Partner Icon
Become a Refrens PartnerLearn More

Accounting software for Suppliers

Track every purchase, manage vendor payments, stay 100% GST compliant, and keep your books synced with real-time stock and profitability - all in one platform.

Start free. No credit card required.
Cloud Based Accounting Software for UAE Businesses

One-stop Accounting Software for Suppliers

Manage Purchase, Accounting, Inventory, and Compliance in one place.
Automated bookkeeping for inventory sales and purchases
Smart Purchase & Expense Management

Record all types of purchases like raw materials, freight, imports, or services under one dashboard.

Bills can be uploaded, scanned via OCR, or imported in bulk from Excel. Automatically update your books and inventory every time you record a transaction.

Get Started
Vendor Payments & Credit Tracking

Record partial or full payments, manage advances, and automatically update vendor ledgers.

Stay on top of due dates with real-time ageing reports, avoiding delayed payments or duplicate settlements.

Get Started
Vendor KYC & Bank Verification

Verify vendor PAN and bank details instantly before releasing payments.

This minimizes errors and ensures compliance with TDS and MSME norms, which is especially crucial for suppliers handling frequent vendor changes.

Get Started
Trusted GST Billing and Invoicing Software with AI, Support, Customized Permission and Cloud Based with ISO Certification
GST, TDS & Reverse Charge Automation

Apply GST, TDS, and RCM on freight, imports, or commission bills seamlessly.

Generate GSTR-1, 2B & 3B instantly and reconcile data in one click to stay fully compliant and prevent ITC loss.

Get Started
Automated bookkeeping for inventory sales and purchases
Automated Bookkeeping & Journal Entries

Every sale, purchase, and payment automatically creates journal entries under the correct heads. Suppliers can close their books without manual data entry or dependency on external accountants.

Get Started

Freya – Your AI Assistant for Manufacturing Accounts

Get clear financial answers without digging through reports.

Ask Freya questions like “How much did we spend on raw material purchases this quarter?” or “Which customers still haven’t cleared payments?”

Freya analyses your books in real time to track purchase trends, vendor payments, and delayed receivables, helping you stay on top of costs, margins, and working capital.

Get Access to AI Assistance

Accounting Software That Handles Your Inventory Like a Pro

Automatic Stock Updates

Every invoice or purchase automatically adjusts your stock. No manual correction required.

Multi-Warehouse Tracking

Track materials across godowns or factories in real time. Plan dispatches and reorders with full visibility.

Internal Stock Transfers

Move stock between locations with internal transfer documents. Maintain accurate quantities for every warehouse and item.

Low Stock Alerts

Set reorder levels for critical items. Get alerts before inventory runs out and avoid last-minute shortages.

Batch & Serial Number Tracking

Assign batch or serial numbers to each item for complete traceability. Simplify returns, warranties, and replacements with precise tracking.

Comprehensive Inventory Reports

Generate real-time stock movement, valuation, and item-performance reports. Keep inventory fully synced with your accounting and sales data.

Batch-Wise Expiry Tracking

Track items nearing expiry with batch-level precision. View stock expiring in 0–15, 16–30, or custom time frames and act before losses occur.

Product Bundles & Stock Adjustments

Create item bundles or kits and auto-adjust each component’s stock on sale. Bulk update quantities during audits or damage checks to keep inventory accurate across warehouses.

Trusted GST Billing and Invoicing Software with AI, Support, Customized Permission and Cloud Based with ISO Certification
Why 150K+ Businesses Across 178 Countries Trust Refrens

✅ Industry-first AI Accounting Assistant

✅ ISO-certified with enterprise-grade data security

✅ Awarded “Easiest to Use” by Capterra

✅ 24×7 Human Support via Call, Chat, Email & WhatsApp

✅ Role-based access and approval controls

✅ Cloud-based + Mobile App - Access Anytime, Anywhere

Get Started

The smartest investors in the room are backing our vision.

People who understand money, match-making and all things Internet.
Vijay Shekar Sharma - PayTm
Vijay Shekhar SharmaFounder, Paytm
Anupam Mittal - Shaadi.com
Anupam MittalFounder, Shaadi.com
Kunal Shah founder of CRED
Kunal ShahFounder, CRED
Founders of AngelList, DailyNinja, Voonik.com, Park+ and many more.
Get Started

