Free Online Invoicing Software

Create and share invoices in 1-click. Collect faster payments with auto-reminders. Get insightful reports. Customize, Download PDFs, and Manage Taxes -All for FREE in one place!

Free Invoicing Software
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The Only Invoicing Software Both You & Your Accountant Will Love

Simple enough to use without training, comprehensive enough for all your advanced accounting needs.
Online Invoicing Software
By using our invoicing software, you can optimize your invoicing processes, as well as manage all of your client data in one place that can be used again without having to retype it.
Professional Invoices
Create Professional InvoicesBuild your brand by customizing your invoices and selecting a perfect template that suits your business.
autopilot_invoices
AutoPilot Your InvoicesSave time and effort by receiving your payment faster every time with recurring invoices and send payment reminders.
Free Invoicing Software
Get Paid FasterRefrens invoicing software helps you to schedule automatic payment reminders before and after the due date.

All The Features You Need, Minus The Headache

Create Online Invoices for Free
Look Professional
Leave a professional impression on your clients with custom branded invoices. Select from multiple professional templates. Change Invoice design, font size & type, and color according to your brand guidelines. Add your business logo, header, and footer for a branded look.
Free Quotation Software
Convenient Sharing Options
Our official WhatsApp API integration lets you send invoices to clients over WhatsApp in a single click! You can also email invoices & track when the clients view them. You can also share invoices via a link, send as a PDF file, or get a physical print.
Quotation Software
More Than Just Invoicing
Apart from Invoices, you can also create quotations & estimates, proforma invoices, recurring invoices, credit & debit notes, delivery challan, payments receipts, purchase order, sales order, and more!
One Click Conversions
Seamless One-Click Conversions
In just one click you can create an Invoice from a quotation/proforma invoice, A credit/debit note from an Invoice, an expense record from a purchase order, and more! Say goodbye to manual copy-pasting & hello to automation!
Create Recurring Invoices
The Power Of Automation
Our auto-assist feature automatically adds most of the details in the invoices for you. Which means, you can create invoices in a matter of seconds! No more copy-pasting client address, terms & conditions, item prices & tax rates, logos, signatures, and other info - let our smart system take care of that for you!
Accounting Reports
Advanced Accounting & Reporting
Create & manage ledgers, vouchers, and account groups. Generate Income Statements, Balance Sheets, and Trial Balance reports.Track Account Receivable & Payables. Generate SST, TDS, HSN, and other reports
Seamless Inventory and Expense Management
Inventory & Expenses Management
Auto-update inventory & expenses, keep track of inventory levels for different items, and easily convert invoices received through Refrens into an expense
e-Invoicing Software with Security and Data Backup in Malaysia
Security & Data Back-Up
Secure cloud storage and backup, role-based access control and permissions, and regular software updates and up-to-date security patches

