Top 9 Billing Software for Coworking Spaces

As the coworking industry thrives, efficient billing systems have become supreme for seamless operations. In this blog post, we explore the top 9 billing software solutions specifically designed to meet the unique needs of coworking spaces. From automating invoicing to integrating with access control systems, these platforms offer comprehensive features to streamline financial processes, enhance member experiences, and boost overall efficiency.

Table of Contents

Top 9 billing software solutions for Coworking spaces

1. Digicuro

Digicuro is an advanced software platform designed specifically for managing coworking spaces, providing a suite of tools to streamline operations, enhance customer service, and boost efficiency. It’s tailored to address the unique needs of coworking spaces with features aimed at simplifying billing, space booking, and member management.

Key features include:

Automated Billing and Invoicing: Simplifies financial transactions by automatically generating invoices for services used by members.

Membership Management: Tracks and manages memberships, including renewals, upgrades, and cancellations.

Booking and Scheduling of Spaces: Allows members to book and schedule workspaces and meeting rooms online.

Event Management: Organizes and promotes events within the coworking space, including ticket sales and attendee tracking.

Access Control: Manages access to the coworking space and specific areas within it for members and visitors.

Detailed Reporting and Analytics: Provides insights into space usage, financials, and member engagement.

Customizable Member Portals: Offers personalized member portals for booking, payments, and community engagement.

Integration with Payment Gateways: Facilitates easy and secure online payments for memberships and services.

Real-time Notifications and Alerts: Keep members informed about bookings, events, and other relevant updates.

Visitor Management System: Tracks and manages visitor access, enhancing security and member experience.

Pricing: Book a meeting to get the pricing plans

2. Cobot

Cobot is a billing software designed for coworking spaces, streamlining the financial and operational aspects of managing such venues. It automates invoicing, payment collection, and membership fees, ensuring efficient and timely financial operations.

This tool caters specifically to the unique needs of coworking spaces, offering features like customizable invoices, integration with payment gateways, and financial reporting to provide a comprehensive billing solution.

Cobot simplifies the administrative burden, allowing coworking space managers to focus more on community building and less on back-office tasks.

Key Features Includes:

Invoicing, Billing, and Payment: Integrating directly with payment providers like PayPal, Stripe, GoCardless, and Adyen can help manage revenue more efficiently. This setup allows for a straightforward user experience for members, facilitating various payment schedules including monthly, yearly, or one-time payments. It also enables the automatic collection of payments and assists in monitoring unpaid revenue, along with the flexibility to create custom payment plans.

Booking and Calendar: A booking calendar simplifies the management of meeting rooms and event spaces by preventing double bookings. It includes options for both self-service and admin bookings, supports recurring appointments and features a dedicated meeting room app to streamline scheduling tasks.

White Label Member Portal: Cobot includes white-label capabilities in all subscriptions, allowing customization with your brand’s colors, logos, text, and domain for a consistent branded experience. It features a Help Desk to keep the community informed, self-service options for member convenience, and a community portal for member interaction.

Events: Easily boost community engagement and revenue with Cobot’s streamlined event management by quickly creating stylish events, engaging members, and discovering new revenue opportunities—all in one simple platform.

Multi-Location Management: Cobot streamlines coworking space expansion with a decade of expertise in multi-location management. Members enjoy flexibility across sites, unified analytics simplify oversight, and scaling brings multi-location discounts.

Access Control: Automatic adjustments based on membership status enable 24/7 access without nighttime staff. Choose from leading providers like SaltoKS, KISI, Tapkey, Dormakaba Exivo, Sensorberg, and Luckey for tailored solutions.

Analytics and Reporting: Gain insights into your space utilization by staying informed in real-time with detailed metrics on membership, revenue, attendance, bookings, and engagement. Effortlessly download data in CSV format for additional analysis, ensuring accurate and actionable usage insights to optimize your operations.

Pricing:

Commencing at $69 per month, the base price includes one member. Prices will adjust based on the growth in the number of members.
The enterprise plan is tailored to individual needs. For pricing details, please reach out to them directly.

Rating

G2: 4.1⭐/5
Capterra 4⭐/5
Get app 4⭐/5

3. Refrens

Refrens is a best invoicing software designed for freelancers, small businesses, and especially coworking spaces. It simplifies the creation and management of invoices, allowing coworking spaces to efficiently bill members for various services.

With customizable invoice templates, automatic recurring invoices, and integration with multiple payment gateways, Refrens enhances billing accuracy and eases payment collection.

Additionally, it offers expense tracking and financial reporting, making it a comprehensive solution for managing the financial operations of coworking spaces, ensuring streamlined administration, and improved cash flow management.

