Free Purchase Order Templates

Create & Manage Purchase Order Online for FREE.

Easy Purchase Order Template. Email, Print Download PDF.

Purchase Order Templates
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Use Purchase Order Template & Download PDF

Purchase Order Details
Customise & Share
Purchase Order Details
Customise & Share

Multiple Purchase Order Templates for Your Business

(You can choose the PO template in last step after making the purchase order)
Purchase Order Template v1
Purchase Order Template v1
Purchase Order Template v2
Purchase Order Template v2
Purchase Order Template v3
Purchase Order Template v3
Purchase Order Template v4
Purchase Order Template v4
Purchase Order Template v5
Purchase Order Template v5
Purchase Order Template v6
Purchase Order Template v6
Purchase Order Generator to Create Free POCreate Purchase Order

Features of purchase order template

Create purchase order using template
Manage Purchase OrderCreate, manage, and track purchase orders effortlessly with our user-friendly interface and PO templates. Streamline your procurement process hassle-free.
Premium Invoice Templates
Purchase Order TemplatesEnhance your brand identity with professional purchase order templates. Add your company logo and customize colors to align with your brand’s aesthetic.
Email & track purchase order
Email, Share, and PrintSend purchase orders via email, share them with stakeholders, or download and print them directly from our online purchase order format. Seamless communication made simple.
Customization of Columns
CustomizationCustomize purchase orders easily by adding or hiding specific columns and fields. Tailor each purchase order to your unique requirements, ensuring precision in your records.
Insights & Reports
Record KeepingCentralize your purchase orders in one place. Keep detailed customer information organized within our online purchase order template, simplifying record-keeping and client management.
Convert purchase order to expense
Expense ConversionConvert purchase orders to expenses with a single click. No need to create expenses from scratch; utilize existing POs for accurate financial records without extra effort.
Access From Anywhere
Secure and AccessibleAccess online purchase orders securely from both mobile and desktop devices. Receive real-time email alerts for updates, ensuring you stay informed. Our SSL secured network guarantees your data's safety.
Live Chat Support
Live SupportCount on our dedicated support team, available via email and live chat. We're here to assist you every step of the way, ensuring your experience is seamless and stress-free.

Pricing of Purchase Order Template

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 100 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.

Frequently Asked Questions (FAQ)

What is a purchase order?

A purchase order is a financial document created by you (buyer) for the vendor (seller). Purchase Order includes details like the purchase order number, product or service name, rate, quantity that buyer wants to purchase from the seller.

Is this Online Purchase Order Format really free?

Create up to 20 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.

Can I customize the purchase order format?

Yes. You can customize your purchase order form by adding your logo, signature, and also by adding multiple fields and columns on the purchase order form.

Can I generate purchase orders with other format?

Yes. You can use multiple templates which also includes letterhead. You can also change the color and font of the purchase order form.

How is an online purchase order useful to me?

With Refrens online purchase order, you can create professional purchase orders online for free. Manage and save all your purchase orders in one place with detailed information about your vendors.

Can I track my purchase order online?

Yes. You can track all your online purchase orders from the purchase order dashboard.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Purchase Order Templates - Free PO

What is an Online Purchase Order?

An online purchase order is a financial document summarizing the purchases of goods or services that are agreed upon by both buyer and seller under certain terms and conditions.

By creating a purchase order, a company or an organization can effectively manage and track their purchase expense with minimal human error. It also helps you cut the business purchasing expenses and helps to improve the purchase order cycle.

Why is a Purchase Order Necessary?

1. Smooth Purchases:

  • For Big Businesses: Purchase orders are like organized shopping lists that big companies use to keep their buying process running smoothly. They help in managing ongoing purchases from vendors.
  • For Small Businesses: Smaller businesses might not use purchase orders when they start because their buying is simpler.

2. Growing Business Demands:

  • As a Business Grows: When a business becomes bigger, it needs to buy more things. Purchase orders become useful because they help handle the increased demand for purchases.
  • More People Involved: As businesses grow, more people join the buying process. Purchase orders help everyone involved understand what's being bought and needed.

3. Financial Accounting Efficiency:

  • Getting Bigger, Getting Busier: As a business gets busier with more purchases, it becomes important to keep track of everything.
  • Helps with Finances: Purchase orders make the financial side of things (like tracking expenses) easier and more efficient.