Everything You Need In An Invoicing Software

Create Tax-SST Invoices
InvoicesCreate fully customised SST/TAX/Non-SST Invoices in seconds - assisted by automation.
Proforma Invoice
Proforma InvoiceProvide a clear estimate of cost to your clients without initiating the transaction.
Quotation & Estimate
Quotation & EstimatesCreate attractive quotations & estimates instantly - share & track when clients view them.
Purchase Order
Purchase OrderProcess purchase orders within seconds to refill your inventory.
Expense Management
Expense ManagementRecord & track all your expenses in one place - keep an eye on profitability.
Send Quotations and Invoices
Credit/Debit NotesEasily rectify invoicing errors by creating credit or debit notes in seconds.
Delivery Challan
Delivery ChallanInstantly create delivery challan for the transported goods.
Payment Receipt
Payment Receipt Instantly create & issue Payment Receipt for advance or full payment received.
Inventory Management
Inventory ManagementAuto-update inventory whenever you create an Invoice or expense. Track stock levels, avg. selling price, and more.
Client Management
Client & Vendor ManagementEfficiently manage all your client & vendor information in one place.
Track Invoices
Track InvoicesTrack your client's invoice and get paid faster with online invoicing software.
Send WhatsApp and Email
1-click WhatsApp & Email Sharing Quickly share Quotations & Invoices over WhatsApp/email or schedule for later.
Auto Assistant
Auto-assistanceSystem will automatically fill 80% of the details for you based on your past documents. Reduce manual efforts & save time!
Easy Customization
Branding & CustomizationChoose from multiple templates, fonts, colors, etc. Completely customizable according to your business needs.
1 Click Conversion
1-Click ConversionSave time & effort by auto converting a Quotation into an Invoice, an Invoice into a Credit/Debit note, and more!
Bulk Upload
Bulk UploadUpload your past Invoices & client details in bulk to save time & manual efforts.
Track Invoices
Automated Payment RemindersGet paid faster by sending automated reminders to clients over WhatsApp & email.
Essentials Reports
Comprehensive ReportsAutomatically generate reports for Invoices, Payments, Clients, TDS, SST/TAX, and more in one click.
Multiple Business & Team Members
Multiple Businesses & Team MembersSeamlessly manage multiple business. Add your team members & accountant. Control access levels with Roles & Permissions.
Multi-currency Invoices
Multi-currency InvoicesCreate Invoices in different currencies. Easily track forex gain or losses.
Balance Sheet and P&L ReportGet a clear view of your business’s financial health & profitability.
Ledgers & Account GroupsRecord & categorize transactions, easily track individual account balances
Live Support
24x7 Live SupportGet instant support over live chat, email, WhatsApp, and call.
Easy Access Anywhere
Access Anytime AnywhereEasy to use across any device & any place. Completely reliable with the highest up-time.
Supercharge your invoicing process, with 0 RMGet Started for FREE

There's A Reason Why 150K+ Businesses Use Refrens

Simpler and Quicker E-Invoicing
Simpler & Quicker E-Invoicing
Generate e-invoices, credit notes, and debit notes. Cancel, share, and track - everything in one place.
Refrens invoice software for collaboration with accountant
Efficient Collaboration With Your Accountant
Save hours of manual back-and-forth. Add your accountant to Refrens with pre-set access controls.
Faster Payments With Auto Reminders
Faster Payments With Auto Reminders
Send reminders to clients over WhatsApp & Email. Improve cashflow with faster payment cycles.
Automated Invoicing With API
Automated Invoicing With API
Create, share, track, and manage invoices with API for end-to-end automation. Trusted by UpGrad, Holidify, Mailmodo, ClaimBuddy, and other growing businesses.

Pricing of Invoicing Software

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanAll of our premium features are available on a free trial. Experience what all Refrens has to offer without making any payment!
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.
Free Billing Software
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All in one invoicing software for your business is now free. You can upgrade anytime to unlock more features.
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Frequently Asked Questions (FAQ)

How long is Online Invoicing Software free for?

Online Invoicing Software on Refrens is Free for 20 documents a year. You can create invoices, quotations, and other documents can manage your expenses anytime.

Does Refrens invoicing software support recurring invoice?

Yes, Refrens Online Invoice Software supports recurring invoices. Users can easily set up recurring invoices for clients who need to be billed on a regular basis. This feature allows businesses and freelancers to automate the invoicing process for services or products provided on a recurring schedule, such as monthly retainers, subscription services, or ongoing projects. Recurring invoices help save time and ensure consistent and timely payments from clients.

Can I use it only for invoices and not for online payments?

Yes. You can use Refrens only for invoices. There is no compulsion to use the payment gateway. In future, if you wish to receive payment online you can enable an online payment option when you create an invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Can I view the reports?

Yes. You can view various reports. We are adding more reports and ability for custom reports regularly. You can also download all the invoices and transactions in a CSV format to create your own reports.

How many transactions can I make on this online invoicing software?
  1. There is a limit to the number of transactions you can make on Refrens. You can create 20 free documents in a year. All free. Once the threshold of 20 documents is reached, you can buy our premium plans to continue creating the documents.
How long will my invoices be with Refrens?

For as long as you want. We will not remove or delete any data or invoice that belongs to you, unless specifically instructed by you to do so.

Can I add multiple users to a single business account?

Yes, Refrens allows you to add and manage multiple users under a single business account. This feature is beneficial for businesses that require collaboration among team members or have multiple staff members handling different aspects of invoicing and project management. Each user can have designated roles and permissions, ensuring secure and efficient management of your business processes.

Can I put a logo using this Invoicing Software?

