The ability to seamlessly control stock levels, simplify invoicing processes, and gain invaluable financial insights is crucial for businesses aiming to excel in competitive markets. Hence, a range of inventory invoice software solutions exists to simplify these vital tasks and enhance overall operational efficiency. 

In this blog, we’ll explore the top inventory invoice software options available, along with their features, pricing, and reviews. From straightforward invoicing to real-time inventory monitoring and advanced financial capabilities, these software solutions provide the tools you need to optimize your business operations. 

Let’s dive into the world of inventory and invoicing software, where digital innovation meets the demands of modern commerce.

Software	Starting Price	Average Rating	Trial Period	Free version
Refrens	₹100/month	4.9⭐	Upto 10 documents	Upto 50 documents
Zoho	$20/month	4.7⭐	14 Days	Yes
Xero	$25/month	4.4⭐	30 Days	No
Odoo	₹580/month	4.2⭐	15 Days	Yes
Vasy ERP	$90/year	4.9⭐	No	Yes
Marg	$350/ Full License	4.3⭐	No	No
GoFrugal	₹18000/license	4.4⭐	30 Days	No
Vyapar	₹3399/year	4.4⭐	No	No
ProfitBooks	$20/month	4.1⭐	No	Yes
Quickbooks	$30/month	4.4⭐	30 Days	No

Key Features to consider while choosing Inventory Invoice software 

Here are some important things to look for when picking out software to manage your inventory and invoicing:

• Ease of Use: The software should be simple to navigate so you can use it comfortably without needing lots of training.
• Automation Features: It should automate repetitive tasks like billing and stock updates to save you time.
• Integration: The software should work well with other systems you use, like your accounting software or CRM.
• Customization: You should be able to adjust the settings and features to fit your specific business needs.
• Real-Time Inventory Tracking: It should keep track of your inventory levels as they change throughout the day.
• Detailed Reporting: Look for software that can generate comprehensive reports that help you understand sales trends, inventory levels, and financial health.
• Multi-Location Management: If you have inventory in different places, the software should be able to manage all locations smoothly.
• Support for Multiple Currencies and Taxes: This is crucial if you do business in more than one country.
• Reliable Support: Good customer support is essential for dealing with any issues that come up.
• Scalability: The software should be able to grow your business, handling more products or transactions as you expand.

Now, let’s look at the list of top inventory invoice software available in the market –

List of Top 10 Inventory Invoice Software

1. Refrens: Best inventory and invoicing software

Refrens is the best invoicing software having solidified its position as a leading inventory invoice software solution, catering to the needs of over 150,000 businesses worldwide. This all-encompassing platform offers a suite of features that simplify invoicing, enhance inventory management, and provide valuable insights to businesses.

Refrens simplifies inventory and expense management, automatically updating stock levels and facilitating efficient expense tracking. Its simplified invoicing feature with easy customization makes it perfect for your inventory invoicing needs.

It offers robust e-invoicing software for various invoice types, credit notes, and debit notes. It enhances collaboration, making communication with accountants seamless and reducing time-consuming exchanges. It also boosts cash flow by sending automated payment reminders to clients via WhatsApp and email.

Furthermore, Refrens places a strong emphasis on security, providing peace of mind with secure cloud storage, role-based access control, and frequent software updates. These measures are in place to guarantee the safety and currency of your data, ensuring that it remains protected and up-to-date.

Key Features

• Automated Invoicing: Create personalized, automatic invoices that showcase your business’s unique style, making a strong impression on your clients.
• Sharing Options: Easily share invoices through WhatsApp with just one click, and track them. You can also send them via email, secure link, PDF, or even print them out.
• Customization: Tailor your invoices using a variety of templates, colors, fonts, and layouts. Add your logo, and customize headers and footers to keep your branding consistent across all documents.
• Recurring Invoice: Set up automatic billing for ongoing services to save time and make sure you get paid on schedule.
• One-Click Document Conversion: Quickly turn quotes into invoices to keep things moving smoothly.
• E-invoicing: Use e-invoicing software to make billing simpler, access important tools, and pull up smart reports with ease.
• Inventory management: Every time you enter an invoice or expense, the inventory automatically updates. This way, you can keep an eye on all your stock and expenses in one spot.
• Automatic Payment Reminders: Keep your cash flowing with automated reminders sent via WhatsApp and email.
• Secure Cloud Storage: Store your financial data safely in the cloud where you can access it easily and securely.
• GST Compliance: Easily create and manage GST reports with just one click, making GST filing a breeze.
• Zero Cost Entry: Start using Refrens for free, which lets you send unlimited invoices and use basic tools, with options to upgrade as your business expands.

