Top Vendor Management Software: 15 Tools to Simplify Supplier Management

In today’s fast-paced business world, managing vendors well is crucial. It can make a big difference by making operations smoother, improving relationships with suppliers, and reducing risks. In this blog, we’ll take a look at the top vendor management software tools that are changing how businesses handle their vendor relationships.

These software solutions offer many features and benefits, from putting all your supplier data in one place to automating purchase processes. We’ll cover the best vendor management systems, their features, pricing models, and user reviews from trusted platforms like Capterra and G2.

Whether you want to simplify vendor onboarding, communicate better with suppliers, or strengthen your supply chain, these supplier management software solutions have you covered.

Software	Key Features (Highlights)	Avg. Rating	Pricing Model
Refrens	Centralized dashboard, 1-Click KYC, ageing reports, AI assistant (Freya), vendor payments	⭐4.5/5	Custom pricing
NetSuite	Vendor portal, scorecards, multi-subsidiary support, invoice matching, AI automation	⭐4.0/5	Custom pricing
Volopay	Vendor database, automated onboarding, compliance, contract mgmt, AP integration	⭐4.3/5	Custom pricing
Procurify	Centralized vendor data, PO management, budget tracking, sourcing integrations	⭐4.6/5	Custom pricing
Procol	Automated due diligence, PAN/TAN/MSME validation, vendor scoring, compliance tracking	⭐4.8/5	Custom pricing
PRM360	Vendor profiling, strategic sourcing, ERP integration, supplier risk mgmt, spend analytics	⭐4.0/5	Custom pricing
Vyapar	Vendor data mgmt, invoices & payments, inventory & barcode support, compliance tracking	⭐4.3/5	Freemium (mobile free, premium desktop add-on)
Precoro	Custom onboarding forms, supplier portal, PO-to-invoice tracking, spend analytics	⭐4.7/5	$499–$999/mo; Enterprise custom
Zycus	AI onboarding, performance dashboards, 3rd-party risk radar, global supplier portal	⭐3.6/5	Custom pricing
Quantivate	Vendor profiling, risk-based classification, self-service portal, audit-ready reporting	⭐4.4/5	Custom pricing
Coupa	Supplier onboarding & risk alerts, free supplier portal, full Source-to-Pay suite	⭐4.2/5	Free (Registered); $549/year (Verified)
Airbase	Vendor portal, invoice automation, corporate cards, expense mgmt, approval workflows	⭐4.8/5	Custom pricing
Gatekeeper	Vendor & contract repository, scorecards, AI analytics, audit-ready dashboards	⭐4.8/5	Custom pricing
Dock	Vendor self-service portal, questionnaires, scorecards, real-time notifications	⭐4.8/5	Custom pricing
LeadSquared	Digital onboarding, workflow automation, real-time progress tracking, performance insights	⭐4.3/5	Custom pricin

1. Refrens

Refrens offers a modern vendor management system tailored for small and medium businesses. It brings vendor data, approvals, payments, and compliance under one roof. From capturing vendor leads to running ageing reports, everything is managed on a single, intuitive dashboard. Businesses can onboard vendors faster, verify details instantly, and track payables with smart reports—making vendor management both simple and powerful.

Features

1. Centralized Vendor Dashboard – Maintain all vendor records, including contracts, invoices, and payments, in one place for easy access and reporting.
2. Vendor Lead Capture & Onboarding – Collect new vendor leads via custom forms and approve them through role-based workflows with multi-stage tracking.
3. 1-Click KYC Verification – Instantly verify vendor PAN and bank details with automated match scores to ensure compliance and accuracy.
4. Collaboration & Invoice Management – Share Request for Invoice (RFI) links with vendors to standardize invoices and reduce back-and-forth communication.
5. Vendor Payments & Receipts – Record vendor payments, manage advances, and auto-generate payout receipts, making reconciliation simple.
6. Vendor Ageing Reports – Track outstanding dues, prioritize payments, and prevent late fees to strengthen vendor relationships.
7. AI Accounting Assistant (Freya) – Get instant AI-driven insights on vendor payments, dues, and overall financial health to speed up decision-making.

