Invoicing Software For Self-Employed

10 Best Invoicing Software For Self-employed

If you are a self employed seeking for a invoicing software for smoother invoicing process, then you are at the right place.

You may had chosen self employment for compelling reasons such as having independency , getting flexible schedules or maybe the urge to change your passion into profession. But that’s not that easy right? Self employment comes with a lots of responsibility including complex invoice generation.

In this blog we will explore the top 10 invoicing software for self employed individuals like you which can ease the process of creating invoices.

Software Starting Price Average Rating Trial Period Free Version 
Refrens₹100/month4.9⭐Upto 10 documentsUpto 50 documents
Freshbooks$7.60/month4.5⭐30 daysNo
Zoho₹749/month4.7⭐FreeYes
Vyapar₹3399/year4.4⭐NoNo
Sumup £19 /month4.4⭐7 days Yes
Paymo$5.9/month4.7⭐NoYes
Square Invoice£20/month4.6⭐NoYes
Xero$25 -54/month 4.4⭐30 days No
Quickbooks$6/month4.3⭐30 DaysNo
Waves $16/month4.4⭐NoYes
Comparison – Best Invoicing Software For Self Employed

Best Invoicing Software For Self Employed 

1. Refrens – Best Invoicing Software For Self-Employed

Refrens stand as a best invoicing software for self-employed individuals offering a user-friendly platform with some features including creation of professional looking invoice, tracking payment, managing expense, all in one single platform.

Refrens: Best Invoicing Software For Self Employed

Key Features 

  • Professional Invoicing: Craft professional looking invoice customizing it with colors, fonts, layouts and more.
  • Simplified Document Conversion: Convert financial document seamlessly from quotation to invoice , to sales order and purchase order and more.
  • Customizable invoice: Customize the invoice with both GST and non GST compliances and automate 80% of past document details saving time and effort.
  • Automated Payment Reminders: Automate payment reminder vis WhatsApp and email
  • Advance features: Advanced features include easy sharing, one-click document creation, e-invoicing, e-way bills, and more.
  • Zero cost entry: Zero cost entry and premium version to upgrade the plan. Access to unlimited invoicing and essential tools without any upfront expenses.

Additional Features

Inventory Management, Expense Management, Secure Cloud Storage, Comprehensive Reporting, GST Compliance, Accounting, Sales CRM and lead management

Pricing

  • Free Plan: free plan for small businesses to create up to 50 documents/year
  • Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Rating 

  • Capterra: 4.9⭐/05
  • G2: 4.6⭐/05
  • Software suggests: 4.8⭐/05
  • Get App: 4.8⭐/5
  • Software Advice: 5⭐/5

User Reviews of Refrens:

👍 👎
“I love the way the software has made invoice management easy and trendy. The templates are vibrant, the dashboard is holistic and automation is all a busy prof needs”  ~Akshay“Less Export and Import Invoicing features. No mobile app decreases mobility”  ~Jainil
“Refrens is user-friendly. It gives the best invoicing solution for small enterprises”  ~Swaroop“AI Mode missing, Autoresponder missing, More add, when we will print and invoice there is some glitch”  ~Mahendra
“Good Dashboard and is easy to use, cost-effective”  ~Mahendra“There isn’t a French language, I need it most of the time to show a better-looking Invoice, as most of my clients don’t speak English”  ~Kamal
Source: Software Suggest

Also read: Top 10 Inventory Invoice Software

2.Freshbooks – Invoicing Software For Self-employed Freelancer

Freshbooks is an accounting software tailored for self-employed professionals allowing to craft invoice seamlessly, track your expense , and review insightful reports.

Key Features:

  • Automated Invoicing: Automate your invoicing process and send it with just a click.
  • Late payments: Remind the client with automated reminder for late payments.
    Also Read Proven Strategies For Handling Late Payments & Disputed Invoices
  • Invoice history: Overview the history of sent invoice and customize it by dates , clients and more.
  • Recurring Invoice: Set up recurring profile and send invoice to daily based clients.
  • Online Payment: Use credit card for secure and one click payments.
  • Payment collection: View collected payments, tracking sources and amounts from clients. Filter by date, client, payment method, or currency for detailed insights into your earnings.

