10 Best Invoicing Software For Mechanic Shop

Running a mechanical store involves a lot of moving parts. From managing inventory to coordinating repairs, it’s easy for tasks like invoicing to fall by the wayside. However creating and sending clear, professional invoices is crucial for getting paid on time and keeping your cash flow healthy.

This blog dives deep into the 10 best invoicing software options specifically designed for the needs of mechanical stores. We’ll provide breakdowns of each software option, highlighting their key features, pricing structures, ratings, user reviews, and any industry-specific features that make them a great fit for mechanical stores.

By the end of this blog, you’ll be equipped to find the perfect invoicing software that saves you time, simplifies your processes, and keeps your mechanical store running smoothly.

Software	Starting Price	Average Rating	Trial Period	Free version
Refrens	₹100/month	4.9⭐	Upto 10 documents	Upto 50 documents
Zoho	₹749/month	4.7⭐	Free	Yes
MyBillBook	₹217/month	4.5⭐	14 days	No
Invoice2go	$39.99/month	3⭐	30 days	No
Freshbooks	$7.60/month	4.5⭐	30 days	No
Vvyapar	₹3399/year	4.4⭐	No	No
Torque	$62.99 /Month	4.3⭐	No	No
shopmonkey	$179/month	4.6⭐	No	No
Elorus	$7/month	4.9⭐	No	Yes
Auto Leap	Custom Price	4.9⭐	No	No

Top Invoicing Software For Mechanic Shop

1. Refrens : Best Invoicing Software For Mechanic Shop

Refrens presents a versatile invoicing software tailored for mechanical stores, simplifying invoice creation, sales tracking, and payment automation. Crafted to streamline operations, it serves as a comprehensive solution for efficient business management within mechanical stores.

Key Features:

• Automated Invoicing: Quickly generate customized invoices, including options for GST/non-GST.
• Instant Sharing: Share invoices promptly via WhatsApp/email or schedule them for later distribution.
• View Tracking: Monitor when clients view invoices sent via email.
• Auto-fill Details: Save time by automatically populating 80% of details based on previous documents.
• Custom Branding: Personalize templates, fonts, and colors to align with the mechanical store’s branding.
• E-Invoice Creation: Instantly create e-invoices with multiple GSTINs and generate IRN & QR codes in bulk.
• GSTR-1 Filing: Seamlessly file returns with auto-generated GSTR-1 reports.
• Payment Reminders: Send automated reminders to clients via WhatsApp & email for overdue payments.

Learn more: Proven Strategies For Handling Late Payments & Disputed Invoices

Additional Featutres: 

Financial Analysis, Inventory Management, Expense Management Software, Delivery Challan, GST Billing Software, Multi-Business Management, E-Invoicing Software, Bookkeeping Software, Accounting Software, e-way bill software, Quotation Software, Lead Management Software, Sales CRM, and more.

Pricing: 

• Free Plan: free plan for small businesses to create up to 50 documents/year
• Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Rating: 

• Capterra: 4.8⭐/05
• G2:  4.6⭐/05
• Software suggests: 4.8⭐/05
• Software Advice: 5⭐/5
• Get app: 4.9⭐/5

User Reviews of Refrens:

👍	👎
“I love the way the software has made invoice management easy and trendy. The templates are vibrant, the dashboard is holistic and automation is all a busy prof needs”  ~Akshay	“Less Export and Import Invoicing features. No mobile app decreases mobility”  ~Jainil
“Refrens is user-friendly. It gives the best invoicing solution for small enterprises”  ~Swaroop	“AI Mode missing, Autoresponder missing, More add, when we will print and invoice there is some glitch”  ~Mahendra
“Good Dashboard and is easy to use, cost-effective”  ~Mahendra	“There isn’t a French language, I need it most of the time to show a better-looking Invoice, as most of my clients don’t speak English”  ~Kamal

Learn more: Finding the perfect invoice management software 

2. Zoho

Zoho Invoice, the invoicing software tailored for auto repair shops, ensures that your billing process operates as seamlessly as your customers’ vehicles. With Zoho Invoice, you’ll have all the tools to manage invoices, service charges, and expenses efficiently.