Additional Features

Financial Analysis, Billing Software, Inventory Management, Delivery Challan, GST Billing Software, Multi-Business Management, Accounting Software, e-way bill software, Quotation Templates, Quotation Software, Lead Management Software, Sales CRM, Bookkeeping Systems, and more.

Pricing

• Free Plan: Free plan for small businesses to create up to 50 documents/year
• Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Review: 

• Capterra 4.8⭐/05
• G2  4.6⭐/05
• Software suggests 4.8⭐/05
• Software Advice 5⭐/5
• Get app 4.9⭐/5

2. Zoho: Free accounting & inventory software with invoicing & billing

Zoho Inventory is a notable inventory invoicing solution suitable for businesses of all sizes. Its feature-rich toolkit is valuable for optimizing essential operations. The software simplifies the invoice creation process by swiftly gathering data from sales orders, and offering a variety of customizable templates for a personalized touch.

Moreover, Zoho Inventory offers easy integration with popular platforms like Shopify, Etsy, as well as essential business tools such as Zoho CRM and Zoho Books. This streamlines online payments through options like PayPal and Razorpay, catering to diverse business requirements.

Key Features:

• Invoicing: Quickly generate proforma invoices, invoices, credit notes, debit notes, etc, set up automatic payment reminders, and easily accept payments through online cards.
• Recurring Invoices: Automatically send invoices for regular charges, perfect for ongoing services like travel.
• Customizable Templates: Make your invoices look professional with templates that you can customize to include your brand.
• Online Payments: Offer various online payment methods to get paid faster.
• Expense Tracking: Keep an eye on your spending to keep your finances in check.
• Client Portal: Give your clients their place to view and pay invoices, helping both of you stay connected.
• Time Tracking: Great for jobs that charge by the hour or need to keep track of time spent on services.
• Automated Reminders: Send reminders for payments to help you follow up and get paid on time.
• Multi-Currency Support: Deal with international clients easily by accepting multiple currencies.
• Mobile Accessibility: Handle your billing and invoices from anywhere, which is essential when you’re on the move.
• Integration with Other Apps: Connect Zoho Invoice with other apps to streamline your workflow and save time.

Additional Features 

CRM, Inventory management, Lead management, sales automation, pipeline tracking, Accounting, invoicing, expense tracking, Task management, Gantt charts, time tracking, Email hosting, calendar, contacts, task management

Pricing

• Free Plan: There is a free plan with limited functionalities for businesses with revenue <50K USD / 25L INR, limited to 1 user + 1 accountant
• Premium Plan: Pricing varies from $20 – $275/month depending on the number of users & features
• Custom Plan: There is no mention of custom plans on the website, but you can have add-ons according to your requirements.

Ratings

• Capterra  4.4⭐/5 
• G2 4.5⭐/5
• Get app 4.3⭐/5
• Software Advice 4.5⭐/5

Zoho and 9 other platforms provide great bookkeeping services too! Explore our One-Stop Guide For Best Bookkeeping Software!

3. Xero: Invoice Inventory accounting software

Xero is top accounting software with an inventory invoice solution, offering businesses a quick and efficient way to manage their inventory, invoicing, and accounting needs. Recognized as the best purchase sales invoice software, Xero seamlessly integrates stock tracking into invoices and orders. This ensures that your invoicing process is not only accurate but also highly efficient.

Invoicing with Xero is also a breeze. The software allows you to generate online invoices and orders with preset details, saving you time and effort. You can also customize online invoices, adding your logo and setting payment terms to enhance your brand identity.

Key Features

• Invoicing: Send and manage invoices anytime, anywhere. Make running your small business easier by handling admin on your schedule.
• Customization: Create invoices and give them a professional look by adding your logo.
• Reminder: Avoid the hassle of following up on payments with automatic reminders.
• Payment Option: Let customers pay with credit/debit cards, making it easier for them to pay on time and reducing the need for you to chase them.
• Bills: Pay your bills on time. Keep track of overdue payments and have a clear view of what you owe and your cash flow.
• Multi-Currency: Deal with payments in over 160 currencies. Handle international transactions easily with real-time exchange rates and quick conversions.
• Invoice from App: Easily make invoices right from the app on your phone and send them to your customers instantly.

