Top 6 Billing Software For Tour And Travel Agents

Billing software is a pivotal tool for travel and tour agents, streamlining payment accounting and invoicing tasks. Without it, the invoicing process can become time-consuming and costly. To enhance efficiency and productivity in the travel industry, it’s essential to find the right billing software.

In this article, we will explore the top 6 billing software solutions in 2024 tailored for travel and tour agents. We will delve into their features and elucidate how they can benefit your travel business. Continue reading to make an informed decision for your billing software needs in the travel industry.

Software Name	Key Features	Starting Price	Average Rating	Trail Period	Free Version
Refrens	Customizable Invoice, Recurring Invoice	Rs 100/month	4.9⭐	Upto 10 documents	Upto 50 documents
Invoicera	Online Invoicing, E-invoicing	Rs 299/month	4.6⭐	7 days	No
Innovantery	Professional invoice, and quotation management	Rs 1000/year	4.5⭐	No	No
Ontra Accounting	Billing, API integration	Rs 2500/month	4⭐	14 days Trial	No
Swipez	Billing, Bulk invoicing	Rs 5999/year	4.5⭐	No	Yes
Gridlex	Invoicing, Revenue management	$10/month	4.2⭐	No	No

Table of Contents

Top 6 Billing Software For Tour And Travel Agents

1. Refrens

Refrens is a best invoicing software tailored specifically for tour and travel agents. Boasting a seamless interface, this software has gained popularity among more than 150,000 businesses spanning 178 countries. Tailored to meet the unique requirements of tour and travel agencies, Refrens provides a robust accounting solution that simplifies and enhances billing practices.

In addition to its powerful accounting features, Refrens incorporates an integrated CRM system, enabling tour and travel agents to efficiently manage clients and leads in a centralized platform. The advanced automation suite significantly reduces manual efforts involved in day-to-day operations, ensuring a smoother workflow.

Key features of Refrens billing software for tour and travel agents include:

Billing: Billing software for tour and travel agents allows the customization of professional invoices, incorporating unique branding, logos, and personalized messages to reflect the agency’s identity.
Diverse Payment Options: Enhance client convenience by offering various payment choices, including Google Pay, Phone Pay, Paytm, UPI, and QR codes, ensuring flexibility in transaction methods.
Document Integration: Streamline documentation by attaching relevant files, such as travel itineraries or client notes, directly to invoices, ensuring consolidated and easily accessible information.
Tax Compliance and Financial Reports: Simplify tax adherence with features managing local tax regulations and generating reports for organized documentation, ensuring compliance with financial regulations.
Clear Business Terms: Specify terms and conditions on invoices, including payment deadlines or charges for delayed payments, promoting transparency and preventing misunderstandings.
Recurring Billing: Save time by automating recurring invoices for consistent billing periods, ideal for ongoing tour and travel services.
Personalized Touch: Add a professional touch and authenticity to financial documents by incorporating personalized signatures into invoices.
Flexible Customization: Adapt the invoice layout to suit the tour and travel agency’s style with diverse templates, font, and color options, allowing for a customized appearance.
Quotations and Purchase Orders: Simplify financial transactions related to travel packages, group bookings, or product sales with features for generating quotations and purchase orders.
Expense Management: Effectively handle travel agency expenses, ensuring accurate financial record-keeping for better financial control.
Collaborative User Management: Efficiently manage financial processes for agencies with multiple professionals or administrative staff, maintaining individual access and permissions for collaborative working.
Data Security and Accessibility: Guarantee the confidentiality and security of financial and client data with secure data download and portability options, ensuring peace of mind for the tour and travel agency.

Pricing:

Free Plan: free plan for small businesses to create up to 50 documents/year
Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Review:

Capterra 4.8⭐/05
G2 4.6⭐/05
Software suggests 4.8⭐/05
Software Advice 5⭐/5
Get app 4.9⭐/5

Refrens - Best Billing Software Tour and Travel Agency

2. Invoicera

Invoicera offers a comprehensive billing solution for travel and tour agents, emphasizing automation, customization, and security. It streamlines invoicing processes with features like online invoicing, e-invoicing, custom templates, and integration with third-party systems. Financial management tools include expense tracking, client portals, and robust reporting analytics. Business operations are enhanced with multi-currency and multi-lingual support, project and task tracking, and online payment facilitation. Security is prioritized with data protection measures, ensuring the safe handling of sensitive information.

