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Painting Invoice Templates (Word, Excel, PDF)

Specially Designed Invoice Template for Painting.

Fully customized and automated invoice in one go.

Painting Invoice Template

Painting Invoice Templates in Excel

(Scroll down to create the invoice & select the Painting Invoice Templates at step 3)
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template

Painting Invoice Template in PDF

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Add Invoice Details
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Invoice template for Painting in Word

(Scroll down to create the invoice & select the Painting invoice template at step 3)
Create Free Invoice Online
Create Free Invoice Online on Refrens
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template
Painting Invoice Template

Painting Invoice Templates

A painter finishes a living room and two bedrooms. The invoice says "Painting, 2,514." The homeowner asks what the number covers. Prep? Ceilings? The paint itself?

This page gives you a free painting invoice template in Word and Excel, with an online form for a PDF. You also get the painting invoice format, a sample job with prep, walls, ceilings and paint, and how to show a deposit and change orders.

What is a painting invoice template?

A painting invoice template is a ready layout for charging a client for interior or exterior painting. It lists surface prep, the area painted, the number of coats, paint and materials, and any deposit already paid. You fill in the job, check the total and send it.

People search for it as a painter invoice template, house painting invoice, interior painting invoice template, exterior painting invoice, painting contractor invoice or painting invoice example. All use the same fields. Painters usually price interior jobs by area or by room. Exterior jobs add prep, repairs and access.

Free painting invoice template: Word, Excel and PDF

Refrens gives you three routes. Pick by how you work.

  • Painting invoice template Word. What you get: An editable Word file. Account: None. Limit: Unlimited downloads.
  • Painting invoice template Excel. What you get: An editable Excel file. Account: None. Limit: Unlimited downloads.
  • Online invoice generator. What you get: A PDF invoice. Account: Free account. Limit: 15 documents a year across all document types.

The Word and Excel files download at once, with no signup and no email. They carry a small Refrens branding at the bottom of the page, and you can remove it. The PDF comes from the online form on this page, which needs a free account. If 15 documents are not enough to judge the product, a Refrens sales person or account manager can extend your trial.

Use a free painting invoice template in three steps:

  1. Pick a template. Choose a Word or Excel layout in the gallery above. Excel suits painters who price many rooms or many jobs.
  2. Fill in the job. Add your details, the client and the property. List prep, each surface painted with its area, paint and materials, and any deposit.
  3. Check and send. Recalculate every line yourself. Save the file as a PDF, such as a painting invoice template PDF, so the client cannot edit it.

Painting invoice format: the fields that matter

A painting client pays for prep, labor and paint. The format shows each one, so the total makes sense.

  • Property address. What it settles: Which site you painted. What to enter: The full address of the home or building.
  • Scope of work. What it settles: What you painted. What to enter: Walls, ceilings, trim, doors, exterior siding, each named.
  • Surface prep. What it settles: Work before the first coat. What to enter: Scraping, patching, sanding, masking, as one line or several.
  • Area or rooms. What it settles: The measure behind the price. What to enter: Square feet, or a list of rooms.
  • Coats and product. What it settles: What went on the wall. What to enter: Number of coats, paint brand and finish if you want to state them.
  • Rate. What it settles: How you price the work. What to enter: Per square foot, per room or a flat price.
  • Paint and materials. What it settles: What the client pays for materials. What to enter: Gallons times the price, or a note that the rate covers paint.
  • Deposit received. What it settles: What the client already paid. What to enter: A deduction line with the amount.
  • Tax. What it settles: Whether tax applies. What to enter: A labeled rate or amount, where local rules require it.
  • Due date and payment method. What it settles: When and how to pay. What to enter: An exact date and your payment details.

Tax and licensing rules differ by place. This page gives general guidance. It is not legal or tax advice.

A painting invoice shows prep, each surface and the paint as separate lines, so the homeowner can see where the money went.

Painting invoice example: an interior job with a deposit

This painting invoice sample charges one homeowner for painting walls and ceilings, with a deposit already paid. Copy it as a painting invoice PDF or Word file and swap in your rates. The business and every number are illustrative.

  • Surface prep and masking: Qty 1, Rate 320.00, Amount 320.00
  • Wall painting, square feet: Qty 1400, Rate 1.60, Amount 2,240.00
  • Ceiling painting, square feet: Qty 600, Rate 1.10, Amount 660.00
  • Paint, gallons: Qty 7, Rate 42.00, Amount 294.00
  • Subtotal: Amount 3,514.00
  • Deposit received: Amount -1,000.00
  • Balance due: Amount 2,514.00

The sum: 1 × 320.00 = 320.00; 1400 × 1.60 = 2,240.00; 600 × 1.10 = 660.00; 7 × 42.00 = 294.00. Subtotal 3,514.00. Subtract 1,000.00. Total 2,514.00.

