Free Purchase Order Templates

Create & Manage Purchase Order Online for FREE.

Easy Purchase Order Template. Email, Print Download PDF.

Purchase Order Templates
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Use Purchase Order Template & Download PDF

Purchase Order Details
Design & Share (optional)
Purchase Order Details
Design & Share (optional)

Multiple Purchase Order Templates for Your Business

(You can choose the PO template in last step after making the purchase order)
Purchase Order Template v1
Purchase Order Template v1
Purchase Order Template v2
Purchase Order Template v2
Purchase Order Template v3
Purchase Order Template v3
Purchase Order Template v4
Purchase Order Template v4
Purchase Order Template v5
Purchase Order Template v5
Purchase Order Template v6
Purchase Order Template v6
Purchase Order Generator to Create Free POCreate Purchase Order

Features of purchase order template

Create purchase order using template
Manage Purchase OrderCreate, manage, and track purchase orders effortlessly with our user-friendly interface and PO templates. Streamline your procurement process hassle-free.
Premium Invoice Templates
Purchase Order TemplatesEnhance your brand identity with professional purchase order templates. Add your company logo and customize colors to align with your brandโ€™s aesthetic.
Email & track purchase order
Email, Share, and PrintSend purchase orders via email, share them with stakeholders, or download and print them directly from our online purchase order format. Seamless communication made simple.
Customization of Columns
CustomizationCustomize purchase orders easily by adding or hiding specific columns and fields. Tailor each purchase order to your unique requirements, ensuring precision in your records.
Insights & Reports
Record KeepingCentralize your purchase orders in one place. Keep detailed customer information organized within our online purchase order template, simplifying record-keeping and client management.
Convert purchase order to expense
Expense ConversionConvert purchase orders to expenses with a single click. No need to create expenses from scratch; utilize existing POs for accurate financial records without extra effort.
Access From Anywhere
Secure and AccessibleAccess online purchase orders securely from both mobile and desktop devices. Receive real-time email alerts for updates, ensuring you stay informed. Our SSL secured network guarantees your data's safety.
Live Chat Support
Live SupportCount on our dedicated support team, available via email and live chat. We're here to assist you every step of the way, ensuring your experience is seamless and stress-free.

Pricing of Purchase Order Template

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 50 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Frequently Asked Questions (FAQ)

What is a purchase order?

A purchase order is a financial document created by you (buyer) for the vendor (seller). Purchase Order includes details like the purchase order number, product or service name, rate, quantity that buyer wants to purchase from the seller.

Is this Online Purchase Order Format really free?

Create up to 20 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.

Can I customize the purchase order format?

Yes. You can customize your purchase order form by adding your logo, signature, and also by adding multiple fields and columns on the purchase order form.

Can I generate purchase orders with other format?

Yes. You can use multiple templates which also includes letterhead. You can also change the color and font of the purchase order form.

How is an online purchase order useful to me?

With Refrens online purchase order, you can create professional purchase orders online for free. Manage and save all your purchase orders in one place with detailed information about your vendors.

Can I track my purchase order online?

Yes. You can track all your online purchase orders from the purchase order dashboard.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Purchase Order Templates - Free PO

What is an online purchase order?

An online purchase order is a financial document summarizing the purchases of goods or services that both buyer and seller agree upon under certain terms and conditions.

By creating a purchase order, a company or an organization can effectively manage and track their purchase expense with minimal human error. It also helps you cut the business purchasing expenses and helps to improve the purchase order cycle.

Why is a purchase order necessary?

Why is a purchase order necessary, you ask? Well, let's break it down:

Efficiency for Enterprises: In the dynamic landscape of mid to large-size enterprises, purchase orders are indispensable. They facilitate seamless transactions with vendors, ensuring operations run with precision and efficiency.

Navigating Small Business Realities: Conversely, small businesses may overlook the necessity of purchase orders initially, given their simpler purchasing patterns.

Complexity with Growth: However, as businesses expand, so do their procurement needs. The introduction of additional stakeholders adds layers of complexity to the purchasing process.

Enter the Purchase Order: Here's where the significance of purchase orders becomes apparent. They serve as vital tools for tracking purchases and streamlining financial management effortlessly.

Promoting Transparency and Relevance: Purchase orders promote transparency and relevance in vendor-business transactions. By aligning expectations, they mitigate confusion and preempt potential disputes.

Whether you're a budding startup or a sprawling corporation, the humble purchase order is pivotal in maintaining operational fluidity and clarity. It acts as the linchpin of procurement processes, simplifying life for all involved parties.

