Built-in intelligence that works across every module. AI features across invoicing, reconciliation, GST filing, and reporting work off live transaction data, not exports or monthly snapshots.
FREYA answers plain-language questions from your live books instantly: outstanding client balances, pending vendor invoices, or expense totals by category or period. It reads actual transaction data, not a summary export, so anyone on the team can query it without accounting knowledge or report-building.
Refrens tracks MoM revenue growth, gross margin, net burn rate, cash runway, and working capital on a live dashboard built from your books. The AI layer flags anomalies automatically, a margin dip, a receivables bucket growing fast, an expense category running over plan, and FREYA explains any flagged number using the underlying transactions.
The Trust Score rates a client's credit risk using their GST filing history, return regularity, and GSTIN compliance status. Check it before signing a client or extending payment terms, without visiting the GST portal or running a separate credit check.
Smart Transaction Analysis reads unstructured Indian bank statement PDFs and extracts party name, transaction category, and payment method per line before reconciliation starts. It works across formats from major Indian banks and cuts reconciliation time from about two hours to under twenty minutes.
Upload a vendor invoice, bill, or receipt as a PDF or photo, and Refrens extracts vendor name, invoice number, date, GST amount, and line items at 99% accuracy. Bulk OCR processes a full month of bills in one upload, cutting processing time from an hour to minutes.
Refrens fetches GSTR-2B from the government portal and matches each entry against recorded purchases automatically. Matched transactions reconcile in one click; mismatches get flagged before filing, removing manual cross-referencing and the risk of claiming ITC on unuploaded invoices.
Refrens offers a native Model Context Protocol integration with Claude AI, one of the first among Indian accounting platforms. Connect your account and query cash flow, receivables, or expense patterns in plain language, with answers drawn from live books in real time.
Refrens MCP integrationQuotes, invoices, payments, and outstanding balances are tracked automatically from the first quote to the final receipt.
Create a formal quote in Refrens in under a minute. Clients accept or decline it online, and an accepted quote converts to an invoice in one click with no re-entry.
Refrens quotation softwareA proforma invoice confirms price and terms for an advance payment without being a final tax invoice. Create it from a quote or from scratch, collect the advance, then convert it to a GST invoice once the work is delivered.
Proforma invoice templates for Indian businessesEvery invoice generated is GST-compliant by default, with the correct tax rates, required fields, your logo, and payment terms applied automatically. Send it by email or WhatsApp, and it posts to your books the moment it's saved.
Online invoicing softwareA sales order locks in a confirmed order's items and price. Create it from a quote in one click, track fulfilment against it, and convert it to an invoice with no data re-entry once you're ready to bill.
Refrens sales order management softwareConfigure a recurring invoice once for a retainer, subscription, or fixed monthly service, on a monthly, quarterly, or fortnightly schedule. Refrens generates and sends it automatically, with reminders triggered if a payment is missed.
Refrens sends payment reminders on a schedule you set, on the due date, a set number of days before, or after, via WhatsApp or email, with no manual follow-up.
Add a payment link to any invoice for the client to pay by UPI, card, or net banking. Refrens records the payment against the correct invoice automatically once it clears.
Invoice a client in their local currency, for example GBP, and Refrens records the INR equivalent at the applicable exchange rate, logs both amounts, and tracks the exchange difference separately.
A delivery challan travels with goods that leave the warehouse before invoicing, for approval, consignment, or trial. Create it from a sales order; inventory updates on dispatch, and it converts to a final invoice on confirmed receipt.
Delivery challan formatEvery payment, online or offline, generates a receipt linked to the correct invoice and client, updating the receivable balance immediately. Partial payments each get their own receipt attached to the same invoice.
Each client record holds every document sent, every payment made, every outstanding amount, and every contact person, searchable in one place.
Issue a credit note for returned goods or a billing correction, linked directly to the original invoice. GST records update automatically with no manual tax recalculation.
The Client Outstanding Report shows invoices raised, amounts received, overdue balances, and the exact outstanding figure per client in one view, useful before a collections call or credit review.
