10 Best Invoicing Software For Architects

Architects understand the importance of meticulous design. But what about the design of your firm’s financial processes? Managing invoices and ensuring timely payments can be a time-consuming burden. 

This blog post explores ten leading invoicing software solutions specifically designed to address the needs of architectural firms.

It’ll provide a comprehensive overview, including key features, pricing structures, user ratings, and reviews. This information will empower you to make an informed decision and select the software that optimizes your firm’s invoicing practices, improves cash flow, and frees up valuable time for core architectural pursuits.

Software	Starting Price	Average Rating	Trail Period	Free Plan
bonsai	$25/month	4.6⭐	7 days	No
Refrens	₹100/month	4.9⭐	Upto 10 documents	Upto 50 documents
ZarMoney	$15/month	4.7⭐	15 days	No
Vvyapar	₹3399/year	4.4⭐	No	No
Bill4Time	$27/month	4.8⭐	14 days	No
Elorus	$7/month	4.9⭐	No	Yes
Houzz	$85/month	4.4⭐	30 days	No
Kosmo	$9/month	4.7⭐	No	Yes
Gridlex	$10/month.	4.9⭐	No	No
TopNotepad	Custom Pricing	4.6	7 days	No

10 Best Invoicing Software For Architects

1. bonsai

Bonsai’s complete invoicing software offers a comprehensive solution to take your architecture firm to the next level. With bonsai, you can automate your billing process, leverage free invoice templates, and utilize powerful follow-up tools to get paid faster and efficiently manage your company finances.

Key Features:

• Perfect Invoices: Generate fully customizable and professional-looking invoices with architecture-specific templates. Incorporate branding elements and implement a numbering system for efficient payment tracking.
• Online Billing: Provide clients with convenient payment options and ensure accurate payment tracking with integrated online payment features.
• Easy Follow-Up: Automate payment reminders, receive partial payments, and easily apply late fees. Track invoice statuses through a convenient dashboard to ensure timely payments.
• Global Payments: Accept payments in over 180 currencies and incorporate internationally recognized payment options like PayPal and Stripe. Handle accounting seamlessly while servicing international clients.
• Get Paid Faster: Benefit from faster payment processing and reduced late payments. Freelancers using Bonsai typically receive payments 13 days sooner and experience fewer late payments.
• Time and Expense Tracking: Easily track expenses and manage tasks with timesheets, ensuring accurate billing and efficient project management.
• Smooth Tax Season: Simplify tax compliance and calculations, reducing stress during tax season with tax summary reports and automated processes.
• Improved Cash Flow: Streamline invoice generation, enhance accuracy, and receive payments faster, leading to better cash flow management and increased efficiency.

Additional Features: 

Project Management, Smart Automation, CRM, Proposals, contracts, Financial Management, Payrolls.

Pricing : 

• Starter: $25/month
• Professional: $39/month
• Business: $79/month

Rating: 

• Get App: 4.6⭐/5
• G2: 4.4⭐/5
• Capterra: 4.6⭐/5

User Reviews of bonsai:

👍	👎
“Bonsai is easy to get started, and I was up and running in no time. I like how easily I am able to create and send invoices to my clients.”  ~Charles Abraham	“I wish there were a chat widget feature that I could install on my website similar to Sharpspring or HubSpot. Perhaps some collaboration with Webflow.”   ~Charles Abraham
“Bonsai makes everything extremely streamlined and very easy and user-friendly. From the time I input a lead to creating the proposal to invoicing the customer and finalizing the project, Bonsai makes everything hassle-free and extremely easy.”   ~Mike	“The only suggestion I would have or like to see for Bonsai would be for them to allow me as the business owner to arrange the look and feel of how my customer dashboard is arranged.”  ~Mike
“I liked how it kept track of our Tax payments and let us automatically set money aside for taxes.”  ~Christopher	“The fact that our clients can’t see their tasks.”  ~Christopher

Read more: Invoice Like A Pro: A Comprehensive Invoicing Guide

2. Refrens 

Refrens introduces a versatile invoicing software designed specifically for architecture firms, streamlining the process of invoice creation, sales tracking, and payment automation. Tailored to enhance efficiency, it serves as a comprehensive solution for effective business management within architectural practices.

