Best 10 Invoice Reminder Software

Best 10 Invoice Reminder Software

In today’s fast-paced business landscape, staying on top of invoicing and ensuring timely payments is crucial for freelancers and businesses alike.

That’s where invoice reminder software, seamlessly integrated with best invoicing software functionalities, steps in as a valuable tool, simplifying the process of managing invoices and streamlining financial operations.

In this comprehensive guide, we’ll explore the leading invoice reminder software, highlighting its key features, pricing structures, user ratings, and testimonials. By delving into these details, you’ll be empowered to make an informed decision and choose the ideal solution that aligns with your specific invoicing needs.

Software Starting Price Average Rating Trial PeriodFree version
Refrens$10/month4.9⭐YesYes
Vvyapar₹3399/year4.4⭐NoNo
InvoiceBee$ 4.99/month4.6⭐14 DaysYes
Swipez₹5999/year4.3⭐NoYes
SimplePayMe£4.99/Month4.5⭐30 DaysYes
HanddyCustom4.3⭐30 DaysNo
Pay Request€5/month4.8⭐7 DaysNo
Honey Book$8/month4.5⭐7 DaysNo
Zoho$ 15/month4.7⭐FreeYes
Freshbooks$7.60/month4.5⭐30 daysNo
Comparison: Best Invoice Reminder Software

Key features to consider while choosing invoice reminder software

When choosing the best invoice reminder software, consider the following key features to ensure it meets your business needs effectively:

  1. Automated Reminders: The ability to set up automatic email, SMS, or in-app notifications for due and overdue invoices is crucial. This helps maintain consistent cash flow by prompting clients to make timely payments.
  2. Customizable Reminder Schedules: Flexibility in setting the frequency and timing of reminders based on specific invoices or client agreements can improve the efficiency of payment collections.
  3. Integration with Invoicing Tools: Software that seamlessly integrates with your existing invoicing system or accounting software can streamline the entire process, from invoice creation to payment reminders and tracking.
  4. Multi-Currency and Multi-Language Support: For businesses dealing with international clients, the software must support invoicing and reminders in multiple currencies and languages.
  5. Real-Time Tracking: The ability to monitor the status of each invoice (sent, viewed, paid, overdue) in real-time helps in better managing receivables and financial planning.
  6. User-Friendly Interface: An intuitive and easy-to-navigate interface ensures that you can efficiently manage reminders without requiring extensive training or technical knowledge.
  7. Customization of Invoices and Reminders: The option to customize invoices and reminders with your business logo, brand colors, and personalized messages enhances professionalism and brand consistency.
  8. Reporting and Analytics: Features that provide detailed reports and analytics on payment trends, client payment behavior, and overall invoicing efficiency can aid in making informed business decisions.
  9. Secure Payment Options: The software should offer secure and diverse payment methods, facilitating easy and safe transactions for clients.
  10. Compliance with Regulations: Ensuring that the software adheres to local tax regulations and can handle necessary compliance, like GST for businesses operating in India, is also a key consideration.

Selecting software that combines these features effectively can greatly enhance your ability to manage invoicing and ensure timely payments, contributing positively to your business’s financial health.

A Detailed Analysis of Best Invoice Reminder Software

1. Refrens 

Refrens Invoicing software stands out as a robust solution tailored to freelancers and small to medium-sized businesses, adept at seamlessly managing invoicing and payment reminders to uphold steady cash flow. It offers automated payment reminders via WhatsApp and email, enhancing client communication and facilitating efficient payment management with scheduled invoice reminders.

Refrens: Best Invoice Reminder Software
Refrens: Best Invoice Reminder Software

Key Features:

  • Automated Payment Reminders & WhatsApp Notifications: Automate payment reminders via WhatsApp and email to prompt timely payments. Schedule invoice reminders directly through WhatsApp for enhanced client communication and seamless payment management.
  • Invoice Creation & GST Compliance: Effortlessly create professional invoices with an automated data population. Swiftly generate GST invoices and non-GST invoices with automated assistance for accuracy and compliance.
  • Client Portal: Provides a dedicated portal for clients to view, pay, and manage their invoices, enhancing transparency and convenience.
  • Automated Recurring Invoices: Set up recurring invoices for consistent billing on a weekly, monthly, or yearly basis, ensuring timely payments.
  • Customization Templates: Choose from a variety of stylish invoice templates that reflect your brand identity and impress your clients.
  • Online Payments Integration: Accept international payments at low costs with a secure payment system integrated into your invoicing process.