Yes. You can add your company or personal logo to the invoices to make it more professional and for branding purposes.

Will there be any ads on the invoices?

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free features going.

Documents of Premium customers will carry only your business' branding.

Do you have any desktop app to download?

No. We do not have an app that can be downloaded. Refrens is a 100% web-based application. You will need an internet connection to use.

Do you have a mobile app?

Not right now. We will be launching a mobile app soon.

Is Refrens the best free billing software available?

Determining the "best" billing software depends on specific business needs and preferences. Refrens Online Invoice Software offers a range of free features, including invoicing, quotations, proforma invoices, purchase orders, and expense reports, making it a comprehensive solution for many businesses and freelancers.

Do you provide support?

We are always available to support our customer via email support(care@refrens.com) and also via live chat support.

Is Refrens suitable as a small business invoice software?

Yes, Refrens is suitable as a small business invoice software. It offers a range of features tailored to meet the invoicing needs of small businesses, freelancers, consultants, and entrepreneurs. With Refrens, you can create professional invoices, manage expenses, generate reports, and track payments. Refrens user-friendly interface and customizable templates make it convenient for small businesses to streamline their invoicing processes. Additionally, Refrens provides essential features such as client management, payment tracking, and the ability to generate various types of documents like quotations and purchase orders, making it a comprehensive solution for small businesses.

What happens to my data when I want to leave?

When you decide to leave Refrens, you have the option to download all your customer data, invoices, quotations, and other documents at any time. This ensures that you have access to your important business information even after discontinuing your use of the platform. Refrens prioritizes data security and allows users to retain their data for their records or for transitioning to another platform if needed.

Is Refrens’ online billing software free?

Yes, Refrens' online billing software is free to use. You can create, manage, and send invoices, quotations, proforma invoices, purchase orders, and more without any cost. Refrens offers a range of features to help businesses, freelancers, and professionals streamline their invoicing and financial management processes without incurring any charges.

What happens if I want to downgrade to the free plan later?

You can continue using Refrens as per the features of the free plan. We will refund your fees on a Pro-rata basis.

Is Refrens a free invoice software available in Malaysia?

Yes, Refrens is a widely-used free invoice software globally and is also available in Malaysia. We have also made customziation as per the Malaysian businesses.

Invoicing Software for Small Business in Malaysia

Why do businesses need invoicing software?

Businesses need invoicing software to manage their business transactions that happen daily. Be it recording invoices, expenses, or payments, all these transactions should be recorded somewhere.

Now, the question is why there is a need to record all transactions.

So that the business knows where they sell their products to and when?

How much product did they sell at what rate?

Vice versa, how much are expenses on raw materials, machinery, employee salaries, etc?

So that business owners know how much receivables and payables are pending. What more can they improve? Or What steps should they take to improve the business transactions?

This exact question is answered by invoicing software. So businesses always need invoicing software to run their businesses smoothly and efficiently.

Back in the day, these financial transactions used to be manually written on accounting books by professionals called “Accountants”, and this used to be called the “traditional bookkeeping method”. As time passed, businesses shifted from traditional to digital invoicing. Why???

Traditional invoicing used to be very cumbersome as a person had to write it down in a book manually, which caused human errors and calculation mistakes. It is often impossible for one person to record all the transactions, even for businesses with small to medium sizes.

And drawing a report or summary of all these transactions is also tedious.

So most businesses now shifted to digital invoicing as it makes creating invoices and other documents simpler than handwritten documents.

Also, it is not feasible to maintain multiple books for one accounting business. In digital invoicing, all the documents are managed and recorded at one billing software with different dashboards.

So every business must use online billing software for this reason, even if it’s a small business.

How Invoicing Software Works?

Invoicing software is not just about creating invoices online; it can make multiple documents in invoicing software. Here is how Refrens invoicing software works:

It is simple and easy-to-understand software. First, you have to sign up and create an account.

As per requirement, you can start creating the documents by clicking on the particular document section from the left sidebar. But here is a quick overview of how it works.

Invoicing software has two parts.

  • Receivables
  • Payables

First, starting with account receivables.

Under accounts receivable, all those documents are created that help to generate revenue for the company by selling the product or service. It has quotations, proforma invoices, delivery challan, invoices, and payment receipts and accepts payments online.