Key Features:

• Create professional invoices: Produce sleek invoices with detailed work descriptions. Select templates or tailor them to match your shop’s style.
• Automate payment reminders: Effortlessly track unpaid invoices. Set up automatic reminders to alert customers when payments are due.
• Streamline payment gateways: Zoho Invoice guarantees seamless online payments for your customers. Choose from 7+ trusted payment partners for swift, secure transactions.
• Access real-time invoice reports: Generate instant reports on your sales, expenses, and tax summaries.
• Automate recurring invoices: Streamline the invoicing process for regular customers who receive periodic services or products, saving time in the process.
• Print and share invoices easily: Effortlessly create duplicates, print copies, or email invoices. Schedule emails for future delivery or share invoice links with expiration dates.

Additional Features 

CRM, Inventory management, Lead management, sales automation, pipeline tracking, Accounting, invoicing, expense tracking, Task management, Gantt charts, time tracking, Email hosting, calendar, contacts, task management

Pricing: Free

Rating:

• G2 4.1⭐/5
• Capterra 4.3⭐/5
• Get app 4.3⭐/5
• Software Advice 4.5⭐/5

User Review of Zoho

👍	👎
“Easy to set up and use. It helped me a lot keeping close to my clients and growing the business”  ~Habe	“I had some bugs but they were resolved fast. It would be bad to speak about them because they are no more”  ~Habe
“Great tool to track records and handling the software is easy, everything is in front of you. Just a small sense is enough to use it properly”  ~Jithin	“Chat with internal and multiple sheets, notepads, contact management”  ~Jithin
“Functionality: Mail merges, email templates, customization, reporting”  ~Julieet	“Not knowing how to customize my invoices to reflect my business address and adding the logo after sending the invoice.” ~Shernalla

Learn more: Common invoicing challenges for business and how to solve them 

3. myBillBook

myBillBook streamlines billing for mechanical stores, freeing you to focus on your business. No accounting expertise is needed. Accessible on mobile, desktop, and web platforms, it offers quick invoicing, professional quotes, expense management, and insightful analytics, all in one app.

Key Feature:

• Instant Invoice Generation: Quickly generate professional invoices for auto repair orders or spare parts sales. Customize templates to match your shop’s image.
• Efficient Inventory Management: Simplify spare parts and equipment tracking, send purchase orders, and synchronize data within the app.
• Streamlined Expense Tracking: Input expenses and receive reminders for recurring payments, ensuring timely transactions.
• Set Auto Reminders: Never miss payment deadlines or service due dates with automated reminders sent via WhatsApp, email, or text.
• Accept Online Payments: Seamlessly integrate with multiple payment gateways to accept online payments.
• Enhanced Customer Relations: Maintain detailed customer records, schedule follow-ups, and send personalized greetings to improve customer satisfaction.

Additional Feature 

Inventory management, Data export to tally, 24/7 customer support, Secure data storage, Accounting, Quality Assurance, Retail and Wholesale Price Management, Multiplex Management, Multiplex Management, Acquisition Management, Order Calling Efficiency, Finished Goods Quality Control, Salesman Commission Reporting.

Pricing 

• Trail Period 14 days 
• The pricing plan starts from Diamond with Rs 217/month and varies according to your preferred features 

Rating:

• Software Advice 4.5⭐/5
• Capterra 4.6⭐/5
• G2: 4⭐/5
• Get app: 4.6⭐/5

User Review of MyBillBook 

👍	👎
“This software enables me to create GST-compliant invoices which is a must. Best customer support ever, I get queries resolved via WhatsApp within minutes.”  ~Ramesh	“Unavailable APIJob work unavailable New features & Customisation harder”  ~Praveen
“Billing is easier, and adding items is also easier. Barcode making is also easier. Overall service is good”  ~Nagabandan Rameswar	“Sometimes billing crashes, offline billing is never possible. plz, make sure that offline billing works properly. We can’t recover the deleted items”  ~Nagabandan Rameswar
“Shows PROFIT and loss while building invoice”  ~Mahesh	“More invoice design is needed. Excel file upload time should be reduced from 48hrs to 1-3 hrs”  ~Akshay

Read more: Car Sales CRM: Our Top Picks

4. Invoice2go

Invoice2go is a software tailored for mechanics and auto repair shops, revolutionizing how payments are handled. It simplifies payment acceptance and streamlines accounting processes for your shop with user-friendly invoicing software designed specifically for auto repair businesses.