Key Features:

• Create GST Invoices: Generate fully customized GST or non-GST invoices in seconds, assisted by automation for efficient billing processes.
  Learn more: E-invoicing In GST: A Complete Guide 
• Send WhatsApp and Email: Quickly share invoices over WhatsApp or email, or schedule them for later, ensuring prompt delivery to clients.
• Track Invoices: Monitor when clients view your invoices sent over email, allowing you to stay updated on their interactions with your invoices.
• Auto-fill Details: Automatically fill 80% of the details based on past documents, reducing manual efforts and saving time in invoice creation.
• Customize Branding: Choose from multiple templates, fonts, and colors to customize your invoices according to your architectural firm’s branding needs.
• Create E-Invoices: Instantly generate e-invoices with multiple GSTINs, ensuring compliance with tax regulations and simplifying the invoicing process.
  Read more: Best E-Invoicing Software To Create Invoices Seamlessly
• File GSTR-1 Report: File your returns effortlessly with auto-generated GSTR-1 reports, ensuring compliance with GST requirements.
• Convert with 1 Click: Save time and effort by converting quotations into invoices or invoices into credit/debit notes with just one click.
• Track Payments: Send automated reminders to clients via WhatsApp and email to ensure timely payments and improve cash flow for your architectural projects.
• Manage Multiple Businesses: Seamlessly manage multiple architectural projects and add team members or accountants with control over access levels.
• Create Quotations and Estimates: Instantly create attractive quotations and estimates, and track when clients view them for better project management.
• Create Credit/Debit Notes: Rectify invoicing errors by easily creating credit or debit notes in seconds, maintaining accurate financial records.
• Provide Proforma Invoices: Offer clear estimates of project costs to clients without initiating the transaction, ensuring transparency in billing.

Additional Featutres: 

Financial Analysis, Inventory Management, Expense Management Software, Delivery Challan, GST Billing Software, Multi-Business Management, E-Invoicing Software, Bookkeeping Software, Accounting Software, e-way bill software, Quotation Software, Lead Management Software, Sales CRM, and more.

Read more: A Comprehensive Guide To Lead Generation

Pricing: 

• Free Plan: free plan for small businesses to create up to 50 documents/year
• Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Rating: 

• Capterra: 4.8⭐/05
• G2:  4.6⭐/05
• Software suggests: 4.8⭐/05
• Software Advice: 5⭐/5
• Get app: 4.9⭐/5

User Reviews of Refrens :

👍	👎
“I love the way the software has made invoice management easy and trendy. The templates are vibrant, the dashboard is holistic and automation is all a busy prof needs”  ~Akshay	“Less Export and Import Invoicing features. No mobile app decreases mobility”  ~Jainil
“Refrens is user-friendly. It gives the best invoicing solution for small enterprises”  ~Swaroop	“AI Mode missing, Autoresponder missing, More add, when we will print and invoice there is some glitch”  ~Mahendra
“Good Dashboard and is easy to use, cost-effective”  ~Mahendra	“There isn’t a French language, I need it most of the time to show a better-looking Invoice, as most of my clients don’t speak English”  ~Kamal

Learn more: Finding the perfect invoice management software 

3. ZarMoney 

ZarMoney is the go-to invoicing software for architects, streamlining billing processes and freeing up time for creative work. With its robust features and cost-effective pricing, ZarMoney is the reliable partner architects need for efficient billing and financial management.

Key Features:

• Automatic Billing: Schedule recurring invoices for long-term projects, reducing manual entry errors and ensuring a seamless billing process.
• Customizable Templates: Streamline invoice creation with customizable templates tailored to different project types, incorporating your firm’s branding for a professional touch.
• Versatile Payment Options: Support diverse payment methods including credit cards, debit cards, and bank transfers to enhance client experience and accelerate cash flow.
• Invoice Tracking: Keep track of invoice status to monitor outstanding payments and access real-time reporting for informed decision-making.
• Invoice Reconciliation: Simplify reconciliation by aligning invoices with bank statements, eliminating discrepancies, and ensuring accurate financial records.

Additional Features: 

Accounting, Accounts Receivable, Inventory Management, Bookkeeping, Payment processing, and Other Management.