Additional Features:

Pricing:

  • Free Plan: Up to 50 documents per year at no additional cost.
  • Premium Plan: Starting at Rs1200/year

Pricing varies based on the number of users and features included.

Rating

  • Capterra: 4.8⭐/05
  • G2: 4.6⭐/05
  • Software Suggests: 4.8⭐/05
  • Software Advice: 5⭐/5
  • Get App: 4.9⭐/5

User Reviews of Refrens:

👍👎
“I love the way the software has made invoice management easy and trendy. The templates are vibrant, the dashboard is holistic and automation is all a busy prof needs”  ~Akshay“The team can increase the number of templates”  ~Akshay
“Refrens is user-friendly. It gives the best invoicing solution for small enterprises”  ~SwaroopMinor field changes are sometimes difficult.”  ~Bharat
“Good Dashboard and is easy to use, cost-effective”  ~Mahendra“Mmmm, if I have to, if I have to then I’d say what I like the least is the pricing. They can easily sell it at a higher rate..”   ~Sahil
Source: Software Advice

2. Vyapar

Vyapar is a powerful small business invoicing software designed for small to medium-sized enterprises in India, focusing on GST compliance and efficient invoicing practices. It features an advanced reminder system that ensures all invoices are paid promptly.

Key Features:

  • Custom Reminder Schedules: Tailor your reminder schedules to fit different types of invoices and client agreements.
  • GST-Compliant Invoices: Automatically generates GST-compliant invoices and reminders, essential for businesses operating in India.
  • Offline Functionality: Operates seamlessly without an internet connection, ensuring no disruption in creating or sending reminders.
  • Extensive Customization Options: Customize invoices and reminders with your company logo, payment terms, and more to maintain brand consistency.
  • Accounts Management: The system tracks accounts receivable and payable, supports order tracking, and ensures timely payment reminders, aiding in the effective recovery of dues.

Additional Features:

  • Detailed Customer Management
  • Inventory Tracking & Management
  • Multi-User Capability
  • Multi-Language Support
  • Detailed Tax Compliance Records
  • Sales Transaction Documentation
  • Multiple Document Format Support
  • Dedicated Customer Support
  • Integrated Business Tools Availability

Pricing:

  • Silver Plan: ₹3399/year
  • Gold Plan: ₹3999/year

Rating:

  • Capterra: 4.4⭐/5
  • G2  4.6⭐/5
  • Software Suggest: 4.6⭐/5

    User Review of Vyapar:
👍👎
“Product creation features by uploading excel and divide into proper categories is very helpful for starting the software, and easily move any business in vyapar software”   ~Ajit“only work on single system, i think multi-system support missing “   ~Ajit
“Vyapar is useful for small business owners or shopkeepers. If I have to list the pros, here are some pros: 1. GST-compliant invoicing 2. Budgeting 3. Financial statements that can be understood by owners easily. 4. Multiple user login and role-based access”   ~Maheswara Swamy“Conventional and not designed to suit market requirements. No compatibility”   ~Suresh
“We are moving to mobile-based computing. – Fresh & Friendly UI – ALL Taxes Covered – Easy to use – Inventory Controls – No need for installation – Remote Access – User Roles There is a lot to count. But experience the rest yourself”   ~Nisarg“Since it’s designed for small businesses, some of the features like inventory management or other complex accounting entries is not possible if your business is medium to large”   ~Maheswara Swamy
Source: Software Advice

3. Invoice Bee

Invoice Bee software streamlines invoice approval workflow and stands out as a leading choice for businesses seeking robust invoice reminder capabilities. Known for its simplicity and effectiveness, Invoice Bee helps you automate the process of sending reminders for overdue invoices, ensuring you get paid on time.

Key Features:

  • Automatic Reminders: Set up automatic email and SMS reminders for due and overdue invoices.
  • Customizable Reminder Schedules: Tailor reminder frequencies according to your business rules.
  • Real-Time Tracking: Monitor the status of each invoice, from sent to settled.
  • Multi-Currency Support: Invoice and send reminders in multiple currencies.
  • Professional Dashboard Viewing: Easily access invoices, estimates, and payment summaries from your dashboard for a polished appearance.

