Accounting Software for Wholesalers in Malaysia

Keep every customer transaction organised from the initial order through fulfilment, invoicing and collection.

• Create professional invoices
• Manage sales orders
• Create delivery orders
• Track partial fulfilment
• Convert orders into invoices
• Record full and partial payments
• Send automated payment reminders
• Track customer outstanding
• Maintain complete customer statements

Wholesale orders often involve large quantities, multiple products and deliveries spread across different dates.

• Record customer orders
• Track ordered, fulfilled and pending quantities
• Convert sales orders into delivery documents
• Convert fulfilled orders into invoices
• Manage partially fulfilled orders
• Keep customer and product details connected throughout the sales cycle

Sales Order → Stock → Delivery → Invoice → Payment → Accounting

Wholesalers frequently generate large numbers of invoices across dealers, distributors and repeat customers. Refrens helps reduce repetitive billing work.

• Create invoices in bulk using supported CSV uploads
• Use existing product and customer records
• Include payment terms and bank details
• Record supported payment information during bulk workflows
• Identify rows that require correction
• Reduce repetitive invoice entry
• Keep bulk billing connected with accounting

Keep supplier purchases connected with inventory, payables and accounting.

• Create purchase orders
• Track ordered and pending quantities
• Record supplier bills
• Maintain supplier purchase history
• Track supplier outstanding
• Record supplier payments
• Manage supplier statements
• Track procurement-related expenses
• Keep purchases connected with inventory

Keep Malaysian e-Invoicing connected with your high-volume wholesale billing and accounting workflow.

• Create supported MyInvois e-Invoices
• Maintain applicable SST details
• Manage supported self-billed e-Invoices
• Handle validation and correction workflows
• Keep e-Invoices connected with sales and accounting
• Manage high-volume B2B invoicing from one system

Wholesalers may work with dozens or hundreds of manufacturers, importers and other suppliers. Keep supplier information and transactions organised.

• Maintain supplier profiles
• Track purchase history
• Monitor supplier outstanding
• Maintain payment terms
• Review supplier statements
• Record supplier-related expenses
• Manage supplier returns
• Keep purchase and payment records connected

Wholesale operations depend on knowing what stock is available, where it is stored and how quickly it is moving.

• Track inventory in real time
• Manage multiple warehouses
• Transfer stock between locations
• Set low-stock and reorder levels
• Track batches and expiry dates
• Track serial numbers
• Manage units and packaging conversions
• Monitor stock movement
• Review inventory valuation
• Track product-wise profitability

Manage stock separately across warehouses while maintaining one central view of your inventory.

• View stock by warehouse
• Check available quantities by location
• Transfer stock between warehouses
• Track incoming and outgoing movements
• Identify stock shortages by location
• Maintain central visibility across all warehouses

Wholesalers process frequent customer receipts and supplier payments. Refrens helps keep your bank activity aligned with your accounting records.

• Upload supported bank statements
• Match customer receipts with invoices
• Match supplier payments with purchases
• Match expenses with bank transactions
• Identify missing ledger entries
• Review unmatched transactions
• Reduce month-end reconciliation work
• Keep bank and accounting balances aligned

For food, FMCG, pharmaceutical and other batch-controlled products, Refrens helps maintain traceability across inventory.

• Track products by batch
• Record batch-wise quantities
• Maintain expiry information
• Monitor stock by batch
• Improve traceability during sales
• Reduce the risk of selling expired inventory