Free Sample Quotation Templates

Elevate your quotation process with Refrens Quotation Template tailored for small businesses and agencies in Qatar. Seamlessly create, manage, and track quotations with our user-friendly interface. Enjoy the convenience of PDF downloads and lifetime free access.

Create Quotation Using Free Quotation Templates
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Quotation Template in PDF (Add quotation details and download it in PDF format.)

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Use Refrens quotation templates to create professional quotations

(You can choose the template in last step after making the quotation)
Quotation Template
Quotation Template
Quotation Template - Letterhead
Online Quotation Template
Classic Quotation Template
Quotation Template
Printable Quotation Template
Quotation Template
Modern Quotation Template
Online Quotation Template
Quotation Template - Business
Quotation Template
Get Your Free Quotation Templates NowCreate Free Quotation

Features of Quotation Templates

Customization of Columns
Customized TemplatesEasy to customize templates as per the requirement. No need of entering the details again and again. Add multiple custom columns and fields.
Customization of Quotation & Estimate
Customized ColorsSelect from a variety of colors. Refrens provide 250+ colors for your quotation template along with margin and print format.
Manage your quotations
Keep RecordsNo need of searching for the quotation on computer. Easy to manage and track all your quotations at one place on Refrens.
Create invoice from quotation with one click
Quotation to InvoiceOne click conversion to invoice using quotation. No need of creating the invoice from scratch.
Email and track quotation
Track Your QuotationsSend quotation via mail and check whether your client opened your quotation or not.
Schedule your Email and send quotation on time
Schedule Your EmailSchedule your email for the future date and send quotation to your client on time even when you are not working.
Multiple Currency and Country supported on quotation template
Countries SupportedRefrens quotation template support more than 150+ countries and currencies, even the rarest of the rare.
Upfront Support
Upfront SupportGet live support from our experienced support executive. We are available on chat and on WhatsApp.

Frequently Asked Questions (FAQ)

A quotation format is a document that contains all the information that includes product name, amount, quantity, and other essential details. You can easily edit this document and can customize it as per your requirement.

You can easily create a quotation using Refrens quotation template, you just have to add some details on the template:

  1. The name, address, logo, and other vendor details.
  2. Same as vendor details add buyers' information.
  3. Fill out the product or service name with a description.
  4. Add quantity or hours worked with your price or hourly rate.
  5. Clearly define the terms & conditions on the quotation.
  6. Sign of an authorized person.

Quotation template must include:

  1. Quotation at the top of the document.
  2. Quotation number and date.
  3. Logo of the company.
  4. Seller details with all relevant information.
  5. Buyer details with name and address, contact number.
  6. Product name, quantity, and rate.
  7. Terms and conditions.
  8. Accepted mode of payments.
  9. Signature.

Yes, you can customize Refrens quotation template by adding the logo, custom fields and columns, or by hiding the irrelevant columns. You can also change the color of the quotation, add letterhead at the top of the quotation.

Using our quotation template, you can create quotations in Excel and Word Format. Different types of templates include the freelance quote, service quote, price quote, business quote and construction quote templates.

Quotation Templates for FREE

Why should you use a quotation template for the business?

Using a quotation template for your business is a strategic and essential practice for several reasons:

1. Professionalism and First Impressions: A well-structured and professionally designed quotation acts as the face of your business, especially in the eyes of potential clients. It reflects your organization's commitment to professionalism and attention to detail. A visually appealing quotation creates a positive first impression, indicating that your business is organized and values transparency.

2. Credibility and Trust Building: Clients often approach multiple vendors when seeking services or products. A professionally crafted quotation establishes credibility and builds trust. It demonstrates that your business is reliable, transparent, and takes the time to present information clearly. This, in turn, makes potential clients more likely to consider your offerings seriously.

3. Clarity and Transparency: A well-crafted quotation provides clarity on the services or products offered, their associated costs, terms and conditions, and the proposed timeline for project completion. This transparency is crucial for ensuring that both the client and the vendor have a clear understanding of the project scope, minimizing the risk of misunderstandings or disputes.

4. Competitive Differentiation: In a competitive market, a professional quotation can serve as a key differentiator. When clients compare quotations from various vendors, a visually appealing and well-structured document can capture their attention. It becomes a tool for showcasing your professionalism, which is particularly important when dealing with corporate clients or high-value projects.

5. Efficiency in Operations: Quotation templates streamline the process of generating quotes, making your operations more efficient. These templates allow you to customize offerings for different clients and services, saving time and effort. This efficiency enables you to focus on other critical aspects of your business.