4. Transparency in Transactions:

  • Clearer Communication: Purchase orders make communication between a business and its vendors clearer. It clearly outlines what is being bought, how much, and at what price.

  • Transparency is Key: This transparency is important in making sure that everyone involved understands the deal and there are no misunderstandings.

  • Growing Pains: Small businesses may not need purchase orders at first, but as they grow, it becomes crucial to keep purchases organized.

  • Financial Friend: Purchase orders are like financial friends for businesses. They help manage money matters and make sure everyone is on the same page.

  • Clear and Simple: Using purchase orders makes buying and selling more clear and simple, especially as things get busier.

How Purchase Order Works in Purchase Order Template?

In business, when a company needs to buy something, they start by figuring out exactly what they need. Once they know what they're looking for, they reach out to different suppliers to get quotes. This is like asking each supplier how much it would cost to provide what they need.

After collecting quotes, the company compares them and chooses the supplier that offers the best deal - whether it's the best price, terms, or a combination of both.

To make things official, the company then creates a document called a "Purchase Order." This document outlines the specifics of the purchase, including what is being bought, how much, and from which supplier. It's like a formal agreement between the buyer and the seller.

The Purchase Order is then sent to the chosen supplier, usually via email. This serves as a clear instruction to the supplier about what the buyer wants and has agreed to.

Upon receiving the Purchase Order, the supplier checks if they can fulfil the order. If there are any issues or changes needed, they communicate with the buyer to sort things out. If everything is in order, the supplier sends a detailed invoice called a "Proforma Invoice." This includes all the necessary information about the products or services, along with the Purchase Order number for easy tracking.

When the products arrive, the buyer checks them against the details in the Purchase Order to ensure everything is as agreed. The supplier then sends the official invoice, asking the buyer to pay for the delivered products or services. This invoice also references the Purchase Order number and the Proforma Invoice number for cross-verification.

The buyer proceeds to make the payment as previously agreed upon by both parties. This entire process helps in keeping the buying and selling transactions organized and transparent.

Some platforms, like Refrens, provide templates to create invoices, making the payment process more straightforward and efficient.

Essential Elements of a Purchase Order Template

hile creating a purchase order, there are a few details that should be fulfilled by every purchase order template which are as follows:

  1. Purchase Order Number

    Quotation Number: Reference number from the initial quotation or proposal.

    Purchase Order Number: Unique identifier for the purchase order.

  2. Order By Details

    Buyer's Name: Name of the individual or company placing the order.

    Buyer's Address: Address of the buyer's location.

    Buyer's Contact Information: Phone number, email, or other contact details.

  3. Order To Details

    Seller's Name: Name of the individual or company fulfilling the order.

    Seller's Address: Address of the seller's location.

    Seller's Contact Information: Phone number, email, or other contact details.

  4. Product or Service Details

    Product/Service Description: Detailed information about the products or services being ordered.

    Quantity: Number of units or amount of service required.

    Price per Unit: Cost of each unit or the total cost of the service.

    Total Cost: Total amount for each line item (quantity multiplied by price per unit).

  5. Terms & Conditions

    Payment Terms: Details about when and how the payment should be made (e.g., within 30 days, via bank transfer).

    Delivery Terms: Information regarding when and how the products/services will be delivered.

    Return Policy: Conditions under which goods can be returned if necessary.

    Warranty/Guarantee: Details about any warranties or guarantees provided by the seller.

  6. Additional Notes

    Special Instructions: Any specific instructions from the buyer to the seller regarding the order.

    Delivery Instructions: Any specific instructions regarding the delivery process.

    Custom Requests: Any unique requests or customization required by the buyer.

Having these elements clearly defined in a purchase order template ensures that both the buyer and the seller are on the same page regarding the terms, conditions, and specifics of the transaction, leading to a smooth and transparent business transaction.

How to create purchase order online with templates?

Creating an online purchase order using Refrens’ purchase order generator is a simple and convenient process. Here's a step-by-step guide on how to create a purchase order using templates on Refrens:

Step 1: Create a Purchase Order

Visit Refrens’ Purchase Order Generator: Go to the Refrens website and navigate to the Purchase Order section.

Fill in the Details: Enter all the necessary details such as the buyer's information, seller's information, product or service details, quantities, prices, terms, and any additional notes or instructions.