Vendor payments, purchase expenses, and reimbursements are recorded, categorised, and reconciled automatically.
Raise a PO before committing to a vendor purchase, send it, and track delivery against it. When the vendor bills, Refrens matches it to the PO and flags quantity or amount mismatches before payment.
Purchase order management softwareRecord expenses without a vendor invoice, rent, salaries, utilities, subscriptions, travel reimbursement, categorise them, and link them to the correct financial period so the P\&L reflects actual costs.
Expense management software for businessesRecord an incoming vendor invoice as a bill linked to its PO. The ledger updates automatically, and Refrens tracks paid or unpaid status across a single payable report.
Log petty cash spend and employee reimbursements through a defined workflow so nothing goes unrecorded. Balances stay accurate and settlements are approved and tracked, not handled informally.
Every vendor payment generates a payout receipt linked to the bill it settles, timestamped and attached to the record as proof of payment.
Upload a vendor bill as a photo, PDF, or handwritten note, and Refrens extracts vendor name, invoice number, date, amounts, GST details, and line items automatically for review and approval.
Vendors and employees send bills to a dedicated Refrens expense email. AI scanning extracts the data and queues it in the accounts payable dashboard automatically, with no manual download or forward step.
Upload a batch of vendor bills at once, and Refrens extracts data from each and queues them for bulk or individual approval, suited to high monthly bill volumes.
Vendor records, contact details, GSTIN, bank account, payment history, and outstanding dues, live in one place. Verify GST and bank details against official records before paying a new vendor.
Vendor management softwareRefrens reconciles your internal payable records against a vendor's statement automatically and surfaces discrepancies before they become a dispute, a delayed payment, or an audit issue.
Every transaction is GST-categorised at the point of entry, so return filing draws on data that's already accurate.
Every invoice is a valid GST tax invoice by default, with CGST, SGST, or IGST applied automatically based on supply type and buyer location, correct invoice numbering, and HSN codes from saved product data.
GST billing software for Indian businessesEnter a client or vendor's GSTIN and Refrens fetches the registered legal name, address, filing status, and taxpayer type from the GSTN database, flagging inactive or cancelled GSTINs before you invoice against them.
Refrens calculates the correct tax rate, CGST or SGST or IGST split, and RCM applicability on every transaction automatically, removing manual rate lookups and calculation errors.
Refrens generates e-way bills directly from an invoice or delivery challan for goods above the Rs. 50,000 or state threshold, with the EWB number stored against the source document.
E-way bill softwareFor businesses above the e-invoicing turnover threshold, Refrens generates IRNs in bulk or individually within the invoicing workflow, attaching the signed JSON, QR code, and IRN automatically.
E-invoicing software for GST complianceSet up HSN codes for products and SAC codes for services once, linked to your catalogue. Every invoice, bill, and return referencing those items applies the correct code automatically.
Add Udyam (MSME), LUT, and IEC numbers through dedicated fields instead of custom fields, with format validation to catch incorrect entries. Store the Udyam number for your own business as well as for clients and vendors; store LUT and IEC for your own business under Additional IDs. Choose whether each ID appears on the invoice, and add only the ones you need, since all three are optional.
Refrens matches every purchase invoice against GSTR-2B data from your suppliers and flags mismatches, so you can follow up with a supplier before filing rather than after a notice.
GSTR-1, GSTR-2B, and GSTR-3B reports generate directly from live transaction data, available at any point in the month.
Before finalising a GST document, Refrens checks for missing fields, incorrect GSTINs, mismatched HSN codes, e-way bill discrepancies, and e-invoice errors, flagging them for correction before submission.
Refrens matches GSTR-2B data against every purchase invoice line by line and flags mismatches with vendor and invoice details. Invoices present in GSTR-2B but missing from your books can be recorded directly from the reconciliation screen.
Manage multiple GSTINs, for separate companies or branches, from one account, each with its own invoicing, records, and compliance reports, switching between them without logging out.
Refrens identifies RCM-applicable purchases, calculates the liability, records it in the correct account, and includes it in the relevant GSTR reports automatically.