Key Features:

• Create professional auto repair invoices: Quickly generate professional invoices using preset templates or custom designs. 
• Invoice from any device: Send invoices instantly from your computer, phone, or tablet after each service and accept payments directly.
• Stay organized: Track invoice statuses, receive instant notifications on payments, and set up automatic reminders.
• Streamline client communication with auto-reminders: Keep customers informed and encourage repeat business by sending automated service reminders.
• Securely accept payments in multiple ways: Offer customers various payment options, including credit cards, PayPal, and debit cards, to collect payments faster and maintain positive cash flow.

Additional Features:

Access small business banking, Manage projects, automate payroll, and win more work with estimates and customer reviews. Sync data seamlessly with integrations.

Pricing: 

 30-day free trial.

• Premium: $39.99/month
• Professional:$9.99/month
• Starter:$5.99/month

User Review of Invoice2go:

👍	👎
“Ease of use. Available on iOS and Android.”  ~David	“Direct integration with Google Calendar to input name and address on the document. Little heavy on pushing their payment processing and other features.”  ~David
“Easy to use, lots of great features to help manage my business. Phone and Laptop integrated.”  ~Lawrence	“Not many options for a growing company that needs more features”  ~Jerry
“Upgrades and ease of operation for invoicing”  ~Caroline	“Its a little bit difficult to speak to an advisor instantly.”   ~Lawrence

Read more: 8 Best Invoicing Software For Transportation Service

5.Freshbooks

FreshBooks stands out as the top accounting software for mechanical stores. You’re in the mechanical business to focus on tasks like repairing brakes and fixing transmissions, not dealing with invoices and expenses. That’s where FreshBooks invoicing software comes in handy, allowing you to streamline your invoicing and accounting tasks efficiently.

Key Features:

• Time-Saving Automation: Streamline tasks like invoicing, organizing expenses, tracking time, and following up with customers
• Accelerated Payments: Get paid faster with FreshBooks’ online payment solutions 
• Late Payment Reminder: Automate reminders for overdue payments 
• Recurring Profile: Simplify monthly invoicing for repeat clients
• Auto-Bills: Securely charge client credit cards on a customized schedule 
• Invoice Detail: Customize and track invoicing history
• Payment Collected: Keep track of incoming payments.
• Professional Branding: Impress customers with sleek estimates and invoices showcasing your auto repair brand 
• Profit and Loss: Gain insights into profitability 
• Sales Tax Summary: Easily manage sales tax remittances.
• Accounts Aging: Stay on top of overdue invoices 
• Expense Reports: Monitor spending with FreshBooks’ detailed Expense Reports feature.

Additional Features

Double-entry accounting, Bank Reconciliation, Proposals and Estimates, Client Retainers, Report Generation, Mobile Apps

Pricing 

• Trail Period: 30 days 
• Lite: $7.60/month
• Plus: $13.20/month
• Premium: $24.00/month
• Select: Contact for the pricing 

Rating 

• Capterra 4.5/⭐5
• Software Advice 4.5⭐/5
• G2 4.5⭐/5
• Get app 4.5⭐/5
• Software Suggest 4.7⭐/5

Read more: 10 Best Invoicing Software For Self-employed

6. Vyapar App

Vyapar’s Free Auto Repair Invoice Software has numerous features specifically crafted for auto repair shops. With this software, you can generate online invoices swiftly, typically completing the process in under 2 minutes, perfectly suited for your Auto Shop!

Key Features:

• Automating Invoice Management: Streamlines the invoicing process, saving time and reducing errors, while ensuring fast and accurate invoice generation.
• Professional Templates and Branding: Allows repair firms to create branded and polished invoices, enhancing their image in the market with customizable templates.
• GST Compliance: Ensure compliance with India’s GST regulations with Vyapar’s GST-compliant invoicing features.
• Payment Tracking and Reminders: Tracks payments, sends automatic payment reminders, and generates invoice reports, improving cash flow management and reducing the risk of unpaid invoices.
• Multiple Payment Options: Accept payments via debit/credit cards, net banking, digital wallets, UPI, and manual entry with Vyapar’s integrated payment options.
• Centralized Database: Stores all invoices in a centralized database, making it easy to access and search for specific records, improving record-keeping, referencing, and auditing processes.
• Expense Tracking: Easily track costs, record purchases, and categorize transactions for detailed spending insights.
• Financial Reports: Generate comprehensive reports for profit and loss, balance sheets, and tax returns.
• Financial Tracking: Helps track maintenance bills, labor costs, component expenses, and other financial matters, enabling analysis for trends, profitability, and informed decision-making.
• Cloud-Based Access: Enables access to invoices and related data from anywhere with an internet connection, which is particularly beneficial for mobile repair businesses or shops with multiple locations.