Additional Features

Inventory, Purchase order, Accounting Software, Integration, Mange fix assets, Accounting dashboard, Analytics, Track projects, Bank connections

Pricing

• Free Plan: There is no free plan, just a free trial
• Premium Plan: Pricing varies from $25 – $54/month depending on the number of users & features.

Ratings

• Capterra: 4.4⭐/5
• G2: 4.3⭐/5
• Software Advice 4.5⭐/5
• Get app 4.4⭐/5

4. Odoo: Top Billing and Inventory Software

Odoo emerges as a top-tier inventory invoice software, offering a holistic solution for businesses to enhance warehouse efficiency and streamline invoicing processes. With Odoo, you can transform your warehouse operations and streamline invoicing, ultimately boosting productivity and profitability.

Real-time dynamic reports and customizable dashboards keep businesses informed and enable data-driven decision-making. Odoo Inventory seamlessly integrates with other Odoo Apps like Sales, Purchase, and Accounting, ensuring real-time updates and efficient stock management.

Key Features

• Manage Invoices: Quickly create clear and professional customer invoices.
• Manage Supplier Invoices: Keep track of what you owe suppliers and integrate these details into your accounting.
• Recurring Invoices: Set up invoices to be issued automatically based on contract terms.
• Automated Tax: Set the system to automatically calculate taxes and round them for accurate reports.
• International Compliance: Meet invoicing requirements for various countries like Germany, Italy, Spain, etc.
• Customization: Customize your invoices with your preferred design and logo.
• Reports: Analyze invoice data and sales, with customizable dashboards.
• Inventory Adjustments: Regularly count stock in important areas to make sure your records are up to date.
• Vendor Interaction: Upload and manage vendor price lists and integrate with shipping services to calculate delivery costs.
• Inventory Valuation and Costs: Keep track of product costs using different accounting methods and include extra costs like shipping and handling in your reports.
• Reporting and Adjustments: Generate detailed inventory reports and correct any record errors as needed.

Pricing

• Free One App: For a single app, unlimited users, at no cost.
• Odoo Online Standard: Rs 580/user/month, includes all apps.
• Odoo Online Custom: All apps at Rs 890/user/month, available online or on-premise with advanced features.”

Ratings

• Capterra- 4.1⭐/5
• G2- 4.2⭐/5
  

5. Vasy ERP: Free Billing and Inventory Software

Vasy ERP emerges as the leading inventory and invoicing software for exporters, retailers, supermarkets, and multi-store/franchise businesses. This cloud-based platform revolutionizes the retail landscape, focusing on efficiency and customer satisfaction.

Key Features

• E-Way Bill Integration: Easily create E-Way bills for shipping goods, keeping up with tax rules.
• Central Accounting: Manage all your retail stores’ accounts from one main system.
• Tally Integration: Sync your accounting data from VasyERP to Tally without hassle.
• Cloud-Based Access: Check your financial data anytime, anywhere, because it’s all online.
• Multi-Currency Support: Handle sales and purchases in various currencies easily, with automatic exchange rate calculations.
• Branch-wise Summary Report: See how each store is doing financially with clear reports.
• Expense Register: Keep an eye on spending, control costs, and find ways to save money.
• Balance Sheet Report: Get a clear view of your store’s financial health, including assets and debts.
• GST Returns: Calculate and file your GST accurately and on time.
• Tax Management: Manage taxes easily with tools that help you follow tax laws.
• Budgeting And Forecasting: Plan your financial future by setting budgets and predicting financial needs.

Pricing

• Free Plan available
• $90 yearly with a free trial

Ratings

• Capterra- 5⭐/5

An inventory invoice software like Vasy ERP is most suitable for retail shops and distributors. Explore more from our Top 10 Billing Software for Retail Shops and Distributors!

6. Marg: Best Software for Billing and Inventory Management in India

Marg is the top inventory invoice software, transforming how businesses manage their operations. It’s a versatile solution suitable for businesses of all sizes, making inventory management, billing, and more a breeze.