Additional Features:

  • User-Friendly Financial Interface
  • Versatile Payment Modes & Details
  • Comprehensive Tax & Deduction Details
  • Detailed Customer Management
  • Multi-Device Compatibility

Pricing:

  • Free Trial: 14 days
  • Lite: Free Plan
  • Basic Plan: $ 4.99/month
  • Pro Plan: $ 5.99/month

Rating:

  • Capterra: 4.7⭐/5
  • G2: 4.6⭐/5

4. Swipez

Swipez is a comprehensive invoicing and payment management solution designed to cater to the needs of small to medium-sized businesses across various sectors. Known for its versatility and ease of use, Swipez offers an array of features that streamline the invoicing process, enhance payment collections, and ensure timely financial management.

Swipez: Best Invoice Reminder Software
Swipez: Best Invoice Reminder Software

Key Features:

  • Automated Invoice Reminders: Swipez allows users to set up automated reminders for their clients, ensuring that payments are always on time.
  • Customizable Invoices: Offers a wide range of customization options for invoices, allowing businesses to add logos, change layouts, and match their branding.
  • Multiple Payment Options: Supports a variety of payment methods, including credit/debit cards, net banking, and mobile wallets, making it convenient for customers to pay.
  • GST Compliance: Fully compliant with GST regulations, Swipez helps businesses create invoices that are GST compliant generate and simplifies the tax filing process.

Additional Features:

  • Client Management
  • Reporting Tools
  • Integration Capabilities
  • Mobile App

Pricing:

  • Starter Plan: Free with basic features, suitable for new businesses.
  • Professional Plan: Pricing starts at ₹5999/year, offering additional features and higher transaction limits.

Rating:

  • Software Advice: 4.5⭐/5
  • Capterra: 5⭐/5
  • G2: 2⭐/5

User Review of Swipez:

👍👎
“Swipe has the most essential daily business functions built in. The learning curve is not steep and it is really quick.”  ~Amrit Om“It cannot cater to larger businesses.”   ~Amrit Om
“quick invoices and ease of use has been cracked by swipe from day one .”  ~Ganesh“Unable to GST payment via the Swipez platform it appears the GST authorities have not allowed that facility yet.” ~Mahesh
“It’s a user-friendly app.It provides multiple services along with e-Invoicing like GST reports and online store.” ~Kranthi“Would love to see a mobile app for Swipez”  ~Chandru
Source: Software Advice

5. SimplePayMe

SimplePayMe is an innovative payment and invoice management software for freelancers and small businesses seeking simplicity and efficiency in their financial operations.

The platform focuses on making invoicing and payment collection as straightforward as possible, ensuring that users can manage their finances with minimal hassle.

SimplePayMe:  Best Invoice Reminder Software
SimplePayMe: Best Invoice Reminder Software

Key Features:

  • Automated Reminders: Set up automated reminders for due and overdue invoices to ensure timely payments without manual follow-ups.
  • Easy Invoice Creation: SimplePayMe allows users to quickly generate professional-looking invoices that can be customized to include business logos and personalized messages.
  • Customization Options: Customize your reminder messages to align with your business’s tone and style.
  • Instant Payment Processing: Integrates seamlessly with various payment gateways to facilitate instant payments directly through invoices, enhancing convenience for clients.
  • Real-Time Tracking: Monitor the status of invoices and payments in real-time, providing up-to-date financial insights.

Additional Features:

  • Mobile Accessibility
  • Customer Management
  • Reporting and Analytics
  • Multi-Currency Support
  • QR Code Payments

Pricing:

  • Essential: Free, Quick Payment, No Hardware Needed
  • Manage: £4.99/Month – Mobile Business Management, Boost Cashflow
  • Grow: £9.99/Month – Rapid Scaling, Enhanced Productivity

Rating:

  • Capterra: 4.2⭐/5
  • Get App: 4.2⭐/5
  • Software Advice: 4⭐/5

User Review of SimplePayMe:

👍👎
“I love the east of use and the just overall user friendly interface.”  ~Stephen“It took for too long to access my money. Other products are much faster.”   ~Kathryn
“paid daily easy to understand and navigate .”  ~Robert“I would like to see some fun animation during option selection and processing” ~Sterling
“It’s a straight forward process with no issue’s. I need a fast and safe option for my customers that works 24/7 and this provides that service 100%.” ~Alisha“Sometimes Doesn’t read the card dependant on which card is being used
 ~Karen
Source: Software Advice

6. Handdy

Handdy is a robust invoice management software tailored for small businesses and freelancers who seek a comprehensive yet straightforward solution to handle their invoicing and payment reminders. With its user-friendly design and powerful features, Handdy aims to streamline the entire invoicing process, from creation to payment collection.