A typical business first generates multiple leads using the inbound or outbound lead method. Once the leads started to flow, they assigned those leads to their salesperson.

Now a salesperson's job is to educate the customer regarding the product or service they are offering. Now that the salesperson thinks this lead will get closed, they offer the pricing of the company's product.

And how is the pricing offered? By sending a quotation to the potential customer. Your salesperson creates a quotation for that particular product and sends it to the customer.

Now if the customer agrees to the price of your product, it is believed that the client has accepted the quotation. Now from here, you send a proforma invoice asking for the advance payment to fulfill the requirement. And Also proforma invoice also works as an order confirmation document.

Once the client pays advance payment, it becomes the business's responsibility to deliver the product at the same price within the delivery period. Many businesses also use delivery challan to deliver the product.

The product is delivered to the client, and an invoice is sent asking for the rest of the payment. The client pays the pending amount, and to record the transaction of that payment, a payment receipt is created and sent to the client, stating yes, that the business has received the payment.

Here, now an accounts receivable cycle is complete. The business has generated revenue and recorded all the necessary transactions by creating the relevant documents from the quotation, proforma invoice, delivery challan, invoice, and payment receipt.

Now let's talk about accounts payable.

Under accounts payable, businesses record all the expenses incurred at the time of business transactions. For instance, purchasing raw materials, daily expenses, office expenses, rent, etc.

These documents include purchase orders, expenses, and debit notes.

Who Can Use Refrens Online Invoicing Software?

Refrens invoicing is one of the smoothest software any business can come over. Because of its simplicity, easiness, and UI-friendly features, any business can use it. Even business is a solopreneur, freelancer, small or mid-sized business.

Refrens invoicing is suitable for all, and it has all the features one business is looking for Refrens main USP is the friendly UI; even a layman can use the software to its full potential.

For freelancers, Refrens has simple invoicing, quotation, lead management, online payment options and also sales CRM.

From small businesses to mid-sized ones, they have everything from leads, quotations, proforma invoices, recurring invoices, creating SST invoices, different reports, e-invoicing, export invoices, ledgers, profit and loss statements, and many more.

Benefits of Refrens Invoicing Software

Free. No Hidden Charges. No Conditions. - You can create 50 invoices and other documents for free without paying a single penny.

Create, Manage, and Track Unlimited Invoices (Taxable & Non-Taxable Invoice) - Create invoices online, and easy to manage all documents in one place without any trouble searching through your folders and files.

Send Quotations instantly and convert them into invoices - Once the quotation is approved, you can create an invoice with just one click without creating it from scratch.

Add Unlimited Team Members and Users - As your business grows, so does your team. Don't worry; Refrens can add multiple team members to the business.

Permissions and Roles - It's only enough to add team members to the business once you give them access to which section they can access.

Add multiple businesses to one account - Similar to adding team members; you can add or create multiple businesses under one account, so there is no need to access from different email IDs.

Multiple Countries and Currencies Supported - You can create invoices for different countries and currencies. There is no restriction in creating the invoice for your global clients.

Duplicate Invoices to save time while billing - Refrens introduced the option to duplicate the invoice so that you can create an invoice instantly by just changing a minor part of the invoice and sending it to the client.

Enabled Recurring Invoices - Creating invoices is one thing, but creating the same invoice repeatedly is tiring, and this is what Refrens has removed. You can enable the recurring invoice, which gets created automatically and can even be sent to your client via email.

**Send invoice Reminder to get paid faster **- The client rarely pays within one email. So keeping this in mind, Refrens billing software has a feature of invoice reminders to send reminders to the client for the payments.

Add Logo, Digital Signature, and attachments - It shows professionalism when you add a business logo, signature and additional information to the invoice.

Customize Invoices with multiple templates and colors - Customization is one of the significant features every business looks for; Refrens has multiple invoice templates and a lot of color options to choose from, which helps to showcase your brand.

Real-Time Email Alerts - You will get alerts about the invoice, whether the customer accepts the invoice, whether the invoice paid the invoice and many such alerts.

Invoice view - Paid, Unpaid, Overdue, Part paid - Easy to check the status of the invoice and other documents on the dashboard, giving you a glimpse of the total amount received and the status of pending invoices.

