Free Estimate Templates (Word, Excel, PDF)

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Create Unlimited Estimates in Excel, Word, PDF Format

Estimate Templates
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Create Estimate in PDF Template (Add invoice details and download it in PDF format.)

Quotation Details
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PDF Quotation Template
Quotation Details
Design & Share (optional)

Estimate Templates Word

Download Templates in Word Format
Create Free Estimate Online
Create Free Estimate Online
Sample Estimate Template - Word
Sample Estimate Template
Freelance Estimate Template - Word
Freelance Estimate Template
Sales Estimate Template - Word
Sales Estimate Template
Service Estimate Templates - Word
Service Estimate Template
Price Estimate Template - Word
Price Estimate Template
Business Estimate Templates - Word
Business Estimate Template
Construction Estimate Template - Word
Construction Estimate Template
Security Estimate Template - Word
Security Estimate Template
Product Estimate Template - Word
Product Estimate Template

Estimate Templates Excel

Download Templates in Excel Format
Sample Estimate Template - Excel
Sample Estimate Template in Excel
Simple Estimate Template - Excel
Simple Estimate Template in Excel
Business Price Estimate Template - Excel
Business Price Estimate Excel
Service Estimate Template - Excel
Service Estimate Template Excel
Product Estimate Template - Excel
Product Estimate Template Excel
Construction Estimate Template - Excel
Construction Estimate Template Excel
Price Estimate Template - Excel
Price Estimate Template Excel
Excel Estimate Template
Estimate Template without Tax Excel
Freelance Estimate Template - Excel
Freelance Estimate Template Excel
Contractor Estimate Template - Excel
Contractor Estimate Template Excel
Get Your Free Estimate Template NowCreate Free Estimate

Features of Estimate Template

Customization of Columns
Customized TemplatesEasy to customize templates as per the requirement. No need of entering the details again and again. Add multiple custom columns and fields.
Customization of Quotation & Estimate
Customized ColorsSelect from a variety of colors. Refrens provide 250+ colors for your quotation template along with margin and print format.
Manage your quotations
Keep RecordsNo need of searching for the quotation on computer. Easy to manage and track all your quotations at one place on Refrens.
Create invoice from quotation with one click
Quotation to InvoiceOne click conversion to invoice using quotation. No need of creating the invoice from scratch.
Email and track quotation
Track Your QuotationsSend quotation via mail and check whether your client opened your quotation or not.
Schedule your Email and send quotation on time
Schedule Your EmailSchedule your email for the future date and send quotation to your client on time even when you are not working.
Multiple Currency and Country supported on quotation template
Countries SupportedRefrens quotation template support more than 150+ countries and currencies, even the rarest of the rare.
Upfront Support
Upfront SupportGet live support from our experienced support executive. We are available on chat and on WhatsApp.

Frequently Asked Questions (FAQ)

What is a quote template?

A quote template is a document created by the seller for the potential buyer describing the product or service details that they are going to offer with the price. It is a type of estimate document where the buyer adds all the details related to the product or service like product name, rate, description, applicable tax and discounts. Once the quote is accepted by the buyer, you can easily convert the quote to an invoice with one click.

How to make a quotation using quote template?

Using Refrens quote template, you can easily create quotations in less than a minute. Here is the simple step to create quotes.

  1. Add your business logo to give more professionalism to quotes.
  2. In Quotaiton From section, add your business details like your business name or freelance name, email, phone etc.
  3. In Quotation For section, add your client's business details.
  4. In line item section, add the product or service name, description, rate, quantity, discount etc.
  5. In the last section, you can add terms & conditions, additional notes and a signature.
What must be included in a quote template?

Quote template must include:

  1. Quote at the top of the document.
  2. Quote number and date.
  3. Logo of the company.
  4. Seller details with all relevant information.
  5. Buyer details with name and address, contact number.
  6. Product name, quantity, and rate.
  7. Terms and conditions.
  8. Accepted mode of payments.
  9. Signature.
Can I customize the quote template?

In Refrens quote template, you can add the business logo, can add custom columns and fields if you want to add additional information on the quotation. There is also a feature to add custom formulas in case if you have multiple column calculations and also you can hide the totals on the quotations.

What are the different quotation formats?

Using our quotation template, you can create quotations in Excel and Word Format. Different types of templates include the freelance quote, service quote, price quote, business quote and construction quote templates.

Free Estimate Templates

An estimate template is a crucial tool for businesses in various industries, providing a detailed projection of costs for services or products to potential clients. This document plays a pivotal role in securing new projects, fostering client trust, and ensuring transparency in business transactions.

The Essence of an Estimate Template

An estimate template serves as a preliminary financial proposal to a client, outlining the expected costs involved in a project or service. Unlike an invoice, which is sent after the completion of a service or delivery of goods, an estimate is provided beforehand and is not a demand for payment but rather an informed guess of the expected expenses.

Key Components of an Estimate Template

  1. Template Design: The design of the template should be professional and reflective of your business's branding. It should be clean, easy to read, and free of clutter. Utilizing tools like Refrens can provide you with customizable templates that cater to your specific business needs.

  2. Business Information: This includes your business name, contact details, logo, and any relevant identification numbers (like tax ID). This information establishes the identity of your business and makes it easy for clients to contact you for queries or follow-ups.