User Reviews

⭐ 4.5/5 (average rating across G2 & Capterra)

Positive: “Refrens has simplified vendor payments and reporting for us. The ageing reports and KYC verification save hours every week.”

Constructive: “It would be great to see more advanced integrations with third-party apps, but the core vendor management features are excellent.”

Pricing

Refrens Vendor Management operates on a custom pricing model, tailored to business size and requirements.

2. NetSuite

NetSuite’s Vendor Management is part of its Procurement module within the ERP system. It centralizes supplier data—contacts, contracts, pricing, billing, and performance—on a single platform. Vendors access information via a portal, reducing cluttered emails and ensuring you manage costs and performance effectively.

Features

1. Centralized Vendor Records – Store supplier information, like contact details, contracts, invoices, and payments, in one place.
2. Vendor Portal (Vendor Center) – Self-service hub where vendors can view POs, send invoices, and check payment status.
3. Vendor Scorecard & Performance Tracking – Measure KPIs like on-time delivery, pricing consistency, and lead times.
4. Multi-Subsidiary Vendor Support – Manage vendor relationships across multiple subsidiaries with consolidated balances.
5. Invoice Matching & AP Integration – Link vendor details to accounts payable workflows, reduce payment errors, and streamline approvals.
6. Reporting & Real-Time Dashboards – Built-in analytics for spend, performance, risk, and trends.
7. Compliance & Risk Management – Track audit trails and compliance documents for reduced risk.

User Reviews

⭐ 4/5 (average rating across G2 & Capterra)

Positive: “NetSuite is powerful, capable of handling many business situations—especially during growth. We’ve customized it to our needs.”

Constructive: “Insanely slow. The software is web-based and servers are down too often. Pages crash mid-work and progress is lost.”

Pricing

NetSuite operates on a custom pricing model.

3. Volopay

Volopay’s vendor management system helps businesses strengthen supplier relationships and simplify procurement. It centralizes vendor data, automates onboarding, ensures compliance, and enables smooth collaboration from a single platform.

Features

1. Centralized Vendor Database: Store all vendor details securely in one place for quick access and better organization.
   
2. Automated Onboarding & Approvals: Simplify the vendor onboarding process with automated workflows for contracts and documentation.
   
3. Vendor Performance Tracking: Monitor supplier performance with real-time metrics and dashboards to ensure consistent quality.
   
4. Compliance & Risk Management: Automate compliance checks, certification tracking, and audit trails to reduce risks.
   
5. Contract Management: Track renewals, amendments, and obligations seamlessly within your workflow.
   
6. Supplier Collaboration Portal: Communicate and share documents with vendors in real-time to improve transparency.
   
7. Integrated Accounts Payable: Manage vendor invoices, approvals, and automated payments in one platform.

User Reviews

4.3⭐/5 (average rating across Capterra & G2)

Positive feedback (G2): “Volopay simplifies expense management with smart virtual cards and real-time tracking, and their support team is impressively responsive when issues arise.”
Constructive criticism (G2): “The mobile app can feel clunky, and syncing with platforms like Xero could be smoother.”

Pricing

Volopay offers custom pricing based on business size and requirements.

4. Procurify

Procurify is a procure-to-pay platform designed to streamline vendor management for SMBs and mid-market organizations. It centralizes vendor onboarding, approvals, purchase orders, and spend control in one system—helping teams save time, reduce rogue spending, and make smarter sourcing decisions.

Features

1. Centralized Vendor Records & Documents: Store vendor contacts, contracts, agreements, and onboarding materials in one place for visibility.
   
2. Automated Onboarding & Approvals: Easily onboard vendors and manage approval workflows for compliance and control.
   
3. Spend Control & Maverick Prevention: Use product catalogs to guide employees toward compliant purchasing.
   
4. Purchase Order Management: Quickly create, send, and track POs with built-in approval alerts.
   
5. Budget Tracking: Monitor real-time spend against contracts or categories to stay within limits.
   
6. Strategic Sourcing: Integrate external supplier catalogs or use PunchOut for broader buying options.

User Reviews

4.6⭐/5 (average rating across Capterra & G2)

Positive feedback: “Procurify has made procurement faster, more efficient, and more accountable. It’s a powerful tool that has saved us time and money.”

