Best FREE Online Invoicing Software

Create and share invoices in 1-click. Collect faster payments with auto-reminders. Get insightful reports. Customize, Download PDFs, and Manage Taxes -All for FREE in one place!

Invoicing Software - Online Invoicing
Our Users Rate Refrens โญ 4.8/5 based on 11700+ Ratings

Effortless Invoicing Software for Small Business Owners

Full-fledged Online Invoicing Software for freelancers, small businesses, agencies to create and send professional looking invoices to your customers. With our user-friendly Invoicing Software - create TAX invoices without any prior knowledge of TAX.
Online Invoicing Software
By using Refrens invoicing software, you can optimize your invoicing processes, as well as manage all of your client data in one place that can be used again without having to retype it.
Professional Invoices
Create Professional InvoicesBuild your brand by customizing your invoices and selecting a perfect template that suits your business.
autopilot_invoices
AutoPilot Your InvoicesSave time and effort by receiving your payment faster every time with recurring invoices and send payment reminders.
Receive Payment Faster
Get Paid FasterRefrens invoicing software helps you to schedule automatic payment reminders before and after the due date.

All The Features You Need, Minus The Headache

Create Online Invoices for Free
Professional Invoices
Present your business in the most professional light with our invoicing software, which empowers you to create refined invoices that carry a distinctive brand touch when communicating with clients. Our platform offers a variety of templates, allowing you to customize colors, fonts, and layout to seamlessly align with your brand identity. You can incorporate your logo, personalize the header and footer, and maintain consistent brand colors, ensuring a cohesive and professional appearance.
Multiple Sharing Options
Convenient Sharing Options
Simplify your invoice sharing process through our seamless WhatsApp API integration. With just a single click, sending invoices becomes effortless, leveraging the official WhatsApp API for swift communication. Our platform goes beyond traditional email options, allowing you to track when clients view invoices. Enhancing flexibility, you can share invoices through multiple channels - be it through a link, a PDF file, or even in print format. This versatile approach accommodates your clients' preferences, ensuring efficient communication while providing tracking capabilities for enhanced transparency in your invoicing process.
Create Invoice, Quotes, Proforma Invoice
More Than Just Invoicing
Extend your capabilities beyond mere invoicing with our versatile platform, offering a comprehensive suite of features to elevate your business processes. Effortlessly generate quotations, estimates, and proforma invoices, streamlining your interactions with clients. Manage recurring invoices seamlessly, particularly beneficial for subscription-based services. Account for adjustments with ease by creating credit and debit notes. Simplify logistics with delivery challans, while keeping a keen eye on payment receipts. To ensure streamlined business operations, leverage our platform's functionality for purchase orders and sales orders. Our platform provides a versatile toolkit, covering a spectrum of financial transactions to ensure that your business processes are not only efficient but also organized and tailored to your specific needs.
Automated Document Conversion
Seamless One-Click Conversions
Embrace unparalleled efficiency with our one-click conversion feature, seamlessly automating key processes with a single click. Effortlessly transform quotations or proforma invoices into fully-fledged invoices, simplifying your billing process. Convert invoices into credit or debit notes with ease, streamlining adjustments. Experience instant generation of expense records from purchase orders, eliminating the need for manual copy-pasting and reducing tedious tasks. This one-click automation not only saves time but also enhances overall workflow efficiency. Free yourself from labor-intensive processes and redirect your focus to what truly matters โ€“ your core business operations and fostering strong client relationships.
Create Recurring Invoices
The Power of Automation
Unlock the power of automation with our lightning-fast invoicing through the innovative auto-assist feature! Bid farewell to manual entry hassles as our intelligent system takes the reins. From client addresses and terms and conditions to item prices, tax rates, logos, signatures, and more โ€“ the auto-assist feature handles every detail seamlessly. In just a few clicks, effortlessly generate professional invoices within seconds. Experience the convenience of automation, not only saving you valuable time but also ensuring precision in every aspect. Simplify your invoicing process and redirect your focus to what truly matters โ€“ delivering excellent services to your clients.
Accounting Reports
Advanced Accounting & Reporting
Generate comprehensive financial reports, including Income Statements, Balance Sheets, and Trial Balance, providing a clear and detailed overview of your business finances. Keep meticulous track of Account Receivable and Payables, fostering transparency in your transactions. Effortlessly take charge of your financial management with the robust features of our platform. Invoicing software goes beyond the basics, allowing you to easily generate essential reports such as TDS and HSN to meet compliance requirements.
Seamless Inventory and Expense Management
Inventory & Expenses Management
Simplify your inventory and expense management with our platform's auto-update feature, offering an effortless solution for maintaining accurate records. Seamlessly track inventory levels for various items, ensuring precise stock management without the need for manual intervention. Our innovative system allows you to convert invoices received through Refrens into expenses with ease, eliminating the time-consuming process of manual data entry. This streamlined approach not only enhances overall efficiency but also minimizes errors in your financial records, providing a reliable and error-free system.
Security and Data Backup
Security & Data Backup
Safeguard the integrity of your data with the robust security features of our platform, ensuring a secure and reliable environment for your business operations. Enjoy the assurance of secure cloud storage and regular backups, acting as a fortress against potential data loss. Implementing role-based access control and permissions adds an extra layer of security, restricting access based on user roles and ensuring the confidentiality of sensitive information.