6. Conversion Tool: A well-structured quotation is not just a document; it's a conversion tool. It has the potential to persuade potential clients to move forward with your services. By clearly communicating the value they will receive for their investment, a quotation increases the likelihood of clients choosing your business.

7. Seamless Transition to Invoicing: Once a quotation is approved, it can serve as the foundation for creating an invoice seamlessly. With the right tools, such as an invoice template in Word or an invoice generator, you can directly convert a quotation into an invoice without starting from scratch, ensuring consistency and accuracy.

Elements of Quotation Templates in Qatar

In Qatar, a well-formatted quotation template should include the following elements:

Title: Clearly label the document as "Quotation" at the top.

Quotation Number: Assign a unique identification number to the quotation for reference purposes.

Quotation Date and Due Date: Specify the date when the quotation was issued and the deadline for acceptance.

Seller's Information: Provide comprehensive details about the seller's company, including name, address, email, phone number, and other relevant contact information.

Buyer's Information: Include the buyer's name, address, email, and phone number to ensure accurate communication.

Product or Service Details: List the names of the products or services being offered, along with a detailed description to help the client understand the offering.

Breakdown of Costs: Provide a transparent breakdown of costs associated with each product or service offered.

Total Cost: Summarize the total cost to complete the project or purchase.

Pricing Disclaimer: Mention that pricing is subject to change based on various factors.

Terms and Conditions: Clearly outline the terms and conditions governing the quotation, including payment terms, delivery terms, and any other relevant conditions.

Additional Notes: Include any additional information or special instructions relevant to the quotation.

Signature: Obtain the signature of the authorized person from the seller's company to validate the quotation.

By including these essential elements in the quotation template, businesses in Qatar can ensure clarity, professionalism, and transparency in their quotation process.

Why Ready-Made Quotation Templates Save Time?

1. Simplify Your Work

Running a business involves many tasks. One of the most time-consuming is creating quotation for clients. Using a ready-made quotation template can save you a lot of time. These templates provide a clear format that you can fill in quickly. Instead of starting from scratch each time, you can use the same quotation form and focus on what matters most—serving your clients.

2. Consistency Every Time

Consistency is crucial in business. A standard quotation format ensures that all your quotations look the same and contain the necessary information. This helps you avoid mistakes and presents a professional image to your clients. With a ready-made template, you won’t have to worry about forgetting important details.

3. Focus on Your Business

When you spend less time on paperwork, you have more time to grow your business. Using a pre-made quotation format allows you to concentrate on delivering quality services and building relationships with clients. It also frees up time for other essential tasks, like improving your products or reaching out to new customers.

4. Easy to Customize

Quotation samples are flexible. You can easily adjust them to fit the needs of different clients or projects. Whether you’re quoting for a small task or a large project, a ready-made template can be adapted to suit the situation. This makes your work easier and ensures that your quotations are always relevant.

5. Stay Compliant

Business rules and regulations can vary by location. A well-designed quotation format helps you meet local requirements without much effort. This gives you peace of mind, knowing that your quotations are both accurate and compliant.

6. Build Trust

Clients appreciate clear and consistent quotations. By using a reliable quotation template, you show that you are organized and professional. Over time, this builds trust and strengthens your reputation in the industry.

Industry-Specific Quotation Templates

Customized Quotation Templates for Every Industry

Different industries have different needs when it comes to creating quotations. Using the right quotation template can make the process easier and more accurate. Whether you work in construction, IT, or creative services, having a tailored template ensures that all the important details are included.

Construction Quotation Templates

For construction projects, it’s important to detail costs clearly. In our construction quotation format you can includes sections for labor, materials, and timelines. This ensures that your quotation are clear and comprehensive, helping you present your work in a professional way.

IT Quotation Templates

In the IT industry, your quotations need to include technical details like services, software, and support. Our IT quotation form is designed to cover these aspects. It helps you present a complete and clear quotation that your clients can easily understand.

Creative Services Quotation Templates

Creative work often involves many details. Our quotation samples for creative services include sections for design, revisions, and final deliverables. These templates help you communicate the value of your work clearly, ensuring clients know what to expect.

Why Use Industry-Specific Quotation Templates?

Using a template that fits your industry not only saves time but also shows your professionalism. It demonstrates that you understand your industry and are prepared to meet your clients' needs. This attention to detail can make a big difference in securing a contract.

Start with Refrens Quotation Templates

Explore our range of quotation templates to find the right one for your business. Whether you need a basic or a detailed quotation format, our templates help you create accurate and professional quotations. Get started today and make your quoting process smoother and more efficient.