Constructive criticism: “Compatibility with QuickBooks is limited, and there’s no full inventory tracking, which can be challenging.”

Pricing

Procurify follows a custom pricing model based on company size and needs.

5. Procol

Procol is a vendor onboarding and procurement platform designed for efficient, compliant supplier integration. It focuses on automating due diligence, collecting verified vendor information, and creating flexible onboarding workflows—all to accelerate onboarding while minimizing risk.

Features

1. Invite & Track Vendor Onboarding: Send personalized invites to vendors, monitor their onboarding progress, and ensure timely follow-ups with built-in tracking tools.
   
2. Dynamic Data Collection & Secure Portal: Use intuitive forms to capture critical vendor information—including PAN, TAN, and MSME status—with encrypted data storage for heightened security.
   
3. Automated Due Diligence & Verification: Instantly validate vendor documents and registrations by verifying against government databases (e.g., TAN, PAN, MSME), flagging discrepancies in real time.
   
4. Approval, Scoring & Onboarding Workflow: Evaluate vendors using scorecards, automate multi-level approvals, and onboard only reliable suppliers into your system.
   
5. Risk Mitigation & Compliance Scoring: Identify compliance gaps early with automated risk scoring, ensuring suppliers meet regulatory standards before engaging them.

User Reviews

Overall rating: 4.8⭐/5 (G2 average from 39 reviews)

Positive feedback: “The support received from the customer success team is quite exceptional.”
Constructive feedback: “Need additional features which are relevant for construction‑based company.”

Pricing

Procol offers a custom pricing model based on your business requirements and scale.

6. PRM360

PRM360 is a procure-to-pay platform offering advanced vendor management tools. It helps businesses manage vendor data, performance, sourcing, and risk all within one integrated system—and smoothly connects with ERP systems to centralize contracts, invoices, and purchase orders.

Features

1. Vendor Profiling & Performance Tracking: Store detailed vendor data and track deliverables, compliance, and performance to guide future collaborations.
   
2. Strategic Vendor Sourcing & Auctions: Run supplier sourcing campaigns, RFQs, and auctions directly within the platform to drive competitive pricing and transparency.
   
3. Supplier Risk Management: Gain a 360° overview of vendor risk—identify disruption threats and make smarter sourcing decisions.
   
4. ERP Integration: Seamlessly sync contracts, quotes, invoices, and POs from your existing ERP system for quicker insights and decisions.
   
5. Spend Analytics & Savings Tracker: Analyze procurement spend trends and monitor real-time savings from auctions and sourcing events.

User Reviews

Overall rating: 4⭐/5 (GetApp & Capterra; based on limited verified reviews)

Positive feedback: “PRM360 has helped us eliminate manual, time‑consuming procurement processes by automating everything from requisition to vendor management and approvals. It’s reduced our turnaround time significantly and improved compliance across departments.”

Constructive criticism: “With so many great tools packed in, the interface can feel a bit crowded. Streamlining the layout would make it even more intuitive for everyday users.”

Pricing

PRM360 offers custom pricing, typically structured for mid-market and enterprise clients—contact their team for a tailored quote.

7. Vyapar

Vyapar is a mobile-first vendor management and business operations app designed specifically for small businesses. It helps you manage vendor orders, deliveries, payments, contracts, and more—all from your phone or desktop.

Features

1. Centralized Vendor Data & Reporting: Store all vendor details—contact info, order history, payments, ratings—in one place. Easily import/export data and generate analytics on performance and risk to drive improvement.
   
2. Invoices & Payments via Mobile: Create, customize, and send vendor invoices with digital signatures or WhatsApp. Track payments across multiple modes (cash, bank, UPI), with reminders and reconciliation tools included.
   
