Verify Vendors Before They Enter Your Workflow
Capture everything you need from vendors like GST, PAN, bank details, addresses, and documents through a standardised onboarding form, to maintain complete records and reduce follow-ups.
Add custom fields to capture vendor-specific data such as payment terms, compliance details, contract information, or other business-specific information.
Verify GST to confirm key details like the legal business name, registration status, registration date, and registered address.
This helps confirm GST registration, improve tax reporting, reduce compliance risks, and minimise invoicing or ITC errors.
Validate PAN information by confirming the vendor’s registered name and tax records to verify business details and ensure that tax-related information is recorded correctly.
Accurate PAN verification reduces data inaccuracies, supports regulatory compliance, simplifies tax reporting, and helps prevent payment and documentation errors.
Confirm bank account details by validating the account number, IFSC code, and branch information, where applicable. This ensures that the payment information provided is accurate.
Verifying bank details helps avoid payment errors, reduces fraud risks, and keeps transactions running smoothly.
Create a structured approval process that keeps everyone aligned. Review, approve, reject, or request changes while maintaining a complete audit trail of every action.
Once verified, vendors can seamlessly move into RFQs, purchase orders, bills, payments, accounting, and inventory workflows.
Trusted by Teams That Need Better Control Over Vendor Workflows
Additional Capabilities of Vendor Verification Software
Explore Vendor Management Tools by Refrens
Designed for Teams That Need Reliable & Verified Vendor Data
Through structured vendor approval workflows, Refrens helps verify PAN, GST, bank details, payment terms, documents, licences, and vendor status before purchases, bills, or payments are processed.
Whether you work with suppliers, contractors, freelancers, consultants, agencies, or service providers, Refrens helps you verify vendor details at scale and maintain a clean, reliable vendor database.
Manufacturers, wholesalers, and distributors can verify vendors before purchases, track bills and dues, and connect vendor records with inventory, accounting, and procurement workflows.
SaaS, IT, financial services, and other compliance-focused businesses can maintain verified vendor records, approval history, supporting documents, and audit-ready compliance trails from one place.
Frequently Asked Questions (FAQ)
Refrens is a leading platform designed to manage various aspects of business operations, including invoicing, accounting, expenses, inventory, sales, and more. Trusted by over 1.5 lakh businesses in 178 countries, Refrens supports daily business activities with ease.
Refrens helps you collect vendor details, store documents, verify PAN, GST, bank details, legal name, vendor status, and supporting documents, route records for internal approval, and activate vendors only after the required checks are complete.
You can verify and review details such as legal name, trade name, GSTIN, PAN, bank account information, IFSC, contact details, registered address, payment terms, tax details, documents, and custom fields.
Yes. You can create vendor forms with the fields and documents your team needs, including business details, tax details, bank information, declarations, contracts, and custom fields.
Yes. You can involve finance, procurement, compliance, operations, management, and accounting teams in the vendor review and approval workflow.
Yes. Refrens helps maintain a centralized vendor database, making it easier to identify and reduce duplicate or incomplete vendor records.
Yes. Once vendors are verified and approved, you can use them for RFQs, RFIs, purchase orders, invoice collection, purchases, expenses, and payments.
Yes. Refrens helps manage the complete vendor lifecycle, from vendor registration, KYC verification, document collection, approvals, RFQs, RFIs, purchases, expenses, bills, payments, accounting, reports, and inventory-linked transactions from one connected platform.
Yes. Verified vendors in Refrens can be linked to purchases, expenses, payments, ledgers, vouchers, journal entries, reports, and reconciliation. Product-based businesses can also connect vendor purchases with inventory, warehouses, batch/serial tracking, and stock movement.
We prioritize the security and privacy of your data. This trust is why over 150,000 businesses globally rely on Refrens to manage their business operations. For details on our privacy policy, please visit Refrens Privacy Policy.
- Cloud Accounting Software
- |
- Small Business Accounting Software
- |
- Accounting Software for Startups
- |
- Accounting Software for Internet Companies
- |
- GST Billing Software
- |
- e-Way Bill Software
- |
- e-Invoicing Software
- |
- Invoicing Software
- |
- Quotation Software
- |
- Lead Management Software
- |
- CRM with Quoting Software
- |
- Sales CRM
- |
- Lead to Quote Software
- |
- Expense Management Software
- |
- Invoicing API
- |
- Online Invoice Generator
- |
- Quotation Generator
- |
- Quote and Invoice Software
- |
- Indiamart CRM Integration
- |
- Billing Software for Professional Services
- |
- Invoicing Software for Consultants
- |
- Inventory Management Software
- |
- Subscription Management Software
- |
- RFQ Software
- |
- Quotation Approval Workflow Software