Everything Your Business Need to Grow Rapidly

Send WhatsApp and Email
1-click WhatsApp & Email Sharing Quickly share Invoices over WhatsApp/email or schedule for later.
Track Invoices
Track Invoice ViewsTrack when your clients view your Invoices sent over email.
Auto Assistant
Auto-assistanceSystem will automatically fill 80% of the details for you based on your past documents. Reduce manual efforts & save time!
Easy Customization
Branding & CustomizationChoose from multiple templates, fonts, colors, etc. Completely customizable according to your business needs.
1 Click Conversion
1-Click ConversionSave time & effort by auto converting a Quotation into an Invoice, an Invoice into a Credit/Debit note, and more!
Track Invoices
Automated Payment RemindersGet paid faster by sending automated reminders to clients over WhatsApp & email.
Multiple Business & Team Members
Multiple Businesses & Team MembersSeamlessly manage multiple business. Add your team members & accountant. Control access levels with Roles & Permissions.
Ledgers & Account GroupsRecord & categorize transactions, easily track individual account balances
Balance Sheet and P&L ReportGet a clear view of your businessโ€™s financial health & profitability.
Create GST Invoices
InvoiceCreate fully customised VAT/Non-VAT Invoices in seconds - assisted by automation.
Proforma Invoice
Proforma InvoiceProvide a clear estimate of cost to your clients without initiating the transaction.
Send Quotations and Invoices
Credit/Debit NotesEasily rectify invoicing errors by creating credit or debit notes in seconds.
Quotation & Estimate
Quotation & EstimatesCreate attractive quotations & estimates instantly - share & track when clients view them.
Purchase Order
Purchase OrderProcess purchase orders within seconds to refill your inventory.
Sales OrdersGenerate sales orders effortlessly to streamline your order processing.
Expense Management
Expense ManagementRecord & track all your expenses in one place - keep an eye on profitability.
Delivery Challan
Delivery ChallanInstantly create delivery challan for the transported goods.
Payment Receipt
Payment Receipt Instantly create & issue Payment Receipt for advance or full payment received.
Inventory Management
Inventory ManagementAuto-update inventory whenever you create an Invoice or expense. Track stock levels, avg. selling price, and more.
Convenient Sharing Options
Convenient Sharing OptionsShare Purchase Orders over Email, WhatsApp, and other platforms. Share as a link, PDF, or print.
Client Management
Client & Vendor ManagementEfficiently manage all your client & vendor information in one place.
BookkeepingCreate & manage ledgers, vouchers, and account groups. Generate income statements, balance sheets, trial balances, and other reports.
Bulk Upload
Bulk UploadUpload your past Invoices & client details in bulk to save time & manual efforts.
Essentials Reports
Comprehensive ReportsAutomatically generate reports for Invoices, Payments, Clients, TDS, VAT, and more in one click.
Multi-currency Invoices
Multi-currency InvoicesCreate Invoices in different currencies. Easily track forex gain or losses.
Easy Access Anywhere
Access Anytime AnywhereEasy to use across any device & any place. Completely reliable with the highest up-time.
Live Support
24x7 Live SupportGet instant support over live chat, email, WhatsApp, and call.
Supercharge your invoicing process starting with 0 QARGet Started for FREE