Handdy: Best Invoice Reminder Software
Handdy: Best Invoice Reminder Software

Key Features:

  • Automated Invoice Creation: Generate online invoices automatically based on predefined settings and client agreements, saving time and reducing errors.
  • Payment Reminders: Send automated reminders for upcoming and overdue payments to ensure timely collection without manual intervention.
  • Customizable Invoice Templates: Adapt invoice templates to match your brand’s aesthetics and professional standards, enhancing your business’s image.
  • Real-Time Financial Dashboard: Access a dynamic dashboard that provides real-time insights into financial status, outstanding invoices, and cash flow.

Additional Features:

  • Multi-Currency and Multi-Language Support
  • Cloud-Based Access
  • Integration with Accounting Software
  • Secure Data Management

Pricing: Custom

Rating:

  • Capterra: 4.3⭐/5
  • G2: 4.3⭐/5

User Review of Handdy:

👍👎
“Very seamless and easy to use and handdy”  ~Rajesh“It’s a really bad pain to use it regularly if your work consists of so many movements like multiple monitors, applications, and browsers. won’t work properly..”   ~Malvin 
“keeps a record of your login time and log-off time. .”  ~Malvin“It’s very pricey and costly after first user.” ~Magnesh Powar
“The best feature of the software is easy to use from User vise and get report Simply from admin prospective. it has everything you need to monitor and track User productivity.”   ~Sander“It does not take screen shot and not track browser history when User use Intenet in incognito mode/In-private Mode and it does not work in Windows-8.”
 ~Sander
Source: Capterra

7. Pay Request

Pay Request is a dynamic invoicing software designed to cater to the needs of small businesses, freelancers, and entrepreneurs who prioritize ease and efficiency in their billing and payment processes. 

This tool focuses on simplifying the payment request workflow, enabling users to quickly generate and send invoices, and efficiently manage their receivables.

PayRequest:Best Invoice Reminder Software
PayRequest: Best Invoice Reminder Software

Key Features:

  • Instant Invoice Generation: Create and send professional invoices in just a few clicks, streamlining the invoicing process significantly.
  • Automated Payment Reminders: Set up automated reminders to ensure that your clients pay their invoices on time, reducing the need for manual follow-ups.
  • Direct Payment Links: Include direct payment links in invoices, allowing clients to make payments effortlessly using their preferred payment methods.
  • Customizable Invoice Templates: Tailor your invoices with customizable templates that reflect your brand and meet specific client needs.

Additional Features:

  • Multi-Currency Support
  • Mobile Accessibility
  • Integration with Accounting Tools
  • Real-Time Reporting

Pricing:

  • Standard Plan: €5/month for 500 customers, unlimited products, and emails with no PayRequest fees.
  • Pro Plan: €20/month for unlimited customers, products, emails, and SMS, including access to the PayRequest API and a custom domain.

Rating:

  • Get App: 4.8⭐/5

User Review of PayRequest:

👍👎
“Swift processing and manual payment method”  ~Rubu“I think PayRequest is quite expensive program when compared with other alternatives.”   ~Ilgın Övül
“Excellent for billing and subscription management and we could integrate it without any development requirement.”  ~Cahit“Multiple currency feature has some minor problems which should be improved.” ~Cahit
“PayRequest is an incredibly smart payment processing system”   ~Sam“PayRequest should have more customization options to enable a better checkout experience.” ~Gulbin
Source: Software Advice

8. Honey Book

HoneyBook is an invoicing and client management software designed for creative professionals and small businesses. It streamlines processes from inquiry to invoicing, making it easier to manage bookings, contracts, and payments all in one platform. 