Here are some key features :

Online Invoicing: Invoicera’s online invoicing offers efficient billing management, enabling quick invoice creation and easy financial tracking. It supports various payment gateways for faster transactions and provides cloud-based access for convenience and security.
E-Invoicing: Invoicera’s e-Invoicing simplifies B2B transactions with quick electronic invoice delivery, enhancing efficiency and reducing errors. It supports various payment options, promoting faster payments and environmental sustainability.
Custom templates: Invoicera’s custom invoicing templates allow businesses to personalize invoices with their branding, supporting multilingual options and file attachments for a global reach. This feature ensures that invoices reflect the unique identity of your business, enhancing professionalism and brand recognition.
GST Invoicing: Invoicera’s GST invoicing feature automates GST rate applications on invoices, simplifies tax compliance, and supports GSTIN integration for accurate GST submissions. This tool is designed for businesses to manage GST rates efficiently and ensure compliance with real-time tax laws.
Estimate and Purchase Order: Invoicera simplifies estimates and purchase order management, enabling the creation and tracking of error-free estimates and streamlined purchase order processes. This feature facilitates quicker client approvals and conversions of estimates to invoices, ensuring a seamless financial workflow.
Workflow: It assists in handling various staff invoices and offers 14+ payment options, you can create your invoice in multiple languages and create a great workflow.
Automated Follow-ups: Invoicera’s invoicing automation streamlines business operations by sending automated payment reminders, allowing for customization and scheduling of these reminders. It supports multi-language reminders across devices, enhancing global communication and payment collection efficiency securely.
Integration: Invoicera supports integrations with multiple payment gateways and business tools, offering custom API solutions for enhanced financial management and operational efficiency, catering to diverse global business requirements.
Recurring billing: Invoicera automates recurring billing, facilitating efficient subscription management and payment collection with options for customized billing cycles and multi-gateway support, enhancing customer experience and operational efficiency.

Pricing:

Starter: Rs 299/month
Business: Rs 499/month
Enterprise: Rs 999/month
Infinite: Rs 1999/month

Rating:

G2 4.5⭐/5
Capterra 4.6⭐/5
Software Suggest 4.7⭐/5
Get app 4.7⭐/5

3. Innoventry

The Innoventry Tours & Travels Billing Software is tailored for ease of use in managing GST billing, accounting, and reporting for small business owners in the tours and travel sector. It supports professional invoice creation, including GST compliance, and offers customizable features to suit specific business needs.

The software provides tools for inventory management, payment reminders, GST and financial reporting, and a business dashboard for tracking essential metrics. Additionally, it includes functionalities like auto backup, bank account management, and barcode scanning and printing, aiming to streamline operations for travel agencies.

Here are some key features:

Professional Invoices: Create professional invoices with customizable options.
Communication Features: Utilize SMS and WhatsApp for payment reminders and promotions.
Barcode Support: Efficiently track items with barcode support.
Quotation Management: Streamline sales processes with comprehensive quotation management.
Multi-Platform Accessibility: Access the software from mobile, web, and Windows environments.
GST Compliance: Ensure hassle-free tax filing with built-in GST compliance features.
Reporting and Analytics: Gain insights with advanced reporting and analytics for informed decision-making.
CRM Capabilities: Manage customer relationships with integrated CRM capabilities.
Multi-User Support: Enable collaboration with multi-user support.
Digital Document Handling: Eco-friendly digital document handling for a paperless approach.
Import/Export Features: Easily manage data with import/export features.
Custom Fields: Tailor the software to your needs with custom fields.
Multiple Rate Slabs: Set up multiple rate slabs for flexible pricing.
Outstanding Payments Tracking: Keep track of outstanding payments efficiently.
Loyalty Management: Implement loyalty programs for customer retention.
Promotional Schemes: Boost sales with promotional schemes.