Pricing:  

• Entrepreneur: $15/month
• Small Business; $20/month
• Enterprise: $350/month

Rating: 

• Get App: 4.7⭐/5
• Software Advice: 4.5⭐/5
• G2: 4.8⭐/5
• Capterra: 4.7⭐/5

User Review of ZarMoney :

👍	👎
“Easy to use and setup. Questions answered by customer support quickly. At a glance dashboard very helpful.”  ~Bobby	“Won’t do the manual input for me. Otherwise great.”  ~Bobby
“Track inventory without additional fees. QuickBook has you add fees for everything you get with ZarMoney’s basic software/online version.”  ~Charles	“The credit card processing options are limited to a few restrictive processors who are prejudicial against certain businesses and industries. This limits the ability to integrate ZarMoney as a total book keeping solution.”  ~Charles
“How easy it is, even for beginners. How fast customer service gets back to clients.”  ~Tony	“the search options don’t always display all products relation to the search and order of relevance is not accurate”  ~Tony

Read more: 9 Ways To Make Your Invoicing Process More Effective

4. Vyapar 

Vyapar software streamlines billing, budgeting, and accounting for architecture firms, offering easy invoice creation, expense tracking, and extensive financial reporting. 

Key Features: 

• Create Customized Invoices: Tailor invoices to your brand for enhanced trust and credibility.
• Enhance Professional Appearance: Impress clients with professional-looking templates and branding.
• Automate Late Payment Fees: Encourage timely payments with automated calculations and reminders.
• Set Up Recurring Profiles: Streamline billing processes for repeat clients and save time.
• Monitor Cash Flow: Ensure sustainability and profitability with real-time cash flow management.
• Record and Categorize Expenses: Improve financial management and decision-making.
• Ensure Data Backup and Security: Protect customer data with automatic backup features.

Additional features

Multiple login features, Organize data, Inventory management, Estimate and quotations, Track orders, Record expense, Receivables, and Payables, Bank account integration, Business insights

Pricing:

30 days trial period

• Silver Plan: ₹3399.00 for 1 year.
• Gold Plan: ₹3999.00 for 1 year.

Ratings:

• Capterra 4.4⭐/5
• G2  4.6⭐/5

User Review of Vyapar :

👍	👎
“Product creation features by uploading excel and divide into proper categories is very helpful for starting the software, and easily move any business in vyapar software”   ~Ajit	“only work on single system, i think multi-system support missing “   ~Ajit
“Vyapar is useful for small business owners or shopkeepers. If I have to list the pros, here are some pros: 1. GST-compliant invoicing 2. Budgeting 3. Financial statements that can be understood by owners easily. 4. Multiple user login and role-based access”   ~Maheswara Swamy	“Conventional and not designed to suit market requirements. No compatibility”   ~Suresh
“We are moving to mobile-based computing. – Fresh & Friendly UI – ALL Taxes Covered – Easy to use – Inventory Controls – No need for installation – Remote Access – User Roles There is a lot to count. But experience the rest yourself”   ~Nisarg	“Since it’s designed for small businesses, some of the features like inventory management or other complex accounting entries is not possible if your business is medium to large”   ~Maheswara Swamy

Read more: Top Invoicing & Billing Software In India In 2023

5. Bill4Time

Bill4Time allows you to effortlessly track invoice time and expenses. Get paid faster through convenient online payments. Access your projects anytime, anywhere, ensuring efficient management for your architectural firm.

Key Features:

• Customize Invoices with Ease: Save time by branding invoice templates and setting custom rates for projects or employees.
• Accelerate Payments Online: Offer clients the convenience of online payments, leading to faster payments and improved cash flow.
• Access Reports Anywhere: Stay informed with comprehensive reporting capabilities accessible from any device, anytime, anywhere.
• Ensure Data Security: Protect your sensitive information with top-notch security measures, including SSL encryption and SSAE 16 Type II certification.
• Simplify Document Handling: Organize documents directly by client or project and easily integrate with Box.com for streamlined document management.
• Enjoy Mobile Flexibility: Access Bill4Time from anywhere, anytime, on any device, including iPhone, iPad, Android, and BlackBerry for ultimate convenience.

Additional Features:

Time Tracking, Streamline Contact, and Project Management, Manage Contacts, Projects, and Budgets while Integrating seamlessly with platforms like Box.com.

Pricing: 

• Time & Billing: $27 per user/month (billed annually)
• Time & Billing Enterprise: $67 per user/month (billed annually)
• Legal Pro: $45 per user/month (billed annually)
• Legal Enterprise: $80 per user/month (billed annually)

Rating: 

• Get App: 4.8⭐/5
• Capterra: 4.8⭐/5
• G2: 4.4⭐/5
• Software Advice: 5⭐/5

User Review of Bill4Time :

👍	👎
“I really like the reports tab…I can run just about any kind of report very quickly and easily.”   ~Catherine	“I wish it had a reminder feature with a combination of e-mail and cell phone messaging.”  ~Matthew
“Maturity, UI design, time tracking and billing.”  ~Charles	“limited features, no spanish version. Tarif module is limitaed”   ~carlos
“Love it all! Easy to use and intuitive. User on boarding went well. Nice web based interface. Not as much of a headache to enter time as previous software.”   ~Anonymous	“Difficult to integrated with Share Point plattform.”  ~Aldo

Read more: Top 11 Billing Software for Professional Services

6. Elorus 

Elorus revolutionizes your invoicing and billing processes, tailored for civil engineers and architects. Accept online payments effortlessly and track project expenses, freeing up your time to concentrate on blueprint design and creative brainstorming. Ideal for freelancers and small businesses.