Additional Features 

Integration with apps, Business insight, Estimates, Time tracking, Collaboration with team, Expense organization, Accounting, Projects, Report

Pricing 

  • Trail Period: 30 days 
  • Lite: $7.60/month
  • Plus: $13.20/month
  • Premium: $24.00/month
  • Select: Contact for the pricing 

Rating 

  • Capterra: 4.5/⭐5
  • Software Advice: 4.5⭐/5
  • G2: 4.5⭐/5
  • Get App: 4.5⭐/5
  • Software Suggest: 4.7⭐/5

Also Read Best Practices For Creating And Sending Invoices To Clients

3. Zoho – Free Template For Self-employed Individual

Zoho is a free invoicing software tailored for small and large size business. It run the entire invoicing process from creating personalized invoice to sending and notifying for overdue payment.

Key Features 

  • Invoicing: Craft personalized invoice with ease.
  • Recurring Invoice: Automate recurring billing for regular based clients.
  • Templates: Pick a template from a collection and customize it as per it matches your business needs.
  • Invoice by mail: Manage the invoice by printing, sealing, and mailing process for clients who prefer physical copies.
  • Print and share: Clone, print, or email invoices easily. Schedule emails for later or send invoice links with expiration dates as needed.
  • Invoice report: Generate instant reports on your sales, expenses, and tax overview in real-time.
  • Payment: Integrated with 10 payment gateways, sends payment reminders and customizes payment receipt.
  • Languages: Supports 10+ languages.

Additional Features

Inventory management, Reports for insights, Customer Portal, Automation, Projects and Timesheets, Expense management

Pricing 

  • Zoho provides free invoicing with features such as creating invoices, quotes, credit notes, and delivery challans, automate payment reminders, accept payments via cash, cheques, and bank transfers and many more.

Rating 

  • G2: 4.7⭐/5
  • Get App: 4.7⭐/5
  • Capterra: 4.7⭐/5
  • Software Suggest: 4.7⭐/5

Read more: Best CRM Software with Invoicing

4. Vyapar – Best Invoice App For Self-Employed

Vyapar is a invoicing software tailored for self employed and provides features to simplify your billing process and enhance your accounting workflow.

Key Features:

  • Professional Invoicing: Generate online invoices personalizing it showcasing your brand image.
  • Payment options: Use UPI, QR, NEFT, IMPS, e-wallets, credit cards, and debit cards.
  • Accelerated Payments: Integrate your QR code and add bank details in invoice for quick payment process.
  • Timely Payment Reminders: Send reminders via email or WhatsApp and get paid on time.
  • Cash flow management: Simplifies professional invoice creation, aids in cash flow management, and offers recurring billing for prompt payments. Track payments, and outstanding balances, and manage expenses efficiently with our versatile invoice and billing software.

Additional Features: 

User friendly interface, Expense oversight, Business Insight, Bank account integration, Automatic backup, Managing receivables and payables, Reports, and Estimates, Inventory management.

Pricing

  • Silver Plan: ₹3399.00 for 1 year. Desktop + Mobile. 

Includes syncing data across devices, creating up to 3 companies, generating 10 E-way Bills per month, quick billing, TCS on invoices, different rates for each party, up to 3 firms, balance sheet, and 16 more features.

  • Gold Plan: ₹3999.00 for 1 year. Desktop + Mobile. 

Offers all Silver Plan features plus unlimited company creation, unlimited E-way Bills, and creation of up to 5 firms.

Rating 

  • Get App: 4.4⭐/5
  • Capterra: 4.4⭐/5
  • G2: 4.6⭐/5
  • Software Advice: 4.5⭐/5
  • Software Suggest: 4.7⭐/5
Vvyapar-Invoicing for self employed
Vyapar-Invoicing for software for self employed

Read more: Top 7 Invoice Generator Software

5. Sumup –  Invoice format for self employed

SumUp Invoices is designed for self-employed offering a user-friendly interface. It makes the invoicing process done with ease allowing payment links and QR code. It has a automated system which cut off manual work and save time and effort.

Key Features

  • Invoicing: Craft automated invoices customizing them with your business logo.
  • Automation: Automate your invoice with auto calculation and detect an error.
  • Online Payment: Accept card payment from bank transfer, Google Pay, and Apple Pay. 
  • Notification: Det notification when your invoice is viewed and paid and for overdue payment.
  • All in one place: Store all documents 
  • QR code: Use Convenient QR codes for payment just with your phone.