How purchase order works in purchase order template?

How purchase orders work within a purchase order template?

  1. Identifying the Need: When a business requires a product or service, the buyer initiates the process by requesting quotations from various suppliers, aiming to snag the best deals available.

  2. Creating the Purchase Order: Once the ideal supplier is chosen, the buyer crafts a purchase order using a template, detailing the specifics of the transaction. This purchase order is then dispatched to the vendor via email.

  3. Vendor Confirmation: Upon receipt, the vendor reviews the purchase order to ensure they can fulfill the buyer's requirements. If any adjustments are needed, communication between buyer and seller facilitates modifications. If no agreement can be reached, the purchase order is canceled, and the buyer seeks an alternative supplier.

  4. Proforma Invoice Generation: Assuming the purchase order is accepted, the vendor responds with a proforma invoice, furnishing comprehensive information such as product details, pricing, quantities, and shipping particulars. The purchase order number is included for easy tracking.

  5. Product Receipt and Matching: Upon product arrival, the buyer cross-references the received items with the purchase order number to ensure accuracy and completeness.

  6. Invoicing and Payment: Subsequently, the vendor issues an invoice requesting payment for the delivered goods or services. The invoice contains references to both the purchase order number and proforma number, aiding in verification. Following mutual agreement, the buyer settles the invoice according to the terms outlined in the purchase order.

  7. Additional Tools on Refrens: Refrens offers additional tools to streamline the invoicing process, allowing users to generate invoices using various templates, including those for commercial purposes and estimates.

In essence, the purchase order template facilitates a structured and transparent purchasing process, ensuring smooth transactions between buyers and vendors while minimizing discrepancies and disputes.

Essential Elements of a Purchase Order Template

While creating a purchase order, there are a few details that should be fulfilled by every purchase order template which are as follows:

  1. Purchase Order Number

    Quotation Number: Reference number from the initial quotation or proposal.

    Purchase Order Number: Unique identifier for the purchase order.

  2. Order By Details

    Buyer's Name: Name of the individual or company placing the order.

    Buyer's Address: Address of the buyer's location.

    Buyer's Contact Information: Phone number, email, or other contact details.

  3. Order To Details

    Seller's Name: Name of the individual or company fulfilling the order.

    Seller's Address: Address of the seller's location.

    Seller's Contact Information: Phone number, email, or other contact details.

  4. Product or Service Details

    Product/Service Description: Detailed information about the products or services being ordered.

    Quantity: Number of units or amount of service required.

    Price per Unit: Cost of each unit or the total cost of the service.

    Total Cost: Total amount for each line item (quantity multiplied by price per unit).

  5. Terms & Conditions

    Payment Terms: Details about when and how the payment should be made (e.g., within 30 days, via bank transfer).

    Delivery Terms: Information regarding when and how the products/services will be delivered.

    Return Policy: Conditions under which goods can be returned if necessary.

    Warranty/Guarantee: Details about any warranties or guarantees provided by the seller.

  6. Additional Notes

    Special Instructions: Any specific instructions from the buyer to the seller regarding the order.

    Delivery Instructions: Any specific instructions regarding the delivery process.

    Custom Requests: Any unique requests or customization required by the buyer.

Having these elements clearly defined in a purchase order template ensures that both the buyer and the seller are on the same page regarding the terms, conditions, and specifics of the transaction, leading to a smooth and transparent business transaction.

How to create purchase order online with templates?

Creating an online purchase order using Refrensโ€™ purchase order generator is a simple and convenient process. Here's a step-by-step guide on how to create a purchase order using templates on Refrens:

Step 1: Create a Purchase Order

Visit Refrensโ€™ Purchase Order Generator: Go to the Refrens website and navigate to the Purchase Order section.

Fill in the Details: Enter all the necessary details such as the buyer's information, seller's information, product or service details, quantities, prices, terms, and any additional notes or instructions.

Save and Proceed: Once you have filled in all the required information, save your purchase order and proceed to the next step.

Step 2: Select a Purchase Order Template

Choose a Template Design: In this step, you will be presented with different template designs. Select from options like Professional Purchase Order, Letterhead, Business Purchase Order, or Print-friendly template.

Customize the Purchase Order Template: After selecting a template, customize it according to your preferences. You can change the colors, fonts, and headings to match your organization's branding. You can also upload your company logo and choose colors that align with your brand identity.

Review and Finalize: Review the purchase order to ensure all the details are accurate and the template looks the way you want it to. Make any necessary adjustments.