3. Inventory, Orders & Barcode Support: Manage inventory across locations using FIFO/LIFO costing, barcode scanning, low-stock alerts, and order fulfillment tracking.
   
4. Contracts & Compliance Management: Draft, store, and digitally sign vendor contracts. Monitor compliance documents and receive alerts for renewals to reduce disputes and maintain regulatory standards.
   
5. Multi-Platform Sync & Cloud Backup: Seamlessly sync data between mobile and desktop. Securely back up to Google Drive or local storage for access across devices.
   
6. Performance & Risk Insights: Get scorecards, alerts, and reports on vendor delivery performance, quality, and compliance. Use these insights to identify areas for improvement or partnerships to nurture.

User Reviews

4.3⭐/5 (average rating across Capterra & G2)

Positive Feedback: “This is a complete package for account management, invoicing, inventory management, sales report generation, online invoicing, offline invoicing, etc. Simply best.”

Constructive Criticism: “Desktop & Mobile apps need to be paid separately which seems unfair, as we need to sync both to use the app efficiently.”

Pricing

Vyapar offers a freemium model: the core vendor management features are available for free via mobile, with optional desktop access and premium enhancements available for a nominal annual fee.

8. Precoro

Precoro is a user-friendly procure-to-pay platform designed to streamline vendor management and purchasing workflows. It offers centralized vendor data, smart onboarding, approvals, reporting, and collaboration tools—all accessible via a clean interface that helps teams reduce manual effort and improve financial control.

Features

1. Custom Onboarding Forms & OCR Capture: Create tailored onboarding forms and use OCR to automatically extract data, making vendor setup faster and more accurate.
   
2. Centralized Vendor Information & Contracts: Store vendor details, catalogs, contracts, purchase orders, and related documents in one place, ensuring visibility and control.
   
3. Automated Approvals & PO-to-Invoice Tracking: Streamline the procure-to-pay cycle with automated workflows, real-time tracking of POs, invoices, and audit-ready approval trails.
   
4. Supplier Portal for Collaboration: Empower vendors to update catalogs, submit invoices, and track payment status directly, reducing miscommunication and speeding up operations.
   
5. Real-Time Spend Analytics & Compliance Insights: Monitor vendor spend, contract compliance, and performance trends with live reports, helping uncover savings and operational risks.
   
6. Seamless Integrations & Mobile Access: Connect with accounting tools like QuickBooks, Xero, and NetSuite; manage procurement tasks on the go via mobile app.

User Reviews

Overall rating: 4.7⭐/5 (average rating across Capterra & G2)

Positive feedback: “Had to approve high‑volume purchases… Now everything is monitored well, and manual procurement tasks are eliminated.”
Constructive criticism: “Regular updates make it a bit hard to process exports; occasional lags can slow down operations.”

Pricing

Precoro offers tiered pricing, billed annually:

• Core: starts at $499/month, includes basic procurement, vendor and contract management, approvals, and reporting.
• Automation: starts at $999/month, adds AI-driven automation, vendor onboarding, inventory, RFPs, and advanced integrations.
• Enterprise: custom pricing for advanced needs and scale.

9. Zycus

Zycus provides an AI-enhanced supplier management suite that offers a comprehensive 360° view of suppliers, including onboarding, performance, risk, and collaboration—all powered by Merlin AI and Agentic AI to drive smarter supplier decisions.

Features

1. AI-Powered Supplier Onboarding & Validation: Simplify onboarding with Merlin Intake—custom intake forms, document uploads, and approvals directly via Microsoft Teams without switching platforms. AI scores supplier submissions for compliance and accuracy.
   
2. Supplier Performance Management: Track supplier KPIs using iRisk dashboards, trigger corrective action requests (SCARs), and benchmark performance with Merlin Community Intelligence (MCI) insight.
   
3. 3rd-Party Risk Monitoring: Merlin Risk Radar (MRR) assesses external and internal risk factors—legal, financial, ESG—feeding unified dashboards and event-driven alerts for proactive risk mitigation.
   
4. Global Supplier Collaboration (Zycus Supplier Network): A multilingual portal for seamless collaboration—suppliers can receive POs, share invoices, and communicate in their language, fostering faster procurement cycles.
   