Additional Features:

Track sales, Accounting

Pricing 

Starts from 19 pounds/month and varies depending on the features 

Rating 

  • Capterra: 4.4/⭐5
  • Get App: 4.4/⭐5
  • Software Advice: 4.4/⭐5

Read more: Top Invoicing Software For Consultants

6. Paymo – Self-employed invoice software

Paymo is an invoicing platform for self employed individual offering a user-friendly interface and integrate with project management , time tracking , client invoicing and more.

Key Features

  • Professional Invoices:  Craft polished invoices effortlessly, from the timesheets ensuring correct billing.
  • Global Compatibility: Use multiple languages and currencies as required.
  • Recurring Invoices and Reminders: Set up recurring invoices and automatic payment reminders for late payments or payment reminders.
  • Online Payment Integration: Integrate with popular online payment gateways such as PayPal, Stripe, and Square. 
  • Customizable Templates: Use customizable templates to showcase your brand.
  • Financial Reporting: Gain insights into your business finances with detailed financial reports, including profit and loss statements. Easily assess your financial health and make informed decisions for the future.

Additional Features

Time Tracking, Task Management, Planning and Scheduling, Resource Management, File Management, Client and Team Collaboration, Analytics and Reporting 

Pricing

  • Starter: $5.9/month/user
  • Small Office: $10.9/month/user
  • Business: $16.9/month/user

Rating

  • G2: 4.6⭐/5
  • Capterra: 4.7⭐/5
  • Software Advice: 4.5⭐/5
  • Get App: 4.7⭐/5

7. Square Invoice – Invoice software for self-employed work

Square invoice is a invoicing software tailored self employed individuals allowing to automate the whole billing process with ease.

Key Features 

  • Invoicing: Craft and send digital invoice and track the real time status.
  • Recurring Billing: Set ap an recurring billing for daily based client.
  • Payment Reminder: Receive an payment reminder to not miss out any payment.
  • 24/7 Payment Acceptance: Collect payment online via email, SMS, or by sharing a secure payment link.
  • Template: Pick a template and personalize it showcasing your brand.
  • Customization: Tailors your invoices to suit your unique needs by incorporating personalized fields and choosing custom layouts. 
  • Auto Convert: Convert the estimates into invoice seamlessly.

Additional Feature 

Estimate, Bach invoicing, project dashboard, Integration

Pricing 

  • 2.9% + $0.30 per transaction for online card payments.
  • Plus plan: $20/month

Rating

  • Get App: 4.7⭐/5
  • G2: 4.6⭐/5
  • Capterra:  4.7⭐/5

Are you a Chartered Accountant? Then check out our blog on Top 10 Billing Software For Chartered Accountants

8. Xero – Self-employed invoice/billing software

Xero is the invoicing software for freelancers tailored for self-employed professionals seeking for an invoicing solution. The software simplifies the whole process of invoicing with ease and mange your accounting workflow.

Key Features 

  • Invoicing: Mange the invoicing process by crafting your invoice with automation, sending it, tracking it.
  • Customization: Customize by adding your business logo and more for a professional touch.
  • Reminder: Set up an auto reminder for timely payments.
  • Payment Options: Accept credit cards and debit cards.
  • Multi-Currency: Use upto 160+ currencies. 
  • Invoice from App: Send online invoices directly from your phone, ensuring flexibility and convenience for your self-employed lifestyle.

Additional Features

Inventory, Purchase order, Accounting, Integration, Mange fixed assets, Accounting dashboard, Analytics, Track projects, Bank connections

Pricing

  • Free Plan: There is no free plan, just a free trial
  • Premium Plan: Pricing varies from $25 – $54/month depending on the number of users & features.

Ratings

  • Capterra: 4.4⭐/5
  • G2: 4.3⭐/5
  • Software Advice: 4.5⭐/5
  • Get App: 4.4⭐/5

Check out: Billing Software For Export Business

9. Quickbooks Online – Invoice Software For Self-employed

Quickbooks is a versatile solution if invoicing tailored for self employed individuals. QuickBooks is for small to medium-sized businesses, with robust invoicing capabilities.