Configure tax rates, account heads, HSN defaults, RCM applicability, and e-invoice thresholds once during onboarding. Rate changes update from a single configuration edit.
Refrens auto-bifurcates invoices into the correct GST categories, B2B, B2CS, exports with and without payment, nil-rated, for monthly filers, QRMP quarterly filers, and annual return filers alike.
Section-wise TDS reports cover every deduction made and every TDS-cut receipt, showing TDS payable, deducted, deposited, and receivable in one view.
Refrens monitors TDS deduction limits by section and payment type and sends automated alerts as a vendor or payment approaches the threshold, before a deduction gets missed.
Refrens reconciles your TDS receivable records against Form 26AS and surfaces discrepancies between client-deducted TDS and what appears on 26AS before you file your return.
Ledgers, vouchers, and journal entries update automatically with every transaction, without manual bookkeeping.
Assets, liabilities, income, and expenses are structured automatically. CAs can add business-specific sub-groups, direct costs, indirect expenses, capital accounts, without manual reorganisation.
Refrens provides a standard chart of accounts built for Indian businesses, with sales, salaries, and GST liability routed to distinct accounts, customisable further by your CA.
Every financial event, payment, receipt, journal adjustment, creates a categorised voucher (payment, receipt, journal, contra) linked to its source document, retrievable in seconds during an audit.
P\&L, balance sheet, and cash flow update the moment a transaction is recorded, available on demand rather than at month end.
The trial balance generates instantly and stays accurate because double-entry accounting runs automatically on every transaction, surfacing discrepancies immediately rather than at annual audit.
The P\&L reflects every invoice, expense, salary, and adjustment in real time, viewable monthly, quarterly, or for a custom date range, ready to share with a bank or investor without CA preparation time.
Refrens records both sides of every transaction automatically, invoice raised, receivable up; payment received, receivable down, bank up, so books always balance without manual reconstruction.
Entries that don't originate from invoices or bills, depreciation, opening balances, write-offs, provisions, get passed directly by your CA and post to the correct ledgers immediately, with a full audit trail.
Saving an invoice posts to the sales ledger; a payment clears the receivable and posts to the bank account; an expense hits the correct cost account, all without manual entry.
Online accounting software for Indian businessesTDS on vendor payments, GST on sales, and RCM on applicable purchases apply automatically based on transaction type and party details, with tax liability accounts updating in real time.
GST accounting software for complete tax complianceEvery document change is logged: who changed it, what changed, and when, including modified or reversed entries, giving a permanent, complete record.
Every statement pulls from live transaction data rather than a periodic manual compilation.
Shows total revenue, cost of goods or services, operating expenses, and net profit for any period, generated live and adjustable by date range for management or investor reporting.
Shows assets, liabilities, and equity as of a specific date, staying current because every transaction updates the relevant accounts in real time.
Shows actual money movement, inflows, outflows, and net cash change, generated from live transaction data for working capital planning.
Buckets receivables by 30, 60, and 90-plus day periods with client-level summaries, useful before a collections review or credit decision.
Shows overdue vendors, upcoming payment due dates, and total amounts owed across all vendors from live bill and payment data.
A consolidated ledger view across all accounts, filterable by date, account type, party, or transaction type, with drill-down to source documents for audit use.
A chronological record of sales, purchases, payments, receipts, and journal entries for any date range, useful for daily reconciliation and audit records.
A consolidated view of every customer, vendor, employee, bank account, expense head, and account master, for verifying details, checking duplicates, and auditing data consistency.
Every transaction is GST-categorised at entry, so GSTR reports are ready ahead of the filing deadline rather than compiled the night before. GSTR reports and reconciliation
GSTR-1 covers outward supplies, B2B, B2C, credit and debit notes, categorised by HSN, supply type, and GSTIN. Refrens exports it in JSON for portal upload and Excel for CA review.
For businesses under Rs. 5 crore turnover filing quarterly under QRMP, Refrens's Quarterly and IFF-aware views prevent B2B invoices already furnished through IFF from being double-counted in the quarterly return.
Refrens fetches the auto-populated GSTR-2B ITC statement and displays it against your purchase records, showing eligible ITC without a manual portal check.