Send Invoices through Email, Download as PDF, Print, or WhatsApp - Refrens not only allow you to download the invoice but to send the invoice via WhatsApp and email to the client. You can easily track the invoice if sent via the Email feature.

Robust Reports - Invoice Report, Client Report, Expense Report, Vendor Report - Refrens provide the most important reports to analyze the client, accounts receivable and payables.

Graphical Representation for easy understanding - Everyone knows that figures confuse most of them, and graphic is one thing even newbies can understand properly. Keeping this in mind, Refrens provides a graphical representation of the amount yet to be received, and you can also check the daily, monthly and weekly data.

Bulk Uploads Invoice and Client - It is a hefty process to fill one-by-one client and invoice data, especially at the time of migration. So Refrens billing software allows you to bulk upload the invoices and clients' data all at once, thus saving time and effort.

Live Customer Support - Unlike other billing software, Refrens invoicing assigns a dedicated account manager so your business can run smoothly.

Documents You Can Create Using Invoicing Software

Create Invoice

Invoices are one of the most important aspects for your business to grow. Creating invoices for your business helps identify your regular customers, who pay on time, and details about part-paid invoices and invoices due.

When selecting an invoice software, ensure it has all the necessary and basic features like duplicating or triplicating the invoice, downloading the invoice, and printing and emailing it. In addition, there should be a feature related to deleting or cancelling invoices.

Using our free invoicing software, create, manage, track, download, or email unlimited invoices for free without hassle. There is no Watermark, free templates, and easy-to-check invoice status using our free invoice generator.

Create Proforma Invoice

A proforma invoice is a document created for the buyer showing the commitment to deliver the product or service at an estimated price. Many vendors accept advance payment from their clients by sending them the proforma invoice.

A proforma invoice is created before the final invoice is sent to the client. Therefore, consider it as a confirmation document for the client as well. Once the client gives confirmation, you can dispatch the product or service along with the final invoice.

Refrens proforma invoice allows you to convert proforma invoice to invoice so that you don’t need to create the invoice from scratch. Here the proforma invoice and invoice are linked with each other. To create a proforma invoice you can use Refrens proforma invoice templates.

Create Quotation

A quotation is the first document in the business you send to your potential customer, and as you know, the first impression is the last. So creating an attractive and converting quotation is necessary if you want to convert the client.

Create professional quotations and send them to the clients instantly. Once approved, you can easily change the quotation status to Won, Lost, or Rejected. This way, you learn how to improve your product or service pricing range or need any discounts. Directly manage your quotations from leads sections using a free quotation maker or you can use quotation templates for free.

Apart from invoice software Refrens also offers quotation software for businesses in Malaysia and also quotation templates in Word and Excel.

Create Purchase Order

Creating a purchase order is one of the best ways to maintain the inventory. However, it also shortens the purchasing cycle of an organization. Using Refrens purchase order generator, create and manage unlimited free purchase orders.

Add the product or service you want to purchase and send it to the vendor. Once you receive the product, you can easily add to the stock and help manage the inventory. Create PO from various purchase order templates and customize it per your requirements.

Record Expense

When running a business, it is obvious that expenses are sure to be incurred. It can be daily expenses like daily employee snacks, printing, etc. or monthly expenses like bills. Therefore, it is as important to manage your expenses as you do to manage the invoices.

Using our free invoice software, you can manage your expenses incurred daily and monthly. In addition, you can also manage your vendors and vendor reports with one click under expense management.

Create Delivery Challan

Delivery challan is a document specially created when transporting or moving goods. It is sent along with shipped goods. With Refrens online invoice software, create a delivery challan within 60 seconds.

Create Credit Note

There needs to be more than an invoice for the business, but there are times when the customer returns the goods or services for some reasons like damaged products, sending wrong products, or other reasons. Here comes the use of credit notes which helps to manage the amount. If you create an invoice, creating a credit note is a good practice.

Create Debit Note

Like a credit note, the debit note is essential for the business when purchasing any goods or services. There are possibilities that your purchased goods are damaged or overcharged by your vendor or any other. In this situation, you can easily create a debit note against the invoice and send it to your vendor. Both debit and credit notes can be used for filing taxes.

