Free Online Quotation Generator - Create Quotation

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Create, Manage, Send & Track quotations easily.

Quotation Generator
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Quotation Details
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(Your Details)
Billed To
(Client Details)
Indian Rupee(INR, ₹)

Total (INR)₹0

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Quotation Details
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Fast & Unlimited Quotation. Free Forever.Create Quotation For Free


  • File
    Instant QuotationsCreate a quotation within 30 seconds. Save time by using bulk upload quotations.
  • Multiple-Doc
    Convert to InvoiceOne-click to convert quotations to invoices and proforma invoices.
  • Manage-Client
    Easy Client ListManage and track brief statements of all estimates and quotations in one place.
  • Reminder
    Track QuotationsEasily track clients when they view your quotation email.
  • Invoice-Bill
    Quotation TemplateMultiple quotation templates with magic color and font headings enabled.
  • Secure
    Easy Access AnywhereEasy to use quotation maker for mobile and desktop. Get email alerts in real time.


Quotation Generation on Refrens is FREE!

Frequently Asked Questions (FAQ)

What is a quotation in business?

When a supplier submits his proposed price and quantity of his products or services to the potential client is known as quotation. It holds all the detailed information about the product, price and the total amount of the transaction.

What is an estimate in business?

Both quotations and estimates are the same with a minor change. A quotation that has a fixed price, whereas estimate is a document that gives an approximate cost of the job which is likely to cost. Refrens has an estimate maker that helps you build estimates instantly.

What is the difference between a quotation and an invoice?

In simple terms, a quotation is a proposal and an invoice is what you send for asking for the payment.

Can I create an Invoice from a Quotation?

Yes, with one click. You can easily convert quotations to proforma invoice or a simple invoice.

Are there different Estimate Templates?

Yes, there are multiple templates for estimates and quotations with magic color enabled.

Is Refrens quotation maker really free?

Yes. Creating invoices, quotations, proforma invoices, estimates is completely free. No hidden charges.

Can I put my logo to Refrens quotation maker?

Yes of course. you can upload your logo by selecting the logo box from the top right corner. You can upload both jpg and png format.

How can I send a quotation invoice through this quotation generator?

Using our quotation software, you can print quotation invoice or download as PDF and also can send via Email. We also give you the options to share your quotation invoice through WhatsApp and by shareable link(after copying link).

What are the other tools/products available on Refrens?

Refrens provide invoice generator, proforma invoice generator, quotation generator, expense management software, purchase order format for free as a tool. Other than that Refrens provide marketplace services to the businesses.

Essentials Tools for Managing Your Business. Free Forever.

Free Quotation Maker:

Quotation - What is a Quotation?

When a supplier submits his proposed price and quantity of his products or services to the potential client is a quotation. Clients ask for quotations from different suppliers before making the purchase decision. If the quotation is well created with proper pricing and structure, the chances of getting the business increases. If the quotation proposed to the client attracts them and makes the commitment to purchasing the goods or services, it is considered that the customer has accepted the quotation. However, a quotation is not a legally binding document for the parties. It is created and issued for mutual understanding and to know that they are on the same page.

Difference between Quotation and Estimate

Quotation and estimate, both are generally the same. Both have the same purpose to provide more information to the customer about the product or service offered by the vendor. The only difference is the price between these two documents. Quotation includes the product or service name and description along with the fixed price. Estimates also include the product name and description but the price here is not relatively fixed. An estimate is a document that gives an approximate cost of the job which is likely to cost.

How to Make a Quotation with a Quotation Maker?

When creating quotations or estimates, the buyer must keep one important factor in mind. How fast you can communicate with the client. So you should be able to create quotations quickly. This is only possible when you use a quotation maker like Refrens. Using Google Docs or Sheets, it is very painful to create quotations and to maintain them. Here is the step by step guide for creating quotations.


1. Quotation Title

Whenever you create a quotation, adding the term “Quotation” is a good practice. Though it is not necessary, it still shows how professional you are with your business. It shows the potential customers about the purpose of your quotation. After adding a title, you can add the company logo and if you are a freelancer then you can add your personal logo.