GSTR-3B compiles total outward supplies, ITC claimed, and net tax payable from actual transaction data, with automatic late fee, interest, and penalty calculation for delayed filings.
Refrens compares every purchase invoice against the corresponding GSTR-2B entry and flags vendor invoices missing from GSTR-2B, so follow-up happens before the filing deadline and eligible credit isn't lost.
GSTR-9 compiles from transactions already in the system, avoiding a twelve-month manual reconciliation at year end.
For businesses above the audit turnover threshold, Refrens generates the GSTR-9C reconciliation statement from books and GST data, structured for CA review and certification.
Bank balances, employee advances, and payment settlements reconcile against live transaction data.
Splits operating, investing, and financing cash movement from live data, showing real cash position separately from accounting profit.
Import bank statements as CSV or PDF and match transactions automatically, with one-to-one, one-to-many, and many-to-many matching for split payments and consolidated credits. Unmatched transactions surface immediately, with receipt or expense entries creatable directly from the reconciliation screen.
Tracks every advance, reimbursement, and settlement per employee, so outstanding balances stay visible instead of becoming informal, unresolved write-offs.
Manages multiple current accounts, for different entities, states, or purposes, from one place, showing individual and consolidated cash positions.
A payment made through a Refrens payment link records against the correct invoice automatically, clearing the receivable and updating the bank balance with no manual entry.
Quotes, invoices, expenses, and vendor onboarding route through documented approval chains instead of informal sign-off.
Quotes route through sales, pricing, and finance review before reaching a client, with each step tracked so nothing goes out with wrong pricing or uncommitted terms.
Quotation approval workflow softwareHigh-value or client-specific invoices route through a configurable approval chain before dispatch, with real-time approver notifications and comment-based rejection.
Expense claims route to the relevant manager for approval, with the audit trail showing who approved what and when.
POs above a set value, or for new vendors, require manager sign-off before release, with approvers notified instantly.
Proforma invoices, which often trigger advance payment, go through the same configured approval flow as other documents before reaching the client.
New vendors go through KYC review, commercial approval, and finance sign-off before onboarding, with each stage tracked and vendors notified of status.
Vendor approval softwareSend an RFQ to multiple vendors simultaneously via custom links, compare responses side by side, and convert the approved quote to a PO in one click.
RFQ software for vendor procurementSend an RFI link specifying the required invoice format and fields; the vendor's submission arrives structured and linked to the correct record, ready for approval.
RFI softwareFixed recurring obligations, retainers, rent, subscriptions, EMIs, generate automatically at the configured interval on both the receivable and payable side.
Convert quote to proforma, quote to sales order, sales order to invoice, or proforma to final invoice in one click, with partial conversions tracked, for example 70% billed with 30% remaining.
Accounting software with automated workflowsVerify a vendor's GSTIN, PAN, and bank details against government records with one click and an automated match score before releasing payment.
Vendor verification softwareVendors submit details through a custom onboarding form that feeds directly into your vendor dashboard, structured and verified, triggering the approval workflow automatically.
Vendor onboarding softwareClients and vendors formally accept invoices, quotes, POs, or delivery challans through a timestamped link, creating a documented acceptance record attached to the document.
Refrens supports certified eSign (email OTP verification, drawn, typed, or uploaded signature) and Class 3 DSC signing via hardware USB token, the standard used for GST, MCA, and income tax filings, with a full audit trail and PDF storage for every signed document.
Import customers, vendors, ledgers, chart of accounts, invoices, and expenses in bulk from Excel or CSV, mapping source columns to Refrens fields without reformatting the file, with mapping configurations reusable for recurring imports.
Refrens connects directly to the tools and channels where leads, orders, and data already live.
The Refrens Invoice API automates invoice creation, book posting, and payment tracking for high-volume billing, SaaS subscriptions, marketplace sellers, or per-shipment logistics billing, with per-invoice control over which payment details (bank account, UPI ID, payment link) appear.