Here is Why 150K+ Businesses Use Refrens Invoice Software

Refrens invoice software for collaboration with accountant
Efficient Collaboration With Your Accountant
Facilitate seamless collaboration with your accountant by leveraging Refrens. Save valuable time spent on manual back-and-forth communication. Easily add your accountant to Refrens with pre-set access controls, ensuring they have the necessary permissions to efficiently handle financial tasks. This feature streamlines the collaboration process, allowing both you and your accountant to work on the same platform, share information, and stay aligned on financial matters. Enhance productivity and communication, making financial management a collaborative and efficient process for your business.
Faster Payments With Auto Reminders
Faster Payments With Auto Reminders
Accelerate your payment cycles and improve cash flow with the help of auto reminders on Refrens. Seamlessly send reminders to clients via both WhatsApp and email, prompting timely payments. This automated approach reduces manual follow-ups, ensuring a smoother invoicing and payment process. By leveraging auto reminders, you not only save time but also enhance the efficiency of your accounts receivable management. It's a practical solution to expedite payments, fostering better financial health for your business.
Automated Invoicing With API
Automated Invoicing With API
Experience end-to-end automation of your invoicing process with our API. Seamlessly create, share, track, and manage invoices, streamlining your workflow. Trusted by growing businesses like UpGrad, Holidify, Mailmodo, ClaimBuddy, and more, our API ensures reliability and efficiency in your invoicing operations. By incorporating automation, you not only save time but also enhance accuracy and transparency throughout the invoicing lifecycle. It's a trusted solution for businesses looking to optimize their financial processes and focus on sustainable growth.

Pricing of Invoicing Software

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 20 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.
Refrens Invoicing Software
Get Started Today.
All-in-one invoicing software for your business is now free.
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Frequently Asked Questions (FAQ)

How long is Online Invoicing Software free for?

Online Invoicing Software on Refrens is Free for 20 documents a year. You can create invoices, quotations, and other documents can manage your expenses anytime.

Does Refrens invoicing software support recurring invoice?

Yes, Refrens Online Invoice Software supports recurring invoices. Users can easily set up recurring invoices for clients who need to be billed on a regular basis. This feature allows businesses and freelancers to automate the invoicing process for services or products provided on a recurring schedule, such as monthly retainers, subscription services, or ongoing projects. Recurring invoices help save time and ensure consistent and timely payments from clients.

Can I use it only for invoices and not for online payments?

Yes. You can use Refrens only for invoices. There is no compulsion to use the payment gateway. In future, if you wish to receive payment online you can enable an online payment option when you create an invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I view the reports?

Yes. You can view various reports. We are adding more reports and ability for custom reports regularly. You can also download all the invoices and transactions in a CSV format to create your own reports.

How many transactions can I make on this online invoicing software?
  1. There is a limit to the number of transactions you can make on Refrens. You can create 20 free documents in a year. All free. Once the threshold of 20 documents is reached, you can buy our premium plans to continue creating the documents.
How long will my invoices be with Refrens?

For as long as you want. We will not remove or delete any data or invoice that belongs to you, unless specifically instructed by you to do so.

Can I add multiple users to a single business account?

Yes, Refrens allows you to add and manage multiple users under a single business account. This feature is beneficial for businesses that require collaboration among team members or have multiple staff members handling different aspects of invoicing and project management. Each user can have designated roles and permissions, ensuring secure and efficient management of your business processes.

Can I put a logo using this Invoicing Software?

Yes. You can add your company or personal logo to the invoices to make it more professional and for branding purposes.

Will there be any ads on the invoices?

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free features going.

Documents of Premium customers will carry only your business' branding.

Do you have any desktop app to download?

No. We do not have an app that can be downloaded. Refrens is a 100% web-based application. You will need an internet connection to use.

Do you have a mobile app?

Not right now. We will be launching a mobile app soon.

Is Refrens the best free billing software available?

Determining the "best" billing software depends on specific business needs and preferences. Refrens Online Invoice Software offers a range of free features, including invoicing, quotations, proforma invoices, purchase orders, and expense reports, making it a comprehensive solution for many businesses and freelancers.

Do you provide support?

We are always available to support our customer via email support(care@refrens.com) and also via live chat support.

Invoicing Software for Small Businesses in UAE

Why does every business in the UAE need invoicing software?

In the dynamic business landscape of the UAE, the importance of invoicing software cannot be overstated. Let's delve into why every business, regardless of its size, in the UAE should embrace this essential tool.

  1. Streamlining Financial Transactions in the UAE Way

In a country where business transactions are thriving, invoicing software serves as a crucial element for keeping a meticulous record of every financial move. Whether you are selling products or procuring supplies, the software acts as a digital ledger, ensuring that every dirham is accounted for accurately. This is particularly significant in the UAE, where transparency in financial dealings is highly valued.

  1. Navigating the Business Landscape:

Just as any local enterprise would want to know where and how their products are being sold, invoicing software offers an efficient solution. In the UAE's diverse market, understanding the intricacies of sales locations and pricing strategies becomes paramount. Invoicing software functions as a virtual detective, unraveling the mystery behind business success in this unique business environment.