Additional features

Multiple login features, Organize data, Inventory management, Estimate and quotations, Track orders, Record expense, Receivables, and Payables, Bank account integration, Business insights, Reorder Point Establishment, Trend Identification, Informed Decision-making, Detailed Sales Analysis

Pricing:

• Silver Plan: ₹3399.00 for 1 year.
• Gold Plan: ₹3999.00 for 1 year.

Ratings:

• Capterra: 4.4⭐/5
• G2:  4.6⭐/5

User Review of Vyapar 

👍	👎
“Product creation features by uploading excel and divide into proper categories is very helpful for starting the software, and easily move any business in vyapar software”   ~Ajit	“only work on single system, i think multi-system support missing “   ~Ajit
“Vyapar is useful for small business owners or shopkeepers. If I have to list the pros, here are some pros: 1. GST-compliant invoicing 2. Budgeting 3. Financial statements that can be understood by owners easily. 4. Multiple user login and role-based access”   ~Maheswara Swamy	“Conventional and not designed to suit market requirements. No compatibility”   ~Suresh
“We are moving to mobile-based computing. – Fresh & Friendly UI – ALL Taxes Covered – Easy to use – Inventory Controls – No need for installation – Remote Access – User Roles There is a lot to count. But experience the rest yourself”   ~Nisarg	“Since it’s designed for small businesses, some of the features like inventory management or other complex accounting entries is not possible if your business is medium to large”   ~Maheswara Swamy

7. Torque

Torque’s auto repair software empowers automotive businesses to optimize operations. Utilize digital repair orders and invoices, expedite job estimates, harness insights for revenue enhancement, and improve customer satisfaction through integrated email campaigns—all within a unified software platform.

Key Features:

• Quickly Create Invoices: Generate invoices effortlessly by converting estimates into invoices for your automotive business.
• Automate Calculations: Streamline calculations and invoice preparation with Torque360, ensuring time savings and accurate invoices for your auto repair shop.
• Customize Your Invoices: Personalize your invoices to reflect your brand by adding your business name, address, logo, and terms and conditions using auto repair shop invoicing software, ensuring a memorable experience for your customers.
• Ensure Timely Payments: Promptly send quality invoices via email and swiftly receive payments, optimizing productivity and cash flow management.
• Simplify Invoice Sharing: Seamlessly select, print/download, or share invoices, simplifying the process of sharing invoices with customers.
• Track Payments Easily: Effortlessly monitor unpaid invoices and invoice statuses with garage invoice software, avoiding missed deadlines and lost revenue.
• Receive Automatic Payment Reminders: Eliminate the frustration of follow-ups on unpaid invoices by receiving automatic reminders for outstanding payments 
• Access Previous Invoices: Enabling easy access to customers’ previous invoices by searching via invoice number, customer name, or license plate number.
• Enable Payment Splitting: Provide customers the option to split payments into two or more installments, ensuring flexibility and improving cash flow management 
• Capture Digital Signatures: Enhance transparency and avoid disputes by obtaining digital signatures from customers during payment, and maintaining clear records

Pricing:

• Point Of Sale: $62.99 /Month (Billed Annually)
• Starter: $89.99 /Month (Billed Annually)
• Turbo: $179.99 /Month (Billed Annually)

Rating: 

• G2: 5⭐/5
• Capterra: 4.3⭐/5

8. shopmonkey

Shopmonkey stands as the pinnacle in auto repair software, offering comprehensive tools to elevate your shop’s performance. With everything you need to manage and expand your operations consolidated in one platform, it’s the ultimate solution for turbocharging your shop’s success.