5. 360° Supplier Information Management: Consolidates all supplier data into one unified view. AI-powered deduplication, validation, and data hygiene ensure accuracy and reduce data chaos.
   
6. GenAI and Agentic AI Integration: Embedded AI accelerates workflows in catalog management, invoicing, requisitions, and supplier engagement—making operations more intuitive and efficient.

User Reviews

Overall rating: 3.6⭐/5 (average rating across Capterra & G2)

Positive Feedback: “The process of purchasing and paying is easier than ever—Zycus Source-to-Pay streamlines business flow effectively.”
Constructive Criticism: “Reporting is hit or miss. The iManage module needs work to be business-ready.”

Pricing

Zycus employs a custom pricing model. Contact their team for a quote that aligns with your organization’s size and needs.

10. Quantivate

Quantivate delivers a robust Governance, Risk, and Compliance (GRC) solution tailored for vendor and third-party management. It unifies vendor profiles, risk assessments, contract oversight, and reporting—all within a secure, scalable, and audit-ready platform designed especially for regulated industries like banking and finance.

Features

1. 360° Vendor Information Management: Store vendor contacts, financials, contracts, and compliance documentation in a centralized digital library with secure access and easy retrieval.
   
2. Risk-Based Vendor Classification & Due Diligence: Score vendors on criticality and risk. Perform structured risk assessments and contract reviews to quickly identify high-risk relationships.
   
3. Vendor Self-Service Portal: Enable vendors to access and update their own profiles through temporary user accounts—boosting collaboration without compromising data control.
   
4. Dynamic Workflow & Notification Engine: Customize onboarding questionnaires and approval workflows. Get automatic “action needed” notifications, and configure workflows to meet internal process needs.
   
5. Audit-Ready Reporting & Dashboards: Use pre-built, customizable report templates (like SOC reports) or build dashboards with drag-and-drop tools. Track risk, performance, and compliance status effortlessly.
   
6. Robust Security & Compliance Framework: Built with SOC 2 Type II safeguards, role-based access, audit logs, auto backups, and optional consulting for regulatory oversight.
   
7. Vendor Risk & Incident Monitoring Services: Beyond software, Quantivate offers expert services for due diligence, financial review (CPA-level), cybersecurity evaluation (CISSP-level), and ongoing risk monitoring.

User Reviews

Overall rating: 4.4⭐/5 (average rating across Capterra & G2)

Positive Feedback: “Quantivate made our vendor management process efficient and effective. The software works great, and its vendor review process has saved us time and effort.”

11. Coupa

Coupa delivers a powerful, AI-enhanced vendor and spend management system designed for enterprises looking to streamline supplier onboarding, enhance risk control, and manage procurement in a unified platform.

Features

1. Automated Supplier Onboarding & Risk Monitoring: Coupa speeds up vendor onboarding while continuously monitoring compliance and identifying potential risks—automatically triggering alerts when issues arise.
   
2. End-to-End Spend Visibility & Supplier Directory: Access a free Coupa Supplier Portal (CSP) to view POs, invoices, and catalogs. Upgrading to Coupa Verified improves supplier visibility and trust with a badge and search ranking.
   
3. Unified Source-to-Pay with AI Insights: Coupa covers supplier information, sourcing, contracts, procurement, invoicing, payments, and analytics—all reinforced by AI to enhance decision-making and spend optimization.
   
4. Intuitive Interface & Efficient Workflow Automation: Users value Coupa for its intuitive UI, streamlined workflows, and full visibility across spend—making procurement feel as easy as online shopping.
   
5. Robust ERP Integrations & Scaling Capabilities: Coupa is enterprise-ready with deep integrations into systems like SAP, Oracle, QuickBooks, NetSuite, and more, supporting scalability and smooth data syncing.
   
6. Modular Pricing Plans for Suppliers: The ‘Registered’ tier is free and supports all core supplier features. The ‘Verified’ tier costs $549/year, offering higher exposure and trust benefits in the Coupa network.
   
