Keep Your Accounting Audit-Ready
Core Accounting Features
General Ledger
Get a complete, real-time view of your business finances in one place with online accounting software. Every transaction your business records flows automatically into the general ledger, giving you and your accountant a structured, searchable history of all financial activity without manual compilation.
- Auto-sync every transaction to the ledger
- Searchable by date, account, or amount
- Always accurate and up to date
Chart of Accounts
Refrens lets you organize your finances the way your business actually works. You can organize your income, expenses, assets, and liabilities to modify your account structure as your business grows. Every transaction is automatically placed in the right category, so your books stay clean without any manual sorting.
- Filter by transaction date
- Covers income, expenses, assets, and liabilities
- Automatically linked to every transaction
- Real-time transaction sync
Journal Entries
Some transactions do not fit a standard invoice or bill, such as prepayments, depreciation, or year-end adjustments. Refrens lets you record these manually with full control over which accounts are affected. You can also attach documents to each entry and reverse it later if needed.
- Record Debits & Credits
- Support multi-account adjustments
- Maintain accurate transaction history
- Reverse any entry in one click
Audit Trail
Every action taken in your Refrens account is automatically recorded, who did it, what they changed, and when they were made. Nothing can be altered without a trace. If anyone ever needs to review your records, whether it is your accountant, a manager, or an external reviewer, the full history is right there and ready to share.
- Track user activity history
- Monitor changes made to transactions
- Improve compliance and internal controls
- Shows the user and exact time of each action
- Easy to export and share for reviews
Double-Entry Accounting
Refrens automatically records two sides of every transaction, so your books stay accurate always. You do not need to know accounting rules or worry about making mistakes. Every time you record a sale, an expense, or a payment, the numbers are handled correctly without any extra steps from you.
- Both sides of every transaction recorded automatically
- Built-in accounting validation checks
- Books stay balanced at all times
Multi-Currency
Manage transactions in multiple currencies while maintaining accurate AED-based accounting records. Ideal for UAE businesses dealing with international clients, vendors, or cross-border operations.
- Refrens supports 150+ currencies
- Live exchange rates applied automatically
- Create and send invoices in foreign currencies
- Maintain accurate exchange rate records
Bookkeeping
Refrens keeps all your day-to-day financial records organized in one place throughout the year. You can categorize transactions, match receipts, and close your books each month without switching between tools or chasing missing entries. By the time tax season comes, everything is already in order.
- Record income and expenses easily
- Maintain clean financial records
- Reduce manual accounting work
- Books ready to close every month
Simplify Accounts Receivables
Accounts Receivables
Quotation
Refrens helps you create professional quotations and share them with customers before confirming a sale. Help clients review pricing, taxes, and terms clearly while speeding up the approval process.
- Generate branded quotations in PDF quickly
- Add taxes, discounts, and payment terms
- Convert approved quotations into invoices in one click
Proforma Invoices
Issue proforma invoices for advance payment requests, import/export declarations, or client approvals before the final invoice. Fully formatted, professional, and compliant with UAE business practices.
- For advance payment requests
- Accepted for customs declarations
- Share pricing before tax invoice
- Convert to tax invoice when ready
Sales Order
When a customer confirms an order, you can record it in Refrens before raising any invoice. This helps you manage internal approvals, check stock availability, and plan fulfillment without rushing into billing. Once everything is ready, convert the order to an invoice in one click with no re-entry needed.
- Record orders before invoicing
- Generate sales orders quickly
- Track pending and completed orders
- Convert to invoice in one click
Tax Invoice
Generate UAE tax invoice that meet every FTA requirement, including TRN number, VAT breakdown, QR code, and Arabic/English bilingual format. Every invoice is compliant the moment it's created.
- Add TRN and VAT calculations automatically
- Create bilingual Arabic-English invoices
- Customize invoice templates with branding
Accept Online Payments
Give clients multiple ways to pay, bank transfer, credit/debit card, cheque, and more. Adding payment details to your invoices helps you quickly collect payments from your clients.