Key Features:

• Professional Invoices: Impress customers and expedite payments with shopmonkey’s professional quotes and invoices.
• QuickBooks Integration: Streamline operations by importing customers, exporting sales, and syncing inventory with QuickBooks.
• Online & Contactless Payments: Provide convenient payment options for your auto repair customers, whether in-person or online.
• Streamline Your Workflow: Simplify tasks such as estimate generation, POs management, VIN lookup, and parts ordering to enhance efficiency.
• Manage Everything In One Place: Centralize your auto repair shop’s operations, including technician tasks, parts ordering, and customer management, within a single tool.
• Gain Valuable Insights: Boost profitability and understand your shop’s performance better with user-friendly visual dashboards and reporting tools.

Additional Features:

Estimate, Workflow, Marketing Suits, Reporting, Team Management, Inventory 

Pricing:

• Basic Monkey: $179/month
• Clever Monkey: $292/month
• Genius Monkey: $427/month
• Multi-shop: Custom pricing 

Rating:

• G2: 4.6⭐/5
• Get App: 4.7⭐/5
• Software Advice 4.5⭐/5

User Review of shopmonkey

👍	👎
“Perfectly integrates all of the things I use into one. From parts procurement, to labor estimates to easily attaching a customer to a car with its unique identification.”  ~Randy	“My only con for this software would be the price per user cost, but the experience far outweighs this con.”  ~Randy
“Canned services are really well managed. Customer service and other staff are responsive and helpful. Work order Management definitely saves me a lot of time on the daily”  ~Ricardo	“Motor integrated diagrams and lookups isn’t as comprehensive as I’d like. Not ShopMonkey’s fault but if I have to pick something I like least.”  ~Daneil
“It’s very intuitive and most everything is where you would expect it to be.”  ~Dylan	“It’s not easy to use on mobile. They are coming out with an app but it’s more for use by the mechanics. I wish it was easier to use on my phone.”  ~Victoria

9. Elorus

Elorus software offers an easy and reliable solution designed specifically for auto repair shops, addressing your invoicing and billing needs effectively and allowing you to concentrate on your automotive repair business.

Key Features:

• Simplify Invoicing: Effortlessly create professional invoices tailored to your brand identity 
• Streamline Recurring Invoices: Set up automated billing for repeat customers, saving time and ensuring consistent billing cycles for your business.
• Customize Invoices Your Way: Have fun personalizing your invoices with a template editor. Choose from various colors and styles, and add your logo and special terms with ease.
• Payment Reminders: Stay on top of overdue invoices by sending automated reminders to clients with just a few clicks.
• Billable Expenses: Easily record and bill expenses to clients for streamlined invoicing and expense management.
• Cash Flow Management: Monitor payment statuses across clients and access a comprehensive overview of receipts and payments for effective cash flow management.
• Expense Tracking: Maintain control over expenses by uploading bills and purchase invoices.
• Custom Reporting: Generate custom reports to gain insights into your revenue, cash flow, and expenses, enabling better business management.
• Multi-Currency Support: Generate invoices in various currencies such as Euros, Dollars, or Bahraini Dinars, with up-to-date exchange rates for seamless transactions.
• Language Flexibility: Issue invoices in any of the seven available languages, or create custom translations to cater to diverse clientele.
• Bulk Emailing: Effortlessly send multiple invoices or estimates via email by selecting the desired items and clicking the “email” button for quick distribution.

Additional Features:

Time Tracking, Client Portal, Team Management, Quotations, Manage Inventory, and Sales Reporting.

Pricing: 

• Free Plan
• Starter: $7/month
• Standard: $15/month
• Premium: $30/month

Rating:

• Capterra: 4.9⭐/5
• Get App: 4.9⭐/5
• G2: 4.4⭐/5

Learn More: Invoicing Basics 

User Review of Elorus 

👍	👎
“Easy to use and 5 first customers for free.”  ~Konstantinos	“sometimes i get confused because of the menu”   ~Konstantinos
“Simplicity at a very high level, very good experience, excellent reports and dashboards. Client portal is definitely one of my favourite feature.”  ~Micheal	“The UI takes some getting used to but with some exploration most tabs are self explanatory.”  ~Apostolus
“Ease of use, covers most of the features that an average company would need, very fast assistance and in local language! (Greek)”  ~John	“I would like to see more feature regarding product categorization and grouping.”  ~John

10. AutoLeap

AutoLeap’s software simplifies auto repair billing with instant invoices via text and email. Say goodbye to manual paperwork and enjoy faster payments. Plus, your data stays secure and organized, boosting efficiency for your business.