Save and Proceed: Once you have filled in all the required information, save your purchase order and proceed to the next step.

Step 2: Select a Purchase Order Template

Choose a Template Design: In this step, you will be presented with different template designs. Select from options like Professional Purchase Order, Letterhead, Business Purchase Order, or Print-friendly template.

Customize the Purchase Order Template: After selecting a template, customize it according to your preferences. You can change the colors, fonts, and headings to match your organization's branding. You can also upload your company logo and choose colors that align with your brand identity.

Review and Finalize: Review the purchase order to ensure all the details are accurate and the template looks the way you want it to. Make any necessary adjustments.

Save and Download: Once you are satisfied with the customized purchase order, save it and download the final version. You can download the purchase order in PDF format, making it easy to share with vendors and clients.

By using Refrens’ purchase order generator, you can create professional and customized purchase orders without the hassle of designing them from scratch. The templates provided allow you to maintain consistency in your purchase orders while adding a personalized touch to each transaction.

Sample Purchase Order Template

Sample Purchase Order made using PO Format

How to send a purchase order to the supplier?

To send a purchase order to the supplier using Refrens’ purchase order template, follow these steps:

Send Purchase Order via Email

  • Click on the email option provided within the Refrens platform.
  • Add the supplier's email address in the recipient section. The rest of the details will be pre-filled by the system.
  • Edit the subject line and body of the email if necessary.
  • Click on "Send" to email the purchase order directly to the supplier.

Supplier's Receipt

  • The supplier will receive an email with the purchase order details.
  • They can view the purchase order by clicking on the link or download it directly from the email.

Alternative Sending Options

  • Download as PDF: You can download the purchase order as a PDF file and send it to the supplier via your preferred email client.
  • Print: If a physical copy is needed, you can print the purchase order and send it to the supplier via mail.
  • WhatsApp: If you have a business relationship with the supplier on WhatsApp, you can share the purchase order through the app.
  • Share Link: Copy the link provided after creating the purchase order and share it with the supplier. They can access the purchase order by clicking on the link.

By using Refrens’ purchase order template, you can efficiently create, customize, and send professional purchase orders to your suppliers, ensuring clear communication and efficient transactions.

Different Purchase Order Template

Refrens offers a variety of free purchase order templates catering to different needs and preferences. Here is an overview of the available templates:

Professional Purchase Order Template - This template is designed for professionals and offers easy customization options. Users can tailor the purchase order according to their requirements, ensuring a professional look and feel.

Letterhead Purchase Order Template - Enhance the professionalism of your purchase orders by using this template, which incorporates a letterhead. Users can add their company logo and choose from various font headings, giving the purchase order a polished appearance.

Business Purchase Order Template - Ideal for small business owners, entrepreneurs, and startups, this template is tailored to meet the specific needs of businesses. It provides a structured format for creating purchase orders, making the ordering process streamlined and organized.

Print-friendly Purchase Order Template - This template offers a straightforward black and white design, ensuring clarity and simplicity. It is compact and easy to print, making it suitable for those who prefer a no-frills approach to purchase orders.

These templates are designed to accommodate different preferences and business requirements, allowing users to create professional and effective purchase orders effortlessly. Users can select the template that best suits their needs and customize it according to their branding and specific details before sending it to suppliers or vendors.

Why Choose Refrens’ Free Purchase Order Template?

Refrens’ Free Purchase Order - helps you create a purchase order instantly. Make effortless transactions with your supplier and track all your purchase orders in one place. Create purchase orders, by adding all the necessary details of your vendors. Add multiple fields and columns to purchase orders as per the requirements.

If you have a global vendor, still you can make a purchase order online with multiple currencies as Refrens supports 200+ countries. Not just currencies, you can also change the number format of the purchase order to the international number system. With one click, duplicate the purchase order which eventually saves your time.

Refrens’ user-friendly and optimized interface helps you to download the purchase order in one go. Easily create, manage, and download the purchase order hassle-free. You can download it as a PDF, print it, and can also email the purchase order to your vendor. Refrens also has the feature of WhatsApp sharing the purchase order.

What are the other tools provided by the Refrens other than Purchase Order Generator?

Refrens provide almost all the tools which are essential for small businesses, freelancers, agencies to run their businesses seamlessly. Tools that include invoice generator, proforma invoice templates, quotation generator, expense management software.

Countries Supported

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