  1. Expense Management Tailored for the UAE:

For businesses in the UAE, managing expenses, whether it's for lemons, cups, or any other supplies, is a critical aspect. Invoicing software operates as a superhero calculator, handling the intricacies of various costs with precision. This is especially crucial in a market where cost efficiency is a key factor for sustainable growth.

  1. Tracking Debts and Payments in a Multicultural Economy:

In a multicultural setting like the UAE, where business deals may involve deferred payments, invoicing software becomes a reliable memory bank. It serves as a friendly reminder for businesses, ensuring they don't lose track of promises made and debts owed. This is particularly valuable in a society where trust and commitment are highly regarded.

  1. Error-Free Transactions in the UAE Business Hub:

In the bustling business hub of the UAE, errors in financial records can have significant consequences. Invoicing software eliminates the risks associated with manual record-keeping, ensuring accuracy in transactions. It's like having impeccable handwriting that leaves no room for misinterpretation, contributing to a culture of precision in business dealings.

  1. Embracing Digital Transformation in the UAE:

The UAE is a beacon of digital innovation, and businesses are encouraged to adapt swiftly. Invoicing software facilitates this transition by providing a faster, neater, and more organized approach to financial transactions. It's like upgrading from traditional methods to a state-of-the-art solution โ€“ aligning businesses with the UAE's vision for a tech-savvy future.

  1. Effortless Reporting for UAE Compliance:

Drawing reports from handwritten notes can be a daunting task, especially in a country with stringent regulatory requirements. Invoicing software in the UAE acts like magic, transforming messy notes into clear and understandable reports, ensuring compliance and ease of reporting in a highly regulated business environment.

Whether you are managing a traditional souk or a modern tech enterprise, invoicing software in the UAE is akin to having a reliable companion. It effortlessly helps manage finances, navigate the unique business landscape, and ensures that every transaction aligns with the standards of the dynamic UAE economy. It's not just a tool; it's the secret ingredient that propels businesses toward smooth operations and success in the vibrant market of the UAE.

How online invoice software is better than traditional invoicing?

Online invoicing software brings a slew of advantages over traditional invoicing methods, resembling the transition from a conventional manual process to a high-tech, efficient solution.

  1. Speed and Efficiency

Picture invoicing software as a super speedy robot. It can whip up invoices, crunch numbers, and dispatch them to customers in mere seconds. In contrast, manual invoicing demands a significant amount of time, involving handwritten records that can be painstakingly slow, especially with a high volume of sales.

  1. Fewer Mistakes

Unlike the hazards of spilling lemonade on a paper notebook, invoicing software remains immune to such mishaps, ensuring neat and error-free records. Manual invoicing, prone to human error, might result in mistakes like incorrect numbers or omissions. Invoicing software acts as a diligent double-checker, minimizing errors and ensuring accuracy in financial records.

  1. Organization at Its Best

Envision your invoicing software as a magical organizer, neatly consolidating invoices, customer details, and payment records in one accessible location. Manual invoicing, akin to sifting through a towering stack of paper receipts, can be a cumbersome task. Invoicing software streamlines information retrieval, making it as effortless as navigating your favorite computer game โ€“ just a few clicks, and you're right where you need to be!

  1. Automatic Reminders

Ever had customers forget to pay for the lemonade they enjoyed? Invoicing software takes care of this with automatic reminders, acting like a considerate friend nudging gently. Manual invoicing lacks this feature, necessitating the business owner to remember outstanding payments and follow up personally. Invoicing software serves as a virtual personal assistant, handling these tasks automatically.

  1. Accessibility Anytime, Anywhere

Invoicing software transcends physical limitations, operating wherever an internet connection is available โ€“ just like your favorite online game. Whether you're on a computer, tablet, or smartphone, you can send invoices or review sales data effortlessly. Manual invoicing, akin to being tethered to a board game, restricts your mobility. With invoicing software, you enjoy the freedom to manage your business from anywhere.

  1. Environmentally Friendly

Going digital with invoicing software isn't just about efficiency; it's also a nod to environmental responsibility. Invoicing software acts as a superhero for the planet, reducing the need for extensive paper usage associated with manual invoicing. By embracing digital solutions, businesses contribute to saving trees and preserving the environment.

Refrens free invoicing software

Why use Refrens invoicing software?

  1. User Friendly Interface

Refrens invoice software is so simple that even if you're starting from zero, you can navigate through it with ease. Unlike other complicated systems that make your head spin, Refrens offers simplified navigation. You wonโ€™t encounter any technical terms or jargons. Instead, youโ€™ll find straightforward buttons and menus. Refrens holds your hand and guides you through the entire process. From creating invoices to managing other essential documents, it breaks down each step into simple, easy-to-follow instructions. Youโ€™ll be creating professional-looking invoices and documents in no time thus simplifying your invoicing process.

