Top Body Shop Invoice Software

Top 5 Body Shop Invoice Software

Between tracking down parts, managing repairs, and chasing invoices, it’s easy for a body shop owner’s day to disappear in a whirlwind of non-billable tasks. That’s where invoicing software can be a lifesaver. Imagine generating accurate invoices in minutes, and even accepting payments online – all while closely monitoring your shop’s profitability. 

Hence, this detailed guide will introduce you to some of the best body shop invoice software on the market, detailing their features, pricing plans, user ratings, and reviews to assist you in making a well-informed choice.

SoftwareStarting PriceAverage RatingTrial PeriodFree Version
TopNotePadCustom 4.6⭐7 DaysNo
Zoho₹2500/month4.7⭐14 DaysYes
Utility Mobile App₹3,319/month4.1⭐NoNo
Comparison: Top 5 Body Shop Invoicing Software

Top 5 Body Shop Invoice Software 

1. TopNotePad: Auto body shop invoice software

TopNotepad is a tailored accounting solution for auto body shops, designed to manage everything from quotations and invoicing to comprehensive financial tracking and tax compliance. 

This software simplifies the management of multiple orders and schedules, helping shops maintain financial clarity and profitability. With TopNotepad, auto body shops can streamline their financial operations efficiently.

Key Features:

  • Estimating and Invoicing: Create accurate quotes and issue automated invoices seamlessly.
  • Online Payment Collection: Ability to collect payments online through integrations like PayPal or Stripe.
  • Expense and Purchase Recording: Record all expenses and purchases, linking them directly to invoices for comprehensive financial tracking.
  • Automatic Report Generation: Automatically generates all necessary reports for tax compliance and audits.
  • Real-Time Tax and Compliance Reports: Provides up-to-date compliance reports to ensure readiness for audits.
  • Multi-User Collaboration: Allows for multiple users, with customizable access levels and specific module permissions.

    Read more: How To Create GST Invoices In 2 Minutes?

    Additional Features:

    Custom-built for Auto Body Shops, Prefilled Invoicing & Quoting Templates, Track Profits and Margins, Secure Cloud Storage, Detailed Tutorials, Live Chat Support, and more

    Pricing Plan:
  • 7 days free trial
  • The software does not offer a free version and pricing is customized based on individual needs.

  • G2 4.8⭐/5
  • Get App 4.6⭐/5
  • Software Advice 4.5⭐/5
  • Capterra 4.6⭐/5

    User Reviews of TopNotePad:
“Simplicity, easiness to create an invoice”
“If you added a bank account, you can’t remove it. There’s no option for adding the commercial name number”  ~Mohamed
“1. Easy to read data2. Very lucrative to copy and paste files”
“1. Feature to convert data to word or spreadsheet format”  ~Ishan
“Creating invoices in this application is easy, simple and intuitive. All my documents are safe and securely saved in my profile and I can access them wherever I go.”   ~Jean Hazel“Maybe to develop some more 3rd party integrations. Tax calculations could be improved.”
 ~Jean Hazel
Source: Software Advice

Read more: Top Invoicing & Billing Software In India

2. Refrens

Refrens is the top invoicing software with an inventory feature for body shops used by over 150,000 businesses across 178 countries. It provides an automated system for creating invoices that makes handling money matters simpler.

The software comes packed with features that allow you to easily make professional invoices, keep an eye on payments, and handle your expenses. Its straightforward interface makes it simple to use, offering everything you need in one place.

Key Features:

  • Automated Invoicing: Easily create personalized and automatic invoices that showcase your body shop’s brand, leaving a lasting impression on your clients.
  • Sharing Options: Send invoices quickly via WhatsApp, which lets you share and track them with just a click. You can also use email, secure links, PDFs, or even print them out.
  • Customization: Tailor your invoices with various customizable templates, colors, fonts, and layouts. Keep your brand consistent by adding your logo, headers, and footers to all documents.
  • Recurring Invoices: Set up automated billing for regular services, which saves time and ensures you get paid on time.
  • Automatic Payment Reminders: Improve your cash flow with automatic reminders sent through WhatsApp and email for overdue payments.
  • Secure Cloud Storage: Keep your financial data safe with secure cloud backups, allowing easy access whenever needed.
  • Tax Compliance: Manage your GST filings easily by creating and handling GSTR-1 reports with a single click.
  • Zero-Cost Entry: Start using Refrens for free, which includes invoicing and essential tools. You can upgrade as your business grows.

    Explore a detailed guide on how to create an invoice step by step using Refrens, empowering you with the knowledge to efficiently manage your invoicing process and streamline your business finances.