Simplify Every Part of Supplier Accounting

Automated bookkeeping for inventory accounting
Automated BookkeepingEvery transaction instantly updates journals and ledgers. No manual postings, no missed entries. The books stay in sync automatically.
Accounting Management
Smart Purchase ManagementRecord every raw material, packaging, and service purchase with GST and payment details - all auto-linked to vendor ledgers.
Landed Cost IntegrationAdd freight, customs duty, and handling charges directly on bills or invoices to see the true landed cost per item.
Balance Sheet and P&L Report
GST-Ready Billing & ComplianceGenerate GST invoices, e-invoices, and e-way bills from one dashboard. Auto-detect IGST, CGST, or SGST based on place of supply.
GSTR-1, 2B & 3B ReportsAuto-generate return-ready reports with full reconciliation support for 2B, ensuring zero ITC loss.
Custom Customisation for Documents
Reverse Charge (RCM) HandlingAutomatically apply RCM on freight, GTA, or import services and stay compliant without manual adjustments.
Comprehensive Document Management
TDS & TCS AutomationAuto-detect and apply TDS/TCS on supplier bills and commission payments for effortless compliance.
vendor pipeline
Vendor Ageing ReportsMonitor vendor dues, overdue bills, and credit utilization through real-time ageing dashboards.
One Click Approval
Vendor KYC & Bank VerificationVerify vendor PAN and bank accounts before payments. Prevent fraud and reduce payment errors
Real-time inventory tracking with live stock updates
Inventory Auto-Sync with AccountsEvery purchase or sale adjusts stock and accounting in real time. No double entry or mismatch.
Track inventory by batch or serial number
Batch & Serial Number TrackingAssign batch or serial numbers for items. Manage traceability, returns, and warranty claims with ease.
Bulk upload and manage stocks easily
Bulk Bill Uploads via ExcelUpload hundreds of supplier invoices or expense entries in one go. Ideal for high-volume wholesale operations.
Invoicing Dashboard
OCR-Based Expense CaptureScan a paper or PDF bill. Refrens auto-extracts vendor name, amount, and GST details, saving hours of manual entry.
Payment Scheduling & TrackingSet due dates for every vendor payment and auto-track cleared or pending transactions.
Payment Reminders
Automated Payment RemindersRefrens sends WhatsApp or email reminders to vendors or clients before and after due dates.
Early-Pay Discounts & Penalty SetupOffer discounts for early settlements or automatically add late fees for overdue payments.
Bulk Vendor Import
Vendor Statements & LedgersGenerate detailed vendor statements for reconciliation, audits, or payment verification in seconds.
Comprehensive Document Management
Credit & Debit Note ManagementEasily issue and apply notes for returns, rate differences, or damaged goods - automatically linked to tax and ledgers.
Multi-Level Approval Workflow
Approval WorkflowsSet maker-checker approvals for purchases, bills, and expenses. Prevent unauthorized edits and ensure clean records.
Role Based Access Control
Role-Based PermissionsAssign access levels for purchase, accounting, or audit teams. Protect financial data with controlled visibility.
Track inventory by batch or serial number
Bank Reconciliation AutomationConnect your bank account and auto-match transactions for seamless month-end closing.
Product-wise profitability tracking
Profitability & Margin ReportsTrack buying price, selling price, and margin per product or vendor. Detect leaks before they hit your bottom line.
Product-wise profitability tracking
Product-Wise Cost TrackingView landed cost and margin by product or category, which is vital for pricing and tender calculations.
Payment Reminders
Low Stock & Reorder AlertsGet instant notifications when key items fall below reorder levels. Never run out of material mid-production.
User-Friendly Interface
Freya AI AnalyticsGet CFO level insights. Ask Freya for real-time answers and get insights without any report digging.
Cloud-based inventory access anywhere
Mobile & Cloud AccessAccess your accounts and inventory data anywhere -from the office, warehouse, or delivery van.
ISO-Certified Data Security & BackupYour business data is fully encrypted, cloud-backed, and protected under ISO-certified infrastructure.
Easy Quotations to Invoice Conversion
Purchase Order to Invoice ConversionCreate and send detailed Purchase Orders to vendors, then convert them directly into bills or invoices in one click once goods are received.
Get Started - It's FREE

What Our Clients Says About Us

Nayan
Refrens has increased our operational efficiency and reduced the need for human resources. It’s so easy yet so powerful!
NayanFounder, Sugoi Labs, Software Services Agency
Snehal
I believe they have the best user experience among all the accounting software.
Snehal BhattOwner, Nexait LLC, Agency
Anjani
Refrens has automated a large chunk of our accounting process - from Invoicing and bookkeeping to creating GST reports and P&L statements. Would recommend it.
AnjaniFounder, Brown Mocha
Linkee
There are various accounting software in the market, but none worked for me as Refrens did!
LinkeeFreelancer, Content Writer
Tally was too complicated for me. Zoho? too expensive. Refrens online accounting just hits that right sweet spot - It’s simple, It’s feature-rich, and it’s value for money.
AniketOwner, Spaceplexx

Frequently Asked Questions (FAQ)

Refrens is a one-stop platform for your accounting, admin, and sales team to manage invoicing, accounting, expenditures, inventory, sales, and other business processes.

1.5L+ businesses across 178+ countries have simplified their day-to-day business operations with Refrens.

As an ISO certified organisation, we take utmost care when it comes to the security and privacy of our users’ data. For more details, visit https://www.refrens.com/privacy-policy

Refrens promises an uptime of 99% - which is among the best in the industry. Our robust system ensures that you can ensure your business operations without any interruptions.

Absolutely! Our software is designed to seamlessly adapt and scale alongside your business, ensuring that it meets your evolving needs at every stage of growth. We are also committed to continuously enhancing the software by rigorously adding new features, functionality, and improvements so that your business can always stay ahead of the curve.

As your business expands, our software can accommodate an increasing number of users, manage larger volumes of data, and handle more complex tasks without compromising on performance or efficiency. We regularly update our software to incorporate new technological advancements, industry best practices, and customer feedback, ensuring that you always have access to the latest and most innovative solutions.

Additionally, our cloud-based infrastructure offers unparalleled scalability and reliability, with the ability to adjust resources on-demand to cater to your business's specific needs. This means that you can be confident that our software will support your growth without any disruption or downtime.

Company
Payment Options



Made with and in Bengaluru.

+919104043036+919104043036care@refrens.com
Refrens Internet Pvt. Ltd. | All Rights Reserved
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Refrens ISO Certificate