  1. Customization

Customization is a key feature in modern invoicing software. Businesses can personalize their invoices using various customization options such as:

  • Multiple Templates: Choose from a range of templates tailored to different needs like professional invoices, letterheads, or minimalist designs.
  • Custom Fields: Add specific fields to your invoices that are relevant to your business, ensuring all necessary information is included.
  • Custom Formulas: Automate calculations with custom formulas, making it easy to handle complex pricing structures or discounts.
  • Custom Colors: Personalize your invoices by incorporating your brand colors, reinforcing brand identity.
  • Font Selection: Change fonts to match your company's branding guidelines, ensuring consistency across all documents.
  • Letterhead and Footer: Include your company's letterhead and footer in the invoices, adding a professional touch.
  • Printing Style: Adjust the printing style by selecting paper size, margins, and text scale, ensuring the invoices look polished even in print.

These customization options empower businesses to create invoices that reflect their brand identity and cater to specific client needs effectively.

  1. Multi-Currency Invoicing

Refrens free invoicing software simplifies the process of creating multi-currency invoices. It automatically handles currency conversions, eliminating the need for manual calculations. Businesses dealing with international clients or transactions can benefit greatly from this feature, ensuring accurate and hassle-free invoicing across different currencies.

  1. More Than Invoicing

Refrens offers a comprehensive suite of features beyond invoicing. Users can create a variety of documents including quotations, proforma invoices, payment receipts, credit and debit notes, sales orders, purchase orders, and delivery challans. Additionally, it provides tools for efficient expense management and inventory management, making it a one-stop solution for various business needs. You can checkout the Refrens quotation software here.

  1. Streamlined Document Coversion

Refrens offers seamless document management by allowing users to convert quotations to proforma invoices and invoices, as well as convert proforma invoices to invoices and other related documents. These documents are interlinked, enabling users to track the origins of each document and ensuring a transparent and organized workflow. This feature simplifies the process of managing different stages of transactions and provides a cohesive overview of the entire business process.

  1. Easy to Set Recurring Invoices

Refrens invoice software simplifies the process of managing recurring invoices and other documents with its user-friendly interface. Users can set up recurring invoices and various documents at different stages, including creating drafts, saving documents, sending emails, and even sending documents via WhatsApp. The flexibility to choose different communication channels, such as email and WhatsApp, allows businesses to cater to the preferences of their clients, enhancing communication efficiency and ensuring timely delivery of invoices and other essential documents.

  1. Record Payments

Refrens offers a streamlined solution for recording payments, allowing users to effortlessly add payments received from clients with just one click. This intuitive feature simplifies the payment recording process, enabling businesses to maintain accurate financial records and efficiently manage their cash flow.

  1. Add Bank Details

Refrens provides the flexibility to add multiple bank details to the invoice, allowing businesses to accommodate various payment methods and preferences of their clients. This feature enables seamless transactions and enhances the convenience of payment processing for both parties involved.

  1. Multiple Invoice Sharing Options

Refrens offers diverse sharing options, allowing users to efficiently distribute invoices to clients. These options include downloading the invoice as a file, printing a hard copy, sending it via email, sharing it through WhatsApp, and even providing a direct link to the invoice. This versatility ensures that businesses can reach clients through their preferred communication channels, enhancing overall communication and transaction processes.

  1. Scheduling Invoices

Refrens online invoicing software provides a convenient scheduling feature that enables users to set invoices for later dates. By utilizing the email and WhatsApp scheduler, businesses can automate the sending of invoices at specific times in the future. This automation simplifies the invoicing process, ensuring timely delivery and improving overall efficiency in managing financial transactions.

  1. Document Duplication

Refrens allows users to save valuable time by offering a duplication feature. This functionality enables businesses to duplicate previously created invoices, saving them from the hassle of retyping client details repeatedly. By reusing invoices, entrepreneurs can significantly streamline their invoicing process, improving productivity and efficiency in managing their financial documentation.

  1. Client and Vendor Management

Businesses can efficiently organize and store all essential details of their clients and vendors. This streamlined approach enhances overall business communication, allowing entrepreneurs to focus on building strong relationships with their clients and vendors.

  1. Email Status

Refrens provides detailed insights into the status of your invoices, allowing you to track whether your clients and recipients have opened the invoice emails or not. This feature provides valuable information for businesses, enabling them to follow up effectively and ensure timely payments.

