Best FREE Invoicing Software for Small Businesses

Create, manage, track and share invoices within minutes. Refrens for invoicing, billing, quotations, payment collection, inventory & more!

Invoicing Software - Online Invoicing
Our Users Rate Refrens Invoicing Software ⭐ 4.8/5 based on 11700+ Ratings

Effortless Invoicing for Small Business Owners

Experience a comprehensive online invoicing solution tailored for freelancers, small businesses, and agencies. Effortlessly create and send professional-looking invoices to your customers. Refrens user-friendly Invoicing Software allows you to generate TAX invoices without the need for prior knowledge of TAX regulations.
Online Invoicing Software
Optimize your workflow with our invoicing software. Not only can you create and manage invoices online, but also centralize all your client data in one place. Avoid the hassle of retyping client information by reusing stored data for increased efficiency.
professional_invoices
Create Professional InvoicesBuild your brand effortlessly by customizing your invoices. Choose the perfect template that suits your business, giving your invoices a professional and tailored look.
autopilot_invoices
AutoPilot Your InvoicesSave time and boost efficiency by ensuring faster payments with recurring invoices. Set up automatic reminders to prompt timely payments.
Receive Payment Faster
Get Paid FasterWith Refrens invoicing software, schedule automatic payment reminders both before and after the due date for seamless payment management.

All the features you need in an invoicing software

Create Online Invoices for Free
Professional Invoices
Our invoicing software provides a simple yet powerful solution to elevate your professional image. Choose from a range of templates and personalize your invoice design with colors, fonts, and layout to align with your brand identity. Incorporate your business logo, header, and footer for a consistent branded look. With our user-friendly interface, creating customized invoices that reflect your business essence is easy. Make a statement about your business and enhance client interactions with our custom-branded invoices.
Multiple Sharing Options
Convenient Sharing Options
Enjoy the ease of sending invoices with Refrens' seamless WhatsApp API integration. It's just a click away! Send invoices effortlessly via WhatsApp and email. Track when clients view the invoices to stay informed. Choose to share invoices through a secure link, send as PDF files, or even opt for a physical print if needed. We provide diverse options to suit your preferences, ensuring a smooth and efficient invoicing process.
Create Invoice, Quotes, Proforma Invoice
More Than Just Invoicing
Beyond invoices, Refrens enables you to create a range of essential documents tailored to your business needs. Craft professional quotations and estimates, generate proforma invoices, set up recurring invoices for seamless payments, efficiently manage credit and debit notes, and create delivery challans to streamline your deliveries. Keep track of payments with our payment receipts and streamline your procurement process with easy-to-create purchase orders and sales orders. With our invoicing software, you have the flexibility to manage various aspects of your business transactions effortlessly.
One Click Conversions
Seamless One-Click Conversions
Experience unparalleled efficiency with our platform. In just one click, effortlessly transform a quotation or proforma invoice into a professional invoice. Convert invoices into credit or debit notes with ease, and record expenses directly from purchase orders effortlessly. Say goodbye to tedious manual copy-pasting tasks and welcome automation! Our intuitive invoice software streamlines your workflow, letting you focus on what truly matters—growing your business.
Create Recurring Invoices
The Power Of Automation
Benefit from the auto-assist feature, where most invoice details are automatically populated for you. Imagine creating invoices in a matter of seconds – it's that effortless! Bid farewell to the hassle of copy-pasting client addresses, terms & conditions, item prices, tax rates, logos, signatures, and other information. Our smart system handles it all, allowing you to focus on your business while we take care of the complexities.
Advanced Accounting & Reporting
Effortlessly create and manage ledgers, vouchers, and account groups for organized and accurate records. Generate crucial financial statements such as Income Statements, Balance Sheets, and Trial Balance reports for valuable insights into your business's financial health. Stay on top of accounts receivable and payables, effectively managing your cash flow. Simplify tax compliance with the ability to generate GST, TDS, HSN, and other necessary reports, ensuring seamless fulfillment of regulatory requirements on our platform.
Seamless Inventory and Expense Management
Inventory & Expenses Management
Experience real-time insights with our system's auto-updates for inventory and expenses. Stay informed about stock levels and financial records effortlessly. Monitor inventory levels for different items, facilitating informed decisions about restocking. Our intuitive interface allows you to seamlessly transform invoices into accurate expense records, maintaining the integrity of your financial data.
e-Invoicing Software with Security and Data Backup in Malaysia
Security & Data Back-Up
Enjoy the advantages of secure cloud storage and backup, ensuring your valuable information is protected and accessible whenever needed. Our role-based access control and permissions system guarantee that only authorized personnel can access sensitive data, providing an additional layer of security. Stay ahead of potential security threats with our commitment to regular software updates and up-to-date security patches.

