business invoicing software with time-keeping functionalities, offers robust accounting features tailored for small to medium-sized enterprises.

Key Features:

• Professional Branding: Generate online invoices that reflect your brand’s identity using customizable tools and templates.
• GST Compliance Made Simple: Easily generate tax invoices with pre-built data fields tailored to tax regulations.
• Automated Recurring Invoices: Save time and ensure timely payments by setting up automated recurring invoices.
• Batch Invoicing Efficiency: Send multiple invoices daily in batches through WhatsApp, email, or print for improved efficiency.
• GST Bill Tracking and Reminders: Stay on top of pending GST bills and send automated reminders to ensure prompt payments.
• Real-time Cash Flow Management: Keep track of your cash flow in real-time and effortlessly generate statements for financial insights.

Additional Features

In addition to the core features,  small business invoicing software offers cloud accounting, online banking integration, detailed reports, inventory management, and a range of apps and add-ons for enhanced functionality.

Pricing 

• Easy Start: $6/month
• Essential: $12/month
• Plus: $14/month
• Advance: $28/month

Rating

• Capterra: 4.4⭐/5
• G2: 4.3⭐/5
• Get app: 4.4⭐/5
• Capterra: 4.3⭐/5

5. Paymo – Invoice Automation Software

Paymo stands out as an excellent invoicing software for professional services and small businesses. Recognized as the best purchase sales invoice software, it provides a comprehensive platform that integrates project management, precise time tracking, client invoicing, and profitability assessment, all within a unified workspace.

Key Features:

• Professional Invoices: Create polished invoices directly from timesheets or projects, ensuring accurate billing representation.
• Global Compatibility: Support for multiple languages and currencies.
• Recurring Invoices and Reminders: Set up recurring invoices and automatic payment reminders for streamlined invoicing processes.
• Online Payment Integration: Seamlessly integrate with online payment gateways like PayPal, Stripe, and Square for secure and direct client payments.
• Real-time Tracking: Monitor invoices in real-time, enabling users to track client views and payment status.
• Customizable Templates: Utilize customizable invoice templates to maintain a consistent and branded appearance.
• Financial Reporting: Generate detailed financial reports, including profit and loss statements, for a comprehensive view of business finances.

Additional Features:

In addition to invoicing, Paymo offers time tracking, task management, planning, resource management, file handling, collaboration, and robust analytics. These features empower small businesses to streamline operations and boost productivity effectively.

Pricing:

• Starter: $5.9/month/user
• Small Office: $10.9/month/user
• Business: $16.9/month/user

Rating

• G2: 4.6⭐/5
• Capterra: 4.7⭐/5
• Software Advice: 4.5⭐/5
• Get app: 4.7⭐/5

6. Xero: Best Online Invoicing Software

Xero is another invoicing software for small businesses recognized for its comprehensive features. Trusted by over 4.16 million subscribers globally, Xero streamlines the invoicing process, saving small businesses’ time and effort.

Key Features:

• Professional Invoices: Customize invoices with your logo, business name, contact details, and payment terms.
• Send Anywhere, Anytime: Create and send invoices from mobile or desktop as soon as the job is done.
• Invoice Tracking: View the status of your invoices, including unsent, sent, paid, or overdue.
• Automated Reminders: Set up automatic payment reminders for late payments.

Additional Features:

Multi-Currency Support, Recurring Invoices, Expense Management, Detailed Reporting

Pricing Plans:

• Free Plan: There is no free plan, just a free trial
• Premium Plan: Pricing varies from $25 – $54/month depending on the number of users & features.

Ratings:

• Capterra: 4.4⭐/5
• G2: 4.3⭐/5
• Software Advice 4.5⭐/5
• Get app 4.4⭐/5

7. Square Invoice: Best Cloud-Based Invoicing Software

Square Invoices is top invoice generator software designed to help you manage all your invoicing needs. With Square Invoices, you can send estimates, create contracts, request payments, and more, all backed by the robust Square ecosystem.

Key Features:

• Automated Billing: Set up recurring billing and automatic reminders for upcoming or overdue payments.
• Flexible Payment Options: Accept payments via credit card, Apple Pay, Google Pay, Cash App Pay, ACH bank transfer, or Afterpay, both in person and online.
• Automated Tasks: Set up recurring billing and auto-reminders for upcoming or late payments to reduce manual effort.
• Real-Time Tracking: Monitor the status of your invoices in real-time, from delivery to payment, via desktop or mobile app.
• Insightful Reporting: Access detailed reports on your business performance, covering all locations, employees, items, and services.

Additional Features:

Custom layouts and templates, multi-package estimates, milestone-based payments, auto-convert estimates to contracts, custom fields, project management.

Pricing:

• 2.9% + $0.30 per transaction for online card payments.
• Plus plan: $20/month

Rating:

• Get app 4.7⭐/5
• G2 4.6⭐/5
• Capterra  4.7⭐/5

Conclusion: 

In conclusion, this blog post explored seven of the best invoicing software options available for small businesses. Each platform offers unique features and functionalities, catering to a variety of business needs and budgets. Whether you prioritize robust accounting features, seamless automation, or user-friendly design, there’s an invoicing solution perfectly suited to streamline your financial processes and empower your small business.