7. Full Project-Side Suite with Advanced Add-Ons: Additional tiers include options like Coupa Advanced with features such as consolidated invoice/payment views, dashboards, SSO, and integrated accounting connectivity (e.g., QuickBooks, NetSuite).

User Reviews

Overall rating: 4.2⭐/5 (average rating across Capterra & G2)

Positive Feedback: “Great software for vendor management… supplier spend analysis is a huge plus… easier than managing contracts via SharePoint.”
Constructive Criticism: “Reporting and analytics need improvement—KPIs dashboard could be more user-friendly.”

Pricing

• Registered: Free level for supplier onboarding and PO/invoice management.
• Verified: $549/year for enhanced visibility and a search badge.

12. Airbase

Airbase offers a modern spend management platform with a Vendor Portal that simplifies working with vendors. Invite suppliers to submit payment info, contracts, invoices, and track payments in real time. It enhances collaboration, boosts security, and improves visibility across financial workflows.

Features

1. Easy Vendor Onboarding & Portal Access: Quickly onboard vendors with simple invites. Vendors can update payment info, upload documents, and stay informed about payment status—all through a secure portal.
   
2. Real-Time AP Collaboration & Notifications: Stay connected with vendors via automated updates. Airbase notifies you when vendors upload info or documents, enhancing transparency and reducing delays.
   
3. Automated Invoice Capture & Matching: Vendors can email invoices directly to the portal, where Airbase automatically parses and matches them to transactions, saving manual effort.
   
4. Integrated Corporate Cards & Expense Management: Includes virtual and physical cards for streamlined spend control. Manage all non-payroll expenses, AP, and corporate card workflows in one platform.
   
5. Powerful Workflow Automation & Approval Chains: Set up automated workflows for approvals and reimbursements. Users enjoy clear visual approval flows and fast expense submissions.
   
6. Bank/Card Integration & Receipt Management: Seamlessly connect credit cards, auto-import receipts, and enable digital receipt capture—all backed by OCR and smart categorization features.
   
7. Robust Security & Efficient Spend Visibility: Trusted by users for its intuitive interface, reliable performance, and transparent spend oversight—from virtual cards to vendor updates.

User Reviews

Overall rating: 4.8⭐/5 (average rating across Capterra & G2)

Positive Feedback: Airbase is seamless, quick, and easy to use! I love the easy-to-follow visualization of the approval chain.“

Constructive Criticism: “It’s tough at times that I have to manually input information into an expense after I’ve submitted it, but for the most part it’s really easy to import.”

Pricing

Airbase uses custom pricing tailored to your business needs, typically combining AP automation, corporate cards, and expenditure management.

13. Gatekeeper

Gatekeeper is a contract and vendor management solution that provides centralized visibility across vendor relationships, contract portfolios, and compliance workflows. It helps businesses reduce costs, manage risk, and ensure regulatory readiness—all in one secure, all-in-one platform.

Features

1. Centralized Vendor & Contract Repository: Store all vendor and contract information in the cloud with secure access—making it easy to find and audit records.
   
2. Automated Reminders & Notifications: Get alerts for contract renewal dates, upcoming approvals, or policy breaches to ensure nothing slips through the cracks.
   
3. Balanced Scorecards & Vendor Performance Tracking: Capture, visualize, and compare vendor performance over time using dashboards and scheduled scorecard reviews.
   
4. Configurable Workflows & Collaboration Tools: Customize onboarding, approval, and negotiation workflows. Collaborate with internal teams or vendors using built-in messaging and task tracking.
   
5. AI-Powered Contract Analytics & Clause Recognition: Use AI and OCR to automatically extract contract metadata, compare clause language, and speed up contract handling.
   
6. Audit-Ready Reporting & Insights: Generate real-time dashboards and ad-hoc reports to track contract activity, risk status, and vendor trends—ideal for audits.
   
7. Robust Security & Integration Ecosystem: Gatekeeper supports enterprise-level security standards (ISO 27001, 9001), bulk e-signature, audit trails, and integrates with CRMs, ERPs, and more.
   