Key features include:

Customizable Invoice Templates: Refrens provides customizable invoice templates that allow coworking spaces to create professional and branded invoices. This feature ensures that invoices reflect the coworking space’s identity, enhancing brand consistency and professionalism in communications with members.

Automatic Recurring Invoices: Ideal for managing monthly memberships, this feature automates the billing process for regular charges, reducing administrative work and ensuring accurate, timely billing. It streamlines the financial operations of coworking spaces by ensuring consistent cash flow.

Payment Gateway Integration: With integration into various payment gateways, Refrens facilitates easy, secure online payments from members. This convenience supports timely payments, improves the member experience, and facilitates efficient cash flow management for coworking spaces.

Expense Tracking: This functionality allows coworking spaces to monitor and control operational costs effectively. By keeping track of expenses, coworking spaces can better manage their budgets, identify cost-saving opportunities, and maintain financial health.

Financial Reporting: Refrens offers financial reporting tools that provide insights into the coworking space’s profitability and financial status. These reports help in making informed decisions, tracking financial performance, and planning for future growth.

Multi-Client Management: Designed to handle multiple members or clients efficiently, this feature aids coworking spaces in managing various members’ billing and payments. It ensures that all financial interactions are tracked and organized, enhancing operational efficiency.

These key features make Refrens a comprehensive billing software for coworking spaces, streamlining financial management, and enhancing member satisfaction through efficient, professional billing processes.

Pricing:

Free Plan: free plan for small businesses to create up to 50 documents/year
Premium Plan: Pricing starts from as low as ₹100/month or $2.5/month depending on the number of users & features

Review:

Capterra 4.8⭐/5
G2 4.6⭐/5
Software suggests 4.8⭐/5
Software Advice 5⭐/5

4. Andcards

Andcards coworking space management software automates all tasks including operating membership services, cultivating an engaged community, and fostering brand loyalty. It’s a platform where users can easily sign up, book meetings, and communicate, all before they even visit your coworking space.

Key Features Includes:

Invoicing: Users can make one-click payments with multiple methods, receive consolidated statements, and manage payment methods effortlessly. The platform offers automated payment collections, and streamlined credit systems, and supports multiple currencies for efficient financial management.

Membership Management: Effortlessly organize data, streamline member management, and automate customer journeys with and cards coworking space software. Access consolidated information, simplify member invites, and customize billing. Automate memberships, generate invoices and integrate seamlessly with apps for a synchronized community experience.

Analytics: Access real-time data, customize reports, and seamlessly integrate with tools like Google Analytics. Gain actionable insights for informed decision-making in your coworking business.

Room Booking: An intuitive platform, interactive calendars, and seamless payments. Prevent conflicts, customize rules, and integrate with access control. Impress with modern displays and gain valuable insights through comprehensive analytics.

Events: Easy event management for coworking by attractive feed, accessible across locations. Quick RSVPs, smooth checkouts, and seamless experiences for members and non-members.

Pricing:

Essential: ₹13,596/month
Pro: ₹18,426/month
Enterprise: Contact for custom prize

Rating:

Capterra 4.9⭐/5
G2 4.8⭐/5
Get app 4.8⭐/5

5. Office RND

OfficeRND enhances profitability through streamlined billing, robust integrations, and branded apps designed to ensure member satisfaction. With over 50 plug-and-play integrations and customizable features, it provides a comprehensive solution for coworking spaces.

Key Features Includes:

Book Meeting Rooms with Ease: Effortlessly schedule meeting rooms, desks, and offices. Implement customizable booking policies, display real-time availability on interactive tablets, and simplify the reservation process for members.

Manage Booking Credits: Efficiently handle booking credits through web and mobile apps. Enable public booking on your website and integrate seamlessly with door access, calendar systems, and marketplaces for a comprehensive booking experience.

Get Paid Faster: Streamline your billing and payment process with automated features. Customize recurring and one-off plans, automate billing and invoicing, and deep integrations with payment gateways, including Xero and Quickbooks.

Data-led Decisions: Leverage OfficeRnD Analytics to gain a deep understanding of member interactions. Utilize pre-built flexible dashboards, create custom dashboards, and visualize space reports with an updated BI reporting engine.

Track and Analyze the Customer Journey: Manage leads and opportunities, automate door access and Wi-Fi connectivity, and facilitate goods and services sales through integrated marketplaces.

Hybrid Work Scheduling: Efficiently manage hybrid work scheduling, making space bookings seamless for your members.

Multi-Location Management: Gain a holistic view of resources across all your coworking or flex locations with our comprehensive multi-location management feature.

Branded Tour Booking Forms: Attract prospects with branded tour booking forms, offering public bookings and streamlined signup contracts.