- Support multiple online payment methods
- Integrates with major payment gateways your clients prefer
- Payment links inside every invoice
Payment Tracking
See at a glance which invoices are paid, pending, partially paid, or overdue. Your receivables dashboard gives you real-time visibility on every dirham owed to your business, so you always have a clear view of what’s due.
- Monitor invoice payment status
- View pending and overdue payments
- Track payments in real time
- Track partial payments
- View outstanding payment amounts in single dashboard
Recurring Invoices
For retainer clients or subscription services, you can set up a recurring invoice schedule and let Refrens take care of the rest. Invoices are automatically created and sent on the dates you choose, whether that’s every week, month, quarterly or yearly.
- Schedule automatic invoice generation
- Set weekly, monthly, or custom cycles
- Auto-sent on due date
- Set an end date for recurring invoices
Organize Your Accounts Payables
Accounts Payables
Purchase Orders (Including LPOs)
Create structured purchase orders and local purchase orders (LPOs) and send them directly to vendors. Track PO status from draft to received, link them to vendor bills, and maintain a clear paper trail for every purchase your business makes.
- Generate and send POs quickly
- Track order status and approvals
- Add PO number in tax invoice directly
- Convert purchase orders into vendor bills
Vendor Bills
Record and manage every invoice you receive from suppliers in one place. Track what's owed, when it's due, and what's been paid, without chasing mails or spreadsheets.
- Store and organize vendor bills
- Track pending and paid vendor invoices
- Match bills with purchase orders
- Set due dates and get payment reminders
- Apply vendor credits to outstanding bills
Expense Tracking
Track every business expense across departments, projects, or business branches with structured expense management workflows. Get a clear picture of exactly where every dirham is being spent across your entire business.
- Record daily business expenses
- Categorize spending by type or team
- Track reimbursements and recurring expenses
- Request invoices from vendors and convert them into purchase records in just 1 click
Bill & Document Storage
Store and manage invoices, bills, quotes, receipts, and other accounting documents online, securely organized alongside your business documents.
- Attach documents to any transaction
- Securely store all accounting documents online
- Organize invoices, bills, quotes, and receipts easily
- Access business records anytime, anywhere
Vendor Onboarding
Capture vendor leads, run them through a structured approval pipeline, and convert approved vendors into your system in one click. No more email chains or manual follow-ups.
- Capture vendor leads via forms, manual entry, or bulk CSV upload
- Set up multi-stage approval workflows for each vendor
- Convert fully approved leads into registered vendors in one click
- Send automated reminders for pending approvals
- Verify TRN and bank details during onboarding
Credit Notes & Refunds
Issue credit notes for returned goods, billing errors, or negotiated discounts. Apply credit notes against future bills or trigger a refund, all tracked and reflected instantly in your accounts.
- Issue credit notes in seconds
- Auto-reflected in payables reports
- Maintain accurate payable adjustments
Stay VAT Compliant with UAE-Ready Accounting Features
VAT & Tax Compliance
Generate FTA Compliant Invoices
Create tax invoices that comply with UAE Federal Tax Authority requirements, with mandatory VAT fields, TRN details, and built-in accurate calculations.
- Generate VAT-ready invoices
- Arabic and English bilingual invoice
- Include TRN and tax breakdowns
- Reduce manual compliance errors
VAT 201 Return Reports
Prepare VAT return reports with organized tax summaries to simplify VAT filing. Access the data needed for accurate VAT 201 submissions in one place.
- Generate VAT summaries with input and output tax details
- Track taxable, zero-rated, and exempt items
- Prepare VAT 201 ready figures for EmaraTax filing
Arabic / English Bilingual Invoice
Issue bilingual invoices in both Arabic and English to meet UAE invoicing standards while improving clarity for local and international customers.