HoneyBook is particularly favored by those in the creative industry such as photographers, designers, event planners, and freelancers who require a seamless integration of scheduling, invoicing, and payment within their client interactions.

Honey Book:Best Invoice Reminder Software
Honey Book: Best Invoice Reminder Software

Key Features:

  • Client Inquiries and Bookings: Centralize client communications, inquiries, and bookings in one easy-to-use platform.
  • Customizable Invoicing: Create professional invoices with customizable templates that reflect your brand and style.
  • Automated Payment Reminders: Set up automatic reminders for payments, ensuring timely collections without the need for manual follow-up.
  • Integrated Contract Management: Send, receive, and manage signed contracts digitally, reducing paperwork and speeding up the booking process.

    Additional Features:
  • Project Tracking
  • Integrated Calendar
  • Online Payments
  • Reporting Tools

    Pricing:
  • Starter: $8/month (50% off)
  • Essentials: $16/month (50% off)
  • Premium: $33/month (50% off)

    Rating:
  • Get App: 4.8⭐/5
  • G2: 4.5⭐/5
  • Capterra: 4.8⭐/5
  • Software Advice: 5/⭐5

    User Review of HoneyBook:
👍👎
“The program is organized, intuitive, and includes so many features! It’s easy to learn and use.”  ~Ariel“Some things aren’t really intuitive so I have to use the help resources or ask customer support for help in figuring things out. ”   ~Lindsey
“Integration with gmail for scheduling, payment processing and mobile app! Also, how easy it is to use and how it maximizes the client experience.”  ~Taylaan“For our industry, it is lacking an edidable document such as a BEO or Event Details Sheet – I wish this type of document would be an option.” ~Taylann
“I love how organized I feel using this product – I can see at a glance where I am in the process with all of my clients and it is amazing to pull up all the correspondence with each client in one place”    ~Sarah“The thing I like least is the limitation when building templates for contracts, proposals, questionnaires, etc. ” ~Sarah
Source: Software Advice

9. Zoho

Zoho Invoice is a popular component of the extensive Zoho suite of business applications. It’s designed for small to medium-sized businesses that need a powerful, yet user-friendly invoicing and payment management solution. 

Zoho Invoice generator software simplifies the process of invoice creation, customization, and payment tracking, all while integrating seamlessly with other Zoho products to provide a holistic business management experience.

Key Features

  • Automated Invoicing: Automatically generate and send invoices based on sales orders, project completion, or predefined schedules.
  • Customizable Invoice Templates: Choose from a variety of professionally designed templates or create your own to match your brand identity.
  • Online Payments Integration: Accept payments via credit cards, PayPal, and other popular payment gateways directly through invoices.
  • Multi-Currency and Multi-Lingual Support: Invoice international clients in their local currency and language, facilitating global business operations.
  • Time Tracking and Expense Management: Track billable hours and expenses, automatically adding them to invoices, ensuring accurate billing.

Additional Features:

  • Client Portal
  • Advanced Analytics and Reports
  • Automated Reminders
  • Inventory Management
  • GST Compliance

Pricing: Custom

Rating:

  • G2 4.1⭐/5
  • Capterra 4.3⭐/5
  • Get app 4.3⭐/5
  • Software Advice 4.5⭐/5

    User Review of Zoho
👍👎
“Easy to set up and use. It helped me a lot keeping close to my clients and growing the business”  ~Habe“No being able to change a subscription easily once set up, also not being able to change a customer’s VAT Rate , I have customers in different zones and if they ask to change from GBP to USD I have to create a new account”  ~Anonymous
“Great tool to track records and handling the software is easy, everything is in front of you. Just a small sense is enough to use it properly”  ~Jithin“I don’t like that you can not export the client information including their cc numbers if you want to.”  ~Anonymous
“Functionality: Mail merges, email templates, customization, reporting”  ~Julieet“There are times where making changes/updates is more difficult then it should be which can be frustrating.” ~Adam
Source: Software Advice

10. FreshBooks 

FreshBooks is renowned for its intuitive design, which simplifies accounting and invoicing for self employed and small businesses and freelancers. It’s particularly effective as an invoice reminder software, ensuring timely payments through automated features.