    Additional Features:

    E-invoicing, invoicing software, IRN Generation, Lead Management Software, Auto Conversion of Documents, GST billing Software, Inventory and Expense Management Software, Reporting, Accounting Software, Sales CRM Software, Bookkeeping systems and many more

  • Free Plan: free plan for small businesses to create up to 50 documents/year
  • Premium Plan: Pricing starts at 100/month, varying by users and features.

“I love the way the software has made invoice management easy and trendy. The templates are vibrant, the dashboard is holistic and automation is all a busy prof needs”  ~Akshay“Less Export and Import Invoicing features. No mobile app decreases mobility”  ~Jainil
“Refrens is user-friendly. It gives the best invoicing solution for small enterprises”  ~Swaroop“Minor field changes are sometimes difficult.”  ~Bharat
“Good Dashboard and is easy to use, cost-effective”  ~Mahendra“Mmmm, if I have to, if I have to then I’d say what I like the least is the pricing. They can easily sell it at a higher rate..”   ~Sahil
Source: Software Advice

Learn more about the top 10 accounting software that make it easy to manage your money and save time.

3. Zoho 

Zoho is designed to make billing as efficient and straightforward as your auto repair services, ensuring everything runs smoothly from customer intake to final payment.

Key Features:

  • Smooth Invoicing: Craft professional-looking invoices with customizable templates that reflect your body shop’s brand and detail the work performed.
  • Detailed Estimates: Easily provide your customers with detailed breakdowns of service costs, enhancing transparency and helping them make informed decisions.
  • Payment Reminders: Set up automatic reminders for unpaid invoices to ensure timely payments without the hassle.
  • Secure Online Payments: Offer multiple trusted payment gateways for secure and effortless transactions, ensuring your billing is as smooth as your services.
  • Custom Fields: Add custom fields to your estimates to capture additional costs, tailoring the billing to each customer’s needs.
  • Multi-Currency Support: Enable seamless global transactions by accommodating multiple currencies for international clients.
  • Mobile Accessibility: Manage your invoicing and payments on the go with Zoho’s mobile-friendly features, making it easier to handle business anywhere.

    Read more: Top Invoicing & Billing Software In India

    Additional Features: 

    CRM, Inventory management, Lead management, sales automation, pipeline tracking, Accounting, invoicing, expense tracking, Task management, Gantt charts, time tracking, Email hosting, calendar, contacts, task management

    Pricing: Starting price is ₹2500/month

  • G2: 4.1⭐/5
  • Capterra: 4.3⭐/5
  • Get App: 4.3⭐/5
  • Software Advice: 4.5⭐/5

    User Reviews of Zoho:
“Easy to set up and use. It helped me a lot keeping close to my clients and growing the business”  ~Habe“I had some bugs but they were resolved fast. It would be bad to speak about them because they are no more”  ~Habe
“Great tool to track records and handling the software is easy, everything is in front of you. Just a small sense is enough to use it properly”  ~Jithin“Chat with internal and multiple sheets, notepads, contact management”  ~Jithin
“Functionality: Mail merges, email templates, customization, reporting”  ~Julieet“Not knowing how to customize my invoices to reflect my business address and adding the logo after sending the invoice.” ~Shernalla 
Source: Software Advice

Read more: A Comprehensive Guide on Best Invoicing Software

4. Utility Mobile App

UMOB is a versatile auto body repair software It streamlines operations for mechanics and auto shop owners with features like online booking, mobile access, and multi-user support, making shop management efficient and user-friendly.

Recommended read: Top 10 Inventory Invoice Software

Key Features:

  • Comprehensive Tools for Auto Body Shops: ARI is tailored for auto body shop management, featuring everything needed for estimating, invoicing, and accounting.
  • Online Booking: Customers can easily book repair services online, making appointment scheduling seamless.
  • Mobile and Desktop Versions: Whether on-site or in the shop, ARI is accessible via mobile and desktop, ensuring you can manage your business anytime, anywhere.
  • Multiple User Access: This software supports multiple users, allowing entire teams to operate on the same system with different access levels.
  • Real-Time Tracking: Track labor times, manage work orders, and update inventory directly from the software.
  • Customizable Invoice Templates: Generate online invoices that can be customized with your shop’s branding.
  • Integration with Major Databases and Platforms: Integrates with Carfax, eBay, and QuickBooks, enhancing functionality and ease of use.
  • Comprehensive Support: Offers live chat support and is trusted by thousands of mechanics worldwide, ensuring reliability and customer satisfaction.
  • Online Payment Options: Clients can pay invoices online, which are easily trackable within the software.
  • Cloud-Based: All your data is safely stored in the cloud, accessible from any device.