Key Features 

  • Professional Brand Invoicing: Create invoice that matched your brand identity. Use various templates and other customization tools for personal touch.
  • GST-Compliant Invoicing Made Easy: Craft automated GST invoice with GST compliance.
  • Automated Recurring Invoices: Streamline the invoicing process with automated recurring invoices for daily based clients.
  • Efficient Batch Invoicing: Send unlimited invoices daily in batches. 
  • GST Bill Tracking and Reminder: Effectively track pending GST bills and set up automated reminders for prompt payments. 
  • Cash Flow Management at Your Fingertips: Empowers with real-time insights into cash flow. Organize financial information effortlessly and generate statements to gain a comprehensive understanding of your business’s financial health.

Additional Features

Cloud Accounting, Online Banking, Reports, Inventory Management, Apps, and Add-ons.

Pricing 

  • Easy Start: $6/month
  • Essential: $12/month
  • Plus: $14/month
  • Advance: $28/month

Rating

  • Capterra: 4.4⭐/5
  • G2: 4.3⭐/5
  • Get app: 4.4⭐/5
  • Capterra: 4.3⭐/5

Recommended Reads: Best Invoice Approval Workflow Software

10. Waves – Self-employed invoice generator software

Wave’s invoicing software is designed for self employed professionals to save time, ensure prompt payments, and simplify the stress-free management of customer information.

Features 

  • Invoicing: Craft and send invoice in just a second.
  • Recurring billing: Set up recurring billing for repeat customers at a certain period of time.
  • Bookkeeping: Syncs all invoicing and payment details automatically.
  • Instant notification: Stay notified for invoice based notification and never miss any payment.
  • Online payments: Enhance the payment experience for customers with a convenient “Pay Now” button on invoices, allowing them to instantly pay through credit card, secure bank payment (ACH/EFT), or Apple Pay.

Additional features 

Accounting, Mobile receipt, Payroll, Payments, Advisor 

Pricing 

  • Starter: $0
  • Pro: $16/month

Rating

Waves- Best Invoicing Software For Self Employed
Waves- Best Invoicing Software For Self Employed

Recommended Reads: Top E-Invoicing Software in India: Detailed Analysis

How do I Invoice Someone as Self-Employed?

When constructing an invoice template as a self-employed individual, consider it more than just a payment request—it’s a pivotal professional document shaping your business relationship. Follow these invoicing guidelines for a well-structured freelance invoice template:

  1. Header Information:
  • Display your name or business name, ensuring easy identification.
  • Provide comprehensive contact information, including your address, phone number, and email.
  • Include your client’s details, such as name, company name (if applicable), and contact information.
  1. Invoice Number and Date:
  • Assign a unique invoice number for reference.
  • Indicate the creation date of the invoice.
  1.  Description of Services:
  • Detail the services or products provided.
  • Specify quantity, rate, and total amount for each item.
  1.  Payment Terms:
  • Clearly outline payment terms, including the due date.
  • Specify any late payment fees or discounts for early payment.
  1.  Payment Methods:
  • State-accepted payment methods (e.g., PayPal, bank transfer, checks).
  • Provide necessary details for each payment method.
  1.  Total Amount Due:
  • Sum up the total amount payable by the client.
  1.  Notes:
  • Include any additional project or client-specific information.
  1.  Terms and Conditions:
  • Specify any service-related terms and conditions, such as cancellation or refund policies.

Also Read: How To Invoice For Freelance Work?

By sticking to these elements in your self-employed invoice template, not only requests payment but also establishes professionalism and clarity in your business dealings.

Also Read Common invoicing challenges for business and how to solve them 

Conclusion

For self-employed individuals, using easy and feature-packed invoicing software is key. It makes billing professional, saves time with automation, and tracks payments. Choose tools that simplify tasks, so you can focus on your passion instead of administrative headaches.

Learn more: Top Invoicing Software For Sole Traders
Also read: E-invoicing In GST: A Complete Guide

FAQs 

How to write an invoice for self employed?

Include your contact details and the invoice number, outline services with costs, and specify payment terms. Add your business logo for professionalism, review details, and send promptly, maintaining diligent payment tracking. All you can do using the best self-employed software Refrens.

What is the best software to create invoices?

Refrens is an all-in-one invoicing software that streamlines your accounting tasks with ease and allows you to create customizable invoices showcasing your business or brand as per your preference.

Can I invoice as self-employed? 

Yes, you can invoice as a self employed individual. An invoice serves as a polished way to charge your clients.

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