Free Quotation Software

Create attractive quotations and never miss the business opportunity.

Effortlessly process the quotation within minutes.

Free Quoting Software
Our Users Rate Refrens โญ 4.8/5 based on 11700+ Ratings

Streamline the Quotation Process Request with Quotation Software

Fully Fledged quotation software for freelancers, small businesses, and agencies to create and manage quotations and estimates for free. Now automate the quotation creating process and send the quotation to the client before your competition.
Quotation Software - Refrens Quotation Dashboard
Receive lead, create a quotation, and send directly to the client. Track the quotation status and convert the same to invoice or proforma invoice with one click.
Custom Templates using Quotation Making Software
Create Attractive QuotationsSelect from the host of the template that fits your business nature. No ads or watermark on the quotation.
Quoting Software for converting quotation to invoice
Convert to InvoiceSave time and effort by quickly converting approved quotation to invoice without creating the document from the scratch.
Easy to track quotations via quotation software
Track QuotationsSend quotations via email and get to know when the quotation is delivered and seen by the client.

Features of Quotation Software

Create Quotation for Free
Simple QuotationsEasy to create a quotation instantly. Free 100 quotations.
Bulk Upload
Bulk Upload QuotationsSave time and effort by uploading all quotations at a time with or without applying TAX rules.
Convert to Invoice Using Use Quotation Management Software
Convert to InvoiceConvert approved quotation to invoice and proforma with a single click. All the documents get interlinked for easy reference.
Premium Invoice Templates
Quotation TemplatesChoose from the host of templates as per the requirement. Available in more than 240 colors
Email and track quotation
Track Quotations & EmailsSend quotations via email and get to know when the quotation was delivered and seen by the client.
Schedule your Email and send quotation on time
Email SchedulingYou can schedule your quotation which will trigger the mail and automatically send it to the client for a selected date and time.
Client Management
Client ManagementAdd and manage all the clients and instantly create quotations without retyping the client details on the quotation.
Customization of Columns
Customization of ColumnsEasy to custom the quotation as per the need. You can hide, add or rename any column and fields without any restriction.
Multiple business and add team members to quotation maker
Multiple Team MembersAdd multiple team members or users on a single business account to handle your business quotation.
Lead Management
Lead ManagementManage all your leads in one place and convert them into quotations with one click.
Live Chat Support
Live Chat SupportWe are always available to support our customers via email ( and also via live chat support.
Access From Anywhere
Easy Access AnywhereEasy to use quoting software for mobile and desktop. Get email alerts in real-time.

Pricing of Quotation Management Software

Only Pay When You Need Premium Features.
Refrens Free Plan
Free PlanCreate up to 100 invoices and other documents in a year - completely free. Invoices, Quotations, Pro Forma, Expenses and more. No hidden charges.
Refrens Premium
Premium PlanManage your accounting at faster pace with additional premium features at minimal cost.
Free Quotation Software
Get Started Today. For FREE.
All in one accounting tool for your business is now free.
Create Free Quotation

Frequently Asked Questions (FAQ)

How long is this quotation software free for?

Our online quotation software is entirely free! You can create and manage up to 20 quotations per year and instantly convert approved quotations into invoices, all without any cost. Enjoy the convenience of managing your business quotes without worrying about expenses. Start your hassle-free quoting journey today!

Can I create multiple businesses in a single account?

With Refrens quotation software, you have the flexibility to create multiple businesses, all within a single account. Additionally, you can easily add multiple team members, streamlining collaboration and enhancing productivity. Manage all your ventures effortlessly under one roof!

Can I add a logo to the quotation?

Yes. You can add your company or personal logo to the quotations to make them more professional and for branding purposes. There will be no watermark of Refrens on the invoice.

Is my data safe?

Absolutely. Only you can decide who you want to share the invoices, quotations with. The documents you create are accessible only through special URLs that you share or PDFs that you download. We do not share your data with anyone for any purpose.

