Top Prodcutivity Tools For Entreprenuers & Small Businesses

Top Productivity Tools For Entrepreneurs And Small Business Owners

A productive business is the key to financial success. Sounds like a cliché, and yet, every entrepreneur knows it’s true. However, not everyone knows how to achieve effectiveness and the best output in business. We’ve got the “how-to” in this article. And even more than one! The best productivity tools for entrepreneurs are at your disposal.

In fact, they have already made a great difference for companies worldwide including discussions at prestigious CMO conferences. Perhaps that’s why the productivity software market has been expanding at a stable rate for the past years, according to Statista. It is expected to reach $88.04 billion in revenue by 2028 in contrast to $52.57 billion in 2016.

Let’s see what productivity tools can power up your small business in 2023 and beyond.

What’s A Productivity Tool?

A productivity tool is a program or application that is designed to simplify work, reduce the time for every task, and get everything organized more efficiently and cost-effectively. So, if you use such software, you immediately boost productivity and overall business performance.

Need details and examples? Continue reading and find them in the next paragraphs.

Why Productivity Software Solutions Are Essential for Businesses?

Here’s what entrepreneurs and business owners gain when they opt for such tools:

Have a look at some companies taking advantage of productivity apps and software.

Murray Dare – Process Street

Murray Dare cut costs by 18% and experienced a 25% rise in productivity with Process Street.

Accenture – Microsoft Teams

After deploying Microsoft Teams, Accenture reduced the time spent on response-based activities like emails or surveys by 20%. Besides, the company saved 35% of the time usually squandered due to jumping between multiple destinations.

Positive Business Online – Time Doctor

Positive Business Online saw a 30% increase in monthly profitability with Time Doctor.

G2 – Asana

Asana helped G2 hit its annual marketing goals two times faster.

Desk Plants – Trello

When Desk Plants started using Trello, the company boosted sales by 30%.

Trello and Asana are often called the best freelancer management tools that supercharge businesses. Spoiler: they are on this list as well. But – not by bread alone – there are some other great instruments with distinct features and promising capabilities.

Types Of Productivity Tools For Entrepreneurs & Small Businesses

We’ve collected the best productivity software for small businesses that can help you manage people, time, content, and projects and automate organizational processes in one click. Grab them below.

People Management Tools

Let’s focus on the greatest apps for communication, collaboration, and employee activity monitoring.

For Communication: Slack

Slack often tops the list of productivity tools for freelancers and teams. Not without a good reason. It keeps coworkers in sync no matter where they are and streamlines business communications. The application allows both direct messaging and team conversations via dedicated channels.

You’ll be surprised to see tons of useful Slack integrations to stay on top of your tasks and projects.

For Collaboration: Asana 

Did you know that over 21,000 companies around the globe use Asana? Small businesses with 10–50 workers make the bulk of them.

Since collaboration is the cornerstone of great teamwork, Asana aims at just that. It simplifies cross-team collaboration on projects, allows teammates to share ideas, and improves team relationships.

This SaaS platform also boasts of an interactive design and entertaining creatures like the unicorn or the narwhal that are more than just gimmicks.

Image Source: Zapier

They help celebrate daily wins and motivate and empower teams to work even more productively.

For Employee Monitoring: Teramind

Six in ten employers prefer monitoring software to track the productivity of employees and eliminate time theft.

One such tool is Teramind.

It offers an all-in-one user activity monitoring toolkit:

  • Session recording
  • Timekeeping
  • File transfer tracking
  • Online meeting monitoring
  • Productivity analytics, and more

For Performance Management: Primalogik

Primalogik is quickly becoming a go-to for teams aiming to enhance their performance management practices.

It excels in providing a comprehensive platform for feedback, including 360 reviews, goal setting, and performance appraisals, all designed to streamline the evaluation process.

Its intuitive interface facilitates continuous feedback and engagement surveys, making it easier for organizations to foster a culture of growth and development.

For Customer Support: JustReply

JustReply stands out as an optimal customer service solution tailored for early-stage startups aiming to manage multi-channel support efficiently. It offers an exceptional user experience, ensuring that support teams and customers easily navigate the platform. A standout feature is its smart editor, which significantly enhances the quality and speed of responses. 

Moreover, JustReply seamlessly integrates with Slack, empowering teams to stay connected and respond to customer inquiries promptly, directly from their preferred communication tools. This combination of features makes JustReply a compelling choice for startups looking to deliver superior customer support while optimizing their workflow.

