Free Quotation Generator & Online Quotation Maker

Create, manage, track and send professionally designed quotations instantly with Refrens quotation generator.

Quotes Templates Excel and Word
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Create Free Business, Sales and Price Quotations OnlineCreate Quotation For Free

Features of Quotation Maker

make quotation online with quotation maker
Easy Create QuotationEffortlessly create professional quotations and estimates with ease using our intuitive tools. Say goodbye to complexity and hello to streamlined, visually appealing quotes without any hassle.
Track quotations via mail
Track QuotationsEffortlessly track all your quotations sent via email. Receive instant notifications when your quote is opened by the recipient. Stay informed without any hassle.
Schedule your Email and send quotation on time
Quotation SchedulerEasily schedule quotations for future dates using email or WhatsApp options. Plan your quotes in advance and streamline your workflow effortlessly.
Convert Estimate to Invoice
Convert QuotationsWith just one click, effortlessly transform your prepared quotations into professional invoices. Say goodbye to redundant data entry and hello to saved time and enhanced efficiency.
Customization of Templates
Customization OptionsAdd a touch of professionalism and uniqueness to your quotes by incorporating your company logo, signature, custom columns, and templates, create personalized quotes effortlessly.
Insights & Reports
Business ReportsGain access to detailed reports for all your quotations, allowing you to effortlessly track the status of won and lost quotes. Get valuable insights at your fingertips, empowering you to make informed decisions and drive business success.
Multiple business and add team members to quotation maker
Add Businesses & Teamsyou can handle unlimited businesses under one account, streamlining your operations and saving valuable time. Add team members to efficiently manage your quotations and leads, ensuring seamless communication and coordination.
Live Chat Support
Live Chat SupportRest easy knowing our support team is just an email or live chat away. Receive prompt assistance whenever you need it. We're here to help you every step of the way.

Frequently Asked Questions (FAQ)

What is a quotation in business?

When a supplier submits his proposed price and quantity of his products or services to the potential client is known as quotation. It holds all the detailed information about the product, price and the total amount of the transaction.

What is the difference between a quotation and an invoice?

A quotation is a document proposing the price and quantity of the products or services to the potential customer, here the work has not started yet. An invoice is a document sent once the work is completed and asking for the payment of the work.

Can I create an Invoice from a Quotation?

Yes, with one click. You can easily convert quotations to proforma invoice or a simple invoice.

Is Refrens quotation maker really free?

Yes. Creating, managing and tracking quotations & estimates are free. No hidden charges. You can create 20 documents for free.

Can I put my logo to Refrens quotation maker?

Yes of course. you can upload your logo by selecting the logo box from the top right corner. You can upload both jpg and png format.

Are there different Quotation Templates?

Yes, there are multiple templates for estimates and quotations with magic color enabled.

How can I send a quotation through this quotation generator?

Using our quotation generator, you can print quotation invoice or download as PDF and also can send via Email. We also give you the options to share your quotation invoice through WhatsApp and by shareable link(after copying link).

Will there be any ads on my quotations?

Not at all. Your invoices will carry no ads. On the free version, the documents will carry a small non-intrusive Refrens branding. It helps us spread the word and keep the free unlimited features going.

Documents of Premium customers will carry only your business' branding.

Are there different Quotation Templates?

Yes, there are multiple templates for quotation. You can also use multiple colours and fonts to make your quotation attractive.

Online Quotation Maker - Create Free Quotations

Quotation meaning - What is a quotation in business?

A quotation is a document proposing the price and quantity of the products or services sold by the seller to the potential buyer. It holds all the information of both buyer and seller with the proposed price and quantity. The customer generally requests a quotation to know more about the product or service offered by the seller. It gives a clear picture to the buyer of whether to buy the product or not.

Before a customer makes any purchase, they always make sure to find the best product and service at a reasonable price. So they ask for a quotation from various vendors. So, sending the quotations at the right time is important. If you donโ€™t provide the proper quotations or estimates, then someone else will. Simply creating the quotation is not enough. It should be attractive and must be error-free. A quotation is the first impression you create towards your future client.