  1. Auto Payment Reminder

Refrens allows you to set up automatic payment reminders, streamlining the process of reminding clients about pending payments. With this feature, businesses can maintain a consistent follow-up system without manual intervention, ensuring that clients are reminded of their payment obligations on time. This automation not only saves time but also contributes to improved cash flow management by reducing delays in receiving payments.

  1. Line Item Customization

Refrens provides the functionality to enhance the visual appeal and clarity of invoices or any other documents by allowing users to add images of the products or services directly into the line item section. This feature enables businesses to showcase their offerings visually, making it easier for clients to identify the products or services they are purchasing. By incorporating images, invoices become more informative and visually engaging, enhancing the overall professionalism of the documents.

  1. Simple Tax Configuration

Refrens makes it effortless for registered VAT businesses to configure taxes according to the specific rules and regulations of their country. The platform allows users to easily set up and customize tax rates based on the applicable VAT laws, ensuring accurate and compliant invoicing. This feature ensures that businesses can generate invoices that adhere to the tax requirements of their country, simplifying the process of taxation and financial compliance.

  1. Bulk Upload

With Refrens, users have the convenience of bulk uploading various documents, including invoices, quotations, proforma invoices, and expenses. This time-saving feature allows businesses to efficiently manage their financial records by uploading multiple documents in batches. Whether it's invoices for clients, quotations for potential deals, proforma invoices for advance payments, or expenses incurred, Refrens streamlines the process by enabling bulk uploads.

  1. Track the Status

Refrens provides a user-friendly summary feature that allows you to easily track the status of your invoices. You can quickly see which invoices have been accepted, paid, partially paid, unpaid, or overdue. This summary feature provides a clear overview of your financial transactions, helping you stay organized and ensuring you're aware of your business's current financial standing. With this information readily available, you can make informed decisions and effectively manage your cash flow.

  1. Add/Manage Multiple Businesses

Refrens offers the flexibility to create and manage multiple businesses and branches under one account. This feature eliminates the need to create and manage multiple accounts for different businesses, streamlining your operations and simplifying your business management processes. With this capability, you can efficiently handle various aspects of your different businesses, ensuring seamless management and organization across all your ventures.

  1. User Access Control

Refrens allows you to efficiently manage your team by providing user access control, also known as roles and permissions. With this feature, you can assign specific roles and permissions to team members, controlling their access to various documents, including invoices and other important files. This functionality ensures a secure and organized workflow within your team, allowing you to designate tasks and manage access according to each team member's role and responsibilities.

  1. Inventory Management

Refrens offers comprehensive inventory management capabilities, allowing you to seamlessly handle your stocks and related transactions. With this feature, you can effortlessly add, manage, edit, and delete stocks. It provides a clear overview of your current stock levels and average selling prices. Additionally, you can easily adjust newly added stock, view detailed item information, and monitor transactions associated with each specific stock. Refrens' inventory management feature streamlines your stock control, ensuring you have precise insights into your products and transactions.

  1. Client Statements

Refrens simplifies the process of generating client statements for each product or service sold to them. With its user-friendly interface and robust features, you can effortlessly generate detailed client statements, providing comprehensive insights into the products or services purchased by your clients. This functionality allows you to maintain clear and transparent communication with your clients, enhancing your professional relationships and ensuring accurate financial records.

  1. Essential Reports

Refrens provide proforma invoice, invoice, client and vendor, payment, TDS, VAT, credit note, line item wise report, HSN report, purchase order report, expense report, delivery challan report.

  1. Advance Accounting

Advance accounting involves various components that play a crucial role in managing a companyโ€™s financial data accurately. Here's a breakdown of the key elements you mentioned:

  • Voucher Books: These are used to record every financial transaction made by a business. Voucher books include various types of vouchers like payment vouchers, receipt vouchers, journal vouchers, etc. Each voucher type serves a specific purpose in the accounting process.
  • Ledger: A ledger is a collection of accounts that records all transactions associated with a particular account. It provides a summary of financial transactions, making it easier to see the overall financial health of the business.
  • Balance Sheet: This is a financial statement that provides a snapshot of a company's financial condition at a specific time, usually at the end of an accounting period. It consists of assets, liabilities, and shareholders' equity. The balance sheet is a crucial tool for investors and creditors to assess the company's financial stability.
  • Account Groups: In accounting, accounts are often categorized into groups based on their nature (e.g., assets, liabilities, expenses, income). Account groups help in organizing the accounts systematically, making it easier to prepare financial statements and analyze financial data.
  • Accounts: Accounts represent specific items like cash, inventory, sales, expenses, etc. Each account records transactions related to that item. For instance, a sales account tracks all sales transactions, while an inventory account records changes in stock levels.