Why Custom Fields in Quotation Templates Matter

In business, how you present your proposals can make a big difference. Custom fields in a quotation template allow you to add specific details that directly meet each client's needs. This simple step shows that you understand their requirements, making it more relevant and professional.

Personalization is Key

Custom fields help you tailor your quotation template to include important details like project timelines, special terms, or unique client requests. This makes your quotation more than just a standard format—it becomes a document that speaks directly to what the client needs. When clients see these personalized touches, it builds trust and increases your chances of winning their business.

Flexibility and Clarity

Custom fields give you the flexibility to add essential details without cluttering the main sections of your quotation. Whether it's tax information, discounts, or payment terms, these fields ensure everything is clear and easy to understand. This clarity helps clients quickly grasp the key points, making it easier for them to make decisions.

Professionalism Counts A well-organized quotation template that includes custom fields shows your business is thorough and professional. It reflects your commitment to detail, which can make a strong impression on clients. This level of care and attention can set you apart from others who use generic templates.

Steps to Ensure Your Quotation Gets Approved

Getting your quotation approved is crucial for closing deals and securing business opportunities. To help you achieve this, here are some simple yet effective steps that can make your quotations stand out and get the nod of approval:

Use a Professional Quotation Template: Start by using a professional quotation template that reflects your brand's identity. A well-structured template not only looks impressive but also helps in organizing all necessary details clearly. A quotation template should include sections for item descriptions, prices, terms, and conditions, making it easier for your client to review and approve.

Follow a Consistent Quotation Format: Consistency is key when it comes to quotations. Ensure that you follow a consistent quotation format in all your submissions. This includes uniformity in font, layout, and the sequence of information. A consistent format not only builds trust but also enhances the readability of your quotation.

Fill Out the Quotation Form Accurately: Accuracy in filling out the quotation form is essential. Double-check all the details, such as pricing, item descriptions, and contact information, to avoid errors. An accurately completed form leaves a positive impression and reduces the chances of your quotation being rejected due to mistakes.

Include a Detailed Quotation Sample: Providing a detailed quotation sample that outlines all aspects of the proposed work or product can help your client better understand what they are getting. A thorough quotation sample demonstrates your professionalism and attention to detail, increasing the likelihood of approval.

Communicate Clear Terms and Conditions: Clearly state the terms and conditions in your quotation. This includes payment terms, delivery schedules, and any other relevant information. Transparent communication helps in managing client expectations and ensures that there are no misunderstandings, making it easier for the client to approve your quotation.

Quotation Templates offered by Refrens

Sample Quotation Template

A sample quotation template provides a basic and versatile format that can be customized according to your specific requirements. It serves as a foundation upon which you can add your company's details, product or service information, and pricing.

Certainly! Let's delve into more detailed descriptions for each of the mentioned quotation templates:

  1. Sample Quotation Template:
  • A versatile and straightforward template that serves as a foundation for creating quotations. It includes essential elements such as item descriptions, quantities, unit prices, and total amounts. Suitable for businesses seeking a clean and basic format adaptable to various industries and services. Suitable for businesses that want a simple and versatile quotation template.
  1. Business Quotation Template:
  • Tailored for professional business transactions, this template emphasizes a polished and corporate look. It incorporates company logos, contact details, and a well-organized layout. Ideal for businesses engaging in B2B interactions where a sophisticated presentation is crucial. Ideal for companies engaging in B2B transactions across various industries.
  1. Company Quotation Template:
  • This template is designed for consistent use across an entire company. It includes branding elements such as company colors, logos, and standardized formatting. Ideal for organizations that want to maintain a cohesive and branded appearance in all their quotations. Suitable for businesses that want to maintain a consistent and branded appearance in their quotations.
  1. Price Quotation Template:
  • A detailed template that focuses on providing a clear breakdown of costs. It includes separate sections for itemized pricing, taxes, and any additional fees. Perfect for businesses that need to offer a transparent view of the pricing structure to their clients. Useful for businesses where clients require a detailed breakdown of the pricing structure.
  1. Work Quotation Template:
  • Tailored for service-based businesses, this template highlights project details, deliverables, and timelines. It includes sections for scope of work, hourly rates, or project-based fees. Ideal for freelancers or contractors providing quotes for specific services. Ideal for freelancers, contractors, or service providers providing quotes for specific projects.
  1. Sales Quotation Template:
  • Geared towards sales transactions, this template emphasizes the features and benefits of the products or services being offered. It includes product descriptions, quantities, and pricing. Suitable for businesses involved in selling products or services directly to customers. Suitable for businesses involved in selling products or services directly to customers.
  1. Consulting Quotation Template:
  • Specifically designed for consulting services, this template emphasizes expertise and proposed solutions. It includes detailed sections for project scope, consulting fees, and deliverables. Ideal for consultants providing professional services with a comprehensive scope of work. Ideal for consultants providing professional services with a detailed scope of work.
  1. Event Quotation Template:
  • Tailored for event planning services, this template includes sections for venue details, logistics, and related costs. It provides a comprehensive overview of the event planning process, making it ideal for businesses organizing and managing events. Suitable for businesses involved in organizing and managing events.
  1. Construction Quotation Template:
  • This template is specific to the construction industry, emphasizing project specifications, materials, and cost estimates. It includes sections for labor, materials, and additional expenses. Ideal for contractors and construction companies providing quotes for building projects. Ideal for contractors and construction companies providing quotes for building projects.
  1. Photography Quotation Template:
    • Geared towards photographers, this template focuses on package details, shoot specifics, and pricing. It includes sections for session types, duration, and additional services. Suitable for professional photographers providing quotes for various photography services. Suitable for professional photographers providing quotes for various photography services.