Pricing :

Basic: 1000 Rs/year
Personal: 2000 Rs/year
Standard: 3000 Rs/year
Premium: 5000 Rs/year

Rating:

Software Suggest 4.5⭐/5

4. Ontra Accounting

Ontra Accounting provides a specialized solution for the travel industry, focusing on accounting, billing, and financial management tailored for tour operators, travel agencies, and travel consultants. It supports the generation of customized sales invoices, manages multiple currencies, and features comprehensive reporting tools for expense control and financial performance analysis. The software integrates seamlessly with various travel service providers. It facilitates efficient management of accounts payable, general ledger, and other accounting tasks, making it a comprehensive tool for managing the financial aspects of travel and tour operations.

Here are some key features:

Billing: Capability to consolidate billing for various products into a unified process. Capability for group billing is also provided.
Real-Time Accounting Access: Access accounting information in real-time for up-to-date financial insights.
Offline and Online Back Office Operations: Perform offline and online back office operations seamlessly.
API Integrations: Integrate with booking engines through API for efficient operations.
Reservation System Support: Support for various reservation systems to cater to diverse business needs.
Built-in ARC/BSP: Incorporate ARC/BSP for streamlined ticketing processes.
Taxes and Currencies: Handle taxes and currencies efficiently within the accounting system.
Accounts Receivable and Payable: Manage accounts receivable and payable with the flexibility of partial payments.
Customizable Reporting: Generate customized reports in PDF and Excel formats for detailed financial analysis. Single Billing for Different Products: Consolidate billing for various products into a single, cohesive process.
Multi-organization Support: Support multiple organizations within the accounting system.
Series for Financial Documents: Customize series for financial documents to align with specific business requirements.
Audit Logs: Maintain detailed audit logs for enhanced transparency and accountability.
Automatic Fare/Tariff Calculations: Automate fare and tariff calculations for accuracy and efficiency.
Interactive Dashboard: Utilize an interactive dashboard with over 50 pre-configured reports for effective financial management.

Pricing:

Business: Rs 2500/month
Advance: Rs 5999/month
Enterprise: Request for Pricing

Rating:

G2: 4.5⭐/5

5. Swipez

Swipez’s travel and tour billing software streamlines global payment collection, providing accurate and customized invoices for car rentals, hotel bookings, and air travel. It effortlessly generates estimates and converts them into invoices with a single click. It assists in staying updated in real-time through our dashboard, ensuring timely actions to avoid price fluctuations. It allows you to simplify payments to vendors and suppliers with a unified business dashboard. It enables comprehensive tracking of both online and offline transactions and reduces inefficiencies in the billing cycle.

Here are some key features:

Billing: It is efficient and accurate invoicing with seamless online payment collections. Invoices are GST-compliant and feature customized templates tailored to your company’s requirements.
Bulk Invoicing: You can craft your invoices in bulk through Excel and APIs
Invoice templates: Utilize business-ready invoice templates designed specifically for travel transactions, covering aspects such as airplane, bus, and train tickets, hotel bookings, cancellations, and car reservations.
Automated Reminder: Receive automated reminders through email and SMS, including payment links, sent to customers. Customize the reminder schedule according to your preferences.
Auto debit payment: You can cut off the OTP process for the payment and set up automatic recurring payments by wallets.
Online Payment: It offers diverse payment options to your customers, including UPI, wallets, credit cards, debit cards, and net banking. Additionally, send online receipts promptly to customers upon successful payments.
Recurring Billing: Your customer can receive all the billing automatically, by setting up automatic billing subscriptions

Pricing:

Starter: Rs 5999/year
Growth: Rs 11999/year
Enterprise: Contact for the pricing plan

Rating

Capterra 5⭐/5
Software Suggest 4.9⭐/5
G2 4.2⭐/5
Software Advice 4⭐/5

6. Gridlex

Gridlex Sky offers tailored billing and invoicing templates for travel agencies, adapting to their unique requirements. It automates payment reminders, guaranteeing timely payments. Financial data is securely stored in the cloud, ensuring accessibility and protection. With mobile compatibility, travel agencies can easily manage their finances from any device, even while on the move.