Key Features

• Easy & Fast Billing: Boost your billing speed by 40% with our inventory system. Quickly find items, use shortcuts, and scan barcodes to manage sales, purchases, invoices, bills, and track payments.
• Order Calling: Make taking orders easier by connecting your phone to the system with a QR scan, allowing you to call customers directly with just one click.
• Warehouse Management: Keep an eye on your stock across various warehouses, godowns, or shops. Track where items are and get reports tailored to your needs.
• Monitor Purchases: Keep all your purchase details, such as bills and vendor information, in one place. Improve your buying process with smart reorder features.
• Centralized Dashboard: Check your orders and transactions from one central dashboard. This gives you a clear view into your business and helps you make informed decisions.
• My Shop QR Code: Save time and ensure safety. List your product offers in a QR code, print it, and stick it outside your store for customers to scan and place orders directly.
• Connected Banking: Handle all your banking transactions like NEFT, RTGS inside MargERP, which is linked with ICICI bank and over 140 others. This includes automatic bank reconciliation.
• GST Ready Solution: Our software makes GST billing and return filing straightforward. File your GST returns, TCS, and TDS directly. Run internal audits to ensure your reports are error-free.
• Send Bills On WhatsApp: Send invoices and reports directly to your customers on WhatsApp through the software, without using your phone.
• Purchase & Sales Claim: Get reminders about offers and claim benefits from your purchases on time with our claims feature.

Pricing

Varies between $350 – $1150/ Full License depending on no. of users (additional users charged at $150/per user extra)

Ratings

• Capterra- 3.4⭐/5
• G2- 4.3⭐/5

7. GoFrugal: Top Billing and Inventory Management Software

GoFrugal is a leading inventory invoice software designed to streamline inventory operations for businesses. It offers comprehensive features that empower businesses to maintain optimal inventory levels, improve customer service, and boost sales.

It simplifies invoicing, inventory management, and financial reporting, ensuring seamless GST compliance. It integrates with various POS accessories and provides real-time insights through the WhatsNow app.

Key Features

• Billing Management: Handle all types of billing, from cash to delivery, on one screen, showing detailed item information and stock levels for quicker service.
• Flexible Payment Options: Let customers pay their way, using cash, cards, digital wallets like PayTM and PhonePe, UPI, loyalty points, coupons, or prepaid cards.
• Inventory Management: Keep an eye on your stock and manage it efficiently.
• Faster Checkout: Speed up your sales process with quick, efficient checkouts that support multiple payment types and QR code scanning for fast item loading.
• Cuts Down Expenses: Save money by reducing the need for manual tasks and lowering the costs and time spent on data reconciliation.
• Accounts Management: Oversee your finances and transactions.
• Automatic Reconciliation: Boost productivity by automatically tracking and recording each employee’s billing activities with their user login.
• Security Management: Protect your business data with robust security features.
• Intelligent Reports: Gain insights from smart, detailed reports.
• Sales Management: Manage the entire sales cycle from order to return, ensuring everything is recorded and tracked.

Pricing

• OnPremise – ₹18000- ₹85000/license depending on the number of features 
• Cloud – Ranging between ₹5000- ₹11000 annually depending on the number of features

Ratings

• Capterra- 4.4⭐/5
• G2- 3.4⭐/5

8. Vyapar: Top Billing and Stock Management Software

Vyapar is a premier inventory and invoicing software for suppliers, construction, retails, wholesellers and other SMEs. It empowers businesses to streamline their operations and boost profitability. With its user-friendly interface and rich feature set, you can effortlessly monitor and manage your inventory from anywhere, placing orders and restocking supplies on the fly.

Key Features

• Invoicing: Vyapar speeds up the billing process by automating tasks, and cutting down on manual work and errors. This lets you focus more on your main business activities.
• Accelerated Payments: The software uses QR codes for easy payments and includes bank details right on the invoices, helping you get paid faster by clients.
• Invoice Sending and Receiving: Fully automate sending and receiving invoices to speed up payments, save costs, and improve scalability and return on investment.
• Invoice Reference Number: Vyapar uses unique reference numbers and barcode checks in its e-invoicing system to prevent duplicate entries and ensure each invoice is genuine.
• Intuitive Interface: Vyapar’s design is easy to use, meaning you don’t need special training to handle your finances, making it user-friendly for everyone.
• Customize Invoice: Create GST invoices and estimates with Vyapar’s premium templates, enhancing your business’s professional image.
• Payment Reminders: Set up Vyapar to send payment reminders through email or WhatsApp, helping you keep track of which invoices have been paid and which haven’t.
• Integration: Vyapar connects smoothly with your existing business applications for a seamless flow of data.

Additional features

Multiple login features, Organize data, Inventory management, Estimate and quotations, Track orders, Record expense, Receivables, and Payables, Bank account integration, Business insights

Pricing

• Silver Plan: ₹3,399/yr – 10 E-way bills/month, 3 companies & firms, plus 15 features.
• Gold Plan: ₹3,999/yr – Unlimited E-way bills, firms & companies, plus 15 features.