- Generate Bilingual invoice instantly
- Maintain UAE-ready invoice formatting
- Improve customer communication clarity
- Mandatory for UAE VAT compliance
e-Invoicing (PINT AE / Peppol)
Refrens supports structured e-Invoicing in the PINT AE format transmitted over the Peppol network, the standard mandated by the Ministry of Finance (MoF) for Phase 1 & 2 e-Invoicing. Stay ahead of compliance requirements before they become mandatory for your UAE business.
- Generate structured e-Invoices in XML file based on PINT AE standard
- Support future-ready compliance workflows
- Simplify digital invoice exchange between businesses
- Phase 1 & 2 mandate ready
Reconcile Bank Transactions and Track Cash Flow
Bank Reconciliation
Import Bank Statements
You do not need any bank connection or live feed to reconcile your accounts. Simply download your bank statement from your bank's website in CSV or PDF format and upload it directly into Refrens. The system reads the file, pulls in all your transactions, and gets them ready for matching without any manual typing.
- Upload bank statements in CSV or PDF format
- Match transactions efficiently
- Speed up reconciliation workflows
- Create Expense via Bank Reconciliation
- No bank connection or integration needed
Auto-Categorize Transactions
Refrens automatically categorize each transaction of your uploaded statements. Save hours every week on manual categorization, and reduce the chance of miscategorized entries.
- Transactions categorized automatically on upload
- Recognizes recurring payments and expenses
- Saves 10 hours of manual sorting every week
Accurate Reconciliation
Match bank entries to invoices, vendor bills, and journal entries with a single click. Unmatched items are flagged automatically so you can resolve discrepancies fast, and close your books on time, every month.
- Match bank and ledger balances
- Unmatched items flagged instantly
- Detect reconciliation mismatches
- Maintain accurate books of accounts
Cash Flow Tracking
Once your bank statement is reconciled, Refrens gives you a clear view of how money is moving in and out of your business. You can see your current cash position, understand where money is being spent, and plan upcoming payments without any guesswork.
- Inflow vs outflow breakdown
- Track real-time cash movement
- Identify upcoming cash flow gaps
- Plan payments and avoid cash shortfalls
Track Inventory Across Products, Batches, and Warehouses
Inventory Management System
Real-Time Stock Tracking
Know exactly where your stock stands at any moment. Track movement across all products and storage locations with continuously updated records that show what’s available, reserved, and sold, so there’s no guesswork at the end of the day.
- Live stock level updates
- Tracks sales, purchases, and adjustments
- Multi-branch support
- Reduce stock mismatches and errors
Low Stock Alerts
Set a reorder point for each product and Refrens will alert you automatically before stock runs out. Never lose a sale because a product was unexpectedly out of stock, reorder before it becomes a problem.
- Custom reorder points per product
- Automatic low stock notifications
- Trigger purchase orders from alerts
- Avoid stock-outs
Inventory & Stock Control
Manage products, SKUs, pricing, units, and inventory details from a centralized system designed for growing businesses with multiple product categories.
- Maintain SKU-wise inventory records
- Manage up to 5 warehouses with multi-location inventory tracking
- Create and organize product catalogs
- Manage pricing and tax details
- Tax rate assignment per product
- Linked to invoices and POs automatically
Stock Valuation
Track inventory value accurately using organized stock valuation methods to maintain reliable financial and inventory reporting.
- Stock value calculated automatically
- Accurate inventory value in financial reports
- Better cost tracking across products and batches
- Reliable accounting records for inventory management
Batch & Serial Number Tracking
Go beyond basic stock counts. Track individual products by batch number or serial number for complete traceability, from the moment stock arrives to the moment it is sold. Ideal for businesses dealing with items that have a limited shelf life or high-value items. Batch-wise and serial-wise tracking helps you do it with ease.
- Assign batch or serial tracking per product
- Full traceability across your supply chain
- Simplifies stock audits and expiry management
- Full traceability from purchase to sale
Inventory Reports
Get detailed reports on Product-wise P&L, Stock Value Report, Batch Expiry Report, Party Transactions Report, All Transactions Report, Stock Status Report, broken down by time period, product, category, or location. Export any report as CSV and share with your team instantly.