Refrens invoicing API for custom integrationsSend invoices, quotes, and reminders via WhatsApp or email directly from Refrens, with send timestamps and delivery tracking logged automatically.
CRM is built into the same platform as invoicing and accounting, so a lead converts to a client in one click with no separate sync between tools.
Tracks stock levels, batch numbers, serial numbers, expiry dates, and warehouse locations within the invoicing platform, updating automatically on sale or purchase. Strict Inventory Control blocks a sales transaction when stock is insufficient, applied at the business or item level across warehouses and batches.
Inventory management softwareBuild custom reports inside the leads, inventory, and warehouse dashboards, choosing columns, filters, and groupings, and save the view without exporting to Excel first.
Vendor KYC records, purchase history, payment status, outstanding dues, and compliance scores update automatically as POs, bills, and onboarding happen, within the same system as accounts payable.
Leads from IndiaMart, TradeIndia, and Meta lead ads flow directly into Refrens CRM in real time, keeping the inquiry-to-payment journey on one platform.
Shopify orders sync automatically, generating GST-compliant invoices and updating inventory as items sell, with HSN codes applied automatically per line item from matched inventory records.
Connect to 100+ third-party tools through Pabbly Connect, building no-code automation workflows between Refrens and your CRM, communication, or project management stack.
Team members and CAs work in the same account simultaneously, with permissions scoped to their role.
Multiple users, owner, accountant, sales, operations, work in the same live account simultaneously with no version conflicts or emailed files.
Assign view-only, create-without-approve, or module-specific access so a salesperson sees CRM and invoicing, an accountant sees full books, and a warehouse manager sees inventory only.
Build custom roles with exact permission combinations, for example client-financials-only access or invoice approval up to a set value, and reuse the role across the team.
Accounting software with user roles and permissionsYour CA logs in with independent credentials to access books, pull reports, review transactions, and export data in any format, without waiting for manually shared backup files.
Manage multiple companies or client accounts under one login, each with its own books, GSTIN, and user roles, under a single subscription.
Document templates, fields, shortcuts, and reports adapt to your process instead of forcing a fixed workflow.
Customize templates by logo, brand colors, fonts, and layout, with different templates available per document type and client segment.
Add business-specific fields, project codes, approval references, delivery zones, to invoices, quotations, bills, expenses, and vendor records, carried through to reports and exports.
Navigate and create documents by keyboard shortcut, for example Tab+Shift+I for a new invoice, fully rebindable through the shortcut editor.
Build approval rules by document type, transaction value, or team, and configure recurring invoices, reminders, and scheduled dispatch without manual triggers, logged for the audit trail.
Standard reports answer standard questions. Refrens lets you build custom reports directly inside the leads, inventory, and warehouse dashboards, choosing columns, filters, and groupings, and save the view without exporting to Excel first.
Multi-currency billing, multi-branch GST compliance, and segment-level reporting scale without adding separate systems.
Invoice in USD, EUR, GBP, AED, SGD, or other currencies, with the INR equivalent, exchange rate, and exchange difference recorded automatically alongside the original currency amount.
Manage multiple GST registrations and branches from one account, each with its own GSTR reports and ledger entries, plus state-wise and consolidated P\&L visibility.
Assign income and expenses to branches, departments, or cost centres and view P\&L by entity, location, or consolidated, without a separate tracking layer.
Teams across cities work in the same account simultaneously, each scoped to their role, with live data replacing file sharing and version conflicts.
The platform runs on desktop, mobile browser, Android, and iOS, so books stay accessible from anywhere.
Runs fully in-browser on Chrome, Safari, Firefox, or Edge with no installation or IT setup; data stays encrypted, backed up, and current across one login.
Full platform access from any mobile browser with no app download, for creating invoices, checking balances, approving expenses, or viewing cash position on the move.
Full accounting access on Android: invoicing, expense approval, payment tracking, and inventory management, with a new invoice completable in under a minute.
Refrens Android app on Google PlayFull platform access on iPhone and iPad: invoicing, approvals, vendor payment tracking, and reports. Rated 4.8 out of 5 on the App Store with 350+ reviews.
Refrens iOS app on the App Store