Will there be any ads on my quotations?

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free unlimited features going.

Documents of Premium customers will carry only your business' branding.

Can we download this quotation making software?

No, we donโ€™t have any desktop or mobile app to download. Refrens is a 100% web-based application. You only need an internet connection to use.

Do you provide support?

We are always available to support our customer via email support( and also via live chat support.

Online Quotation Software

What is Quotation Software?

Quotation software, also known as quoting software, is a specialized tool designed to streamline and automate the process of creating, managing, and sending quotations professionally and efficiently. This software is particularly beneficial for businesses involved in sales, services, or project-based work. Here's an overview of what quotation software entails:

  1. Quotation Process Automation: Quotation software automates the entire quotation cycle. It starts with the creation of a quotation and extends to selecting templates, sending emails to clients, and maintaining comprehensive records. Automation helps businesses save time and ensures a systematic approach to managing quotations.

  2. Template Selection: Quotation software typically includes a variety of templates that users can choose from. These templates are professionally designed and formatted, providing a consistent and polished look to the quotations. Users can select a template that aligns with their business branding and requirements.

  3. Email Integration: One of the key features of quotation software is its ability to integrate with email systems. Users can seamlessly email clients directly from the software, making it convenient to share quotations and communicate with clients. This integration enhances communication efficiency and professionalism.

  4. Record Management: Quotation software helps businesses maintain organized records of all quotations created. This record-keeping functionality is valuable for tracking the status of quotations, analyzing historical data, and ensuring that no quotations are overlooked or misplaced.

  5. Client Management: Quotation software often includes features for managing client information. This can range from basic contact details to more advanced client relationship management (CRM) functionalities. Having client details readily available within the software streamlines the quotation process and improves customer service.

  6. Pricing Management: Quotation software aids in managing pricing information. This ensures that accurate and up-to-date pricing is reflected in each quotation, minimizing errors and discrepancies. The ability to manage pricing centrally also facilitates quick adjustments when needed.

  7. Error Reduction: By automating the quotation process and centralizing information, quotation software helps minimize errors in the creation of quotations. This is critical for maintaining professionalism, avoiding misunderstandings, and building trust with clients.

Why is there a need for Quotation Making Software?

Quotation-making software, like Refrens, is essential for several reasons, addressing the limitations of manual or generic document creation methods such as handwritten quotations or using Google Docs or Google Sheets templates. Here's why businesses benefit from dedicated quotation software:

  1. Fast Communication with the Client:
  • Customers seek quick responses and accurate quotations when exploring products or services.
  • Quotation-making software enables businesses to issue quotations promptly, gaining a competitive edge.
  • Speed in communication is crucial; being the first to provide a well-detailed quotation increases the chances of securing business.
  1. Professional Quotation Format:
  • A professional and well-formatted quotation enhances the business's image and professionalism.
  • Quotation software offers customizable templates, letterheads, and design options, ensuring a polished and attractive presentation.
  • Proper design elements, colors, and fonts convey professionalism and contribute to a positive impression on potential clients.
  1. Calculation Efficiency:
  • Quotation software automates calculations for total amounts, taxes, and other financial aspects.
  • Unlike generic tools like Google Sheets or Docs, specialized software streamlines the calculation process, saving time and reducing errors.
  • Accurate and quick calculations contribute to transparent pricing and build trust with clients.
  1. Conversion to Invoice:
  • Quotation software seamlessly converts approved quotations into invoices, simplifying the billing process.
  • This feature ensures continuity and consistency in the document flow, eliminating the need to manually recreate invoices.
  1. Payment Management:
  • Quotation software often integrates payment functionalities, allowing businesses to track and manage payments.
  • Efficient payment management contributes to cash flow control and reduces the risk of missed payments.
  1. Data Centralization:
  • Quotation software consolidates all data in one centralized location, eliminating the need to search for scattered files.
  • This centralized approach enhances organization, accessibility, and overall efficiency in managing quotations, invoices, and related documents.
  1. Comprehensive Business Management:
  • Unlike generic tools, quotation software like Refrens provides an integrated platform for managing various aspects of business documentation.
  • It offers features beyond quotation creation, such as client management, pricing information, and document linkage.

