Free Printable Invoice Templates (Word & Excel)

What is a printable invoice?

A printable invoice is a document used by sellers as a formal proof of a transaction with a client. It serves as a request for payment after the seller has provided a product or service to the client. The printable invoice template includes essential details about the transaction, such as the description of the product or service, quantity, price, and any applicable taxes or discounts.

Key features of a printable invoice template include:

Clean and Professional Appearance - A printable invoice template should have a clean and professional design to convey a sense of credibility and reliability to the client. It reflects positively on the seller and enhances the overall image of the business.

Ease of Printing - The template should be easily printable on standard paper sizes, such as A4. This ensures convenience for both the seller and the client when it comes to printing and handling the invoice.

Elegance on Paper - The layout and design of the printable invoice should look elegant and well-organized on paper. This contributes to the overall professionalism of the document and makes it visually appealing.

Proof of Transaction - The printable invoice serves as tangible evidence of the transaction between the seller and the client. It includes details such as the invoice number, date, and terms and conditions agreed upon during the commencement of the transaction.

Payment Request - It explicitly communicates to the client that payment is due for the products or services provided. This clear request for payment helps in maintaining a transparent and professional financial relationship.

Adaptability to Different Paper Sizes - While A4 is a common size for printable invoices, the template should be adaptable to various paper sizes. This flexibility allows businesses to choose the paper size that best suits their needs and preferences.

Here are some of the available option sizes to print the invoices based on the details you have added to your printable invoice template:

1. Letter (21.59cm x 27.94cm) [Best suited]

• This size is well-suited for invoices as it provides a standard and widely accepted format. It offers ample space for detailing the products or services, quantities, rates, and other essential information. Additionally, it is compatible with standard office printers.

1. Legal (21.59cm x 35.56cm) [Best suited]

• Similar to the Letter size, the Legal size is also well-suited for invoices. It offers more vertical space, which can be beneficial for businesses with larger or more detailed invoices. This size is commonly used for legal documents and is readily available in most office settings.

1. Statement (13.97cm x 21.59cm) [Not recommended]

• While this size may be suitable for concise statements or brief communication, it is not recommended for detailed invoices. The limited space may compromise the clarity and professionalism of the invoice, especially if there are multiple line items and details to include.

1. Executive (18.41cm x 26.67cm) [Not recommended]

• Similar to the Statement size, the Executive size may not provide sufficient space for comprehensive invoices. It is more suitable for shorter documents and may not present a professional appearance for detailed transaction records.

1. A4 size (21cm x 29.7cm) [Best suited for all types of invoices]

• A4 size is a versatile and widely used option that is suitable for all types of invoices. It provides a good balance of horizontal and vertical space, accommodating detailed information while maintaining a standard format. A4 size is a common choice globally, making it compatible with various printing systems.

You can get free printable invoice templates from Refrens. To get a free printable invoice template, follow these simple steps:

Visit the Refrens Website - Go to the Refrens website using your web browser.

Navigate to the Invoice Templates Section - Look for the section on the website that provides invoice templates. This is typically found in the "Templates" or "Tools" section.

Choose Your Desired Format - Refrens offers printable invoice templates in various formats. Select the format that suits your needs:

• Word
• Excel
• Google Docs
• Google Sheets
• PDF

Download the Template - Once you've chosen the desired format, click on the download link or button associated with that format. The template file will be downloaded to your computer or device.

Access the Template - If you've chosen a template in Word, Excel, Google Docs, or Google Sheets, you can access and edit the template using the respective software. For PDF templates, you can use any PDF reader.

Customize Your Invoice - Open the downloaded template and customize it with your business details, client information, and other relevant details. Refrens' templates are user-friendly and professionally designed, making customization easy for users of all levels.

Save Your Invoice - Save the customized invoice template on your device for future use. If you're using Google Docs or Google Sheets, consider saving it to your Google Drive for easy access from any device with an internet connection.

Print Your Invoice - Once you've filled in all the necessary details, you can print the invoice directly from the template. Make sure your printer settings are configured for the paper size you intend to use.

**Advantages of Refrens' Free Printable Invoice Templates

User-friendly and professionally designed. Available in multiple formats for flexibility. No cost - completely free to use forever. Can be accessed and edited online, allowing for easy collaboration and access from any device with internet connectivity.