Here are some key features:

Integrated Invoicing, POS, & Billing: Unify invoicing, point of sale, and billing for a cohesive financial approach.
AI-Infused Insights: Harness the power of artificial intelligence for insightful decision-making.
Strategic Revenue Management: Optimize and track revenue streams efficiently.
Advanced Inventory Oversight: Manage and monitor your inventory with precision and sophistication.
Streamlined Chart Of Accounts (COA): Organize financial information systematically for clarity and coherence.
Efficient Vendor and Customer Management: Seamlessly handle interactions with both vendors and customers.
Precision Cost Management: Fine-tune control over costs for enhanced financial efficiency.
Multi-Entity Creations: Create and manage multiple entities seamlessly.
Smooth Payment Processing: Process payments seamlessly for enhanced financial transactions.
Banking Feed Reconciliation: Reconcile banking feeds with precision and accuracy.
Journals & Accounts Management: Maintain and manage journals and accounts efficiently.
Masterful General Ledger Management: Exercise complete control over the general ledger for accurate financial tracking.
Integrated Invoicing, POS, & Billing: Unify invoicing, point of sale, and billing for a cohesive financial approach.

Gridlex Sky caters to the unique needs of sectors and industries such as Life Sciences, E-commerce, Accounting Firms, Advertising & Marketing Agencies, Architecture Firms, Consulting Firms, Financial Services, Healthcare, IT & SAAS Companies, Law Firms, Manufacturing, Non-Profit Organizations, Real Estate & Construction, and Restaurants, Hotels & Hospitality.

Pricing

Start: $10/user/month
Grow: $30/user/month
Scale: Contact for the customized pricing as needed

Choosing billing software for tour and travel agents involves considering several key features to ensure efficient and accurate financial management.

Features to Look for in Top Billing Software for Tour & Travel Agents

1. Invoicing and Billing: A comprehensive travel agency billing software should empower users to effortlessly generate professional invoices through customizable templates. It should seamlessly handle multiple currencies and tax rates pertinent to the travel industry, streamlining the billing process through automation.

In addition to billing software, having the right tour software is equally important for travel agencies. The right tour software can complement your billing solution, offering enhanced booking management, customer engagement, and itinerary planning capabilities that are crucial for the smooth operation of travel and tour agencies.

2. Integration with Booking Systems: A proficient system must integrate seamlessly with booking and reservation systems, automating billing based on confirmed bookings. Syncing with the agency’s management software ensures consistency in data and operations.

3. Expense Tracking: The software should offer a robust expense tracking system, allowing the agency to efficiently manage and categorize expenses related to tours and travel arrangements. This enables better financial analysis and decision-making.

4. Payment Gateway Integration: To facilitate online transactions, the software should integrate with popular payment gateways, supporting various payment methods like credit cards, bank transfers, and online wallets.

5. Reporting and Analytics: The inclusion of comprehensive reporting features enables agencies to track sales, revenue, and expenses. Customizable reports empower businesses to analyze their financial performance and make informed decisions.

6. Compliance and Taxation: Ensuring compliance with relevant tax regulations is crucial. The software should provide automatic tax calculations and generate necessary tax reports to adhere to legal requirements.

7. User-Friendly Interface: An intuitive and user-friendly interface is essential for easy navigation, minimizing the need for extensive training. This ensures that staff can effectively use the software from the outset.

8. Security: Robust security features are vital to protect sensitive financial data, with compliance with data protection regulations ensuring the safety of both client and business information.

9. Scalability: The software should be scalable to accommodate the growth of the travel agency, handling an increasing number of transactions and clients efficiently.

10. Customer Relationship Management (CRM): Integration with CRM tools is crucial for managing customer information, preferences, and history. This facilitates personalized communication and targeted marketing efforts.

11. Mobile Accessibility: Accessibility through mobile devices is imperative for managing billing and financial tasks on the go, providing flexibility for travel agents.

12. Customer Support: Responsive customer support is essential to address any issues or queries promptly. Regular software updates and maintenance contribute to improved overall performance.