Key Features:

• Effortlessly Convert Estimates: Instantly turn estimates into invoices with a single click.
• Go Paperless: Send digital invoices via text or email, reducing paperwork.
• Real-Time Tracking: Monitor invoice status in real time for improved financial management.
• Provide Secure Digital Payment Options: Enable customers to conveniently pay digitally from any location.
• Ensure Transaction Security: Guarantee end-to-end encryption for all payment transactions, prioritizing customer data protection.
• Seamless Vehicle Pickup Scheduling: Enhance customer service by seamlessly scheduling vehicle pickups when sending invoices.
• Streamline Accounting Processes: Automate payment recording without manual receipt uploads, reducing human errors.
• Seamless QuickBooks Online Integration: Integrate with QuickBooks Online to eliminate double data entry and ensure accurate bookkeeping.
• Efficient Bulk Invoice Upload: Upload invoices in bulk to QuickBooks Online, ensuring your books remain accurate and up-to-date.

Additional Features:

Technician App for team coordination, Estimates for transparent cost breakdowns, and Workboard for task management. Utilize Scheduling for workflow optimization, Reporting for insights, and Marketing for customer engagement. 

Pricing: Custom Pricing 

Rating: 

• G2: 4.9⭐/5
• Get App: 4.9⭐/5
• Software Advice: 5⭐/5
• Capterra 4.9⭐/5

User Review of AutoLeap 

👍	👎
“Overall, clean interface – easy to use.”  ~Ransome	“Motor does not have everything that it was led to believe it had. It would be nice if AutoLeap had other options than Motor and Mitchell”  ~Millessa
“CLOUD BASE EMAIL/TEXT ESTIMATE, PHOTOS AND INVOICE”  ~Long	“Dishonesty. If you raise issues, they will simply ignore and avoid you. They take no responsibility for broken commitments.”  ~Ransome
“I like the customer service. The online chat response time is great and the onboarding customer service is very attentive.”  ~Casey	“A LOT OF CLICKING AND LOTS OF TABS IT OPENS MOTOR ESTIMATE NOT THE BEST”  ~Long

Read: Common invoicing challenge for business and how to solve them 

Key features to consider for invoicing software tailored to mechanic shops include:

• Automated Invoicing: The software should enable quick and easy generation of customized invoices, including options for including GST/non-GST details.
• Integration with Payment Gateways: Seamless integration with various payment gateways to facilitate online payments, ensuring faster and more secure transactions for customers.
• Invoice Tracking: Ability to track invoice statuses and monitor when clients view invoices, helping to streamline follow-ups and ensure timely payments.
• Estimates and Quotations: Capability to create detailed estimates and quotations for clients, with the ability to convert them into invoices with minimal effort.
• Multi-Business Management: For mechanic shops with multiple locations or business segments, the software should offer support for managing operations across different entities.
• Compliance and Reporting: Ensure compliance with relevant tax regulations (e.g., GST) and provide features for generating reports required for filing returns and financial analysis.
• User-Friendly Interface: Intuitive and easy-to-use interface that minimizes the learning curve for shop owners and staff, enabling efficient adoption of the software.
• Custom Branding: Options to personalize templates, fonts, and colors to align with the mechanic shop’s branding, enhancing professionalism and brand consistency.
• Mobile Accessibility: Access to the software via mobile devices, allowing shop owners and staff to manage invoices and track payments on the go.
• Data Security: Robust security measures to protect sensitive customer data and ensure compliance with data privacy regulations.
• Customer Support: Access to responsive customer support to address any technical issues or queries promptly, ensuring smooth operation of the software.

By considering these key features, mechanic shops can select the best invoicing software to streamline their operations, enhance efficiency, and deliver superior service to their customers.

Read more: Finding the perfect invoice management software 

Conclusion

Invest in invoicing software designed for mechanical stores. It optimizes cash flow through efficient workflows, accurate billing, and faster payments. Free trials are available to help you find the perfect fit. Focus on what you do best – keeping your customers’ machines running smoothly.

Read more: Best Practices For Creating And Sending Invoices To Clients

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