Ratings

• Capterra- 4.4⭐/5
• G2- 4.6⭐/5

9. ProfitBooks: Top Invoice Software for Inventory Management

ProfitBooks has redefined inventory and invoicing processes, making it seamless and hassle-free. Its user-friendly interface simplifies the tracking of stock, purchases, and sales orders, all without locking you into any commitments or obligations.

Key Features

• Create and Manage Invoices: Issue unlimited invoices for free.
• Online Payments: Easily accept payments via credit/debit cards, net banking, or digital wallets.
• Track Expenses: Keep tabs on your business spending.
• Online Inventory Management: Track everything from buying to selling your inventory. It’s trusted by many traders and manufacturers.
• Fast Sales Order Fulfillment: Manage all your sales orders from creation to delivery. You can even handle orders project by project, making it easier to track.
• Manufacturing Inventory Management: Get a clear view from buying raw materials to producing finished goods. Track every step, including raw material usage, finished goods production, and wastage.
• Warehouse Management: Set up multiple warehouses and manage your inventory across all locations. Get detailed reports to make informed decisions.
• Customer & Supplier Management: Manage your relationships and keep track of money owed and money due.
• Stock Control & Adjustments: Manage stock transfers, record wastage, and keep tabs on raw material usage and production.
• Product Batches: Keep track of different product batches with details like batch numbers and expiration dates.
• Multiple Users and Warehouses: Add different users and assign them specific roles. Create various warehouses or storage locations as needed.

Pricing

• Silver Plan: ₹3,399/yr – 10 E-way bills/month, 3 companies & firms, plus 15 features.
• Gold Plan: ₹3,999/yr – Unlimited E-way bills, firms & companies, plus 15 features.

Ratings

• Capterra- 4.4⭐/5
• G2- 4.6⭐/5

10. QuickBooks: Top Billing Inventory Software

QuickBooks is well-regarded in the field of inventory invoicing software, providing essential solutions suitable for businesses of varying sizes. It simplifies inventory management, providing effortless tracking of stock levels, pending orders, and real-time updates as you buy and sell products. This real-time visibility empowers you to make informed decisions about reordering and ensures you stay ahead in the business game.

Key Features:

• Professional Brand Invoicing: Easily create sleek invoices that reflect your brand, using customizable tools and templates.
• GST-Compliant Invoicing Made Easy: Quickly make invoices that meet India’s GST requirements with built-in data fields.
• Automated Recurring Invoices: Set up automatic invoices that send themselves at regular intervals, helping ensure you get paid on time.
• Efficient Batch Invoicing: Send as many invoices as you need all at once, whether through WhatsApp, email, or printed out, to save time.
• GST Bill Tracking and Reminder: Keep an eye on unpaid GST bills and send automatic reminders to encourage timely payments.
• Cash Flow Management at Your Fingertips: Easily manage and review your cash flow in real-time, and put together financial statements effortlessly.
• Track Inventory: Easily keep track of your stock levels. As items come in and go out, QuickBooks updates your inventory automatically. This helps you see what’s selling well and what you need to order more of.
• Financial Management: QuickBooks adjusts the value of your stock throughout the day, which keeps your financial records up to date.
• Order Management: Monitor your orders from each supplier. QuickBooks will remind you when it’s time to reorder items that are running low. Once the items arrive, it helps ensure you pay your suppliers on time by updating your accounts.
• Reporting: Generate reports to see which items sell the best, track total sales, and calculate taxes.

Additional Features

Cloud Accounting, Online Banking, Reports, Inventory Management, Apps, and Add-ons.

Pricing

• Free Plan: There is no free plan, just a free trial
• Premium Plan: Pricing varies from $30 – $200/month depending on the number of users & features

Ratings

• Capterra: 4.4⭐/5
• G2: 4.4⭐/5

Seems like an amazing software, right? Unfortunately, it’s not available in India. Though no worries, we have created a comprehensive guide of Top Free Quickbooks Alternatives to keep your business activities seamless.

Conclusion

The world of inventory invoice software is replete with options to meet the diverse needs of businesses today. Whether you’re a small retail store, a large multinational corporation, or somewhere in between, there is a software solution tailored to streamline your inventory management and invoicing processes. 

These software options offer a wealth of features to help you stay organized, save time, and make informed decisions. So, take the time to explore these options, assess your specific requirements, and choose the one that best aligns with your business goals. With the right inventory invoice software at your disposal, you can unlock new levels of efficiency and profitability in your operations.