Hetvi Patel

For many businesses, invoices no longer arrive neatly in the accounts inbox. A vendor sends a PDF on WhatsApp. Someone in operations gets a purchase bill while discussing an order. An employee takes a photo of a restaurant receipt after a client meeting. The document has reached the business, but the accounts team may still […]

A few years ago, the obvious use for OCR in accounts payable was data entry. Instead of typing the supplier name, invoice number, date, GST details, amount, and line items from every bill, you could scan the document and let the software fill them in. Accounts payable OCR software now goes further by helping move

Invoice OCR has become good enough that manually typing out the basic details from every vendor bill now feels unnecessary. Most tools can pick up the supplier name, invoice number, date, tax, total amount, and often the line items too. The bigger differences show up in everything around the scan. A bill might arrive by

Executive Summary For DOIT Industries, quotations are not simple price documents. Every quotation can carry a larger business commitment – custom pricing, delivery timelines, technical scope, service expectations, resource planning, and commercial terms. With multiple branches handling sales independently, the company needed a way to move fast without letting high-value quotations or custom contracts slip

Not every vendor who wants to work with your business should become an approved vendor. Some vendors feel reliable in the first conversation but fail during delivery. Some offer attractive pricing but carry compliance, financial, legal, or operational risks. That is why businesses need a proper vendor approval process. Vendor approval acts as the control

A vendor relationship does not start when the first invoice arrives. It starts when your team collects the vendor’s legal name, GSTIN, PAN, bank details, payment terms, MSME status, contract details, and invoice submission process. If this stage is rushed, the problem does not stay limited to onboarding. It shows up later as failed payments,

Summary Suprak Technologies needed a faster and more reliable way to approve quotations for customized machinery, robotics, IT tools, and installation projects. Their sales team had to move quickly during site visits, but every quote also needed technical validation and margin approval before it could be shared with the client. For Suprak Technologies, Refrens created

Managing a few vendors is easy. You can store details in spreadsheets, receive invoices on WhatsApp, and track payments manually. But once your vendor network grows, the same process creates scattered records, duplicate entries, delayed approvals, missed invoices, and payment confusion. Vendor management software can help you fix this by centralising onboarding, KYC, approvals, invoices,