These components form the backbone of advanced accounting systems, ensuring that a company's financial data is accurately recorded, organized, and analyzed. They are vital for financial reporting, decision-making, and compliance with regulatory requirements.

  1. Lead Management Software

Having integrated lead management software within Refrens provides a streamlined process for businesses. It allows them to efficiently manage their leads, converting them seamlessly into various documents like quotations, proforma invoices, and invoices. This integration significantly reduces the time and effort spent on creating documents from scratch for each lead, ensuring a more efficient workflow for businesses. By simplifying lead conversion and document creation, Refrens helps businesses focus more on their core operations and building customer relationships.

Essential tools offered by Refrens invoice software in UAE

1. Invoice Generator

Refrens offers a powerful free invoice generator that allows businesses to effortlessly create, manage, track, download, and email unlimited invoices for free. The software ensures a hassle-free experience with no watermarks, free templates, and easy checking of invoice statuses.

2. Proforma Invoice Template

The Proforma Invoice feature enables users to create confirmation documents before dispatching final invoices. Refrens' proforma invoice templates simplify the process, allowing users to seamlessly convert proforma invoices into final invoices.

3. Quotation Maker

Refrens' quotation maker empowers businesses to create professional and attractive quotation. Users can easily manage and track the status of quotations, providing valuable insights into client preferences and improving pricing strategies.

4. Purchase Order Template

Efficiently manage inventory and streamline the purchasing cycle with Refrens' free purchase order templates. Create and customize free purchase orders, send them to vendors, and easily add received products to the stock, contributing to effective inventory management.

5. Expense Management

Refrens understands the importance of managing expenses in a business. The free invoice software allows users to effortlessly track daily and monthly expenses, manage vendors, and generate vendor reports with a single click.

6. Delivery Challan

Simplify the process of documenting the transport or movement of goods with Refrens' Delivery Challan feature. Users can create delivery challans within 60 seconds, ensuring accurate and efficient record-keeping for shipped goods.

7. Credit Note

For cases where customers return goods or services, Refrens provides a Credit Note feature. This allows businesses to manage the amount effectively and maintain clear records of transactions.

8. Debit Note

Similar to a credit note, the Debit Note feature is essential for businesses when dealing with damaged or overcharged goods or services. It provides a seamless way to create debit notes against invoices and aids in tax filing.

9. Inventory Management

Refrens' free invoice software goes beyond invoicing by offering Inventory Management capabilities. Users can store, maintain, and utilize the company's stock, eliminating the need for additional software for inventory purposes.

10. Payment Receipts

Easily manage and track payments by utilizing Refrens' Payment Receipts feature. This documentation serves as proof of payment and is beneficial for both sellers and buyers, ensuring clarity in financial transactions.

11. Client Management

Under the Client Management feature, Refrens enables businesses to easily manage clients, add custom fields, upload bulk client data, and export client information seamlessly.

12. Lead Management

Refrens streamlines lead tracking and management with its Lead Management feature. Users can add lead entries, track lead status, and seamlessly convert leads into quotations without starting from scratch.

13. Sales Order

Upon receiving a Sales Order, businesses can efficiently check inventory availability and process orders accordingly. Refrens' Sales Order feature facilitates the smooth transition from order confirmation to product delivery and subsequent invoice generation.

Who can use Refrens invoice software?

Freelancers

  • Multi-Currency Support: Ideal for freelancers dealing with international clients, allowing them to invoice in various currencies.
  • Customization Options: Freelancers can create professional invoices with their branding, showcasing a polished image to clients.
  • Auto Reminders: Helps freelancers get paid on time by sending automated reminders to clients for pending payments.
  • Recurring Invoices: Perfect for freelancers with regular clients, automating the process of billing for ongoing projects or services.

Small and Medium Enterprises (SMEs)

  • Client Management: Enables SMEs to maintain detailed records of clients, ensuring personalized communication and better service.
  • Expense Management: Helps SMEs keep track of daily and monthly expenses, promoting effective financial management.
  • Bulk Client Data Upload: Allows SMEs to upload multiple client details at once, saving time and effort in data entry.
  • Advanced Accounting: Provides a comprehensive accounting system, including ledger management and balance sheets, ensuring accurate financial records.

Consultants

  • Quotation Maker: Consultants can create visually appealing and persuasive quotations to impress potential clients.
  • Lead Management: Helps consultants track leads, manage follow-ups, and convert leads into clients seamlessly.
  • Invoice and Quotation Conversion: Streamlines the process by converting quotations into invoices, saving time and ensuring consistency.