Open API: Utilize open API to develop custom workplace apps tailored to your brand’s specific needs.

Marketplace Resource Sync: Connect seamlessly with leading marketplaces and sync real-time inventory for efficient resource management.

Contract Management: Build and send beautiful contracts digitally, enhancing the overall experience for members and clients alike.

Pricing:

Start:$165/month
Grow:$259/month
Scale: Custom pricing

Rating:

Capterra 4.7⭐/5
Software Advice 4.5⭐/5
G2 4.6⭐/5
Get app 4.9⭐/5

6. Coworks

Coworks provides a comprehensive solution with features like booking, billing, member directory, embedded forms, reporting, and resources, offering automation, optimization, and increased engagement.

Tailored for various community operations such as traditional coworking, enterprise flex space, incubators, entrepreneurship centers, social clubs, and maker spaces, Coworks is a mobile-first, member-driven app. Crafted to deliver a delightful experience for both members and managers, Coworks serves as the operating system for your expanding community.

Features:

Billing: Coworks simplifies billing with QuickBooks integration, Stripe payments, and customizable plans. Generate revenue reports, manage invoicing, and offer flexible payment options. Members can handle details in the app, pause/resume memberships, and add ad hoc costs. The system supports split invoices and partial payments, with automated reminders for timely transactions.

Member directory: Coworks provides seamless real-time room booking, a member directory, efficient billing management, access to resources, an engaging events feed, and campus toggling. Beyond quiet workspaces, Coworks fosters beneficial collisions, encouraging collaboration and connections among coworking community members.

Events: Coworks streamlines event management, allowing quick creation and sharing through the admin dashboard and Member App. Collect RSVPs via Coworks or platforms like Eventbrite, promote events through various channels, set visibility across campuses, and effortlessly manage attendees with automatic lead capture and member-specific URL tracking.

Leads database: Coworks provides a streamlined CRM, effortlessly capturing coworking leads from diverse sources such as day passes, external bookings, and event RSVPs. With a simple one-click conversion, the system efficiently manages leads, including day pass and conference room bookings, external event space rentals, member visits, and prospective tours, enhancing the overall coworking experience.

Booking rooms and equipment: Coworks’ booking software enables efficient reservations for diverse spaces and assets, automating external access and providing real-time occupancy updates. The system offers flexibility with customizable booking hours, automated padding between bookings, and personalized notifications, ensuring a streamlined and user-friendly booking experience.

Day passes: Coworks streamlines Day Passes, allowing non-members a self-serve experience with a linkable checkout page. Automate availability, payment, and confirmation, storing leads effortlessly. This process not only attracts potential members but also boosts revenue by catering to transient professionals seeking daily workspace.

Check-ins: Coworks’ Front Desk App transforms check-in procedures, available on any Apple or Android tablet. Gain insights through data reports, enable on-the-spot tour requests, and enhance your brand presence with customizable features for a seamless and personalized front desk experience.

Pricing:

Essential:$149/month
Premium$249/month
Custom: custom price

Rating:

Capterra 5⭐/5
Software Advice 5⭐/5
Get app 4.8⭐/5

7. Deskworks

Deskworks empowers coworking spaces with efficient and affordable management. Offering automatic network check-in, unlimited inventory options, and one-click reporting, Deskworks stands out as the preferred choice for leading coworking spaces globally.

The intuitive dashboard provides members with instant access to essential information, promoting engagement and community-building from day one. With seamless integration with existing tools and customizable branding, Deskworks is tailored to elevate your coworking experience.

Features:

User-Friendly Member Portal & Mobile App: Beautiful and intuitive UI with at-a-glance information, including reservations, available credits, payment history, and upcoming billing. Mobile app for easy member engagement.

Real-Time Reports: Get up-to-the-second reports on income, accounts receivable, items sold, membership, and more. Flexible reporting options with downloadable formats (.pdf or .csv).

Easy to Use Reservation Calendar: Clean interface for effortless reservation management. Real-time booking, updating, and repeating reservations. Integration with aggregator sites through Google Calendar.

Automated & Reliable Billing: Simplifies and automates billing and accounting. Multiple payment options (credit card, ACH, check) on automated schedules. Quickbooks Online integration for seamless financial tracking.

Workspace KPI Dashboard: Customizable dashboard with favorite widgets and real-time parameter adjustments. Visual representation of key performance indicators. Analysis of income trends, recurring billings, sales, reservations, and occupancy.

Easy Inventory Setup: Effortless creation of membership plans, reservable resources, and services. Customizable pricing and features for plans and items. Scalable for growing coworking spaces.

