A quotation format is a document that contains all the information that includes product name, amount, quantity, and other essential details. You can easily edit this document and can customize it as per your requirement.
How to make a quotation using quotation template?
You can easily create a quotation using Refrens quotation template, you just have to add some details on the template:
The name, address, logo, and other vendor details.
Same as vendor details add buyers' information.
Fill out the product or service name with a description.
Add quantity or hours worked with your price or hourly rate.
Clearly define the terms & conditions on the quotation.
Sign of an authorized person.
What must be included in a quotation template?
Quotation template must include:
Quotation at the top of the document.
Quotation number and date.
Logo of the company.
Seller details with all relevant information.
Buyer details with name and address, contact number.
Product name, quantity, and rate.
Terms and conditions.
Accepted mode of payments.
Can I customize the quotation format?
Yes, you can customize Refrens quotation template by adding the logo, custom fields and columns, or by hiding the irrelevant columns. You can also change the color of the quotation, add letterhead at the top of the quotation.
What are the different quotation formats?
Using our quotation template, you can create quotations in Excel and Word Format. Different types of templates include the freelance quote, service quote, price quote, business quote and construction quote templates.
A Quotation template is a blank format used by vendors to outline the products or services they are going to offer to their clients at a specific price. Quotation plays a very important role as it is the first touchpoint of any business. Before sending the invoice, contract or agreement, it is the quotation that is sent by the vendor to grab the opportunity of getting work from the client, so having a great quotation template is necessary.
Why one should use a quotation template for the business?
Using a quotation template is crucial for your business as it plays a pivotal role in shaping the perception of potential clients. This document serves as the initial point of contact, making it imperative to create a visually appealing and professionally structured quotation. A well-crafted quotation not only instils confidence in clients but also reflects the overall credibility and competence of your business.
In a scenario where a client is seeking services, such as website development, from multiple vendors, the quotation becomes a decisive factor. Clients often request quotes from various vendors and base their selection on factors like professionalism, clarity, budget considerations, and estimated project timelines presented in the quotations.
By using a professional and aesthetically pleasing quotation template, you set your business apart from competitors. It becomes a tool for differentiation, showcasing your commitment to quality and attention to detail. Clients are more likely to choose a vendor whose quotation appears well-organized, transparent, and budget-friendly.
Transparency is a key advantage of using a quotation template. It allows you to provide a detailed breakdown of costs, helping clients understand how their budget will be allocated for different aspects of the project. This transparency fosters trust and reduces the likelihood of misunderstandings during the project.
Beyond these aspects, using a template also brings efficiency to your workflow. It saves time by providing a standardized format for creating proposals, ensuring consistency and completeness across different quotations. Moreover, features like the ability to convert a quotation into an invoice with a single click without creating the invoice from scratch, as offered by platforms like Refrens, streamline the entire invoicing process.
In essence, a well-designed quotation template is not just a document; it's a strategic tool that contributes to presenting your business professionally, building trust with clients, and ultimately securing projects by emphasizing your commitment to delivering high-quality services.
Title - Start with a clear title such as "Quotation" at the top of the document to indicate its purpose.
Quotation Number - Assign a unique quotation number for reference, particularly useful when creating an invoice related to the quotation.
Quotation Date and Due Date - Specify the date when the quotation is issued and include a due date to set expectations for client response.
Seller's Company Information - Provide detailed information about your company, including name, address, email, phone number, and any other relevant details.
Buyer's Information - Include the buyer's details such as name, address, email, and phone number.
Product or Service Name - Clearly state the name of the product or service you are offering to the client.
Product/Service Description - Provide a detailed description of the product or service to enhance the client's understanding.
Detailed Breakdown of Amount - Break down the costs associated with the project, allowing the client to analyze and compare them effectively.
Total Project Cost - Clearly mention the total cost required to complete the project.
Price Variability Note - Inform the client that pricing may vary based on specific factors, ensuring transparency.
Terms and Conditions - Outline terms and conditions related to the project, including payment modes and any other relevant conditions.
Additional Notes - Include extra notes, such as the number of revisions provided or any specific information the client needs to know.
Authorized Person's Signature - Conclude the quotation with the signature of the authorized person, adding a formal touch to the document.
By incorporating these elements into your quotation template, you create a comprehensive and transparent document that helps build trust with your clients and facilitates a smooth project initiation process.
Refrens provides user-friendly and customizable quotation templates to streamline the quotation creation process. With the blank format provided by Refrens, you can easily add all the essential elements mentioned above to create a comprehensive quotation. The platform offers a custom column feature, allowing you to include additional information by adding extra columns anywhere in the quotation.
Customizing your quotation is a breeze on Refrens. After creating the quotation, you have the flexibility to choose from various quotation templates based on your preferences. Additionally, you can customize the color scheme to match your branding. For a more professional touch, consider adding your company letterhead at the top of the quotation.
Once your template is tailored to your liking, Refrens facilitates the seamless sending of the quotation directly to your potential client through its integrated emailing system. The advantage of using Refrens for email communication is the ability to track your quotation. You can monitor whether the client has opened the quotation and even schedule the delivery of your quotation for a future date, providing you with enhanced control and insights into your client interactions.