These templates are not only functional but can also be customized further to align with specific business needs, ensuring a professional and tailored approach in every quotation.

You can also use our other templates like invoice templates, proforma invoice templates, purchase order templates, estimate templates and also invoice templates in Excel, tally invoice templates, Blank Invoice Templates, printable invoice templates, tax invoice templates.

Professionals who can use Refrens quotation templates for their business

Refrens' versatile quotation template caters to a wide array of professions, making it an invaluable tool for various businesses and service providers. Here's how different professionals can benefit from using Refrens' quotations for free:

Freelancers

Freelancers across diverse fields, such as writers, designers, developers, and consultants, can utilize Refrens to create professional quotations for their clients. The platform allows freelancers to present their services in a structured and visually appealing manner, enhancing their credibility.

Small Business Owners

Small business owners, whether operating in retail, services, or consulting, can use Refrens to generate detailed and customized quotations. This is especially beneficial for businesses involved in sales, marketing, IT services, and more. By creating professional quotes, small businesses can make a significant impact on potential clients and increase their chances of securing contracts.

Creative Professionals

Creative professionals such as artists, photographers, graphic designers, and content creators can showcase their work and pricing creatively through Refrens' quotation templates. This platform allows them to highlight their portfolio effectively and attractively present their creative services.

Consultants

Consultants from various fields, including management, finance, legal, and marketing, can use Refrens to outline their services clearly. By creating detailed quotations, consultants can communicate their expertise, services, and associated costs, fostering transparency and trust with their clients.

IT Professionals

IT professionals, including software developers, web designers, and digital marketers, can use Refrens to create quotations that delineate the specifics of their services. This is especially valuable for IT projects, where clear communication of services, costs, and timelines is crucial.

Service Providers

Service-oriented businesses, such as cleaning services, repair services, catering companies, and event planners, can leverage Refrens to provide clients with detailed quotations. By presenting their offerings clearly, service providers can demonstrate professionalism and reliability.

Sales Professionals

Sales professionals in various industries can utilize Refrens to create sales quotations. These quotations can be tailored to showcase products, services, pricing, and terms, enabling sales teams to make compelling offers to potential clients and close deals effectively.

Marketing Agencies

Marketing agencies and professionals can use Refrens to present their marketing strategies, campaign details, and associated costs professionally. The platform allows them to create visually appealing quotations, showcasing their expertise and creativity to potential clients.

Easy to customize quotation templates

Using Refrens quotation format, you can easily start creating the quotation using the above blank sample. Add all the essential elements in the quotation as mentioned above. If you want to add any additional information then you can easily use our custom column feature which helps you to add extra columns anywhere on the quotation.

Once the quotation is created, you can select a quotation template as per your need and can also change the color of your quotation. If you want a more professional-looking quotation then don't forget to add your company letterhead at the top of the quotation.

Once the template is customized, you can send the quotation directly to your potential client using Refrens emailing system. The advantage of using the mail here is you can track your quotation and can check whether the client has opened your quotation or not, same you can also schedule your quotation for a future date.

You can create quotations for clients, there are no restrictions for creating or adding the client. manage all your quotations, and invoices, and can use proforma invoice templates, and other documents in one place.

Countries Supported

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