Seamless Scalability: Designed to grow with the business, whether small or large. Easy setup for new centers with shared products and membership plans. Unified reporting across multiple centers.

Intelligent Network Check-in: Real-time tracking of workspace members and connected devices. Auto-billing based on network check-in. Instant wifi code distribution with new reservations.

Highly Customizable and Easy Integration: White-labeled setup to match the workspace brand. API for easy integration with other apps and services. Continuous improvement through new features and customizations.

Pricing

Starter Plan: $105/month
Standard Plan: $135/month

8. Nexudus

Nexudus stands as a meticulously crafted software solution, dedicated to optimizing and streamlining the management of coworking spaces. This comprehensive platform offers a seamless experience for operators, handling everything from member onboarding to intuitive booking with unparalleled efficiency.

Key Features

Efficient Member Onboarding and Management: Nexudus excels in smooth member onboarding processes and efficient management capabilities, ensuring a hassle-free experience for both operators and members.

Intuitive Booking and Scheduling: The platform seamlessly handles bookings and schedules, providing operators with user-friendly tools for effective management.

Seamless Payment Processing: Nexudus goes above and beyond by offering effortless payment processing, empowering operators to handle financial transactions with ease and efficiency.

Dedicated Mobile App for Community Engagement: A dedicated mobile app fosters community engagement, enabling members to connect, collaborate, and network efficiently on the go.

Adaptability and Customization: Nexudus sets itself apart with a robust set of customizable options. Large coworking spaces can tailor the software to their specific needs, including branding, system integration, and workflow configuration.

Pricing:

Contact for pricing

Rating :

Capterra 3.7⭐/5
G2 3.8/⭐5

9. Proximity Space

Proximity Space is a comprehensive, cloud-based platform designed to streamline coworking space management. With a wide array of tools and features, it simplifies member management, fosters community engagement, and seamlessly integrates with popular apps like Slack and Stripe. The platform prioritizes security in payment processing, offers a convenient booking system, and provides advanced analytics for a hassle-free experience for both owners and members.

Key Features:

Member Management and Community Engagement: Proximity Space excels in efficiently managing members and fostering community engagement, creating a vibrant and collaborative atmosphere.

Seamless Integrations: The platform seamlessly integrates with popular apps like Slack and Stripe, enhancing overall efficiency and connectivity.

Secure Payment Processing: Proximity Space prioritizes secure payment processing, ensuring financial transactions are handled with reliability and safety.

Convenient Booking System: The platform offers a user-friendly booking system, simplifying the process for both space owners and members.

Advanced Analytics: Proximity Space provides advanced analytics, offering insights that contribute to strategic decision-making and improved operations.

State-of-the-Art Amenities: The platform ensures a conducive work environment with high-speed internet, modern workspaces, and well-equipped meeting rooms.

Networking Opportunities and Professional Development: Proximity Space goes beyond workspace provision, offering networking opportunities, educational events, and resources for professional development.

Pricing:

Contact for Pricing

Rating:

G2 5⭐/5
Capterra 4⭐/5

Effective billing software for coworking spaces should encompass a range of features to streamline financial processes and enhance member experiences.

Key features needed for billing software in coworking spaces:

Automated Invoicing: Generate invoices automatically based on membership plans, add-ons, and additional services.

Member Management: Maintain a comprehensive database of members with easy access to account details, billing history, and usage patterns.

Payment Gateway Integration: Seamless integration with popular payment gateways to facilitate easy and secure transactions.

Customizable Invoicing: Ability to customize invoices with branding elements and detailed breakdowns of charges.

Real-time Analytics: Track and analyze financial metrics, member usage, and revenue in real time for informed decision-making.

Multi-Currency Support: Cater to diverse member bases by supporting multiple currencies for transactions.

Tax Management: Handle tax calculations and reporting seamlessly, ensuring compliance with local regulations.

Automated Reminders: Send automated reminders for upcoming payments, ensuring timely collections.

Custom Reporting: Generate custom reports to analyze specific aspects of billing and financial performance.

API Integration: Allow integration with other tools, accounting software, or third-party applications for a holistic workspace management approach.

Conclusion

Selecting the right billing software is pivotal for the smooth and efficient operation of coworking spaces. The dynamic needs of these spaces, ranging from flexible memberships to diverse billing structures, demand robust solutions.

The 9 billing software options highlighted in this blog not only cater to these specific requirements but also offer additional features to streamline coworking management. Whether it’s automated invoicing, flexible payment options, or seamless integration with other essential tools, these software choices ensure a comprehensive and tailored solution for coworking space owners.

As the coworking industry continues to evolve, investing in the right billing software becomes a necessity and a strategic move toward enhancing member experiences and optimizing business operations.