Key Features:

• Simplify Invoicing: Easily create professional-looking invoices tailored to your brand identity without the need for expert skills.
• Accept Online Payments: Enable clients to pay conveniently online using various credit/debit cards, and set up reminders to ensure prompt payments.
• Effortless Expense Tracking: Maintain control over expenses by uploading and organizing purchase invoices, helping you make informed business decisions.
• Generate Custom Reports: Create personalized reports to gain valuable insights into revenue, cash flow, and expenses, empowering you to stay ahead in your business.
• Automation with Invoice API Integration: Seamlessly automate the invoicing process by integrating Elorus with your internal systems, saving time and streamlining workflows.
• Enhance Revenue Tracking: Increase revenue by accurately tracking work time and costs, ensuring precise billing without revenue loss due to miscalculations.

Additional Features:

Enjoy a suite of features tailored to your industry, including time tracking, project finances monitoring, client portals, professional estimates, billable expense recording, and team management capabilities.

Pricing: 

• Free Plan
• Starter: $7/month
• Standard: $15/month
• Premium: $30/month

Rating:

• Capterra: 4.9⭐/5
• Get App: 4.9⭐/5
• G2: 4.4⭐/5

User Review of Elorus :

👍	👎
“Easy to use and 5 first customers for free.”  ~Konstantinos	“sometimes i get confused because of the menu”   ~Konstantinos
“Simplicity at a very high level, very good experience, excellent reports and dashboards. Client portal is definitely one of my favourite feature.”  ~Micheal	“The UI takes some getting used to but with some exploration most tabs are self explanatory.”  ~Apostolus
“Ease of use, covers most of the features that an average company would need, very fast assistance and in local language! (Greek)”  ~John	“I would like to see more feature regarding product categorization and grouping.”  ~John

Learn More: Invoicing Basics 

7. Houzz

Houzz Pro’s architect billing software streamlines your business finances. Prompt clients for online payments, offering flexibility for faster transactions. Enjoy organized finances and decrease delays in payments, ensuring smoother cash flow management.

Key Features

• Streamline invoicing: Eliminate manual rework, send professional invoices, and offer flexible payment options.
• Enhance accuracy and efficiency: Experience trustworthy invoicing, reducing errors and improving client interactions.
• Modernize invoicing: Effortlessly convert estimates, manage changes, and track payments with professionalism.
• Brand professionally: Impress clients with branded invoices and multiple payment options.
• Customize payments: Set up schedules, accept deposits, and automate transactions for efficiency.
• Gain financial insights: Track payments, analyze finances, and sync seamlessly with QuickBooks Online.

Additional Features: 

Estimate Builder, 3D Floor Plans, Proposal and Sourcing, CRM, Email Marketing, Project Management, Project Collaboration, Client Dashboard, Insights and Analytics, Lead Generation.

Learn more: Everything you need to know about Lead Management

Pricing: 

30 days free trial

• Starter: $85/month
• Essential: $129/month
• Pro: $199/month

Rating: 

• Get App: 4.4⭐/5
• Capterra 4.4⭐/5
• Software Advice 4.5⭐/5

User Review of Houzz :

👍	👎
“Easy functionality and business management especially with estimates.”  ~Danielle	“Great for renovation and construction….”  ~Cludiu
“your pages, professionsal looking, your marketing”  ~Alain	“its time consuming- a lot- u need somenoine involved in that- its kind of overwelming- like you want do everything- u dont need too”  ~Alain
“Ease of uploading photos to profile and keeping track of leads”  ~Sara	“Phone numbers are not given on leads done always respond”  ~Sara

8. Kosmo

Kosmo is the best invoicing software designed specifically for architects. Swiftly secure payments by effortlessly creating and sending invoices in mere seconds. Monitor incoming payments and maintain a firm grip on your financial situation.