Square feet times the rate gives the two painting lines. The deposit comes off the subtotal, so the client sees the balance and not the full price twice.

Estimate first, invoice after

Most painting jobs start with an estimate. The invoice should match it line for line. If the final scope differs, say what changed. A short note such as "Added two closets" keeps the invoice from looking like a surprise. Send a quote first with quotation software or the estimate templates, then invoice from it.

Pricing by area, room or flat price

  • By square foot. Good for large walls and ceilings. Show the area.
  • By room. Good for homeowners who think in rooms. List each room and price.
  • Flat price. Good for small jobs. State what the price covers.

Do not mix methods on one invoice without labels.

Change orders and extras

A client adds a closet or asks for a second coat. Put each change on its own line with the reason. If the client approved it by message, say so. A clear change line prevents most disputes at final payment.

Interior and exterior painting invoices

Interior work centers on rooms, walls, ceilings and trim. Exterior work adds power washing, scraping, repairs, caulking and access equipment such as ladders or lifts. Give each its own line. Weather can delay exterior jobs. If a delay changes the schedule, note the dates on the invoice so the client sees when the work ran.

Final walk-through and payment

Invoice after the walk-through, not before. Walk the job with the client, note touch-ups and fix them. Send the final invoice the same day or the next. A client who has just signed off is the client most likely to pay quickly. Put the due date and payment method at the bottom, and a reminder will cover the rest.

What to put in the scope line

"Painting" tells the client nothing. Name the surfaces: living room walls, two bedroom ceilings, hallway trim. Add the number of coats and the finish if you promised them. A specific scope makes the price easier to accept and gives you a record if a question comes up later.

Painting invoice template in Word, Excel or PDF?

  • Word. Best for one-off jobs. Fill the job and save a PDF.
  • Excel. Best when you price by area, because the formulas do the math.
  • PDF from the online form. Best when a client wants a locked file by email or message.

Send the invoice the day you finish the job, while the client is still looking at the finished walls.

Mistakes that get a painting invoice questioned

  • Prep missing. Clients forget prep takes time. Show it as a line.
  • No area or room list. The client cannot check the price. Add the area or the rooms.
  • Paint hidden in labor. Show gallons and price, or write that the rate covers paint.
  • Deposit ignored. Show it as a deduction so the balance is clear.
  • Changes unrecorded. List each added item and why.

From a painting invoice template to Refrens

A template handles one invoice. A painter with several jobs a month repeats the same steps: quote, deposit, final invoice, reminders.

Refrens invoicing software for small business takes that work over:

  • Send a quote and convert it to an invoice in one click.
  • Show a deposit as a deduction line on the final invoice.
  • Split a large job into installments.
  • Send reminders by WhatsApp and email.
  • Share an invoice by link and see when the client opens it.

Send a quotation software first, then turn it into an invoice in one click. The free plan covers 15 documents a year, and Refrens branding appears on free documents. A painter with a few jobs a month can stay on templates. If you quote many jobs and chase deposits, use the software.

Related layouts: cleaning invoice templates for property cleaning, handyman invoice templates for repairs, and a roofing invoice template for exterior building work.

Ready to send? Download the free painting invoice template and list prep, surfaces and paint for your next job.

Frequently asked questions

What should a painting invoice include?

It should include the property address, the scope of work, prep, the area or rooms, the rate, paint and materials, any deposit, tax where required, the due date and payment details.

Is there a free painting invoice template?

Yes. Refrens offers a free painting invoice template in Word and Excel with no signup. The PDF comes from the online form with a free account, and the free plan covers 15 documents a year across all document types.

How do I invoice a house painting job?

List prep, each surface with its area and rate, and the paint. Subtract any deposit and show the balance due.

Should paint be on a separate line?

Yes, unless your rate includes it. Show gallons and price, or state that the price covers paint.

How do I show a deposit on a painting invoice?

Add a deduction line for the deposit and show the balance due. The client then sees the full price and what remains.

Can I use this as a painter invoice template for exterior work?

Yes. Add lines for power washing, repairs and any access equipment, and keep prep separate.

Can I get a painting invoice PDF?

Yes. Save the Word or Excel file as a PDF, or use the online form on this page for a PDF invoice.

About Refrens - Refrens is invoicing and quotation software for small businesses, freelancers and service businesses. Create invoices, send quotations and collect payments in one place.

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