Everything You Need In An Invoicing Software

Send WhatsApp and Email
1-click WhatsApp & Email Sharing Quickly share Quotations & Invoices over WhatsApp/email or schedule for later.
Track Invoices
Track Invoice ViewsTrack when your clients view your Invoices sent over email.
Auto Assistant
Auto-assistanceSystem will automatically fill 80% of the details for you based on your past documents. Reduce manual efforts & save time!
Track Invoices
Automated Payment RemindersGet paid faster by sending automated reminders to clients over WhatsApp & email.
1 Click Conversion
1-Click ConversionSave time & effort by auto converting a Quotation into an Invoice, an Invoice into a Credit/Debit note, and more!
Proforma Invoice
Proforma InvoiceProvide a clear estimate of cost to your clients without initiating the transaction.
Quotation & Estimate
Quotation & EstimatesCreate attractive quotations & estimates instantly - share & track when clients view them.
Purchase Order
Purchase OrderProcess purchase orders within seconds to refill your inventory.
Expense Management
Expense ManagementRecord & track all your expenses in one place - keep an eye on profitability.
Delivery Challan
Delivery ChallanInstantly create delivery challan for the transported goods.
Payment Receipt
Payment Receipt Instantly create & issue Payment Receipt for advance or full payment received.
Inventory Management
Inventory ManagementAuto-update inventory whenever you create an Invoice or expense. Track stock levels, avg. selling price, and more.
Client Management
Client & Vendor ManagementEfficiently manage all your client & vendor information in one place.
Track Invoices
Track InvoicesTrack your client's invoice and get paid faster with online invoicing software.
Easy Customization
Branding & CustomizationChoose from multiple templates, fonts, colors, etc. Completely customizable according to your business needs.
Bulk Upload
Bulk UploadUpload your past Invoices & client details in bulk to save time & manual efforts.
Multiple Business & Team Members
Multiple Businesses & Team MembersSeamlessly manage multiple business. Add your team members & accountant. Control access levels with Roles & Permissions.
Essentials Reports
Comprehensive ReportsAutomatically generate reports for Invoices, Payments, Clients, TDS, GST, and more in one click.
Balance Sheet and P&L ReportGet a clear view of your business’s financial health & profitability.
Ledgers & Account GroupsRecord & categorize transactions, easily track individual account balances
Refrens API Integration
API IntegrationCreate automated invoices instantly without accessing the system using the Refrens invoice API.
Multi-currency Invoices
Multi-currency InvoicesCreate Invoices in different currencies. Easily track forex gain or losses.
Live Support
24x7 Live SupportGet instant support over live chat, email, WhatsApp, and call.
Easy Access Anywhere
Access Anytime AnywhereEasy to use across any device & any place. Completely reliable with the highest up-time.

Pricing of Invoicing Software

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanAccess all Accounting tools - completely free forever. Unlimited invoices to unlimited clients. No hidden charges.
Refrens Premium
Premium PlanGrow your business faster with tons of customization, branding, and productivity features that help you scale at a minimal cost.
Invoice-Banner
Get Started Today. FREE FOREVER.
All in one invoice software for your business is now free.
Create Free Invoice

Frequently Asked Questions (FAQ)

How long is Online Invoicing Software free for?

Online Invoicing Software on Refrens is Free for 20 documents a year. You can create invoices, quotations, and other documents can manage your expenses anytime.

Does Refrens invoicing software support recurring invoice?

Yes, Refrens Online Invoice Software supports recurring invoices. Users can easily set up recurring invoices for clients who need to be billed on a regular basis. This feature allows businesses and freelancers to automate the invoicing process for services or products provided on a recurring schedule, such as monthly retainers, subscription services, or ongoing projects. Recurring invoices help save time and ensure consistent and timely payments from clients.

Can I use it only for invoices and not for online payments?

Yes. You can use Refrens only for invoices. There is no compulsion to use the payment gateway. In future, if you wish to receive payment online you can enable an online payment option when you create an invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I view the reports?