    Dive into a comprehensive guide on e-invoicing in GST, offering detailed insights and instructions to navigate the electronic invoicing system seamlessly within the Goods and Services Tax framework, ensuring compliance and efficiency for businesses.

    Read more: Common Invoicing Challenges for Businesses and How to Solve Them

    Pricing Plans:
  • Monthly or Yearly Plans: Save up to $119 with annual pricing.
  • ARI PRO ($39.99/month): Unlimited access to all features, customizable options, and multi-user support.
  • ARI PRO Plus ($59.99/month): Designed for larger shops, includes all ARI Pro features plus priority support and advanced diagnostics tools.

    Also read: Proven Strategies For Handling Late Payments & Disputed Invoices

5. Genio: Body shop invoice software

Body Shop Billing Software is designed to make the billing process easier and more efficient for body shops. Here’s a simpler breakdown of what this software does and its key features:

Key Features:

  • Automated Billing: The software handles invoicing and billing automatically, cutting down on manual data entry and paper use. This helps body shops get their billing done faster and with fewer mistakes.
  • Accurate Record-Keeping: All the billing details are kept in one secure place, reducing the chance of errors. This means invoices are more accurate, which helps ensure payments come in on time.
  • Workflow Management: The software tracks repair jobs from start to finish, manages work orders, and sends out invoices as soon as jobs are done. This keeps things moving smoothly without unnecessary delays.
  • Customizable Invoices: Body shops can personalize their invoices with their logos and colors, making their bills look professional.
  • Integration: The software can connect with other systems like accounting software, making data management more streamlined and reducing the need for entering the same data more than once.

Additional Features:

Customer Relationship Management, Parts Tracking, Estimating.

Explore: How To Choose The Best Invoice Management Software? 
Learn more: Best CRM Software with Invoicing


Key Features to Consider When Choosing Invoicing Software For Body Shop

When choosing top body shop invoice software, there are several key features you should consider to ensure the software meets the specific needs of your automotive repair business efficiently and effectively. Here are some of the most important features to look for:

  1. Automated Invoicing: The software should allow for the creation of invoices automatically, saving time and reducing errors associated with manual data entry.
  2. Customization Options: Look for software that lets you customize invoices and other documents with your shop’s logo, brand colors, and specific details relevant to your services. This helps in maintaining a professional image.
  3. Integration Capabilities: The best invoice software should integrate seamlessly with other tools you use, such as accounting software, CRM systems, and inventory management tools, to streamline all your business operations.
  4. Online Payment Processing: Having the ability to accept payments online directly through invoices can speed up the payment process and improve cash flow.
  5. Expense Tracking: This feature helps you monitor and record all expenses, providing a clear picture of your financial health and assisting in budgeting and forecasting.
  6. Customer Management: Efficient software should include tools to manage customer data, track customer interactions, and enhance customer service.
  7. Recurring Billing: If you deal with repeat customers, look for software that supports recurring billing to automate the invoicing process for ongoing services.
  8. Mobile Accessibility: Ensure the software offers a mobile version or app that allows you to manage invoicing and payments on the go, which is especially useful for busy shop owners.
  9. Inventory Management: Keep track of stock levels, manage product listings, and receive alerts for low inventory. Prevent stockouts and optimize ordering processes.
  10. Reporting and Analytics: Detailed reports on sales, expenses, and overall financial performance can help you make informed decisions about your business.
  11. Security and Data Backup: With sensitive financial and customer data involved, security cannot be overlooked. Choose software that provides secure data encryption and cloud backups.
  12. Compliance Features: If relevant, the software should help you comply with local tax regulations and standards, including GST, VAT, or others, to ensure you are meeting legal requirements.
  13. User Support and Resources: Good customer support, including tutorials, FAQs, and responsive technical help, can make a big difference in how effectively you can use the software.

    Read more: Invoice Like A Pro: A Comprehensive Invoicing Guide

    Considering these features when selecting body shop invoice software will help you find a solution that not only fits your current needs but also scales with your business growth.

    Discover valuable insights into determining the most effective timing for sending invoices, ensuring prompt payments and smooth cash flow management for your business.


In conclusion, choosing the right body shop invoice software is essential for automotive repair businesses aiming to enhance their billing processes and overall efficiency. Each software solution reviewed here offers unique features tailored to meet the demands of different types of auto repair shops, from small independents to larger service centers. 

Whether you need basic functionality with a free plan or advanced features like online payments, there’s an option available to suit your business needs. By integrating these tools into your operations, you can improve accuracy, reduce administrative overhead, and provide a better customer experience. 

Ultimately, the right invoice software will not only streamline your financial operations but also support your business’s growth and profitability in a competitive market.

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