- Generate stock movement reports
- Monitor inventory performance trends
- Export and share inventory reports easily
Make Better Financial Decisions with Real-Time Reports
Reporting & Analytics
Profit & Loss Statement
Monitor your business profitability with detailed profit and loss reports that track income, expenses, and overall financial performance over any period.
- Track revenue and expense trends
- Analyze overall business profitability
- Generate period-wise financial reports
Balance Sheet
Get a complete snapshot of your business finances with balance sheet reports showing assets, liabilities and equity in one place.
- Real-time assets and liabilities
- Monitor financial position accurately
- Track assets and liabilities easily
- Maintain audit-ready financial records
Track Cash Flow
See exactly how cash is moving in and out of your business, broken down into sub categories. Know your true cash position at any moment and plan ahead with confidence.
- Monitor incoming and outgoing cash
- Identify cash flow gaps early
- Improve financial planning decisions
Outstanding Dues
Get reports for receivables and payables to track what is overdue, by how many days, and from which client or vendor. Never lose track of money owed to you or money you owe.
- Get aging reports for client and vendor dues
- Track overdue balances by customer or supplier
- View outstanding amounts and due dates in one place
- Improve payment follow-ups and cash flow visibility
Built-In Reports
Access over 28 pre-built reports covering every area of your UAE Business such as tax summaries, vendor reports, ageing reports, expense breakdowns, profit and loss statements , VAT reports, and more. Ready to run anytime, no setup required.
- 28+ reports out of the box
- Covers tax, sales, expenses, and more
- No setup or configuration needed
- Get access to trial balance, and other customisable financial reports.
Custom Financial Reports
Build your own reports tailored to your UAE business needs. Set custom date ranges, add or remove columns, apply filters by project, department, VAT category, or cost center, and save reports to access them anytime again.
- Customize report views and filters
- Generate UAE-specific financial insights
- Analyze data based on business needs
- Prepare financial reports for corporate tax filing
Share and Download Reports
Export any report as PDF, or CSV with one click. Share directly with your CA, finance team, or board, without reformatting or copy-pasting into another tool.
- PDF and CSV export
- Share with CA or board instantly
- All reports exportable
Automate Repetitive Accounting and Approval Tasks
Workflow Automation
OCR for Bill Scanning
Capture bill and expense details automatically using OCR-based document scanning. Reduce manual data entry by extracting key information directly from uploaded bills and receipts.
- Scan and extract bill information automatically
- Reduce manual accounting work
- Store scanned documents with transactions
- Works with PNG, JPEG, or PDF uploads
Auto-Reminders
Schedule automatic payment reminders for overdue invoices and send them via email or WhatsApp. Set reminder intervals such as 3 days before, on the due date, and 7 days after, and Refrens handles the follow-up for you.
- Schedule payment reminder notifications via Email and WhatsApp reminders
- Reduce manual chasing
- Improve on-time payment collection
Custom Workflows
You can build your own approval workflows in Refrens. Each workflow can have multiple stages such as new, in review, and approved, with a different team member assigned to each stage. This makes sure every document goes through the right review process before it reaches a client or gets processed.
- Build multi-stage approval workflows
- Covers quotations, proforma invoices, POs, invoices, and expenses
- Assign different team members to each stage
Bulk e-Invoicing
Generate all your FTA-compliant e-Invoices in one click. Essential for high-volume businesses that need to bill multiple clients at the same time without doing it one by one.
- Batch generate and send
- FTA-compliant for every invoice
- Saves hours on billing days
Workflow Approvals
Set up multi-level approval chains for invoices, purchase orders, and expenses. Every transaction gets reviewed and signed off by the right person before it is processed, reducing errors and unauthorized spend.