Once the client commits to purchase the goods or services at the given price, it is considered that the client has accepted the quotation. As quotations bring you new customers and help you grow your business, it is always important to give enough time when creating a quotation.

Creating quotation vs. Creating estimate

Quotation includes details like product or service name, description, quantity, and a fixed price of the product. Whereas, estimates give an approximate cost that is likely to cost after the completion of the job. Estimates are created by those businesses that canโ€™t offer a fixed price for the job. Using the Refrens quotation generator, you can create both quotations and estimates easily. The functionality of quotations and estimates are added to this quotation maker. Want to know more about quotation vs estimate then you can check out this link.

How to make a quotation with Refrens quotation maker?

Creating a quotation: Your comprehensive guide to professional quotes

Crafting quotations for your business has become remarkably straightforward. With a variety of options at your fingertips, ranging from online quotation software to familiar tools like Google Docs and Google Sheets, the process has never been more accessible. You can even opt for the traditional method of printing out a quotation template and penning down your quote by hand. Regardless of your approach, ensuring your quotations are not only prompt but also professionally presented can significantly impact your business. Let's delve into the essential steps of creating a compelling quotation using a quotation generator, ensuring both speed and professionalism are at the forefront of your business interactions.

1. Swift communication with customers

In the competitive business landscape, speed is of the essence. Swiftly sending out quotations can give you an edge over your competitors. Online quotation management systems like Refrens enable businesses to create sales quotations instantly, facilitating rapid delivery via email or even platforms like WhatsApp.

2. Professionalism through quotation formatting

Quotations presented in a specific format using templates can exponentially enhance your business reputation. A well-designed quotation, incorporating appropriate templates, colors, and fonts, not only attracts potential clients but also reflects the professionalism of your enterprise.

Step-by-step guide to creating a quotation using a quote builder:

Quotation Title: Start by giving your quotation a clear title like "QUOTATION," which adds a touch of professionalism to your document. For Qatari businesses, this practice showcases attention to detail and adherence to standards.

Quotation Number: Assign a unique quotation number to each quote you generate, following a format like 2021/QT/001, where 'QT' signifies quotation. This system streamlines tracking and complies with regulatory requirements in Qatar.

Issue Date and Due Date: Specify the issue date and due date, crucial for outlining the validity period of the quotation, particularly important when offering limited-time discounts or promotions as per Qatari business norms.

Your Details and Client Details: Provide comprehensive information about your Qatari business, including address, email, and phone number, along with gathering detailed client information for transparent communication, aligning with local business regulations.

Product/Service Description: Outline products or services offered, including VAT details in accordance with Qatar's tax regulations, such as HSN/SAC Code and VAT Rate, ensuring compliance with local laws.

Additional Features of the Quotation Generator: Leverage the features of your quotation generator to customize currencies, incorporate discounts, and adjust number formats, meeting the specific needs of Qatari clients while staying compliant with local business practices.

Clearly Define Terms & Conditions: Include company terms and conditions, detailing accepted payment methods and fixed prices, while also specifying any potential additional costs, aligning with Qatar's regulatory framework for business transactions.

Additional Notes: Use this section to communicate project timelines and express gratitude, fostering positive client relationships, which is essential in Qatar's business culture emphasizing respect and hospitality.

Template Selection: Choose a template that reflects your Qatari business's professionalism and aligns with local aesthetics, ensuring a polished presentation that resonates with Qatari clients.

How to send a quotation to the client?

Refrens quotation maker allows the user to send the created quotation to the customer directly via system mail. You only need to add the client's mail id and click on the Save button. The system automatically adds the subject and body of the mail. But still, you can edit both the fields. Once the quotation is sent to the customer, they can access the quotation easily with one click.

Refrens not only provide the mail option but you can also choose to send via WhatsApp or directly can share the quotation link using the copy link option. You can also download the quotation as a PDF and print it. When the client views the quotation, they also get the option of downloading and printing the quotation. Thus, you donโ€™t need to download the quotation again for the client.

How to convert quotations using the quotation maker?

