Free Medical Invoice Templates (Word, Excel, PDF)

Specially Designed Medical Invoice Templates

Easy to download and edit the invoice templates

Medical Invoice Templates
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Medical Invoice Templates in PDF (Add invoice details and download it in PDF format.)

Invoice Details
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Invoice Generator Invoice Form
Invoice Details
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Medical Invoice Templates in Word

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Create Free Invoice Online on Refrens
Medical Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
Service Invoice Template
Medical Invoice Templates
Medical Invoice Templates

Medical Invoice Templates in Excel

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Medical Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
Healthcare Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
Medical Invoice Templates
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Frequently Asked Questions (FAQ)

Can I add a logo to the invoice template?

Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.

Can I add more details to the invoice template?

Yes, Refrens invoice templates are customizable. You can add additional fields or columns like shipping details, discounts, additional charges, custom fields for both client and product or service line item.

Can I save invoices as a PDF Format?

Yes. You can easily download it in PDF format or can click on the print option and can save as PDF.

How many documents can I make on Refrens?
  1. There is a limit to the number of transactions you can make on Refrens. You can create 20 free documents in a year. All absolutely free. Once the threshold of 20 documents is reached, you can buy our premium plans to keep continue creating the documents.
Do I have to create a account to use a free invoice template?

Yes. Refrens account is necessary to use a free invoice template. While creating an account, you can access all the invoices in one place and also makes the invoice creation procedure easy.

Medical Invoice Templates

What is a medical billing invoice?

A medical billing invoice template is a document utilized in medical and healthcare organizations for billing patients for services rendered. This template typically includes essential details such as the organization's name, the patient's name and address, contact information including phone number and email, and a breakdown of medical services provided. The invoice may contain specific medical descriptions such as medications, tests conducted, associated pricing, and the name of the attending physician. Additionally, the template often includes terms and conditions related to payment, and space for an authorized signature or stamp to validate the invoice. This document is crucial for maintaining a systematic record of medical transactions and ensuring accurate billing practices within the healthcare industry.

Who can use medical invoice templates?

Medical invoice templates are designed for use by various individuals and organizations within the healthcare industry. Here are some of the entities that can benefit from using medical invoice templates:

Healthcare Providers:

  • Doctors and Physicians
  • Hospitals
  • Clinics
  • Nursing Homes
  • Laboratories

Healthcare Practitioners:

  • Dentists
  • Chiropractors
  • Physical Therapists
  • Psychologists
  • Optometrists

Healthcare Services:

  • Home Health Care Agencies
  • Ambulance Services
  • Medical Imaging Centers
  • Rehabilitation Centers

Health Insurance Companies:

  • Insurance companies can use medical invoice templates to process and track claims from healthcare providers.


  • Pharmacies that provide prescription medications and other healthcare products can use medical invoice templates for billing.

Medical Equipment Suppliers:

  • Companies that supply medical equipment, such as wheelchairs, oxygen tanks, etc., can use invoice templates for billing their customers.

Individual Healthcare Practitioners:

  • Independent healthcare professionals, such as freelancing doctors, therapists, or consultants, can use medical invoice templates for billing their clients.

Medical Billing Companies:

  • Companies specializing in medical billing services can use templates to generate invoices for their clients.


  • In some cases, patients may need to submit invoices to insurance companies for reimbursement or to keep track of medical expenses for tax purposes.

Government Healthcare Programs: - Government healthcare programs or agencies can use medical invoice templates for processing and managing healthcare-related expenses.

Medical invoice templates typically include fields for patient information, details of services provided, costs, and payment information. They help streamline the billing process and ensure accuracy in financial transactions within the healthcare sector.

How to write a medical invoice?

Medical invoice is similar to any normal invoice but the naming convention changes as it should sound more professional. Here is the way to write a medical invoice.

  1. Invoice Details - Include the invoice date and a unique invoice number for reference.
  2. Organization Information - Display the medical or health organization's logo and name prominently on the invoice.
  3. Patient Information - List the patient's name, address, and contact details.
  4. Line Item Descriptions - Instead of traditional product or service names, use detailed descriptions for line items. Include medical tests, medications, therapy, or any other relevant medical services provided.
  5. Quantity (if applicable) - Specify the quantity for items like medications, especially if they are provided in specific amounts.
  6. Amount Breakdown - Clearly outline the charges for each service or item provided, including medication and treatment fees.
  7. Total Amount - Sum up all individual charges to calculate the total amount.
  8. Amount Owed - If applicable, indicate any amount owed by the patient after considering insurance coverage or other factors.
  9. Insurance Information - If the patient is insured, mention the name of the insurance provider.
  10. Payment Terms - Clearly state the payment terms, including the due date and any specific instructions.
  11. Authorization - Include a space for the signature or stamp of the medical organization to validate the invoice.

By incorporating these elements, a medical invoice not only provides a detailed breakdown of services but also maintains a professional and organized presentation. It serves as a crucial document for billing patients and maintaining transparent financial records within the medical and healthcare industry.

When creating medical invoices, you have various options to choose from based on your preferences and needs. You can use Word medical invoice templates, Excel medical invoice templates, or PDF medical invoice templates to generate your invoices. However, a highly convenient and efficient option is to utilize tools like Refrens invoice software, which offers a range of benefits. With Refrens, you can create medical invoices for free, and it provides flexibility by offering templates in Word, Excel, PDF, Google Sheets, and Google Docs. The platform also allows for online invoice creation, providing a comprehensive solution for medical billing needs.

If you opt to use templates for your medical invoices, the process is straightforward. Click on the desired Excel or Word template, and you'll be prompted to make a copy. Once you've made a copy, you can begin editing the medical invoice template to suit your specific requirements. This user-friendly approach allows you to customize the template easily, ensuring that it aligns with the particulars of each medical transaction. Whether you're managing medical tests, medications, therapies, or other healthcare services, using templates streamlines the invoicing process and helps maintain accuracy and consistency in your records.

Refrens' medical invoice templates offer universal utility, catering to medical and healthcare businesses across various regions, including the US, UK, Canada, Australia, and India. The templates are designed to accommodate the diverse invoicing needs of medical professionals and organizations in different parts of the world. The ease of downloading Refrens' medical invoice templates enhances accessibility, providing a convenient solution for medical practitioners and healthcare businesses to generate professional and standardized invoices tailored to their specific geographic locations and invoicing requirements.