Key Features: 

• Create Professional Invoices: Customize invoices with your logo, colors, and branding for a polished look.
• Get Paid Faster: Accept credit card and ACH payments, and set up automatic reminders for timely payments.
• Never Forget an Invoice: Stay organized with automatic reminders for overdue payments, ensuring you’re always on top of your finances.

Read more: Proven Strategies For Handling Late Payments & Disputed Invoices 

• Simplify Invoicing: With Kosmo, easily convert estimates to invoices, manage change orders, and track payment statuses.
• Enhance Professionalism: Impress clients with branded invoices, multiple payment options, and a fully documented payment history.
• Customize Payments: Take control by setting up payment schedules, accepting deposits, and splitting invoices into multiple requests.
• Gain Financial Insights: Track payments, analyze project finances, and sync seamlessly with QuickBooks Online for hassle-free tax preparation.

Additional Features: 

Task management, Time Tracking, Contract, Project Management, Client CRM, Proposal.

Read more: Best CRM Software with Invoicing

Pricing: The cost can range from $9 per month. You can pick the one that suits you best based on your preferred features.

Rating: G2: 4.7⭐/5

9. Gridlex

Gridlex provides specialized timesheet and invoicing software for architectural firms, streamlining tasks like time tracking and invoice generation. By automating these processes, Grildlex enhances efficiency, reduces errors, and improves overall productivity, enabling firms to effectively manage resources and deliver exceptional client service.

Key Features:

• Automate Invoicing: Generate online invoices automatically based on logged time and agreed rates.
• Track Time: Employees can log project hours for accurate invoicing and project monitoring.
• Manage Projects: Track milestones, deadlines, and budgets for effective project management.
• Allocate Resources: Efficiently manage equipment, materials, and staff allocations for projects.
• Generate Financial Reports: Create financial statements like profit and loss reports and balance sheets for financial analysis.
• Enable Remote Work: Access cloud-based software remotely, allowing employees to work from anywhere.

Additional Features:

CRM, Accounting, Expense Management, ERP Software

Pricing: 

• Start: Begin with just $10 per user per month.
• Grow: Advance to $30 per user per month for expanded features.
• Scale: Contact us to request a demo and discuss custom solutions.

Rating: 

• G2: 4.9⭐/5

10. Top Notepad

Top Notepad is renowned for its simplicity, making it perfect for business and payment needs. It excels at managing billing and crucial notes.

Key Features:

• Automated Invoices: Easily generate clean invoices and quotes, and send them to your clients with just one click.
  Read more: Best Practices For Creating And Sending Invoices To Clients 
• Payment Integration: Seamlessly integrate with the payment gateway to facilitate faster payments.
• Unpaid Invoice Tracking: Track partially paid and unpaid invoices, and schedule automated reminders for payment collection.
• Reporting: Automatically generate tax compliance reports based on your invoices, making tax filing easier.
• Integrations: Integrate this invoice software with other back-office tools for accounting and reporting purposes.

Additional Features:

Estimates and Quotation maker, Accounting, Reporting, Expense and Purchase 

Pricing: Custom Pricing

Rating: 

• Capterra: 4.7⭐/5
• Get App: 4.6⭐/5
• G2 : 4.8⭐/5
• Software Advice: 4.5⭐/5

User Review of RTop NotePad :

👍	👎
“Simplicity, easiness to create an invoice”  ~Mohmad	“If you added a bank account, you can’t remove it. There’s no option for adding the commercial name number”  ~Mohmad
“it generally helps you organize all your expenses, invoices, etc. You can track your overall progress related to your business”  ~Anju	“a desktop version instead of an online one could be helpful for low-scale traders”  ~Anju
“Has some good features and functionality, there is a free plan available. Little different setup than some other note-taking apps”  ~Anonymous	“Top Notepad needed a little more of a fresher design, it was a bit too plain for me”  ~Guafdalupe

Read more: Common invoicing challenge for business and how to solve them 

Conclusion:

Running an architecture firm requires a balance between artistic vision and financial health. This blog explored a range of invoicing software solutions designed to streamline your financial processes without compromising design time.

These tools can simplify invoice creation, ensure accurate billing for each project stage, and automate repetitive tasks. By implementing the right solution, you can free up valuable time and focus on what truly matters – delivering exceptional design.

Take the time to explore these options, considering features, pricing, and user experiences, to find the perfect fit for your firm and unleash your creative potential.

Read more: 10 Best Invoicing Software For Mechanic Shop