When it comes to business transactions, sending out quotations is just the initial step. It's important to note that a quotation sent to a client isn't a legal document. Even if your client agrees to the quotation, it's essential to follow up with a proforma invoice. This step solidifies the commitment made by the seller regarding the price of products or services, and it's typically sent before the actual work begins. Some businesses, however, prefer to send an invoice directly to the client instead of a proforma invoice. Both approaches are valid but can vary based on different business practices.

Selecting the right quotation software

Choosing an efficient quotation software is crucial for seamless business operations. One key feature to look for is the ability to convert quotations into either a proforma invoice or a regular invoice. This capability saves you valuable time and effort by eliminating the need to create these documents from scratch.

Using quotation maker by Refrens

With Quotation Maker by Refrens, the process becomes incredibly easy and straightforward. This user-friendly tool allows you to convert quotations into proforma invoices or invoices with just one click. The best part is that these documents are interconnected, creating a streamlined workflow for your business.

Seamless transition from quotation to proforma invoice or invoice

Create a Detailed Quotation: Start by crafting a comprehensive quotation for your client, including essential details such as offered products or services, quantities, rates, and total costs. This ensures clarity and transparency in your transactions.

Click to Convert: Once your quotation is ready, simply head over to Quotation Maker by Refrens. With just a click, transform your quotation into a proforma invoice or invoice, adapting to your specific business requirements.

Save Time and Effort: Utilizing this feature saves you valuable time and effort. There's no need to create separate proforma invoices or invoices manually. The conversion process is quick, seamless, and requires minimal input from your end.

Interlinked Documents for Reference: The converted proforma invoice or invoice remains linked to the original quotation. This interconnectedness allows for easy reference back to the initial quotation, facilitating a comprehensive understanding of the agreed-upon terms for both you and your client.

Quotation maker by Refrens distinguishes itself with its user-friendly interface and efficient features. It simplifies the entire quotation process and ensures a smooth transition to proforma invoices or invoices. The interconnected nature of these documents offers a clear and organized way to manage your transactions, enhancing productivity and clarity in your business dealings.

How to customize quotations with Refrens quotation maker?

Looking to create personalized and professional quotations that leave a lasting impression? With Refrens Quotation Maker, customizing your quotes to reflect your brand identity has never been easier. Hereโ€™s a step-by-step guide on how to tailor your quotations effectively using Refrens Quotation Maker:

Add Your Logo and Attachments: Start by incorporating your companyโ€™s logo into the quotation. This simple addition not only boosts brand recognition but also adds a dash of professionalism to your document. Moreover, you can attach supplementary files like images and PDFs, providing visual aids that enhance your client's understanding of your offerings.

Utilize Custom Fields: Take customization a step further by integrating custom fields. These fields empower you to furnish additional insights about your company, services, or products, fostering trust and confidence in your clients.

Detail Your Products or Services: Comprehensive information about your offerings is key. Refrens Quotation Maker facilitates this by allowing you to add custom columns for detailing your products or services. You can even include images or PDF files, aiding clients in visualizing the final product and bolstering their confidence in your offerings.

Select the Perfect Quotation Template: Choose from a variety of templates offered by Refrens to find the one that aligns perfectly with your business aesthetics. Customize template colors and fonts to match your brand identity, ensuring a cohesive visual appeal that exudes professionalism.

Design Custom Letterhead and Footer: Elevate your quotations with custom letterheads and footers. Tailor the body font, heading font, and margins to maintain a consistent and polished appearance throughout your documents.

Download and Print Your Quotations: Once your quotation is perfected, Refrens Quotation Maker provides the flexibility to download and print your quotes in various formats. This versatility caters to both digital and physical sharing needs, ensuring convenience in every aspect of your quotation process.

With Refrens Quotation Maker, customizing your quotations becomes a seamless and enjoyable experience, allowing you to showcase your brand identity while impressing your clients with professionalism and attention to detail.