In summary, the need for quotation-making software arises from the limitations of manual or generic document-creation methods. Specialized software addresses the need for speed, professionalism, calculation efficiency, and comprehensive business management, offering a streamlined solution for creating, managing, and converting quotations professionally and efficiently.

All the above is not possible using Google Sheets or Google Docs. So having quotation software like Refrens for your business not only helps to create quotations but also helps in managing all the data in one place without searching for each file.

What does a Quotation contain?

A quotation also known as โ€œQuoteโ€ is considered similar to an invoice. But, both serve different purposes. A quotation is issued to the potential customer before the order confirms whereas an invoice is issued after the product has been delivered to the client. A quotation is the first point of contact with the client and also the first opportunity to impress the client thus chances of getting the business from the client increases. Thus, it becomes extremely important to issue an error-free and attractive quotation to the client.

There are many challenges when creating an accurate quotation. Some of them are:

  1. Constant changes in the price of products or services.
  2. Referring to several documents and files before quoting.
  3. Error in the calculation.
  4. Inaccurate details on the quotation.

Any of these factors are enough to lose the potential client. Having quotation software like Refrens helps to overcome these challenges and helps to create, manage, and track all the quotations in one place.

Using Refrens, not just quotation but managing invoices, proforma invoices, purchase orders, and expense reports can also be possible without paying a single penny. Refrens is a whole bookkeeping tool that allows the business to streamline the accounting process more manageable. All for free. You can check out the Refrens invoicing software for free.

Benefits of Quotation Management Software

Whether you are preparing quotations for a new client or a recurring client, serving both of them effectively and offering them deals that add value to their business is important. Using price quotation management software, you can process quotation requests easily without any cumbersome.

1. Error-free Quotations

A quotation is the first point of contact with the client, and it is imperative to issue a quotation without any errors. Creating quotations using quotation software eliminates the risk of error in the quotation. As the data is fetched from the database, there is no need to retype the customer details every time you create a quotation. The calculations like TAX or VAT, discounts, and totals are auto-calculated, so there is no chance of error when creating the quotation.

2. Save Time And Effort

When creating quotations there is no need to write the customer details again, once the customer detail is stored. You can also bulk upload the clientโ€™s details at once and can use the same details to create quotations and other documents, which saves you time and effort.

You can instantly send the quotation to the client via email and can also track the same to check whether the customer opened the quotation. Once the quotation gets approved, you can directly convert the same quotation to an invoice, without any effort of creating the invoice from scratch.

3. Customizable Format

Always choose the quoting software which provides the option of customizing the quotation you want. You should be able to customize the quotation, the way you want it. Refrens provide the solution to the โ€œAdd/Rename Columnsโ€ on a line item, you can add custom fields and columns to add more details on the client side as well.

4. Professional Templates

Select from the host of different quotation templates. We provide a professional template, letterhead template, business quotation template, and print-friendly template. You can choose multiple font headings and more than 240 colors for templates. The professional-wise template includes free photography invoice template, online commercial invoice template, freelance invoice template, free purchase order template, proforma invoice template.

5. Quick Changes

When any client asks for changes, there are high chance that the client is interested in your product or service. You canโ€™t take the risk for a long time, editing the same quote and resubmitting it to the client. Quotation-making software helps to edit the quotes within seconds and speed up the quoting process cycle. Access and process your quotations from anywhere in the world using mobile devices. Get real-time email alerts.

6. Set of Information

Quotation management software helps you to keep all the quotations in one place and manage and track all of them easily. You can get all the client details as well. No need to refer to multiple files and folders to access the quotations. All the quotations in quotation management software are well organized and easy to access with a few clicks of a mouse.

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