Entrepreneurs

  • Multiple Business Management: Entrepreneurs can manage various businesses or ventures under a single account, maintaining clarity and organization.
  • User Access Control: Enables entrepreneurs to grant specific access rights to team members, ensuring secure collaboration.
  • Expense Management: Helps entrepreneurs keep a close eye on expenses, optimizing budget allocation for different projects or ventures.

Startups

  • Inventory Management: Essential for startups selling physical products, allowing them to monitor stock levels, prices, and transactions efficiently.
  • Recurring Invoices: Perfect for startups with subscription-based models, automating billing for recurring services and products.
  • Lead Management: Facilitates startups in managing leads, understanding customer needs, and converting leads into paying clients.

Product-Based Companies

  • Inventory Management: Centralizes stock information, ensuring product details, pricing, and transactions are easily accessible.
  • Customization Options: Allows product-based companies to add images of products in invoices, making invoices visually appealing and detailed.

Chartered Accountants (CA's) for Their Clients

  • Advanced Accounting: Provides comprehensive accounting features, including voucher books and diverse reports, ensuring accurate financial records for clients.
  • Client and Vendor Management: Helps CA's organize client and vendor information efficiently, facilitating smooth communication and transactions.

Generate reports from invoicing software

We provide our users with different reports to focus on a particular part of their business and grow at a rapid speed. Date wise and client wise reports are enabled to download. Different Reports includes

Proforma Invoice Report - Detailed overview of proforma invoices, useful for tracking pending transactions and forecasting revenue.

Invoice Report - Comprehensive summary of all invoices issued, including payment status, ensuring you stay on top of your receivables.

Client and Vendor Report - Management of client and vendor details, enabling effective communication and relationship management.

Payment Report - Keep track of all payments received, providing clarity on your cash flow and financial health.

TDS Report - Manage Tax Deducted at Source (TDS) records, ensuring compliance with tax regulations.

VAT Report - Detailed overview of Value Added Tax (VAT) records, facilitating accurate tax reporting to authorities.

Credit Note Report - Keep a record of credit notes issued, maintaining transparency in your financial transactions.

Line Item Wise Report - Detailed analysis of individual line items, aiding in precise evaluation of sales and expenses.

HSN Report - Manage Harmonized System of Nomenclature (HSN) codes for products, simplifying tax calculations and compliance.

Purchase Order Report - Monitor your purchase orders, ensuring efficient procurement processes and timely deliveries.

Expense Report - Track your business expenses, helping you manage your budget effectively and identify cost-saving opportunities.

Delivery Challan Report - Record of delivery challans, ensuring accurate tracking of goods delivered to clients.

These reports offer valuable insights, helping you make informed decisions, streamline your business processes, and maintain financial accuracy.

Benefits of using Refrens free invoicing software

  • Create, Manage, and Track Invoices (Taxable & Non-Taxable Invoice).

  • Send Quotations instantly and convert them into invoices.

  • Add Team Members and Users.

  • Add multiple businesses to one account.

  • Multiple Countries and Currencies supported.

  • Duplicate Invoices to save time while billing.

  • Enabled Recurring Invoices.

  • Send Invoice Reminder to get paid faster.

  • Add Logo, Digital Signature, and attachments.

  • Customize Documents with multiple templates like invoice templates, quotation templates and offline templates like quotation templates in PDF.

  • Real-Time Email Alerts.

  • Unlimited Bank and Card Transactions.

  • Invoice view - Paid, Unpaid, Overdue, Part paid.

  • Send Invoices through Email, Download as PDF, Print, or WhatsApp.

  • Powerful Reports - Invoice Report, Client Report, Expense Report, Vendor Report.

  • Graphical Representation for easy understanding.

  • Bulk Uploads - Invoice and Client.

  • Easy to receive International Payments.

  • Free Customer Support.

What is the cost of Refrens online invoice software?

Refrens Online Invoice Software continues to offer a wide range of features, including quotations, proforma invoices, purchase orders, and expense reports, completely free of charge. Users can access and utilize these tools without incurring any costs. Additionally, Refrens provides businesses with the option to collect payments from clients through their platform. It's important to note that there may be credit card processing fees associated with international cards when using the payment collection feature.

While there are some paid features within Refrens, such as advanced functionalities or additional services, these paid options do not impact the basic invoicing process. Users can continue to create and manage their invoices and other essential documents seamlessly without opting for the paid features. The core invoicing functions remain accessible to all users at no cost. For specific details on any recent updates or changes, it is recommended to check the official Refrens website or contact their support for the most current information.