A printable invoice is a document used by sellers as a formal proof of a transaction with a client. It serves as a request for payment after the seller has provided a product or service to the client. The printable invoice template includes essential details about the transaction, such as the description of the product or service, quantity, price, and any applicable taxes or discounts.
Key features of a printable invoice template include:
Clean and Professional Appearance - A printable invoice template should have a clean and professional design to convey a sense of credibility and reliability to the client. It reflects positively on the seller and enhances the overall image of the business.
Ease of Printing - The template should be easily printable on standard paper sizes, such as A4. This ensures convenience for both the seller and the client when it comes to printing and handling the invoice.
Elegance on Paper - The layout and design of the printable invoice should look elegant and well-organized on paper. This contributes to the overall professionalism of the document and makes it visually appealing.
Proof of Transaction - The printable invoice serves as tangible evidence of the transaction between the seller and the client. It includes details such as the invoice number, date, and terms and conditions agreed upon during the commencement of the transaction.
Payment Request - It explicitly communicates to the client that payment is due for the products or services provided. This clear request for payment helps in maintaining a transparent and professional financial relationship.
Adaptability to Different Paper Sizes - While A4 is a common size for printable invoices, the template should be adaptable to various paper sizes. This flexibility allows businesses to choose the paper size that best suits their needs and preferences.
Here are some of the available option sizes to print the invoices based on the details you have added to your printable invoice template:
Letter (21.59cm x 27.94cm) [Best suited]
This size is well-suited for invoices as it provides a standard and widely accepted format. It offers ample space for detailing the products or services, quantities, rates, and other essential information. Additionally, it is compatible with standard office printers.
Legal (21.59cm x 35.56cm) [Best suited]
Similar to the Letter size, the Legal size is also well-suited for invoices. It offers more vertical space, which can be beneficial for businesses with larger or more detailed invoices. This size is commonly used for legal documents and is readily available in most office settings.
Statement (13.97cm x 21.59cm) [Not recommended]
While this size may be suitable for concise statements or brief communication, it is not recommended for detailed invoices. The limited space may compromise the clarity and professionalism of the invoice, especially if there are multiple line items and details to include.
Executive (18.41cm x 26.67cm) [Not recommended]
Similar to the Statement size, the Executive size may not provide sufficient space for comprehensive invoices. It is more suitable for shorter documents and may not present a professional appearance for detailed transaction records.
A4 size (21cm x 29.7cm) [Best suited for all types of invoices]
A4 size is a versatile and widely used option that is suitable for all types of invoices. It provides a good balance of horizontal and vertical space, accommodating detailed information while maintaining a standard format. A4 size is a common choice globally, making it compatible with various printing systems.
Here are two effective ways to use a printable invoice template:
Print the chosen printable invoice template on a suitable paper size, such as Letter or A4.
Fill out the details manually by writing on the printed template. The label columns are preformatted on the invoice, so you only need to input the necessary information regarding your client and the product or service provided.
Simple and traditional method.
Quick and suitable for businesses that prefer a handwritten approach.
No need to create the invoice from scratch; just fill in the client details and product information.
Digital Editing Method
Find a printable invoice template in a format that suits your business needs, such as Word, Excel, or PDF.
Open the template and start editing by filling in the required details. Customize the template according to your preferences.
Once all details are filled and the customization is complete, save the edited template.
Print the customized invoice directly from the digital file.
Offers the flexibility to customize the template before printing.
Allows for a professional appearance, as details are typed rather than handwritten.
Enables easy customization of the invoice template to align with your branding and business requirements.
Choosing the Best Method to Create Invoice
The second method is often considered more advantageous as it allows for customization and a professional look. Businesses have the opportunity to tailor the template to their specific needs, including adding logos, modifying colors, and adjusting column layouts.
The first method, while more traditional, may be suitable for businesses that prefer a quick and straightforward approach without the need for extensive customization.
You can get free printable invoice templates from Refrens. To get a free printable invoice template, follow these simple steps:
Visit the Refrens Website - Go to the Refrens website using your web browser.
Navigate to the Invoice Templates Section - Look for the section on the website that provides invoice templates. This is typically found in the "Templates" or "Tools" section.
Choose Your Desired Format - Refrens offers printable invoice templates in various formats. Select the format that suits your needs:
Download the Template - Once you've chosen the desired format, click on the download link or button associated with that format. The template file will be downloaded to your computer or device.
Access the Template - If you've chosen a template in Word, Excel, Google Docs, or Google Sheets, you can access and edit the template using the respective software. For PDF templates, you can use any PDF reader.
Customize Your Invoice - Open the downloaded template and customize it with your business details, client information, and other relevant details. Refrens' templates are user-friendly and professionally designed, making customization easy for users of all levels.
Save Your Invoice - Save the customized invoice template on your device for future use. If you're using Google Docs or Google Sheets, consider saving it to your Google Drive for easy access from any device with an internet connection.
Print Your Invoice - Once you've filled in all the necessary details, you can print the invoice directly from the template. Make sure your printer settings are configured for the paper size you intend to use.
**Advantages of Refrens' Free Printable Invoice Templates
User-friendly and professionally designed.
Available in multiple formats for flexibility.
No cost - completely free to use forever.
Can be accessed and edited online, allowing for easy collaboration and access from any device with internet connectivity.
When looking for a printable invoice template, first and foremost thing you should look that the invoice is easy to print and should look professional and elegant once the invoice is printed. The next thing you should look at is the margins and borders of the invoice which is one of the important elements of the printable invoice. Margins should be large enough to print the invoice properly and and all the elements can be fit on the paper. Borders of each element should be clearly defined so that the details shouldn’t look like clumsy. If you are adding your brand color to the invoice then make sure that it is not too dark or too light. If the color is too dark then it becomes difficult for your client to read the information on the invoice and if it’s too light then there is no point to add the color as your client won’t be able to see the color properly. Try to avoid any background color on the invoice as it looks unprofessional and difficult to read the details. Once your invoice is ready with the information, colors and all other elements then you should use print preview option to check how the invoice will look once it is printed.
If you are satisfied with the final outcomes then you can start printing the invoice else you can make necessary changes to the invoices and then try again.
Printable Invoice Templates by Refrens
Invoices are essential for every business, whether owned by individuals like freelancers, self-employed, multi-team agencies, small businesses or large enterprises. Most of them think that invoices are only sent to ask for payment, but they can also be used to leave a lasting impression on your client because the invoice is the last touch wood with your client. You can endorse your brand with your invoice by sending them clean, professional-looking invoices.
You can use the Refrens printable invoice template to create one such invoice. You can create multiple invoices on Refrens using templates like sales invoice templates, service invoice templates, hourly invoice templates, freelance invoice templates, and many more.
Refrens has a variety of templates for every business, and one of the best parts is you can manage and track each invoice within your invoice dashboard for free without paying a single penny. If you also want to explore more unique features, you can opt for Refrens free invoicing software, which is easy for anyone—no need to find new templates now and then. Refrens invoicing software to create, edit, manage and track your invoices all in one place, not just invoices. You can also create quotations, proforma invoices, purchase orders, payment receipts, and other invoicing documents for free.