Save and Download: Once you are satisfied with the customized purchase order, save it and download the final version. You can download the purchase order in PDF format, making it easy to share with vendors and clients.

By using Refrensโ€™ purchase order generator, you can create professional and customized purchase orders without the hassle of designing them from scratch. The templates provided allow you to maintain consistency in your purchase orders while adding a personalized touch to each transaction.

Sample Purchase Order Template

Sample Purchase Order made using PO Format

How to send a purchase order to the supplier?

To send a purchase order to the supplier using Refrensโ€™ purchase order template, follow these steps:

Send Purchase Order via Email

  • Click on the email option provided within the Refrens platform.
  • Add the supplier's email address in the recipient section. The rest of the details will be pre-filled by the system.
  • Edit the subject line and body of the email if necessary.
  • Click on "Send" to email the purchase order directly to the supplier.

Supplier's Receipt

  • The supplier will receive an email with the purchase order details.
  • They can view the purchase order by clicking on the link or download it directly from the email.

Alternative Sending Options

  • Download as PDF: You can download the purchase order as a PDF file and send it to the supplier via your preferred email client.
  • Print: If a physical copy is needed, you can print the purchase order and send it to the supplier via mail.
  • WhatsApp: If you have a business relationship with the supplier on WhatsApp, you can share the purchase order through the app.
  • Share Link: Copy the link provided after creating the purchase order and share it with the supplier. They can access the purchase order by clicking on the link.

By using Refrensโ€™ purchase order template, you can efficiently create, customize, and send professional purchase orders to your suppliers, ensuring clear communication and efficient transactions.

Different Purchase Order Template

At Refrens, we understand that every business has unique needs and preferences when it comes to purchasing orders. That's why we offer a diverse range of free templates to cater to different requirements. Here's a rundown of our available options:

Professional Purchase Order Template: Crafted with professionals in mind, this template offers easy customization features. Users can personalize the purchase order to align with their specific needs, ensuring a polished and professional appearance.

Letterhead Purchase Order Template: Elevate the sophistication of your purchase orders with this template, which integrates a letterhead. Incorporate your company logo and choose from a selection of font styles for headings, adding a touch of refinement to your documents.

Business Purchase Order Template: Tailored for small business owners, entrepreneurs, and startups, this template addresses the specific demands of businesses. It provides a structured format for creating purchase orders, simplifying the ordering process and enhancing organization.

Print-friendly Purchase Order Template: With a simple black and white design, this template prioritizes clarity and ease of use. Its compact layout makes it effortless to print, ideal for users who prefer a minimalist approach to purchase orders.

Our collection of templates caters to diverse preferences and business requirements, empowering users to generate professional and efficient purchase orders effortlessly. Choose the template that best aligns with your needs, and customize it with your branding and specific details before forwarding it to suppliers or vendors.

Why Choose Refrensโ€™ Free Purchase Order Template?

Effortless Transactions: Say goodbye to the hassle of creating purchase orders manually. With Refrens' Free Purchase Order tool, you can generate purchase orders instantly, ensuring smooth transactions with your suppliers. Track all your purchase orders effortlessly from one centralized location.

Customizable Templates: Tailor your purchase orders by adding all necessary details of your vendors. With Refrens, you have the flexibility to incorporate multiple fields and columns based on your specific requirements, ensuring comprehensive documentation.

Global Accessibility: Whether your vendor is across the globe, Refrens has you covered. Our platform supports transactions in over 200 countries, allowing you to create purchase orders online with multiple currencies seamlessly. Additionally, you can adjust the number format of your purchase order to the international standard with ease.

Time-saving Duplication: Need to replicate a purchase order? With just one click, duplicate your existing orders, saving you valuable time and effort.

Efficient Interface: Refrens boasts a user-friendly and optimized interface, enabling you to download purchase orders effortlessly. Create, manage, and download your purchase orders hassle-free. Choose to save your orders as PDFs, print them out, or conveniently email them directly to your vendors. Additionally, Refrens offers the convenience of sharing purchase orders via WhatsApp.

Experience the convenience and efficiency of Refrens' Free Purchase Order tool today. Simplify your procurement process and ensure seamless transactions with every order.

What are the other tools provided by the Refrens other than Purchase Order Generator?

Refrens provide almost all the tools which are essential for small businesses, freelancers, agencies to run their businesses seamlessly. Tools that include invoice generator, proforma invoice templates, quotation generator, expense management software.

Countries Supported

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