- Track approval status across workflows
- Prevent unauthorized financial actions
- Improve accountability between teams
Collaborate Securely with Teams, Clients, and Accountants
Collaboration & User Access
Team Roles & Permissions
Define exactly what each team member can see and do inside Refrens. Assign roles such as sales, manager, accountant, or admin, and control access at each level. Ensure employees can only access the data and actions relevant to their responsibilities.
- Create custom user roles
- Role-based access across accounting workflows
- Module-level permissions
- Restrict sensitive financial data
Client Collaboration
Manage client onboarding workflows from one centralized platform by collecting client details, assigning onboarding stages, and tracking progress across teams. Keep onboarding organized and reduce manual coordination during client setup.
- Capture client details using forms and workflows
- Assign onboarding stages to different team members
- Manage approvals and onboarding progress centrally
Audit Trail
A complete log of every action taken inside Refrens, who made the changes to the document, what changes were made, when they were made. Fully traceable down to the last edit. Essential for compliance and CA reviews.
- Track edits and user actions
- Improve internal process visibility
- Timestamped every entry
- Makes CA audits and financial reviews easier
Accountant Access
Invite your CA or external auditing teams to collaborate directly within the system without sharing sensitive credentials or exporting files repeatedly.
- Dedicated accountant access level
- Simplify collaboration with finance teams
- Reduce manual data sharing effort
Extend Your Accounting Workflow with Integrations
Integrations & Connectivity
E-commerce Integrations (Shopify)
Connect your online store with your accounting workflows to sync orders, customers, payments, and invoicing data automatically. Reduce manual data entry and streamline operations across sales and finance teams.
- Integrate with platforms like Shopify
- Sync orders and customer data
- Simplify e-commerce accounting workflows
WhatsApp via Aisensy
Send invoices, payment reminders, and account statements directly to clients on WhatsApp through Aisensy integration. Reach clients where they already are & get paid faster as a result.
- Send invoices on WhatsApp
- Automated payment reminders
- Improve customer communication workflows
Payment Gateway Integrations
Accept online payments through integrated payment gateways and provide customers with faster, more convenient payment options directly from invoices.
- Offer multiple online payment methods
- Simplify invoice payment collection
- Improve payment tracking workflows
Integrated Payroll & HRMS
Manage payroll and HR operations alongside accounting workflows from a connected system designed for growing businesses in UAE.
- Simplify payroll processing workflows
- Maintain employee and salary records
- Reduce disconnected operational systems
Built for Growing Businesses Across the UAE
Security & Business Support
Cloud-Based Mobile App
Manage invoicing and accounting workflows from anywhere using a cloud-based mobile app built for modern UAE businesses. Stay connected to your business operations across devices without being tied to a desktop system.
- Create and share invoices on the go
- Access accounting workflows anytime
- Real-time dashboard on mobile
- Track business activity on mobile devices
- Available on iOS and Android
Data Security
Your financial data is protected by ISO 27001-certified security protocols. All data is encrypted at rest and in transit, access is role-controlled, and regular security audits ensure your information stays protected.
- ISO 27001 certified
- Maintain secure data access controls
- Protect business and financial records
- Support secure cloud-based access
Multi-Branch & Multi-Entity
Manage multiple businesses, branches, or entities from a single Refrens account. Get a consolidated financial view across entities or monitor individual branch performance with ease, built for growing UAE businesses.
- Multiple entities in one account
- Maintain branch-wise financial tracking
- Simplify multi-entity operations
Dedicated Account Manager
Every Refrens customer gets a dedicated account manager, a real person who handles your onboarding, answers your questions, and is available when you need support. Not a chatbot, not a ticket queue.
- Dedicated human support
- Get support for operational queries
- Improve implementation and adoption experience
- Get assistance tailored to your business workflows
Simple Plans That Fit Every Business and Every Budget
Affordable and scalable pricing plans designed for UAE Small Business to simplify accounting, bookkeeping, and e-Invoicing.