Manage Inventory

The best way to maintain your stock is to use inventory management software. It helps in storing, maintaining, and using the company’s stock. Refrens free invoice software provides inventory management, not just invoicing so that you can perform all the accounting activities in one place—no need to register for additional software for inventory. Check here our online accounting software here.

Create Payment Receipts

When doing business, you obviously sell the products or services to your clients. But along with the product, you send a payment receipt to your customer as proof of payment. Payment receipts can be sent for partial or full payment of the invoice. This document is useful to both seller and buyer as both have the same document as payment has been made by the seller.

Manage Your Clients

Easy to manage your clients under client management. Add multiple custom fields and as much data as you want. Upload bulk client data, and you can export the client information simultaneously.

Manage Leads

Whenever you get any leads, add the entry and track the status of the leads and the details like the source of lead, budget, follow-up, lead assignee, and lead status, whether the lead converted or not. If the leads get converted, you can directly create the quotation from leads. No need for a quotation again from scratch. To know more about Lead Management CRM click here or you can check out Refrens Lead to Quote Software.

Reports from Refrens Free Billing Software

We provide our users with different reports to focus on a particular part of their business and grow rapidly. Date-wise and client-wise reports are enabled to download. Different Reports includes

Invoice Report

You can download all your invoices as CSV and PDF.

Client Report

The client report helps to understand the pending and received payments from the clients.

Expense Report

The expense report helps to know the total expense incurred in your business, including your daily expenses.

Vendor Report

This report helps you to know the total pending payment and partial payment or payment done to the vendors.

Credit Note Report

The Credit Note report helps get an idea of credit given to the clients.

Line Item Report

Using this report, you can find out how much was sold at an average price for the total quantity.

TDS Report

You can use this report to determine which client you deducted TDS from and how much it was.

We are adding more reports to our system.

Choosing the Right Invoicing Software in Malaysia

No matter what type of business you are into, whether you work alone as a solopreneur or freelancer or as an agency, small business, or large enterprise, there are some factors you always need to consider when deciding on buying online invoicing software.

Here are some of the factors you can look into when choosing the Right invoicing software; there can be more depending on your business needs, but these are the basic factors every invoice software must follow. So starting with the first one:

Features and Functionality - First, if the invoicing software does not have the features or the functionality you are looking for, you must not even consider researching it—the invoicing requirements change from business to business and the type of business. For instance, businesses that sell services or online courses do not need an inventory system or proforma invoice but a proper proposal or quotation document. And there are some features every invoicing software must have, like customization, invoice templates, recurring invoice, reminders, and reporting. Consider your specific requirements and ensure the software can accommodate them.

Ease of Use - Billing software must have an easy user interface so that it becomes easy to create, edit, delete, or duplicate invoices without any prior technical knowledge. You should feel intuitive in navigating from one dashboard to another with a clean and organized section that enhances the system's usability.

Scalability - With the growth of your business and team members, will the invoice software can handle the increased invoicing volume? The increased number of clients, invoices, and transactions always set the seal of performance issues.

Security and Data Protection - Businesses deal with very sensitive and confidential financial data. So the billing software must have proper backups, access controls and data protection. Always look for software that has industry-standard security and data protection regulations.

Mobile Accessibility - If you need o invoice on the go, you must consider the software offering mobile apps or mobile responsive software. It helps you to create invoices, track payments, and view reports from anywhere at any time.

Customer Support - Always go for the purchase of billing software that offers extensive customer support. When you are facing any issue, you can contact support to resolve it as soon as possible. The support team must always be available on live support, by email, or over the phone.

Pricing - The price should be affordable and should be under your budget. There is no point in giving a chunk of money for the features you will never use. Some software charges per invoice, some charge per month irrespective of the invoice you create, while others charge only a one-time fee. Also, consider the additional user to add under the business, customization, integration etc.

You can read reviews and get recommendations from other businesses in your industry or size range by reading reviews and ratings. See what customers think about the software's reliability, ease of use, customer support, and overall satisfaction. You can check out other review sites for review and feedback on the invoicing software you are willing to buy.

For small businesses and freelancers, Refrens offer accounting software for small business, invoicing software for freelancers and e-Invoicing software.