User Reviews

Overall rating: 4.8⭐/5 (average rating across Capterra & G2)

Positive Feedback: “The dashboards in Gatekeeper provide such a clear view of our data so we can be proactive, renewing contracts on better terms and cancelling contracts we do not need well in advance.”

Constructive Criticism: Some users find the workflow setup a bit complex and noted customization can be challenging without external support.

Pricing

Gatekeeper uses custom pricing tailored to your business needs.

14. Dock

Dock offers a streamlined vendor management solution that centralizes vendor data and automates supplier interactions. Vendors access a self-service portal to share documents, and businesses benefit from customizable scorecards, notifications, and secure, cloud-based data storage.

Features

1. Self-Service Vendor Portal: Allow vendors to update their information, submit documents, and manage their profiles directly, simplifying collaboration and reducing manual updates.
   
2. Centralized Cloud Storage: Store all vendor-related data like contacts, contracts, performance logs—in one unified cloud repository for quick access and enhanced organization.
   
3. Custom Vendor Questionnaires: Create tailored questionnaires to collect structured supplier data and streamline onboarding or compliance checks.
   
4. Vendor Scorecards for Performance Tracking: Track vendor performance using customizable rating categories to make data-driven decisions and drive improvements.
   
5. Real-Time Vendor Notifications: Receive alerts when vendors update data or documents, keeping procurement teams informed and responsive.
   
6. Secure Cloud-Based Access & Permissions: Control access to vendor data using secure cloud storage with role-based controls, reducing risk and maintaining compliance.

User Reviews

Overall rating: 4.8⭐/5 (average rating across Capterra & G2)

Positive Feedback: “The dashboards and the facility to interpret the graphs and the information is very satisfactory. Intuitive interface and actionable insights“

Constructive Criticism: “Understanding the resource allocation dynamics can take time… the mobile app still has some room for improvement.”

Pricing

Pricing for Dock is available upon request and typically custom-tailored to the size and needs of each organization.

15. LeadSquared

LeadSquared offers a digital platform that streamlines vendor onboarding with automation, document management, and real-time tracking—making recruitment, compliance, and engagement more efficient.

Features

1. Digital Onboarding & Document Collection: Collect vendor data and documents through customizable digital forms and portals, with automatic routing to verification teams.
   
2. Automated Workflow & Task Assignment: Route vendor submissions to appropriate teams and track onboarding status through task assignments and automated notifications.
   
3. Real-Time Onboarding Progress & Communication: Send onboarding steps, meeting invites, and status updates proactively to vendors to keep them engaged and informed.
   
4. Performance Tracking & Analytics: Monitor vendor onboarding performance and generate insights to spot bottlenecks and optimize the process.
   
5. Scalable Onboarding for Growing Networks: Handle increasing volume as your vendor network expands, without losing control or visibility.

User Reviews

Overall rating: 4.3⭐/5 (average rating across Capterra & G2)

Positive Feedback: “My teams love the ease of use, the design and the continuously evolving new features. The customer support has been exceptional.“

Constructive Criticism: “Reporting suite isn’t the best… Each report works in silos and doesn’t really capture the full picture..”

Pricing

LeadSquared offers custom pricing tailored to your organization’s needs and onboarding volume.

Conclusion

Managing vendors is no longer just about keeping contact details and contracts in place—it’s about building stronger, compliant, and cost-effective partnerships. For SMBs especially, vendor management software provides the visibility, automation, and risk control needed to stay competitive. From all-in-one ERP suites like NetSuite and Coupa, to focused platforms like Refrens, Volopay, and LeadSquared, each solution we’ve explored offers unique strengths.

The right choice depends on your business size, industry, and goals. If compliance and complex supply chains are priorities, enterprise-level tools like Zycus or Gatekeeper may fit best. If you’re an SMB looking for simplicity and affordability, solutions like Refrens, Vyapar, or Dock can help you get started quickly. Ultimately, investing in vendor management software means fewer risks, smarter spending, and healthier vendor relationships—paving the way for sustainable growth.