Partner Icon
Become a Refrens PartnerLearn More

Towing Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Towing.

Fully customized and automated invoice in one go.

Towing Invoice Template
Our Users Rate Refrens ⭐ 4.8/5 based on 11700+ Ratings

Towing Invoice Templates in Excel

(Select and download the towing invoice templates for free)
Towing Invoice Template
Towing Invoice Template Excel
Towing Invoice Template
Towing Invoice Template
Towing Invoice Template
Towing Invoice Template
Towing Invoice Template
Towing Invoice Template

Towing Invoice Template in PDF (Add invoice details and download it in PDF format.)

1
Add Invoice Details
2
Design & Share (optional)
1
Add Invoice Details
2
Design & Share (optional)

Invoice Template for Towing in Word

(Select and download the towing invoice templates for free)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Towing Invoice Template
Towing Invoice Template Word
Towing Invoice Template
Towing Invoice Template Word
Towing Invoice Template
Towing Invoice Template
Towing Invoice Template
Towing Invoice Template

Invoice Templates for Towing

A car breaks down at midnight. The tow truck arrives, hooks up and drives 14 miles. Two days later the owner reads "Towing, 328.00." Where is the hookup? The mileage? The storage?

This page gives you a free towing invoice template in Word and Excel, with an online form for a PDF. You also get the towing invoice format, a sample with hookup, mileage, recovery, storage and an after-hours charge, and how to bill roadside assistance.

What is a towing invoice template?

A towing invoice template is a ready layout for charging for a tow, a recovery or roadside help. It lists the vehicle, the pickup and drop-off points, the hookup fee, the distance and any extra charges. You fill in the job, check the total and send it.

People search for it as a towing invoice, towing bill, tow bill or roadside assistance invoice template. A towing invoice example and a towing invoice PDF hold the same fields. Insurer and club jobs add a reference number.

Free towing invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Towing invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Towing invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free towing invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits dispatch records with many calls.
  2. Fill in the call. Add your company, the customer and the vehicle. Add pickup and drop-off points, the miles, and each charge.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a towing invoice template PDF, so the client cannot edit it.

Towing invoice format: the fields that matter

A tow invoice must tell the story of the job: where, how far and how long.

  • Vehicle details. What it settles: Which vehicle you moved. What to enter: Make, model, plate and VIN.
  • Pickup and drop-off. What it settles: The route. What to enter: Addresses or landmarks.
  • Date and times. What it settles: When you arrived and finished. What to enter: Call time, arrival, completion.
  • Hookup fee. What it settles: Base charge. What to enter: A flat amount.
  • Mileage. What it settles: Distance charge. What to enter: Miles at a rate per mile.
  • Recovery or winching. What it settles: Extra work at the scene. What to enter: A separate line with time.
  • Storage. What it settles: Holding charge. What to enter: Days at a daily rate.
  • After-hours or special charge. What it settles: Nights, weekends, tolls. What to enter: Separate labeled lines.
  • Authorization and reference. What it settles: Who requested the tow. What to enter: A signature, insurer or club reference.
  • Due date and payment method. What it settles: When and how to pay. What to enter: Payment at drop-off or an exact date.

Towing rates, storage rules and notice requirements differ by place, and regulators control some. Check your local rules. This page gives general guidance. It is not legal or tax advice.

A towing invoice lists the hookup, the miles and each extra on separate lines, with pickup and drop-off points, so the owner can follow the job from call to drop.

Towing invoice example: a night tow with storage

This sample towing invoice bills one owner for an overnight tow and two days of storage. Copy it as a towing invoice example and swap in your rates. The company and every number are illustrative.

  • Hookup fee: Qty 1, Rate 85.00, Amount 85.00
  • Tow, 14 miles: Qty 14, Rate 4.50, Amount 63.00
  • Winch recovery: Qty 1, Rate 70.00, Amount 70.00
  • Storage, 2 days: Qty 2, Rate 35.00, Amount 70.00
  • After-hours charge: Qty 1, Rate 40.00, Amount 40.00
  • Subtotal: Amount 328.00
  • Total due: Amount 328.00

The sum: 1 × 85.00 = 85.00; 14 × 4.50 = 63.00; 1 × 70.00 = 70.00; 2 × 35.00 = 70.00; 1 × 40.00 = 40.00. Subtotal 328.00. Total 328.00.

The mileage line multiplies 14 miles by 4.50. The owner can check the route on a map. Storage shows days and a daily rate, so there is no surprise at pickup.

Roadside assistance and club jobs

Motor clubs and insurers often pay the tow. Name the payer and add their reference number. Match your lines to the job authorization. Many payers cap mileage or storage, so show the miles and days clearly and add notes for charges above the cap.

Storage and release

State the daily storage rate and the date it began. Note the date you released the vehicle. Owners who see a start date and a daily rate rarely dispute the total.

Towing invoice template in Word, Excel or PDF?

  • Word. Best for a single call. Fill the route and charges and save a PDF.
  • Excel. Best for a dispatch log with many calls. Keep one row per call and total each payer.
  • PDF from the online form. Best when you email the invoice to a payer.

Give the driver a copy at drop-off. An owner who signs on the spot has fewer questions later.

Mistakes that get a towing invoice questioned

  • No route. Show pickup and drop-off.
  • Mileage as a lump sum. Show miles and rate.
  • Extras merged into the hookup. Show recovery and after-hours as lines.
  • Storage dates missing. State start, end and daily rate.
  • No authorization. Note who requested the tow and any reference.

From a towing invoice template to Refrens

A template handles one invoice. A towing company repeats the work through every shift: calls, payers, storage records.

Refrens invoicing software for small business takes that work over:

  • Set up recurring invoices for fleet and club accounts.
  • Add the payer's purchase order or reference number to each invoice.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the payer opens it.
  • Add a late fee line to overdue invoices.

Send a quotation first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A one-truck operator can stay on templates. If you serve clubs, insurers and fleets, use the software.

Related layouts: auto repair invoice templates for the shop, a delivery note template for vehicle handover records, freight and trucking invoice format for long-haul work, and a service invoice template for other services.

Ready to send? Download the free towing invoice template and show every mile and every extra.

Frequently asked questions

What should a towing invoice include?

It should include the vehicle details, pickup and drop-off points, times, the hookup fee, miles at a rate, any recovery or storage, after-hours charges, authorization and payment details.

Is there a free towing invoice template?

Yes. Refrens offers a free towing invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I bill storage on a tow invoice?

State the daily rate, the start date and the number of days. Show the line as days times the daily rate.

Can I use this for roadside assistance?

Yes. Rename the lines to jump start, lockout or fuel delivery. Add the club or insurer reference if one pays.

Can I get a towing invoice PDF?

Yes. Save the Word or Excel file as a PDF, or use the online form on this page for a PDF invoice.

Is a tow bill the same as an invoice?

In practice yes. Both ask the owner or payer to pay for the tow. Use the invoice format above.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

Templates



Made with and in Bengaluru.

+91 9104043036+91 9104043036care@refrens.com
Refrens Internet Pvt. Ltd. | All Rights Reserved
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Refrens ISO Certificate