Templates provided by Refrens quotation generator

Types of quotations can be created on Refrens

Refrens provide multiple quotation templates for multiple purposes. We provide complete freedom to our users to customize the quotation as they want. Easy to add, rename and hide the columns. One-click to add a logo to the quotation templates.

You can also hide the totals of the invoice and can use a quotation as well. Our Refrens developer has created the quotation templates like:

Sales quotation generator - Sales quotations are estimates of the costs of products or services you provide to a potential client. They outline the offerings, prices, terms, and conditions, helping clients make informed decisions.

Business quotation generator - Business quotations encompass a wide range of offerings within the business realm. They can include products, services, or even partnerships. Business quotations are versatile and can be used in various industries.

Price quotation generator - Price quotations specifically focus on detailing the prices of products or services. They provide a breakdown of costs, allowing clients to understand the pricing structure clearly.

Service quotation generator - Service quotations are specific to services offered by businesses. They outline the services provided, associated costs, and terms of service. Service quotations are commonly used by service-based businesses such as consulting firms, marketing agencies, and freelancers.

Marketing quotation generator - Marketing quotations focus on marketing services offered by agencies or professionals. They can include services related to advertising, digital marketing, social media management, and more. Marketing quotations detail the marketing strategies, costs, and expected outcomes.

Consultant quotation generator - Consultant quotations are created by consultants and advisory firms. They outline the services, expertise, fees, and terms of consultation. These quotations are essential for professionals providing specialized advice to businesses.

Freelancer quotation generator - Freelancer quotations are specifically designed for individual freelancers offering their services. They detail the scope of work, hourly rates, project costs, and any additional services. Freelancer quotations are essential for freelancers across various industries.

Refrens provides a versatile platform that caters to the diverse needs of businesses, consultants, freelancers, and marketing professionals. Whether you are selling products, providing services, or offering consultancy, Refrens allows you to create customized and professional quotations for different purposes.

Apart from the above-mentioned quotation templates you can also change the color of the quotation. You can easily add the business theme color to the quotation template.

How to format your sales quotation template?

As a quotation is not a legal document, there is no such legal rule to format the quotation. You can format it as per your requirements. However, it is good to follow some guidelines so that the potential clients can get to know that it is a quotation.

Your quotation template must have the title โ€œQuotationโ€ at the top so that clients get to know it is a quotation. It also becomes easy to differentiate between other documents like invoices or proforma invoices.

Other than this quotation template must have the quotation number, quotation date, your business name, your client details, the service or product you are going to offer with price, and quantity. Your contact details so that the client can connect with you if he/she is interested in the price quoted by you.

You must add your company logo or personal logo to the quotation, it helps to increase the branding of your company or as a freelancer or individual, it increases your brand value and shows the client how professional you are with the business.

You must take care when the quotation is sent via email or in print format. Always check the quotation sent via email looks attractive to the client and try that quotation should get downloads on one page having A4 size.

Why choose Refrens online quotation generator?

Wondering why you should opt for Refrens' online quotation generator? Here are some compelling reasons:

Full-Fledged Online Quotation Generator: Refrens offers a comprehensive online quotation generator suitable for businesses of all sizes. Whether you're issuing price quotations for products or services, our user-friendly sales quotation maker has got you covered.

Effortless Conversion to Invoices: With Refrens, there's no need to re-enter data when converting approved quotations into invoices. Streamline your workflow and save time with this seamless transition.

Customization Options: Impress your customers by adding your business or personal logo to the quotation, enhancing brand visibility and professionalism. Our client management feature allows easy addition and management of clients, ensuring smooth communication.

Global Reach: For international clients, choose from over 200 countries and various currencies, making it convenient to cater to clients worldwide.

Multiple Sharing Options: Easily print quotations or download them as PDFs for offline use. You can also send them via email or share them through WhatsApp, providing flexibility in communication channels.

Ideal for Freelancers and Small Businesses: Refrens' quotation maker is tailored to meet the needs of freelancers, small businesses, and entrepreneurs, offering a hassle-free solution to streamline the quotation process.

With Refrens quotation maker, simplify your quotation process, impress your clients, and streamline your business operations effortlessly.

Countries Supported

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