Yes. You can view various reports. We are adding more reports and ability for custom reports regularly. You can also download all the invoices and transactions in a CSV format to create your own reports.

How many transactions can I make on this online invoicing software?
  1. There is a limit to the number of transactions you can make on Refrens. You can create 20 free documents in a year. All free. Once the threshold of 20 documents is reached, you can buy our premium plans to continue creating the documents.
How long will my invoices be with Refrens?

For as long as you want. We will not remove or delete any data or invoice that belongs to you, unless specifically instructed by you to do so.

Can I add multiple users to a single business account?

Yes, Refrens allows you to add and manage multiple users under a single business account. This feature is beneficial for businesses that require collaboration among team members or have multiple staff members handling different aspects of invoicing and project management. Each user can have designated roles and permissions, ensuring secure and efficient management of your business processes.

Can I put a logo using this Invoicing Software?

Yes. You can add your company or personal logo to the invoices to make it more professional and for branding purposes.

Will there be any ads on the invoices?

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free features going.

Documents of Premium customers will carry only your business' branding.

Do you have any desktop app to download?

No. We do not have an app that can be downloaded. Refrens is a 100% web-based application. You will need an internet connection to use.

Do you have a mobile app?

Not right now. We will be launching a mobile app soon.

Is Refrens the best free billing software available?

Determining the "best" billing software depends on specific business needs and preferences. Refrens Online Invoice Software offers a range of free features, including invoicing, quotations, proforma invoices, purchase orders, and expense reports, making it a comprehensive solution for many businesses and freelancers.

Do you provide support?

We are always available to support our customer via email support(care@refrens.com) and also via live chat support.

Invoicing Software for Small Businesses

Why use Refrens Online Invoicing Software?

Full-fledged online invoicing software for freelancers, small businesses, agencies to create and send professional looking invoices to your customers. With our user-friendly invoicing software to create TAX invoices even if you are new to invoicing.

Build your brand by customizing your invoices by adding a personal logo, digital signature, attachments, files, terms, etc. Our online invoice software also supports more than 200+ countries and multiple currencies(also includes the rarest).

Using our free invoicing software, you can create and manage invoices online and can also manage all your client data in one place and can be used again, which avoids the retyping of client information.

Using our free invoicing software online, you can print invoices or download them as PDF and send them via email. We also give you the option to share your invoices through WhatsApp. Refrens invoicing software plays a vital role for freelancers, small businesses, and entrepreneurs to make their invoicing process easier without any hassle.

Essential Accounting Tools Offered by Free Invoicing Software

1. Invoice Generator

Invoices are one of the most important aspects for your business to grow. Creating invoices for your business helps identify your regular customers, who pay on time, details about part paid invoice and invoice due.

When selecting an invoice software, make sure that it has all the necessary and basic features like duplicate or triplicate the invoice, download invoice, print and email invoice. In addition, there should be a feature related to deleting or canceling GST invoices.

Using our free invoicing software, create, manage, track, download or email unlimited invoices for free without hassle. Easy to check invoice status using our free invoice generator.

2. Proforma Invoice Templates

A Proforma invoice is created before the final invoice is sent to the client. Therefore, you can consider it as a confirmation document for the client as well. Once the client gives confirmation, you can dispatch the product or service along with the final invoice.

Refrens proforma invoice offers you to convert proforma invoice to invoice so that you don’t need to create the invoice from scratch. Here the proforma invoice and invoice get linked with each other. Proforma invoice templates to create unlimited online proforma invoices for free.

3. Quotation Templates

A quotation is the first document in the business you sent to your potential customer, and as you know, the first impression is the last impression. So creating an attractive and converting quotation is a must if you want to convert the client.

Create professional quotations and send them to the clients instantly. Once the quotation gets approved, you can easily change the quotation status as Won, Lost, Rejected. This way, you get to know how to improve your product or service pricing range or need of any discounts. Directly manage your quotations from leads sections using free excel quotation templates .

4. Purchase Order Templates

One of the best ways to maintain the inventory is to create a purchase order. However, it also shortens the purchasing cycle of an organization. Using Refrens purchase order generator, create and manage unlimited free purchase orders.

Add the product or service you want to purchase and send it to the vendor. Once you receive the product, you can easily add to the stock and help in managing the inventory. Create PO from various free purchase order templates and customize it as per your requirements.