Time Management Tools 

The ability to manage time effectively can bring productivity to the next level. Below are the two best apps: for managing your own time and the time of your team.

Todoist – For Personal Time Management

Dividing your projects into two categories (Work and Personal), Todoist keeps your time organized and tames your commitments into a manageable plan. You can also forward your emails directly into the app as assignments and add voice notes, text comments, or file uploads to contextualize your tasks.

On top of that, Todoist teaches you how to be consistent in scheduling your daily and weekly goals and visualizes your progress.

TimeCamp – For Time Management In Teams

If you want to improve time management and work efficiency in your team, TimeCamp is a go-to solution.

You can get the bird’s eye view of all time data, stay on the same page with your team, and save dozens of hours on time tracking. For example, 7CGI saves 33 hrs every month with TimeCamp.

Btw, the platform offers integrations with Jira, Asana, Google Calendar, and over 100 other work management tools.

Content Management Tools

Here, we’ll cover the best software to boost your productivity when managing digital content.

For Document Management: DocuWare 

DocuWare is a cloud-based document management system (DMS) to collect, store, organize, and track documents. Founded in 1988, the company has attracted over 17,000 customers.

As for some tangible results, one of the examples is how DocuWare helped Advantage Credit, Inc. unlock 50% in productivity gains.

For Content Creation: Ghost

High-quality content is the essence of content marketing. That’s when you may need Ghost to help you achieve it. It has well-stocked toolkits for the following categories of content makers:

  • Creators (bloggers, YouTubers, podcasters, etc.)
  • Publishers (journalists or writers)
  • Businesses (modern brands that want to create top-notch content for blogging, lead gen, newsletter marketing, etc.)
  • Developers (documentation for programming and coding specialists)

Also, read content writing tools.

For Social Media Content: Hootsuite

Want to become more productive on social media and win your competition over?

Who doesn’t?!

Hootsuite is the #1 option among social media management platforms. Caption/post ideas, calendar and planner, hashtag suggestions, bulk content scheduling, social listening, advertising, and analytics – everything is under one roof.

In this case study, for example, you’ll see how Hootsuite Analytics saved Apricotton eight hours a week on metrics tracking. The brand also boosted sales on social media by 108% in just two weeks.

For Workflow Management: Scribe

Tired of building SOPs or answering questions? Turn any workflow into a step-by-step guide. Scribe is an AI-powered tool that documents your processes for you. So you can share visual guides in seconds, and focus on the writing that matters. Just turn on the extension and capture your screen. Scribe will build a document that you can customize, share, or combine with video, images and so much more.

Scribe - Workflow management tool

Check 20 other social media tools for business in 2023.

For AI-Powered Social Media Management: SocialBee

Looking to supercharge your social media game without breaking the bank?

Meet SocialBee!

With powerful AI-driven tools for content scheduling, hashtag suggestions, and analytics, it’s your go-to solution for saving time and money on social media management.

On SocialBee’s love page, you will see how this tool helped entrepreneurs, small businesses, content creators, agencies and many more streamline their social media presence.

Project Management (PM) Tools

Whether you’re a solopreneur or a small business owner, you can find the best tool to manage your projects below.

For Solopreneurs: GoodDay

Tap into high-level planning and PM with GoodDay – a must-have productivity app for every entrepreneur or product manager.

What makes it stand out is the My Work dashboard where you can see your day-to-day assignments with reminders, deadlines, events, meetings, and so on.

Moreover, it offers a wide choice of methodologies you can pick for your projects:

  • Kanban
  • Scrum
  • Gantt
  • Waterfall
  • Agile
Top Productivity Tools for entrepreneurs
Source: Zapier

For Small Business Teams: Trello

“Trello brings all your tasks, teammates, and tools together”

This slogan on the company’s website isn’t an empty phrase. With Trello, it’s easy to streamline your current tasks and boost your next launch project. Designed for teams of any size, it offers PM boards and roadmaps that guide you on how to go from an idea to action in just a split second.

According to Trello’s customer research, 75% of brands report that the platform provides value to their business within the first 30 days.

Business Process Automation Tools

When it comes to automating your business processes, productivity tools can help you with the following: appointments, budgeting, customer relationship management (CRM), invoices, and payroll.

Calendly – Best For Appointment Scheduling

It’s an easy-to-use online scheduler with such features as availability preferences, time zone adjustments, qualifying and routing meetings from the website, group or team calendars, and others.

Calendly can become an ideal tool for remote hiring and recruiting the top talent for your small business team. For example, it helped Thoughtworks reduce the time-to-hire by four days and speed up interview scheduling by 25%.

