Catering Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Catering.

Fully customized and automated invoice in one go.

Catering Invoice Template
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Catering Invoice Template in PDF (Add invoice details and download it in PDF format.)

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Catering Invoice Templates in Word

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Create Free Invoice Online
Create Free Invoice Online on Refrens
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template

Catering Invoice Templates in Excel

(Select and download the catering invoice templates for free)
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
Catering Invoice Template
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Frequently Asked Questions (FAQ)

Can I add a logo to the invoice template?

Yes, you can add a logo to the invoice and can also change the color of your invoice template, matching your logo.

Can I add more details to the invoice template?

Yes, Refrens invoice templates are customizable. You can add additional fields or columns like shipping details, discounts, additional charges, custom fields for both client and product or service line item.

Can I save invoices as a PDF Format?

Yes. You can easily download it in PDF format or can click on the print option and can save as PDF.

How many documents can I make on Refrens?
  1. There is a limit to the number of transactions you can make on Refrens. You can create 20 free documents in a year. All absolutely free. Once the threshold of 20 documents is reached, you can buy our premium plans to keep continue creating the documents.
Do I have to create a account to use a free invoice template?

Yes. Refrens account is necessary to use a free invoice template. While creating an account, you can access all the invoices in one place and also makes the invoice creation procedure easy.

Catering Invoice Templates

For catering businesses, providing a detailed and professional invoice is essential for clear billing and timely payments. A well-structured catering invoice not only ensures transparency in transactions but also reflects the caterer's professionalism and attention to detail.

Refrens Invoice Software and Refrens Invoice Generator are invaluable tools for caterers. These platforms offer customizable invoice templates specifically designed for catering services, enabling businesses to create detailed and professional invoices efficiently.

What is a Catering Invoice?

A catering invoice is a formal document issued by a catering company to their client after providing food services for an event or occasion. This invoice outlines the services rendered, the cost of these services, and the terms for payment. It serves as a legal record of the transaction and is crucial for accounting and tax purposes. Typically, a catering invoice includes details about the event, the number of guests, the type of food and beverages provided, service charges, and any additional services like setup and cleanup.

What is a Typical Catering Invoice?

A typical catering invoice includes the following elements:

  1. Header: The word "Invoice" is prominently displayed, along with the catering company's name and logo.
  2. Caterer’s Details: Business name, address, contact information, and any relevant licensing information.
  3. Client’s Details: Client's name, address, and contact information.
  4. Invoice Information: Unique invoice number, date of issuance, and payment due date.
  5. Event Details: Date and location of the event, number of guests, and specific catering services provided.
  6. Pricing Details: Breakdown of costs, including charges for food per person, beverages, labor, equipment rental, and any additional services.
  7. Total Amount Due: The total cost of all services, including any applicable taxes or discounts.
  8. Payment Terms: Accepted methods of payment, payment due date, and any instructions for payment.
  9. Additional Notes: Any relevant notes, terms of service, or a thank you message to the client.

How to Create a Catering Invoice with Refrens?

  1. Add Business Details: Include your catering business's name, contact information, and logo to personalize the invoice.
  2. Client Information: Enter the client's details, such as name, address, and contact information.
  3. Select a Catering Invoice Template: Choose a catering invoice template from Refrens that best suits your business style and identity.
  4. Event and Services Rendered: List the details of the event and all catering services provided, including menu items, number of guests, and any additional services like setup or special dietary accommodations.
  5. Pricing and Rates: Specify the charges for each service, which might be based on a per-person rate, a flat fee, or specific rates for additional services.
  6. Dates: Include the date of the event and the invoice issue date.
  7. Payment Information: Provide details of your payment terms, preferred methods of payment, and any due date for payment.
  8. Final Touches: Add any additional notes, a thank you message to the client, or reminders about future bookings or services.

How to Download Docs or Spreadsheets Catering Invoice Templates

  1. Select a Catering Invoice Template on Refrens: Choose a catering invoice template that fits your needs.
  2. Open in Google Docs/Sheets: Click on the template to open it in a new tab in Google Docs or Google Sheets.
  3. Make a Copy: In the new tab, select "Make a Copy" to save the template to your Google Drive.
  4. Download in Desired Format: If needed, download the template in Word, Excel, or PDF format by clicking on 'File' and selecting 'Download' from the dropdown menu.

How Do You Calculate Catering?

Calculating catering involves several key components:

  1. Per Person Costing: Determine the cost per person by calculating the total cost of ingredients and dividing it by the number of guests. This should include all food items on the menu.
  2. Labor Costs: Factor in the cost of labor, which includes chefs, servers, and any other staff required for the event.
  3. Equipment and Rentals: Include the cost of any equipment rentals, such as tables, chairs, linens, and serving ware.
  4. Additional Services: Account for any additional services like setup, cleanup, or special dietary accommodations.
  5. Total Cost: Add up all these costs to get the total catering cost for the event.

How Are Catering Fees Calculated?

Catering fees are typically calculated based on:

  1. Menu Complexity: More complex or gourmet menus generally cost more.
  2. Guest Count: The number of guests significantly impacts the total cost.
  3. Service Level: The type of service (buffet, seated dinner, etc.) affects labor costs.
  4. Event Duration: Longer events may incur higher labor and rental costs.
  5. Location: The event location can influence transportation and logistics costs.

How to Do Food Costing for Catering?

Food costing for catering involves:

  1. Ingredient Costs: Calculate the total cost of ingredients needed for the menu.
  2. Wastage Factor: Include a factor for potential wastage.
  3. Portion Control: Determine the portion size for each dish and calculate the cost per portion.
  4. Markup: Apply a markup to cover overheads and profit margins.
  5. Final Price: Combine these costs to determine the final price per person or per dish.

Who can use Catering Invoice Template of Refrens?

  • Catering Companies
  • Event Caterers
  • Wedding Catering Services
  • Corporate Event Caterers
  • Mobile Food Services
  • Private Chefs

By using platforms like Refrens, caterers can efficiently manage their invoicing, ensuring that all aspects of their catering services, including menu details, guest count, and additional services, are accurately and professionally represented. This approach not only helps to maintain financial clarity but also enhances client trust and satisfaction.