2. Quotation Number

In this section, you have to add the quotation number to your quotation. When every time you create a quotation, the quotation number you add should be unique. Having a unique quotation number can help you to track all the quotations easily. A quotation number should be a combination of alphabets and numbers. There are different ways to format the number. For example, 00001 or if you want a combination then you can add 2021/QT/001, where 2021 is the financial year, QT for quotation, and 001 is the unique number. When you create the next quotation then the number automatically changes to 2021/QT/002.

You can also add extra fields like PO Number for reference. When you have a reference number, you can easily refer to the previous documents and it becomes easy to compare the previous documents with the current quotation.

3. Issue Date and Due Date

You will add the issue date on which the quotation is sent to the client, same as issue date adding due date is also important. This helps the client to know when the quotation is valid. Especially when you offer discounts, gifts on a particular product or service for a particular period of time.

4. Add Your Details (Quotation From)

This is the section, where you add all your company information or if you are a freelancer then add your information like freelancer name, address, email, phone number. If you are creating a TAX quotation then simply add a TAX number. If you want to add more details you can add that as well by using the option “Add New Field”.

5. Add Client Details(Quotation For)

Here you add all the information about your client just like you added yours. Same information like

  • Company or Client Name
  • Address
  • Email
  • Phone Number

6. Product/Service Description

The product or service you are going to offer to your customer is added in this section. It includes the product or service name, description, quantity, rate, and the total amount that will cost. You can easily customize the product/service description column as per the quotation requirement by simply using the option “Add/Rename Column”.

You can also add TAX(if applicable), by enabling the TAX you can add HSN/SAC Code, TAX Rate.

Our free quotation maker has the feature of changing the currency, changing number format, add a discount, charge additional charges and can also hide the total of your quotation.

7. Terms & Conditions

Add the terms of your company and the product or service you offer. In this section, you should clearly define the payment terms and the method of payment you are accepting from the client. Whether you prefer to accept via cards, cheque or direct deposit. You can also add the details regarding the advance payment.

Also, this is a quotation, it should have a fixed price. But in a case in future, if you require any extra material or labor, then you must also add the details about it and what it will cost.

8. Additional Notes

This is a good place to detail out the work. You can add the details of the timeline and expected completion period of the project. You can also add the thank you for giving you the opportunity to quote. Now, your quotation is created. The next important step is to select the quotation template that fits your business.

9. Select Template

Always select the template that fits the nature of your business and you should be able to customize it further for professional looking and detailed information on the quotes that the client will love to have.

Using our quotation, you can choose from the host of templates and designs available. You can also change the color of the template with one click or use the “Magic Color” feature which is one of the major features which extracts the color from the logo uploaded on the quotation.

Above are the essential elements you should keep in mind when creating your quotation. Instantly make quotations using our platform. Easy to create. Fully-fledged quotation maker. Use quotation templates for free. LIFETIME FREE QUOTATIONS & ESTIMATES.

Note: If you are creating estimates, follow the above steps. The minor change is the title - it must be “Estimate” and the total amount should be an approximate cost of the job which is likely to cost.

How to Send a Quotation to the Client?

Refrens quotation maker allows the user to send the created quotation to the customer directly via system mail. You only need to add the client's mail id and click on the Save button. The system automatically adds the subject and body of the mail. But still, you can edit both the fields. Once the quotation or estimate is sent to the customer, they can access the quotation easily with one click. Refrens not only provide the mail option but you can also choose to send via WhatsApp or directly can share the quotation link using the copy link option. You can also download the quotation as a PDF and can print it. When the client views the quotation, they also get the option of downloading and printing the quotation. Thus, you don’t need to download the quotation again for the client.

Creating Quotation vs Creating Estimate

Quotation sent to the customer includes product or service name, description, quantity, time, etc and a fixed price. Meanwhile, those businesses that can’t offer a fixed price don't issue any quotation to the customer. Instead, they create estimates which give an approximate cost of the job which is likely to cost. An online estimate is also a non-legal binding contract for both parties just like a quotation.

Convert Quotations & Estimates Using the Quotation Maker

A quotation sent to the client is not a legal document, so even if your quotation or estimates get accepted by your client it is necessary to send them a proforma invoice. Sending a proforma invoice to the client ensures the commitment made by the seller for the price of the products or services. It is generally sent before the work is done. Whereas some directly send an invoice using free invoice templates to the client instead of a proforma invoice. Both the approaches are correct but it may vary for different businesses.