Freshbooks: Best Invoice Reminder Software
Freshbooks: Best Invoice Reminder Software

Key Features:

  • User-Friendly Invoicing: Offers a straightforward interface that makes creating professional invoices easy.
  • Recurring Invoices: Enables automatic scheduling of recurring invoices for ongoing services or subscriptions.
  • Expense Tracking: Allows attachment of receipts and expenses directly to invoices, ensuring transparency in billing.
  • Time Tracking: Integrates time tracking to directly convert billable hours into invoices, streamlining the invoicing process.
  • Multi-Currency Support: Facilitates invoicing clients in various currencies with automatic conversion, accommodating global transactions.
  • Automated Payment Reminders: Sends reminders for late payments automatically to help maintain steady cash flow.

Additional Features:

  • Double-entry accounting
  • Bank Reconciliation
  • Proposals and Estimates
  • Client Retainers
  • Report Generation
  • Mobile Apps

Pricing:

  • Trail Period: 30 days 
  • Lite: $7.60/month
  • Plus: $13.20/month
  • Premium: $24.00/month
  • Select: Contact for the pricing 

Rating:

  • Capterra 4.5/⭐5
  • Software Advice 4.5⭐/5
  • G2 4.5⭐/5
  • Get app 4.5⭐/5
  • Software Suggest 4.7⭐/5

User Review for Freshbooks:

👍👎
“Better pricing, better user interface, and more functions as compared to QuickBooks (and all the same functions are equally good but more intuitive)”
 ~Andrey
“Time tracking methods/tool are totally lacking”  ~Kent
“I like the easy invoice creation process which allows customers to quickly pay their bill by simply clicking one button on the online invoice. In addition, the financial reports provided are excellent and give great financial insight into the business.”
 ~Eugene 
“Seems like it could offer more features for the price point (maybe something to help with tax time)”  ~Levi 
“FreshBooks is good for freelancers or service-based small businesses that need to track time spent on client projects and report the time on invoices. It’s also good for tracking basic expenses, whether allocated to the business or passed on to clients. The reporting features are also useful. The payroll integration with Gusto is a simple and affordable way to run payroll for a small business.
”  ~Craig
“What was least favored with this software was the amount of double to triple entry of data and lingering had to be checked and rechecked due to inaccurate totaling and the taxes aren’t even close to kept accurate here.”  ~Amy
Source: Software Advice

Conclusion:

In conclusion, selecting the appropriate invoice reminder software is essential for freelancers and businesses aiming to enhance their invoicing procedures and secure timely payments. The software solutions discussed offer diverse functionalities tailored to meet different business demands, such as automated reminders, multi-currency capabilities, and integration options. To invoice like a pro, choose a solution that aligns with your specific needs and ensures efficient financial management.

By carefully evaluating the key features, pricing structures, and user reviews, businesses can identify a system that aligns with their specific invoicing needs. Opting for the right software not only streamlines cash flow management but also minimizes the administrative load, allowing businesses to focus more on growth and less on financial logistics. Whether your priority lies in simplicity, comprehensive features, or cost-efficiency, there’s a solution available to effectively address your business requirements.

Explore a detailed guide on how to create an invoice step by step using Refrens, empowering you with the knowledge to efficiently manage your invoicing process and streamline your business finances.

FAQs

  • How do I create an invoice reminder?

Manually, you can create a reminder by setting a calendar alert to send an email or SMS to your client. Automate this process using invoicing software that allows you to schedule reminders when you create the invoice.

  • What is an invoice reminder?

An invoice reminder is a communication sent to a client to prompt payment of an invoice that is due or overdue. It helps manage cash flow by reducing payment delays.

  • How do I automate a payment reminder?

Use invoicing software that allows you to set up automatic reminders at various intervals—before the due date, on the due date, and after the invoice has become overdue.

  • How to follow up on unpaid invoices?

Follow up with a polite email or call, reiterating the payment terms, and inquiring if there were any issues with the invoice. Offer to provide additional information if needed, and discuss potential payment solutions if necessary.

  • How do I send an overdue invoice reminder?

Send an email or letter stating that the invoice is overdue, clearly mention the overdue amount and how long it has been overdue, and request immediate payment. Attach the original invoice for reference.

  • Should you send invoice reminders?

Yes, sending invoice reminders is a good practice. It helps maintain steady cash flow by encouraging timely payments and signals to your clients that you are professional about your business’s financial processes.