Mint – Best For Budgeting Automation

Often referred to as the godfather of budgeting apps, Mint gives you control over your personal and business finances. It links all your financial accounts and automates practically everything: from savings to investments.

Use Mint for automated budgeting, planning, and reaching your financial goals.

Refrens – Best For End-To-End Business Automation

Trusted by 150K+ Freelancers, Agencies, and Small Businesses across 178 countries, Refrens offers all the tools to manage your day-to-day operations in one place.


Refrens’ Business Operating System helps you manage leads, bookkeeping, accounting, payments, inventory, and expenses – all in one place. It also helps you manage your online presence with Refrens Profile and also helps you grow your business network to get more leads for your business.

Why buy 5 different software when you can do it all with a single software, right?

OnPay – Best For Payroll Automation

No more headaches with payroll.

OnPay can help you avoid miscalculations and pay your employees in record time. The platform has built-in HR fundamentals like tax withholding forms, customizable document templates, custom personnel checklists, HR guides, etc. It also combines payroll with such employee benefits as a 401(k) retirement plan and health insurance.

Top Productivity Tools - Payroll automation
Source: OnPay

Even on mobile, running payroll becomes a breeze with OnPay. It was even acclaimed as “one of the best picks for payroll processing for small businesses” by Forbes.

Recommended Reads: Top 7 Invoice Generator Software

Virtuous – Best CRM For Nonprofits

Virtuous CRM is an ideal software for nonprofits seeking not just a simple customer relationship management tool, but a comprehensive platform for fundraising, volunteer, and marketing tasks. The software offers advanced features, like email templates for fundraising, that allow you to create responsive donor experiences and significantly grow giving.

It aids in creating more personal and timely communication with your donors, leveraging data with its responsive fundraising platform to inspire generosity and maximize stewardship. With Virtuous, you can streamline your non-profit’s operations and build stronger relationships with donors.

ThePayStubs – Best For Payroll Management

ThePayStubs is a versatile online tool designed to simplify payroll management for entrepreneurs and small business owners. It offers an intuitive and secure platform for generating professional pay stubs within minutes, ensuring compliance with accounting standards and reducing administrative overhead.

The tool supports various customization options, allowing users to reflect specific details such as company logo, deductions, and YTD earnings. Additionally, ThePayStubs provides a suite of features like automatic calculations for taxes and contributions, making it easier for businesses to maintain accurate financial records and focus on growth. With its user-friendly interface and robust support system, ThePayStubs is an excellent productivity enhancer for any entrepreneur looking to streamline their payroll processes.

Recommended Reads: Top 8 e-Way Bill Software

Lindy – Best AI Personal Assistant

In the rapidly evolving landscape of business tech, many entrepreneurs are looking towards innovative solutions like AI Personal Assistants to streamline daily operations. An effective AI assistant can transform how you manage your time and automate repetitive tasks, allowing more focus on strategic goals. Discover how you can create an AI Personal Assistant, crafted to cater to your unique business needs—from managing emails and schedules to customer interactions.

Appy Pie Connect – For Workflow Automation

Appy Pie Connect empowers seamless workflow automation by effortlessly integrating your favorite apps and services. Enhance efficiency, eliminate manual tasks, and boost productivity with this user-friendly and versatile automation platform.

The workflow automation platform, Appy Pie Connect offers some of the most meaningful app integrations including NetSuite integration with ecommerce apps like Shopify for better online store performance. Yet another popular integration on the platform is with the popular app GoHighLevel. In particular, GoHighLevel integration with Google Analytics works perfectly well for tracking and monitoring website activity and user behaviour

Skyrocket Your Business With Productivity Tools

As you have seen in this article, productivity platforms and software can indeed drive business growth. They can be of different types and functionalities, but all of them serve the same purpose – to make you and your team more productive.

If the above collection of tools seems not enough, perhaps you might be interested in some more business management apps that contribute to work effectiveness. Start using them now and, as Tim Ferriss once said, “Focus on being productive instead of busy.”

Read more: 15 Best Invoicing Software
Recommended Reads: Best CRM Software with Invoicing
Read more: Top 10 Billing Software For Chartered Accountants
Recommended Reads: Top Invoicing Software For Consultants
Recommended Reads: Billing Software For Export Business

Recommended Reads: E-invoicing In GST: A Complete Guide

Rachel Ann Tee-Melegrito
Author bio:
Rachel Melegrito left her career as a university instructor to become a full-fledged content writer. She is also a licensed occupational therapist & a budding SEO strategist.