  3. Client Information: Personalize each estimate by including the client's name, address, and contact details. This not only tailors the estimate to the specific client but also helps in tracking and organizing your estimates.

  4. Estimate Identification: Clearly label the document as an "Estimate". Each estimate should have a unique number for easy reference and an issue date to track when it was sent.

  5. Detailed Service/Product Description: Provide a comprehensive description of the services or products being estimated. This should include quantities, hours, specific tasks, or materials, depending on the nature of the work. Clarity here helps prevent misunderstandings and sets clear expectations.

  6. Cost Breakdown: This is a critical section where you itemize the costs. It should include detailed pricing for each service or product, material costs, labor, and any other direct costs. Transparency in this section helps build trust with the client.

  7. Total Cost: Summarize the costs to provide a total estimated price. Clearly indicate whether this total includes taxes, discounts, or any other adjustments.

  8. Terms and Conditions: Outline the terms under which the estimate is provided. This might include the validity period of the estimate, payment terms upon acceptance, or any other conditions relevant to the estimate.

  9. Additional Notes: This optional section can include disclaimers about potential changes in prices, notes about warranties or guarantees, or any other relevant information that can impact the client's decision.

  10. Professionalism in Presentation: The overall presentation of the estimate should be professional. This includes using a consistent font, maintaining alignment, and ensuring the document is error-free.

How to Create an Estimate?

  1. Gather Information: Before drafting the estimate, gather all necessary information about the client's needs and the scope of the project or service.
  2. Choose an Estimate Template: Select a suitable template that aligns with your business and the specific job.
  3. Fill in Business and Client Details: Input your business information and customize the client details for each estimate.
  4. List Services/Products with Descriptions and Costs: Be as detailed as possible in describing what each line item entails and its associated cost.
  5. Calculate the Total Estimate: Ensure all costs are added correctly to present the total estimated price.
  6. Review and Edit: Double-check the estimate for accuracy and completeness. Ensure it's free of typos and calculation errors.
  7. Send to Client: Deliver the estimate to the client in their preferred format, whether that's via email, a printed copy, or through an online system.

How To Ensure If Your Estimates Are Accurate and Competitive?

Research and Analysis: Conduct thorough market research to understand standard pricing in your industry. This helps in setting competitive rates.

Detailed Assessment: Carefully assess the scope of the project or service. Consider all factors like labor, materials, time, and any special requirements.

Contingency Planning: Include a contingency percentage to cover unexpected costs or overruns. This ensures that you don't underquote.

Regular Updates: Keep your pricing updated with current market rates and material costs to maintain accuracy.

What Should I Do If the Project Scope Changes After Sending an Estimate?

If the project scope changes, it's important to communicate with the client immediately. Discuss the changes and how they affect the overall cost and timeline. Provide a revised estimate with the new details and costs. Ensure that both parties agree on the changes before proceeding.

How Detailed Should an Estimate Be?

An estimate should be detailed enough to give the client a clear understanding of what is included in the price. Itemize services and materials, and provide descriptions where necessary. However, avoid overwhelming the client with too much technical detail. Balance clarity with conciseness.

Can an Estimate be Used as a Legal Document?

While an estimate is not a legally binding contract, it can serve as part of the documentation in a contractual agreement. It reflects the initial intentions of both parties. In some cases, it can be used in legal disputes as a record of what was proposed.

How Do I Handle Client Negotiations Based on an Estimate?

When entering negotiations, be clear about what aspects of the estimate are flexible. Understand your costs and the minimum price you can afford. Be open to finding creative solutions that meet both your and the client's needs. Always maintain professionalism and be willing to walk away if the terms are not favourable.

How Often Should I Follow Up After Sending an Estimate?

The follow-up schedule can depend on the nature of the project and the client. Generally, a follow-up within a week after sending the estimate is advisable. If there’s a specific deadline for decision-making, adjust your follow-up accordingly. Keep follow-ups polite and professional.

Is It Necessary to Include Expiry Dates on Estimates?

Yes, including an expiry date on estimates is a good practice. It encourages timely responses and helps manage your scheduling. It also protects you from price changes in materials or labor rates that may occur over time.

How Can I Convert an Estimate into an Invoice?

Once an estimate is approved, you can convert it into an invoice with a few adjustments. Change the document header from "Estimate" to "Invoice", ensure all the details align with the agreed-upon services and costs, update the date, and add an invoice number. Include any payments made in advance or changes in the final billing. Invoicing Software like Refrens helps you do all this in just a single click.

How to Download Docs or Spreadsheet Estimates Templates?

Downloading Google Docs or Google Sheets estimate templates via Refrens is straightforward. After choosing the desired template, click on it to open a new tab where you'll be prompted to "Make a Copy." Once you click on this, your estimate template is ready for use.

If you prefer to download the estimate template in Word, Excel, or PDF format, follow the same process as for Google Sheets and Google Docs. After making a copy of the template, go to the 'File' option in the top left corner, and select the desired format from the dropdown menu.

An estimate template is more than just a document; it's a reflection of your business's professionalism and commitment to transparency. By carefully crafting your estimate templates and tailoring them to each client, you can enhance your business's credibility, improve client relationships, and increase the likelihood of winning new contracts.

Should I Include Payment Terms in an Estimate?

Yes, including payment terms in an estimate is beneficial. It sets early expectations for how and when you expect to be paid. Outline acceptable payment methods, any advance deposits required, and payment schedule if applicable.