So when choosing a perfect quotation software, there must be a feature of converting quotations to either a proforma invoice or invoice. So you need not create these documents from scratch which saves your time and effort. Using quotation maker by Refrens, allow the user to convert quotations to proforma invoice or convert to invoice with one click. These documents get linked with each other and are easy to refer for further understanding.

Personalize your Quotations using Free Quotation Generator

Add your personal logo to the quotation and build your brand by adding additional attachments like images, pdf, and many more. You can also add an extra field to add more details about the company. It is essential to provide complete information about the products or services you are going to offer to your client. So having extra columns for detailing your product helps your client to know more about your products and services. Select the best quotation template that suits your business needs. Refrens estimate maker allows users to change the quotation template colors(more than 24 colors) and also the fonts on the quotation.

Benefits of Using Online Quotation Maker

There are many benefits to using an online quotation maker. Some of them are as follows:

  • Easy to generate quotations instantly.
  • No Cost - saves time and money both.
  • Manage your client and add them to your portfolio.
  • Bulk Upload Quotation.
  • Track your quotation - know whether the mail is opened or not.
  • Organize all your quotations in one place.
  • Multiple Quotation Templates that fit your business.
  • The choice to send quotations - Print, Email, WhatsApp share or PDF download.

Why Choose Refrens Online Quotation Generator?

Full-fledged Online Quotation Generator for any businesses that issue quotations and cost estimates to the customer. With our user-friendly sales Quotation Maker, create your quotations for the products or services you provide. No re-entering of data is required for converting approved quotations to invoices.

Build your brand by customizing your quotation invoice by adding a personal Logo, Digital Signature, attachments, files, terms of service. Refrens Quotation Software also supports more than 200+ countries and multiple currencies(also includes the rarest). If you have a business with global clients, you can change the currency on your quotation with just one click.

Using our quotation generator you can print quotations or download them as PDF and also can send them via Email. We also give you the option to share your quotations through WhatsApp. Refrens Quotation Maker is playing a vital role for freelancers, small businesses, entrepreneurs for making their quotation process easier without any hassle.

Tips to Make a Good Estimate for Freelancers

Researching and calculating the project estimates is more important than creating the invoice. Wrong estimates and all your hard work and time will be flushed within seconds. And also estimate is the first document with which the client interacts with. So creating an estimate that impresses your client is a must. Moreover, estimating the value of a project makes it a lot easier to work on the project and eventually helps in the success of the project. Here are some of the tips to follow before making an estimate.

1. Understand the Requirement

The first mistake most of them commit is not understanding the requirements. Never create an estimate before understanding the project details. Many times, clients don’t know what they exactly want. Some clients only tell you what the end result should be but don’t give enough details about the process. The only solution is to sit together and discuss the project in good detail. Also, the initial discussion can strengthen the customer-vendor relationship. In the end, make sure that both the client and you are on the same page and wipe out the unwanted conversation that can hurt the initial relationship.

2. Estimate Timeline

It is important to give an estimated due date for the completion of the project. So that your client can be aware of the due date of the project and to pay you as per the timeline you worked on that project. Be accurate with the time projection to prevent any later disputes and if you think, any possible delays can be there, you should mention the possible factors for the delay. Once the due date is fixed, don’t undervalue the completion date.

3. Estimate Cost Materials

Estimate the cost of the materials or tools or manpower required for the completion of the project. Some tools you can buy at cheap value and if any tool is required only for once then you can rent it easily. But remember if the cost overheads the revenue, you can avoid or decline the project.

4. Research and Competition

Before taking on any project, do proper research about the manpower, tools, the time required to complete and check what the competition is charging for similar projects. Don’t charge too high which can lose the potential client and charging too low which doesn't turn to profit does not make any sense.

Free Products from Refrens other than Quotation Maker

Refrens provide invoice generator, proforma invoice generator, purchase order generator, expense management which is free forever and helps to grow your business immensely. Other than these tools Refrens also provide the marketplace services to the businesses by providing them the best freelancers or agencies.

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