Forward it. Eagle handles the rest.
Send bills from WhatsApp or collect them through your dedicated Refrens email. Eagle brings the document into your Purchase and Expense workflow for review.
Introducing Refrens Eagle
From a WhatsApp Message or Emailto a Filed Invoice.
Forward a vendor invoice, expense bill, or receipt to Refrens Eagle. AI scans the document, extracts the details, and prepares your purchase or expense document in Refrens for your review.
✓ Refrens Eagle
Product demo
1 · BILL ARRIVES
WhatsAppApproved number
PDF
Vendor_Invoice.pdfInvoice received
EmailDedicated Refrens email
PDF
INV-2048.pdfAttachment received
2 · EAGLE SCANS
🦅
✓ Vendor detected✓ Invoice details
read✓ Draft prepared
3 · READY IN REFRENS
Purchase DraftReady to review
VendorABC Suppliers
Invoice No.INV-2048
Date08 Aug 2026
GST₹4,680
Total₹30,680
Review Purchase →
WhatsApp or Email → Eagle scans →
Purchase or Expense ready to review
Built to make bill capture effortless
Every part of Eagle is designed to remove repetitive document handling before the bill reaches your books.
Invoice details filled automatically
Vendor, invoice number, date, tax, amount, line items, and other details are extracted from the document for you.
No save, then upload again
Remove the extra routine of saving documents separately, opening your accounting software, and uploading the same file again.
Less repetitive work per bill
An illustrative 2 minute reduction per bill could mean more than 3 hours of repetitive admin saved for every 100 bills processed.
Actual time saved depends on your current workflow and document complexity.AI prepares it. You stay in control.
Compare the original bill with the extracted details, make any changes you need, and save only when everything looks right.
Stop downloading bills
just to upload them again.
When a vendor invoice or receipt reaches WhatsApp or email, the usual workflow means downloading the file, finding it again, uploading it to your accounting software, and entering the details. Eagle removes those unnecessary steps.
The old way
One digital document. Far too many handoffs.
8 steps
Receive the billWhatsApp or email
Starts here
Download itSave the PDF or image locally
Manual
Find it againDownloads folder, desktop, chat...
Search
Open accounting softwareSwitch context
Another app
Upload the documentSelect the same file again
Manual
Scan or enter detailsVendor, invoice number, tax, total...
Processing
ReviewCheck the extracted information
Necessary
SaveFinally record the Purchase or Expense
Done
With Refrens Eagle
The unnecessary movement disappears.
3 steps
WhatsAppForward the bill
EmailSend or receive it
🦅
Refrens Eagle scans it
✓
ReviewDocument + extracted data
✓
SavePurchase or Expense
The real problem is not just scanning the bill. it was getting it into your accounting workflow in the first place.
Got a bill on WhatsApp?
Just forward it to Eagle.
Send the invoice, bill, or receipt to Refrens Eagle from an approved WhatsApp number. Eagle scans it automatically and adds it to Refrens for review.
✓No saving the document separately
to your phone or computer.
✓No opening Refrens just to upload
the same file again.
✓Your accounts team can review it
inside Refrens later.
XYZ Vendor
online
Invoice attached.
XYZ_August.pdf
Forward to Eagle ↗
✓ Document received by EagleAI scanning has started. The document
will appear in Scanned Documents for review.
@
From: accounts@abc-suppliers.com
August Invoice , ABC Suppliers
→
Ready in Refrens
VendorABC Suppliers
Invoice no.INV-2048
Total₹30,680
Review Purchase →
Let vendors email bills
directly into Refrens.
Give approved vendors and suppliers your dedicated Refrens email address. Their invoice attachments are collected automatically, scanned by Eagle, and prepared in Refrens for review.
✓Give approved vendors or suppliers
your dedicated email.
✓Attachments are collected
automatically.
✓Your team finds the document
waiting in Refrens.
Eagle extracts invoice details
and prepares your
Document for review.
Refrens AI reads the vendor, invoice number, date, tax, amount, line items, and other document details. Your team can compare them with the original bill, make any changes, and save when everything looks right.
Original Invoice
ABC Suppliers Pvt Ltd GSTIN: 24ABCDE1234F1Z5
Bill ToRefrens Technologies Pvt
LtdSurat, Gujarat
Payment TermsNet 15Due: 23 Aug
2026
ItemQtyRateAmount
Office
Chairs4₹5,000₹20,000
Desk
Accessories2₹3,000₹6,000
Subtotal₹26,000
GST₹4,680
Total₹30,680
Purchase Draft Prepared by Eagle
VendorABC Suppliers Pvt Ltd
Invoice numberINV-2048
Invoice date08 Aug 2026
Tax₹4,680
Total₹30,680
✓ Existing vendor matched
Review & Save Purchase →
Don't just stop at invoice scanning.
Take the bill
all the way into accounting.
Eagle works inside the broader Refrens accounting workflow, so the document can move from collection to review, accounting, payment, reconciliation, and reporting in the same system.
01 · COLLECT
Bring documents in
Capture documents from the channels your business already uses.
02 · UNDERSTAND
Let AI read them
Extract document details and connect them to your records.
03 · CONTROL
Review before saving
Keep humans in control of what actually enters the books.
04 · ACCOUNT
Create accounting records
Turn the document into a Purchase or Expense inside Refrens.
05 · COMPLETE
Keep the workflow connected
Continue with payments, reconciliation and reporting in the same system.
Not everyone gets
to feed the Eagle.
Control which WhatsApp numbers and email senders can submit bills and expense documents into your Refrens workflow. Eagle collects only from approved sources, while your team still reviews everything before it is saved.
WhatsApp controlsOnly approved internal WhatsApp numbers can
submit documents for scanning.
Email allow-listControl approved internal and external email
senders for your dedicated forwarding address.
Review before accountingAI prepares the document, but your
team still reviews the information before saving.
🦅
Stop moving bills around.
Start accounting when they arrive.
Let Refrens Eagle bring bills from WhatsApp and email into your Purchase & Expense workflow for review.