13. Customization: The software should offer customizable features to adapt to the specific needs and workflows of the travel agency, ensuring it aligns perfectly with their business requirements.

Conclusion

Selecting the right billing software is crucial for the streamlined financial management of tour and travel agencies. The top 6 billing software solutions discussed in this article offer a range of features tailored to meet the unique needs of the travel industry. From efficient invoicing and billing processes to seamless integration with booking systems, expense tracking, and robust security measures, these software solutions aim to enhance productivity and accuracy in financial transactions. With user-friendly interfaces, comprehensive reporting, and scalability, these tools provide a solid foundation for tour and travel agents to manage their finances effectively.

Why Refrens?

In the realm of billing software tailored for tour and travel agents, several options such as Invoicera, Innoventry, Ontra Accounting, Swipez, and Gridlex vie for attention. However, one standout solution that has garnered acclaim for its innovative approach and comprehensive features is Refrens. But why?

Picture this: a billing software that not only simplifies financial transactions but elevates your entire business operation. Refrens achieves this by providing a seamless and user-friendly interface, ensuring that your team can navigate effortlessly and embrace its functionalities with ease. Trusted by over 150,000 businesses spanning 178 countries, Refrens has become a global favorite, a testament to its reliability and effectiveness.

What truly sets Refrens apart is its integration of a Customer Relationship Management (CRM) system – a rare gem in the billing software landscape. This isn’t just about invoices; it’s about forging and nurturing client relationships. Refrens allows tour and travel agents to not only streamline billing processes but also efficiently manage clients and leads within a centralized platform, creating a holistic solution that enhances overall business operations.

The advanced automation suite within Refrens is a game-changer. It doesn’t just reduce manual efforts; it transforms your workflow. From crafting customizable professional invoices to offering diverse payment options, seamless document integration, tax compliance features, and generating robust financial reports – Refrens covers the entire spectrum of functionalities tailored specifically for the dynamic travel industry.

But here’s the clincher – Refrens understands the needs of small businesses. It offers a free plan, allowing startups and smaller enterprises to create up to 50 documents per year. This not only provides a cost-effective entry point but also reflects Refrens’ commitment to supporting businesses in their growth journey.

For those seeking a truly comprehensive and efficient billing solution, Refrens emerges as the preferred choice. It doesn’t just excel in providing essential billing features; it goes above and beyond by seamlessly integrating CRM functionalities, offering a user-friendly experience, and securing high ratings across platforms like Capterra, G2, Software Suggest, and Software Advice. Your search for the ideal billing software ends with Refrens – where financial efficiency meets client relationship management in a perfect blend, setting a new standard for tour and travel agents.

FAQs

Why do tour and travel agents need billing software?

Billing software is essential for tour and travel agents to streamline payment accounting and invoicing tasks. It helps in generating professional invoices, managing expenses, tracking payments, ensuring tax compliance, and improving overall financial efficiency.

Can billing software handle multiple currencies and tax rates relevant to the travel industry?

Yes, good billing software for tour and travel agents should have the capability to handle multiple currencies and tax rates relevant to different regions. This ensures accurate and compliant financial transactions for international travel services.

How can billing software integrate with booking systems in the travel industry?

Billing software can integrate with booking systems through APIs (Application Programming Interfaces) to automate billing based on confirmed bookings. This ensures consistency between the booking and billing processes, reducing manual errors and improving efficiency.

What security measures should tour and travel agents look for in billing software?

Tour and travel agents should look for billing software with robust security features, including data encryption, secure data storage, compliance with data protection regulations, and regular software updates. This ensures the confidentiality and integrity of sensitive financial and client information.

Can billing software support the scalability of a growing travel agency?

Yes, billing software should be scalable to accommodate the growth of a travel agency. It should be capable of handling an increasing number of transactions, and clients, and expanding business operations without compromising performance.

How can billing software assist in tax compliance for tour and travel agencies?

Billing software can assist in tax compliance by automating tax calculations, generating tax reports, and ensuring adherence to local tax regulations. This helps tour and travel agencies maintain organized documentation and comply with financial regulations.