Creating an invoice using a consulting invoice template is easy, simple, and fast. There are some elements that should be included when creating a consultant invoice. Using Refrens invoice templates for consultants, you can create an invoice in 3 simple steps which are as follows:
There are various types of invoice templates according to the business you are operating such as freelance consultant invoice, software consultant invoice, business consultant invoice, marketing consultant invoice, or legal consultant invoice. Select the template that defines your business preciously. You can also change the color and font headings of the invoice easily. Refrens introduced the feature named “Magic color” which helps you to pick the most suitable color from the logo you uploaded when creating the invoice. UNLIMITED INVOICE TEMPLATE FOR FREE.
Invoice Title: The invoice title is not necessary to add but it is a good practice to add the title of the invoice. The title can be either “INVOICE” or your company name. Having a title helps the client to identify the type of document they are viewing.
Issue and Due Date: This section is compulsory to add for both client and vendor. The date on an invoice helps the client when the invoice was issued and when is the last date to pay the invoice.
Invoice Number: The invoice number is one of the essential aspects of the invoice. It helps both the parties to keep the accounting documents in proper order and also helps to file tax easily. Not just, for accounting purposes, but also to track the payment of the invoice. The invoice number must be in sequentially increasing order and also should be unique for each invoice. It should be a combination of alpha and numeric and should never repeat or have gaps. For example, A/2020-21/001, A/2020-21/002, A/2020-21/003, and so on where “A” can be your company initials.
Company/Personal Logo: A logo on the invoice is also not a compulsion to add for any business or freelancers but still having a logo on the invoice is good for brand building.
Build By Section: This is the section where you add all the information about your company like name, address, phone number, email, GSTIN, and other essential information that is relevant for your client.
Build To Section: Same as build by section, billed to is the place where you add your client’s information which includes the client’s or company’s name, address, email, and other necessary information.
Service Name: List out all the service names you offered and a detailed description of each service. Be specific about the services you offer for a particular project and your role in shaping the project. For example, “ initial stage meeting about marketing with the sales team for both offline and online marketing”. Add all the detailed breakdown of your service and also add free consulting if you offered at the early stage. This helps to keep full transparency between both parties of the transaction.
Chargeable Fees: As per the service you offered, add the fees. Your billing rate varies depending on the consultancy offered per hour, per project, or a fixed price. Clearly state the price of service you offered and a detailed breakdown of how many hours you spend on consulting. When you give such a breakdown, it becomes easy for a client to understand where the money is spent. You can also add any discounts and additional charges as well.
GST: If you charge GST, simply enable the GST option, it will auto calculate the taxable amount and can create a GST invoice.
Terms & Conditions: You need to add the terms and conditions of the invoice and payments. Clearly add the terms of late payments.
Bottom Section: At the bottom of the invoice, you can add notes like “Thankyou note”, any attachments, and signatures as well.
Congrats your invoice is created now. The next step helps you to get paid faster.
After creating an invoice, the next important step is to add the bank details to get paid faster. Add your bank name, account number, IFSC code, your name same as bank account name, mobile number.
Next, enable online payment options like debit/credit card, net banking, wallets, etc. After adding the bank details and enabling the payment options, you can accept the payment globally. When you collect the payment via Refrens payment gateway, we charge a small amount as a payment gateway fee. Once the payment is made by the client, we transfer the amount to your verified bank account in T+2 business days.
Business consultants when completing the project, they use a business consultant invoice template to bill their clients. The main goal of a business consultant is to help the client or business or organization to reach the business goal and improve efficiency using different strategies and tactics. Usually, most of the consultants charge per hour from their clients for the service offered. It is always a best practice to describe a detailed breakdown of the service offered and chargeable price.
Marketing consultants help the company or business to reach potential customers by marketing their products or services. They also help in branding and improve the social media presence by using different trends, and strategies. Once the project is complete, these marketing consultants invoice their clients using a marketing consultant invoice. The invoice includes invoice number, due date, detailed description of service provided, hours of work done on a particular project, and the rate per hour, payment method.
Legal consultants are hired by the organization or business or an individual to manage and lead the legal issues or disputes faced by the organization. They also provide guidance for real estate issues, risk management, tax & financial issues, and many more. They use a legal consultant invoice to charge from the organization or business. It also includes the number of hours work is done, the price per hour, tax if applicable, a brief description of the services provided.
Freelance consultants are those who work independently and are hired by the business and organization to complete the consulting work. For example, companies can hire freelance consultants for the guidance of marketing strategy or improve social media engagement with expertise. Once the work is done, a freelance consultant invoice can be used by the client. Most freelance consultants charge per hour rate for the service offered to the client.
Software consultants are those who offer software solutions and examine the computer system or other software of the business to work more efficiently. Clients hire these software consultants and get the work done easily. Software consultants issue invoices after the completion of work and can also charge tax for the service offered to the client. The most suitable invoice for software consultants is using software consultant invoices.
Refrens offer free consultant invoice templates for various industries. You can create an invoice that suits your business. Each consultant invoice template should have its own meaning and the type of consultancy offered to the client. Downloadable consultant invoice, print invoice, or email directly to the client.
Following are some of the special-purpose invoice templates.
Professional Invoice Template designed for professionals like chemists, lawyers, designers, freelancers, content writers, etc.
Letterhead Template not just big corporates but businesses of all sizes can make their custom letterhead to communicate between two parties. Refrens team has build letterhead for all types of businesses.
Business Invoice Template if letterhead does not attract you, here is the template that is definitely made for all business purposes.
Modern Invoice Template specially designed for startups and newbie freelancers which helps to accept the payment faster.
Print-friendly Invoice Template black and white template with compact and easy to print invoice.
Refrens know the difficulty to find a perfect consulting invoice template, so we have developed various invoice templates for consultants that suit your business needs and requirements. Using perfect templates and error-free invoice is essential for faster payment.
Once the invoice is created, not only you can save the invoice in the system itself. You can also download all the consultant invoice templates in PDF format for free. Unlimited access to invoicing features with templates and colors. You can create an invoice and directly send the invoice to the client via system mail without converting it into PDF. The client can also download a copy of the invoice for further reference and tax purposes. Not just downloading, you can the client both can print the invoice easily.
Refrens developed consultant invoice templates specifically for all the consultants in various industries. You can create invoices for free without any hassle and instantly. No limit to creating invoices. No signup fee. No hidden charges or conditions. Access to all the invoicing features like client management, payment report, TDS report, GST report, and many more. Even if you have international clients, you can create invoices in various currencies and can accept online payments easily. Refrens support multiple currencies for accepting payment online.
You can keep track of all your invoices and their respective payments in one place. Refrens even allows you to keep track of emails opened by the client or not along with the remainder feature. Not only invoicing, but you can also create quotations and can also manage your expenses.