5. Expense Management

When running a business, it is obvious that expenses are sure to incur. It can be daily expenses like daily snacks for the employees, printing etc. or monthly expenses like bills. Therefore, it is as important to manage your expenses as you do for managing the invoices.

Using our free invoice software, you can manage your expenses incurred on a daily and monthly basis. In addition, you can also manage your vendors and vendor reports with one click under expense management.

6. Delivery Challan

Delivery challan is a document specially created when there is transport or movement of goods. This is sent along with shipped goods. Using our online invoice software, to create a delivery challan within 60 seconds.

7. Credit Note

Creating an invoice is not enough for the business, but there are times when the customer returns the goods or services for some reasons like damaged products, sending wrong products or any other reasons. Here comes the use of credit notes and helps to manage the amount. If you are creating an invoice then creating a credit note is a good practice.

8. Debit Note

Similar to credit note, debit note is essential for the business when you purchase any goods or services. There are possibilities that your purchased goods are damaged or overcharged by your vendor or any other. In this situation, you can easily create a debit note against the invoice and can send it to your vendor. Both debit and credit note can be used for filing the taxes.

9. Inventory Management

The best way to maintain your stock is to use inventory management software. It helps in storing, maintaining and using the company’s stock. Not just invoicing, Refrens free invoice software provides inventory management so that you can perform all the accounting activities at one place. No need to register for additional software for inventory.

10. Payment Receipts

When doing business, it is obvious you sell the products or services to your clients. But along with the product, you send payment receipt with your customer as a proof of payment. Payment receipts can be sent for both partial or full payment of the invoice. This document is useful to both seller and buyer as both of them have the same document as payment has been made by the seller.

11. Client Management

Easy to manage your clients under client management. Add multiple custom fields and as many as data you want to. Upload bulk clients data and you can export the client information at once.

12. Lead Management

Whenever you get any leads, add the entry and track the status of the leads and the details like source of lead, budget, follow up, lead assignee, lead status whether the lead converted or not. If the leads get converted you can directly create the quotation from leads. No need of quotation again from the scratch.

Generate Online Reports from Invoicing Software

We provide our users with different reports to focus on a particular part of their business and grow at a rapid speed. Date wise and client wise reports are enabled to download. Different Reports includes

Invoice Report

You can download all your invoices as CSV and PDF.

Client Report

The client report helps to understand the pending and received payment from the clients.

Expense Report

The expense report helps to know the total expense incurred in your business, including your daily expenses.

Vendor Report

This report helps you to know the total pending payment and partial payment or payment done to the vendors.

Credit Note Report

The Credit Note report is helpful to get the idea of credit given to the clients.

We are adding more reports to our system.

Benefits of Using Refrens Free Invoice Software

  • Free Forever. No Hidden Charges. No Conditions.

  • Create, Manage, and Track Unlimited Invoices (Taxable & Non-Taxable Invoice).

  • Send Quotations instantly and convert them into invoices.

  • Add Unlimited Team Members and Users.

  • Add multiple businesses to one account.

  • Multiple Countries and Currencies supported.

  • Duplicate Invoices to save time while billing.

  • Enabled Recurring Invoices.

  • Send Invoice Reminder to get paid faster.

  • Add Logo, Digital Signature, and attachments.

  • Customize Invoices with multiple invoice templates and colors.

  • Real-Time Email Alerts.

  • Unlimited Bank and Card Transactions.

  • Invoice view - Paid, Unpaid, Overdue, Part paid.

  • Send Invoices through Email, Download as PDF, Print, or WhatsApp.

  • Powerful Reports - Invoice Report, Client Report, Expense Report, Vendor Report.

  • Graphical Representation for easy understanding.

  • Bulk Uploads - Invoice and Client.

  • Easy to receive International Payments.

  • Free Customer Support.

What is the cost of Refrens Online Invoice Software?

The whole invoicing tool (including quotations, proforma invoices, purchase orders, expense reports and many others) are free forever on Refrens. Some businesses also choose to collect payments from their clients through us, that is where we charge the credit card processing fee for international cards. Other than this Refrens is also a freelance marketplace where we connect businesses with freelancers to complete a particular project.

Paid Features of Refrens Invoicing Software

There are some features that are paid. But it won’t affect your invoicing process. You can still seamlessly create and manage all your invoices and other documents.